\

Louisiana-Mississippi-West Tennessee District of Key Club International

May Board Meeting Minutes
Holiday Inn, Baton Rouge, LA
Sunday, May 11, 2014

I. Call to Order

Governor Tabitha Kearns calls the meeting to order at 8:05 A.M.

The following members were in attendance:
Tabitha Kearns, Governor
Hunter Burkhardt, Secretary-Treasurer

DAYTONA GAUDET, Lt. Gov. Div. 3
MALLORY SONTAG, Lt. Gov. Div. 4A
ARIANA BUDDE, Lt. Gov. Div. 4B
VAVAL VICTOR, Lt. Gov. Div. 4C
PAIGE GUILLORY, Lt. Gov. Div. 7A
EMMA BOURGEOIS, Lt. Gov. Div. 7B
KELVIN WELLS, JR., Lt. Gov. Div. 8A
ASHLYN TULLIS, Lt. Gov. Div. 9
RYAN HADNOT, Lt. Gov. Div 11
LANDON PEDERSEN, Lt. Gov. Div. 12
RICHARD OCONNELL, Lt. Gov. Div. 13
TOMMY DUONG, Lt. Gov. Div. 14
ASIA HARRIS, Lt. Gov. Div. 15
ERIK GUDIEL, Webmaster

The following members were not in attendance:


The following advisors were in attendance:
Jean Benoit, District Administrator
Charlie Papa Ford, District Office Executive Director
Sharon Mama Ford, International Tour Director


II. Key Club Pledge Daytona Gaudet, Lt. Gov. Div. 3

III. Pledge of Allegiance Landon Pederson, Lt. Gov. Div. 12

IV. Invocation Ryan Hadnot, Lt. Gov. Div. 11



1.
K E Y C L U B














































V. Appointments
Governor Tabitha Kearns asks the new lieutenant governor candidate and new webmaster candidate
to leave the room. She along with Papa and Mama Ford explains to the board the proper procedures
that must be followed to appoint new members to the district board.

A. Governor Tabitha Kearns opens the floor for discussion for the appointment of Lieutenant Governor
of Division 6. She states the candidates name is Corey Moss.

B. Governor Tabitha Kearns closes the floor for discussion and entertains a motion to appoint Corey
Moss as Lieutenant Governor of Division 6.

Motion: To appoint Corey Moss to the position of Lt. Governor of Division 6.
Motion by: Richard OConnell, Lt. Gov. Div. 13
Seconded by: Vaval Victor, Lt. Gov. Div. 4C
Ay: 16
Nay: 0
The motion passes unanimously.

C. Governor Tabitha Kearns opens the floor for discussion for the appointment of the Webmaster
position. She states the candidates name is Erik Gudiel.

D. Governor Tabitha Kearns closes the floor for discussion and entertains a motion to appoint Erik
Gudiel as Webmaster.

Motion: To appoint Corey Moss to the position of Lt. Governor of Division 6.
Motion by: Richard OConnell, Lt. Gov. Div. 13
Seconded by: Ashlyn Tullis, Lt. Gov. Div. 9
Ay: 16
Nay: 0
The motion passes unanimously.

E. Governor Tabitha Kearns congratulates the new Lieutenant Governor of Division 6, Corey Moss and
the new Webmaster, Erik Gudiel. Tabitha Kearns then pins Corey Moss and Erik Gudiel into their new
positions on LaMissTenn Board.


VI. Secretary-Treasurers Report Hunter Burkhardt
Hunter Burkhardt informs the board of which divisions have decided to pair up for their Fall Division
Rallies. He also informs the board of the dates, themes, and locations of the divisions who have already
paired and decided. He lists the date, theme and location for the fall division rallies. He also states the
new titles for each of the board members monthly newsletters. This weekend the board also discussed
the theme for LaMissTenn District Convention 2015. The theme they picked was Krewe of Service- Mardi
Gras.




2.















































Division(s) Location Theme Date
11, 9 & 6 Natchitoches Service Olympics undetermined
7B E.D. White Cajun November 1, 2014
7A & 12 undetermined Candy land undetermined
4A,4B & 4C Chalmette Hunger Games September 20, 2014
14 DIberville Celebrity Red Carpet November 8, 2014
13 Covington High
School
Service in Space undetermined
3 & 15 Oakgrove Minions of Service October 18, 2014
8A McKinley Velvet Key undetermined

Lieutenant Governor Newsletter title
Daytona Gaudet Day-ly News
Mallory Sontag Key for a Better Tomorrow
Ariana Budde Arianas Articles
Vaval Victor Travel with Vaval
Corey Moss Undetermined
Paige Guillory Turning Paiges
Emma Bourgeois Bourgeois Bulletin
Kelvin Wells Kelvins Key Notes
Ashlyn Tullis undetermined
Ryan Hadnot Ryans Report
Landon Pederson Landons Letters
Richard OConnell Readings From Richard
Tommy Duong Tommys Fortune CooKEYS
Asia Harris Undetermined
Tabitha Kearns Keeping Tabbs
Hunter Burkhardt Undetermined

Key Club District District Convention 2015 Theme
LaMissTenn Krewe of Service- Mardi Gras


A. Governor Tabitha Kearns opens the floor for discussion for the Secretary Treasurers Report.

B. Governor Tabitha Kearns closes the floor for discussion and entertains a motion to accept the
Secretary Treasurers Report

Motion: To accept the Secretary-Treasurers Report
Motion by: Richard OConnell, Lt. Gov. Div. 13
Seconded by: Tommy Duong , Lt. Gov. Div.14
Ay: 16
Nay: 0
The motion passes unanimously.






2
3.
















































VII. Committee Reports

A. Eliminate Project Committee- Chairwoman Emma Bourgeois informs the board of what the members
of the committee did for Project Eliminate Week. She also elaborates on a future plan for a Project
Eliminate Day in which the community would attend a carnival-like setup provided by the Eliminate
Committee. Miss Bourgeois also states that they have discussed a divisional service project in which
each school in a division would donate money to the eliminate fund and whichever school at the end
of the year had donated the most money, would win.
B. Membership Committee- Chairwoman Ariana Budde elaborates on posters discussed by their
committee that would inform more key clubbers of District Convention and would help increase
attendance thereof. Ariana also describes making posters, banners and possibly a slideshow
presentation to send to schools within the district to help advertise a future District-wide Project
Eliminate Day.
C. Technology & Procedures Committee- Chairman Tommy Duong elaborates on possibly creating a
calendar for the district website of monthly events. Tommy also describes creating a Twitter account
for the district and also having a live twitter feed box so that we can see tweets about LaMissTenn. He
informs the board of also possibly creating a contact box on the website so that you would be able to
type someones name in and you could send them a question or concern. Another idea presented
was creating a countdown on the website for District Convention and possibly rallies. Making the
website more organized and user friendly what is in mind for the next year with the Technology &
Procedures Committee.
D. Kiwanis Family Relations Committee- Chairwoman Asia Harris informs the board that herself and the
committee have discussed creating a district directory of the Kiwanis members in the district along
with creating inner club meetings as well. K-Family Relations Committee has also discussed having
social gatherings so that everyone would know each other better.
E. MEP & Service Partners Committee- Chairman Vaval Victor informs the board that he and the
committee have discussed which side they were leaning towards either MEP or service partners. He
states that they will gather more information about their committee before deciding. They discussed
the different Service Partners the most because the committee was most knowledgeable of the
different service partners that key club is involved with.
F. Policy & Procedures Committee- Chairwoman Ashlyn Tullis informs the board that she and the
committee had discussed policies in the divisional rally booklet however, they did not have the
booklet at the time, so they plan to review it in the near future.

VIII. Other Business

A. Tabitha Kearns thanks Hunter Burkhardt, Secretary-Treasurer, for helping discuss ideas at New Board
Training. She also elaborates on the theme of District Convention being that the logo will appear with
Krewe of Service on top and Beads and Good Deeds below it. Tabitha also states that the color of
the girls dresses for District Convention is still being decided upon. Also Miss Kearns informs the board
that the District Convention theme will be released to the public earlier so that clubs and schools who
need to fundraise, will be able to in the time allotted.
4.














































VIII. Executive Directors Report Charles Papa Ford
Papa Ford discusses reimbursements and talks about how the budget allows for reimbursements
and that money comes from the clubs paying dues. So we as board members should be respectful
when using money because it comes from the members dues. He then explains a sheet he creates
for the whole board to sign for reimbursements for gas mileage. Papa Ford then collects the
mileage from the Board members. Papa Ford hands out the financial report from the end of April
to mid-May Papa Ford explains how the budget works and that it is a fiscal budget. He informs the
board that if they have any vouchers for reimbursement to send them to the District Secretary-
Treasurer Hunter Burkhardt. Papa Ford then elaborates on how we still have clubs that have not
paid their dues and where we stand with the budget. He then asks the board to accept the budget
for the year and then asks if there are any questions. There are none. Governor Tabitha Kearns
entertains a motion to accept the budget.

Motion: To accept the budget for the LaMissTenn District board
Motion by: Richard OConnell, Lt. Gov. Div. 13
Seconded by: Tommy Duong, Lt. Gov. Div. 14
Ay: 16
Nay: 0
The motion passes unanimously.

IX. Administrators Weekend Remarks Mrs. Jean Benoit
District Administrator Mrs. Jean Benoit reflects on New Board training. She hopes they all had an
educational weekend and he is looking forward to working with them this year. She said that Tabitha
and Hunter worked really hard as a team to make New Board Training successful. She discusses with
the board that everyone who has not gotten their dates, themes or locations for rally need to start
working to achieve those goals. Establish communication with all your clubs and Kiwanis, Lieutenant
Governors and local Kiwanis clubs. She also reminds them to start working over the summer to get the
contact information and to start scheduling PCMs with their divisions and to not wait for school to start.
She tells the board that the executive board and administrators are here for any and all questions.
Mrs. Jean discusses with the board that we are looking to find a new webmaster early so when next
year rolls around we will not have to search high and low for one. Mrs. Jean overall elaborates on how
to have a fun and successful year with the board.


X. Closing remarks
Kelvin Wells elaborates on possibly having a Webmaster Search Committee and elaborate on how it
would possibly benefit the board. Mrs. Jean states that may not work out because there is already a
Kiwanis member in the community that handles the changing of Webmaster with interviewing and
the exchange of passwords and software for the position.


X. Governors Weekend Remarks
Governor Tabitha Kearns speaks to the district board about great the past weekend has been. She
expresses that the group had a dedicated and respectful atmosphere the entire weekend. She
discusses that overall the weekend was a huge success due to everything that was accomplished,
especially with the choosing of the District Convention theme in early in advanced. Tabitha explains
that the she will create a Google Drive for this weekend that will contain all of the information and
handouts discussed this weekend.

5.















4


XI. Adjournment
A. Governor Kearns entertains a motion to adjourn the May board meeting.

Motion: To adjourn the May board meeting.
Motion by: Emma Bourgeois, Lt. Gov. Div. 7B
Seconded: Landon Pederson, Lt. Gov. Div. 12
Ay: 16
Ne: 0
The motion passes unanimously.


B. Governor Tabitha Kearns adjourns the meeting at 8:43 A.M.




Respectfully Submitted,

Hunter Burkhardt, Secretary-Treasurer
LaMissTenn District Key Club

6.