Project Management (assignment 9),LVC 52253 assgn Updated

acer ASSIGNMENT NUMBER -9 PROJECT MANAGEMENT STUDENT NAME –MD TUFAZZAL HOSSEN TUTOR NAME – ASIM LEA VALLEY COLLEGE ID – 52253 ASSOCIATION OF TOURISM AND HOSPITALITY EXECUTIVES - ID 6468 LEVEL 6 DIPLOMA IN MANAGEMENT Project Management  Table of Contents Introduction 2 Activity 1 2 1.1 The Projects which will be needed to successfully carry out the Relocation 2 1.1.1 Consultancy & Design 3 1.1.2 Program Management 3 1.1.3 Relocation Audit 3 1.2 The Necessary Project Sub Divisions and High Level Estimates of the Resources needed to complete one of These Projects 4 Activity 2 5 2.1 A handbook on the Project Management Approach 5 2.2 Structure for the Management and Administration of the Project 5 Activity 3 6 3.1 Detailed Project Plan 6 3.2 Scope and Objective 6 3.3 Product-Based Planning 7 3.4 Network Plans and Project Schedules 7 Activity 4 7 4.1. Assessment of alternative project team structures 7 4.2. Processes for Quality Management of the Project 8 4.3. Procedures for Managing Project Change Proposals 9 Activity 5 9 5.1. Issues and Risks That May Impede a Project 10 5.2. Issues and Risks in the Final Stages of a Project 11 5.3. Systems of Monitoring and Appraising the Status of a Project 11 5.4. Systems of the Detecting and Managing Issues Arising In The Course Of Projects 12 Activity 6 12 6.1. An Assessment of the Tasks Needed To Be Completed In the Final Stages of a Project 12 Conclusion 13 References 14 Introduction Banbury provides consultancy service all over the world. In the area of the management development they have special recognition and reputation. The management of the organization wants to relocate the organizational workplace. In consideration of the various factor the organization should be developed in special criteria. Banbury is supposed to be the centre for main retail expansions, employment and other society uses that draw great numbers of people. Relocate our company in this area will be more beneficiary and it will help our company to reduce expenditure as much as possible. This will help by enhancing productivity moderately by reducing the corporal expenditures associated with accommodation. Activity 1 The implication of the office move is a serious issue. The management of the organization should be very much serious about the issue. There have to undertake some project to move the office. Time and cost benefit analysis should be considered in case of implication of the office move. Projects are frequently carried out under authoritarian time frameworks due to contractual compulsions or external pressures which cannot bear delays without considerable cost implications. During our years of practice in this field we come across that the mass of businesses be unsuccessful to take into account the practical timescale and resources for their necessary IT requirements. We give skilled advice on design, execution and supervision as well as giving exact fixed price expenditures for the whole project. We have built up an exclusive business procedure taking accountability from the condition of incoming connectivity throughout the real relocation of services (Paul et al, 2005). We receive responsibility in guarantying our customers keep away from the technical and production drawbacks that so often happen throughout office relocations and renovations. 1.1 The Projects which will be needed to successfully carry out the Relocation There have different significant prospect that has been said in the project to relocate the business. In order to achieve that there have to consider the objectives of the business as well as relocation successfulness should be considered--- 1.1.1 Consultancy & Design I believe the key to planning and carrying a flourishing relocation project is getting a methodical understanding of business requirements (David et al, 2006). Our consultation procedure identifies all aspects, risks and threats that are present in the relocation of business process. Our company needs a team of skilled consultants with at least 10 members who can guarantee that every division of the relocation is established for recognizing major needs, project objectives and critical trails to make sure the project success (Edward, 2005). Complete budget grounding can be carried out by operating with our market analysts and project managers to facilitate cash flow protrusions to be generated and hold to. 1.1.2 Program Management The success of each relocation development is reliant upon have authoritarian controls, ordered planning and making sure that every part of the development is adhered to (Nokes and Sebastian, 2007). Our company needs to develop a program management team to successfully carry out the relocation. The program management teams of our company should have an affluence of experience working in highly difficult, multi contractor environments to direct the company through to the successful achievement of the project (Paul et al, 2005).Every project will have distinctive challenges; though we will always try hard to get a way out to reduce the impact on workers and industry. 1.1.3 Relocation Audit Our audit services are planned to receive the pressure out of our relocation (Nokes and Sebastian, 2007). By achieving an intimate understanding of dealing the audit team of our company can ensure that all feature and aspect has been taken into deliberation. The audit team will help to assess every element of IT services that need provision in latest location(James and Lewis, 2000). Taking the chance help to assess whether present services ought to be shifted or the time has appeared to revive a particular technology part.This approach can frequently guide to cost savings all along with considerable operational achievements to the business(David et al, 2006). A successful relocation approach and complete project management program will drastically de-risk progress and make sure the level handover of service whilst it mainly matters. 1.2 The Necessary Project Sub Divisions and High Level Estimates of the Resources needed to complete one of These Projects There have been needed significant resources for the relocation of project those resources are – people, funding, equipment and time. These types of expansions need alternatives, explanation and coastal exposure analyses despite of the quantity of coastal resource impacts. As division of the planning procedure, the resources desired for every task have to be recognized and obtained. Firstly, this engages selecting an employee of organization people to direct the project. This includes selecting a project manager (Paul et al, 2005). This may employ enlisting new people into the association. Additional resources, for example a testing laboratory possibly will not want instantly. Though, the necessities for them ought to be recognized quickly. The time-phased recruitment plan also requires considering agency employees to manage contractors. Resources needed that will help to reduce the costs of the company (Martin, 2002). Residential subdivisions like multi house is necessary to relocate the company and for the employees of the company. Residential subdivisions in this area will reduce the total cost of our company (Nokes and Sebastian, 2007). Good communication channels are also needed to complete one of these projects of our company. These resources are significant for the completion of our project management. Activity 2 2.1 A handbook on the Project Management Approach In project management approach there have been involved 5 steps that should be considered in case of relocation of the businesses those are direction, project start up, project closure, planning and controlling: Developing comprehensive project diagrams that are frequently updated and utilized to supervise and lead the daily activities (Nokes and Sebastian, 2007). Identifying and describing complete project tasks, their length, and reliance. Perfectly judging expertise needed to execute all task and the task of specific resources. Creating checkpoints to evaluate changes in scope following landmarks that have an important bearing on possibility going ahead (David et al, 2006). Expanding official communication channels for team associates and administration. Communicating and organizing project actions with all client vendors engaged in the execution project management attempt. Ingenuity constantly expects to work intimately with client in the search of a successful implementation project (Paul et al, 2005). In genuity will benefit from thorough knowledge that our client has of its process, current organisms and business essentials. 2.2 Structure for the Management and Administration of the Project The breakdown of the project consists of different small components like, planning for the relocation, create funding, managing appropriate place and then relocation process should be involved. This kind of small components should be considered in case of project relocation process. It shows a division of attempt required to realize an objective (Joseph, 2003). This structure can be build up by starting with the last goal and consecutively subdividing it into controllable sections in terms of size, length and accountability. Activity 3 3.1 Detailed Project Plan The early Project plan includes--- Recognition of the major products and needs among these and additional projects. A précis plan or agenda of the whole project. A comprehensive project plan or agenda of the next phase that also comprises costs and resource requirements (Paul et al, 2005). Details explanation of the project plan In case of project plan there should involve the cost of the relocation of the project and in that time there should consider time and cost benefit analysis of the project. The resource of the projects should be very much efficiently handled in that time. 3.2 Scope and Objective My preference is to identify the development in an interactive workshop atmosphere to institute--- Scope The business objectives the project meets. How the project maintains business plan. The effort to be commenced (Nokes and Sebastian, 2007). Features that are specially kept out from the project. Objective To be financially successful of the organization To increase sales for relocation of the business To meet the mission and vision of the organization 3.3 Product-Based Planning The next pace, which is to breakdown this development into controllable work packages, can be realized by product-based planning (Bernhard, 2000). This system involves the research of equally product breakdown constitution and product flow illustration. The first should be employed to break down the development into work packages on the basis of the project deliverables and phases. 3.4 Network Plans and Project Schedules Company should be in excellent shape to arrange a précis project plan. This will encompass of job packages for the key deliverables and a development timetable (Nokes and Sebastian, 2007). However, before run forward and arrange a Gantt diagram consider this: the product stream diagram is fundamentally a network diagram. This demonstrates the dependencies among the diverse actions, products and job packages needed to distribute the project. Relocating the flow chart to a network plan is simple and beneficial (James and Lewis, 2000). It will assist to understand difficulty and perhaps further prominently, help to analyze project float and discover. Activity 4 4.1. Assessment of alternative project team structures There can be different kinds of alternative project so that the objectives of the business will be achieved. Typology, taxonomy and classification are the different types of structure. There are tried to cover two structures in the management of the project. Another project team structure may be one will be the head of the team and the two member will be manager of the specified task and rest of the seven members will be the stuff for doing the task in the field level for analysis(Chen et al, 2004). These are the alternative project team structures: Only One Project Manager and other stuff member: In this kind of project there have involved a project manager and rest of them are staff. More than one Project Manager : In case of breakdown of the project there may have more than one project manager (Bakerand Reid, 2005) All the stuffs are Team Members: In case of horizontal business classification here should have all stuff of the team member. (Berkeley et al, 2005) 4.2. Processes for Quality Management of the Project In case of quality management of the project there should involve a lot of factors like utilization of fund in that area where there have significant needs of relocation and in case of resource relocation there should consider special factors, Oxfordshire in order to reduce costs. Assessments achieved during the quality management must map directly to a prerequisite. Tools for the quality management of the project are making policy (Akintoye and MacLeod, 2008), events, and practices of quality control, quality planning and assuring quality. Quality Planning: Recognize those quality standards which are applicable to involve consultants to plan and execute move and determining how to relocate the office to satisfy all the requirements given by the authority (Akintoye and MacLeod, 2008). Execute Quality Assurance: Applying the plan to relocate the office considering all the requirements, systematic quality actions to confirm that the office employs all procedures needed to meet necessities (Berkeley et al, 2005).   Execute Quality Control: Quality management of this project is needed to monitor for definite project consequences to determining whether the relocated place is comply with related quality values and recognize ways to remove causes of unacceptable things (Chen et al, 2004) so that all requirement given by authority is fulfilled. Reducing cost and achieves client satisfaction: Understanding, assessing, describing, and managing expectations so that client requirements (Berkeley et al, 2005) are met easily in that relocated place and also business is expanded reducing total cost as mentioned by the Managing Director of this office. Management accountability: Achievement of this project for relocating business requires the contribution of all members of the small team assigned by the Managing director, but it remains the accountability of management to deliver the resources needed to be succeeding in this project(Berkeley et al, 2005). 4.3. Procedures for Managing Project Change Proposals In case of relocation of the project in the another area there can be change of the management because in every area there have some special kinds of project managers who can perform better for the organization (Chen et al, 2004). To managing project change proposals, reason of this change must be known so that planning to achieve the success can be prepared well. Regulate the influence on the overall scope of this project; recognize any deviations that need to be completed to the cost management strategy and the general financial strategy (Akintoye and MacLeod, 2008). For managing project change proposals another procedure is to analyzing the risks that are related with this change. It should be identify all the risks quantitatively and qualitatively this project for relocating the business is facing or will be going face in the near future due to this change(Berkeley et al, 2005). Another procedure is to classify and making a list of all the changes that would essential to be complete this project successfully considering all requirement. Activity 5 For any kind of project it is very important to maintain the monitoring and controlling activities of the project. As an office manager it is being tried to manage the new project to move the business office to the area around Banbury, Oxfordshire to be efficient in the management of the operations (Ahmed et al, 2003). There are many steps involved with this project for the monitoring purpose of the tasks. In considering the monitoring and controlling activities, it is very important to consider the risks of the projects that can impede the movement of the place of the project(Berkeley et al, 2005). There are some issues and factors of the risk at the stage of final that is being analyzed in this section. 5.1. Issues and Risks That May Impede a Project Risks of Cost Management Risks of Time Management Risks of Quality Management Rigid project schedule Design variations(Chen et al, 2004) Clientvariations Unsuitable consultancy program planning Incidence of dispute Higher Rent Cost in Relocation of the offices Long approval procedures in the management(Berkeley et al, 2005) Rejection from the clients Incomplete or inaccurate cost estimation Unavailable program scheduling (Akintoye and MacLeod, 2008) Tight project schedule Time of variations Time consuming operational Systems(Berkeley et al, 2005) Lack of proper planning Poor quality due to time constraints (Ahmed et al, 2003) Time Variations of the consultancy programs Stretched project schedule Unavailability of the expert people Expert competency of consultant expectations gap of quality Lack of proper coordination between the team participants(Chen et al, 2004) 5.2. Issues and Risks in the Final Stages of a Project There are some risk issues at the implementation of the final stages of the projects. When the office as well as the whole business is being relocated, the new area may not be suitable for the business operation (Ahmed et al, 2003). There are the risk factors: Probability to lose some expert consultant Less opportunity may happen Lack of the coordination of the team members(Chen et al, 2004) Poor monitoring systems may affect the decision process Influenced by the environmental negatives concern Safety risk in the new area(Chen et al, 2004) 5.3. Systems of Monitoring and Appraising the Status of a Project The monitoring system of the project can be done by the process of variance analysis. In case of undertaking a project there should plan different kinds of financial matter and at the end there should analysis variance and should identify why the changes has been occur. At present, the business is operated in London involved with the consultancy services. But there are maximum clients living in remote places from the office which is the indication of the poor management of the company (Ahmed et al, 2003). All the members of the team will be given and rewarded if their performance is very good in the monitoring systems. This will be measured by the quality of the services (Chen et al, 2004). In the case of the apprising, it is being provided to the head of the team to establish the strong controlling systems. Standard operating procedure of this activity is to monitor the project in a way so that it will be successful in different manner and in order to operation there should involve the stakeholder of the organization. 5.4. Systems of the Detecting and Managing Issues Arising In The Course Of Projects For the better management of the projects, a system is developed to identify or detect the issues may arise in maintaining the projects (Akintoye and MacLeod, 2008). The system is completely IT based. The system is described in details here: Development of the project plan should be considered Preventing irrelevant cost of the associated with the project Cost benefit analysis should be done There will be launched a software to provide data about the collected information by any member of the team (Bakerand Reid, 2005). Collected information should be authorized by the head of the team. The head of the team will observe the issues and provide some suggestions to make any corrections. Thus it can be ensured management of the burning issues of the projects. Activity 6 6.1. An Assessment of the Tasks Needed To Be Completed In the Final Stages of a Project There should have different kinds of monitoring and directing task of the project so that project will be successful. Decision taken by the Managing Director is the critical issue because of its sensitivity of the customers (Ahmed et al, 2003). The overall analysis can be used to prove that the decision of relocation of the business offices may be suitable for the business. But there are many risks which may not be possible to solve easily because of complexity (Chen et al, 2004). There is high probability to lose some loyal customers for the company where the management targets the 10% revenue increase (Bakerand Reid, 2005). Though they emphasize on reducing the cost of the operation, but the relocation of the business may need higher cost rather than the benefits. But it has a good impact in the long run of the business (Chen et al, 2004). There is a huge risk to lose the current earning capacity as clients will be reduced. Time Horizon of the Project Planning for the relocation - 1 week Funding for the project – 1 week Directing and monitoring – 1 week Finalizing of the project – 1 week Conclusion Project management is the critical segment for any kind of organization especially for the sensitive issue of the business (Akintoye and MacLeod, 2008). In this case, it can be concluded that, the relocation of the business may be successful if it is possible to overcome the risk factors of the projects covered in this paper (Chen et al, 2004). To managing project change proposals, reason of this change must be known so that planning to achieve the success can be prepared well. There is some alternative plan which is being covered in the paper for the security reason (Bakerand Reid, 2005). The overall IT systems should be improved for the efficient business operation with minimizing the cost of the human resource management. 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