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    Review Meetings: Dr.V.Veera Balaji Kumar

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    veerabalaji
    Review meetings are used to improve quality and productivity. They involve inspecting products through walkthroughs and discussions focused on identifying issues rather than people. Preparation includes setting roles, materials, and agenda. Meetings last 1.5-2 hours to identify problems, responsible parties, and resolutions which are documented in a report. Unresolved major issues require follow up meetings while minor issues are handled afterwards. The report details the meeting objectives, findings, and action items for improvement. Participants must commit to preparation, participation, and following through on assigned roles and tasks.

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    Review Meetings: Dr.V.Veera Balaji Kumar

    Uploaded by

    veerabalaji
    69 views9 pages
    Review meetings are used to improve quality and productivity. They involve inspecting products through walkthroughs and discussions focused on identifying issues rather than people. Preparation includes setting roles, materials, and agenda. Meetings last 1.5-2 hours to identify problems, responsible parties, and resolutions which are documented in a report. Unresolved major issues require follow up meetings while minor issues are handled afterwards. The report details the meeting objectives, findings, and action items for improvement. Participants must commit to preparation, participation, and following through on assigned roles and tasks.

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    Review meetings are used to improve quality and productivity. They involve inspecting products through walkthroughs and discussions focused on identifying issues rather than people. Preparation includes setting roles, materials, and agenda. Meetings last 1.5-2 hours to identify problems, responsible parties, and resolutions which are documented in a report. Unresolved major issues require follow up meetings while minor issues are handled afterwards. The report details the meeting objectives, findings, and action items for improvement. Participants must commit to preparation, participation, and following through on assigned roles and tasks.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    69 views9 pages

    Review Meetings: Dr.V.Veera Balaji Kumar

    Uploaded by

    veerabalaji
    Review meetings are used to improve quality and productivity. They involve inspecting products through walkthroughs and discussions focused on identifying issues rather than people. Preparation includes setting roles, materials, and agenda. Meetings last 1.5-2 hours to identify problems, responsible parties, and resolutions which are documented in a report. Unresolved major issues require follow up meetings while minor issues are handled afterwards. The report details the meeting objectives, findings, and action items for improvement. Participants must commit to preparation, participation, and following through on assigned roles and tasks.

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    REVIEW MEETINGS

    Dr.V.Veera Balaji Kumar


    INTRODUCTION
    • Reviews are effective means for improving
    quality of products and productivity of
    development teams.
    • Walkthroughs and inspections
    • Formal or informal
    • Focus is on products not people.
    Before the meeting
    • Read the minutes of the earlier meeting
    • Decide on the review items
    • Determine participants
    • Identify participant roles
    ▫ Review coordinator
    ▫ Scribe
    • Announce the meeting and distribute materials
    During the review meeting
    • Last for 15 – 2 hours depending the review
    items.
    • Goal is flaw identification
    ▫ Identify the problem
    ▫ Identify the responsible person
    ▫ Rate the problem intensity
    • Decide the follow-up action
    ▫ Unqualified acceptance
    ▫ Conditional acceptance
    After the meeting
    • The scribe distributes a review report
    • The responsible persons work to resolve the
    action items
    • For conditional acceptance with major action
    items a new review meeting must be arranged.
    The review report
    • A review report should include the following:
    ▫ Date
    ▫ Team name
    ▫ Product name
    ▫ Date of review meeting
    ▫ All participants and their roles
    ▫ Meeting objectives
    ▫ Action items : should include deficiencies,
    omissions, contradictions and suggestions for
    improvement.
    Rules for reviews & walkthroughs
    All participants must commit to the foll. Rules:
    2. Prepare for the meeting by reviewing relevant
    materials
    3. Arrive on time and stay until it is finished
    4. Represent the assigned roles as well as possible.
    5. Be cooperative and tactful, don’t be defensive
    6. Accept the authority of the coordinator
    7. Participate in the follow-up actions
    E.G  sales review meeting
    • To update the sales staff on product knowledge,
    selling skills, sales goals, marketing direction.
    • Also used to reward, encourage and inspire
    better performers.
    • Dos
    ▫ Start with praise / success story
    ▫ Keep the staff in learning mode
    ▫ Sales tips
    ▫ Positive sales ‘war story’
    ▫ Fun at the end
    Sales review meeting
    • Don’ts
    ▫ Publicly make a bad example of one sales rep.
    ▫ Let someone else humiliate one of your sales rep.
    ▫ Concentrate on administrative policies and norms
    ▫ Don’t put on a meeting without a plan
    ▫ Don’t plan for fun
    ▫ Don’t allow it to be a ‘pity party’, rumors

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