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    Three Steps To Effective Writing

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    Patricia Joseph
    The document outlines a three step process for effective writing: 1) Prewriting including preparation, planning and research; 2) Writing including organizing, outlining and drafting; 3) Revising including reworking, editing, proofreading and finalizing. Key aspects of each step are defined, such as establishing purpose and audience in prewriting, and reading critically from the audience perspective in revising. The overall process emphasizes planning, organization, drafting and revision to create clear, well-structured writing tailored to the intended audience.

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    Download as DOCX, PDF, TXT or read online from Scribd

    Three Steps To Effective Writing

    Uploaded by

    Patricia Joseph
    1K views3 pages
    The document outlines a three step process for effective writing: 1) Prewriting including preparation, planning and research; 2) Writing including organizing, outlining and drafting; 3) Revising including reworking, editing, proofreading and finalizing. Key aspects of each step are defined, such as establishing purpose and audience in prewriting, and reading critically from the audience perspective in revising. The overall process emphasizes planning, organization, drafting and revision to create clear, well-structured writing tailored to the intended audience.

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    Three Steps to Effective Writing

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    The document outlines a three step process for effective writing: 1) Prewriting including preparation, planning and research; 2) Writing including organizing, outlining and drafting; 3) Revising including reworking, editing, proofreading and finalizing. Key aspects of each step are defined, such as establishing purpose and audience in prewriting, and reading critically from the audience perspective in revising. The overall process emphasizes planning, organization, drafting and revision to create clear, well-structured writing tailored to the intended audience.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    1K views3 pages

    Three Steps To Effective Writing

    Uploaded by

    Patricia Joseph
    The document outlines a three step process for effective writing: 1) Prewriting including preparation, planning and research; 2) Writing including organizing, outlining and drafting; 3) Revising including reworking, editing, proofreading and finalizing. Key aspects of each step are defined, such as establishing purpose and audience in prewriting, and reading critically from the audience perspective in revising. The overall process emphasizes planning, organization, drafting and revision to create clear, well-structured writing tailored to the intended audience.

    Copyright:

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    Three Steps to Effective Writing

    Step one: Prewriting

     Preparation
     Planning
     Background research

    Step two: Writing

     Organizing and outlining material


     Writing the first draft

    Step three: Revising

     Reworking and editing the draft


     final typing
     proofreading

    Step one: Prewriting


    Step one is to define the concept and gather the facts that will serve as material for step two, writing.
    Mentioned below are a few questions you can reflect upon before you move to step two.

    1. What is the purpose of the message? Why am I writing it?


    2. Who is the audience? Whom do I want to influence?
    3. What do I want to say? What is the scope of my subject?
    4. What results or action do I want?

    Firstly, decide on a purpose – selling, asking for a favor, persuading, acknowledging, suggesting etc.

    Secondly, think about your audience – What do they know? What do they need to know after reading
    the message? What is their level of expertise on the subject? What is their communication style? Tailor
    your message to the level and interest of the reader.

    Thirdly, consider the scope of the subject – distinguish between information that your reader needs to
    know and information that is merely nice to know. Unless, the reader specifically requests it, limit your
    subject and focus on the essentials.

    How to Write First Class Business Correspondence


    Finally, consider the result or action you want to bring about. Your written message should tell your
    readers what you would like them to do. Tell your readers as clearly as possible what action you want
    them to take.

    Step two: Writing


    Once you have established your purpose, identified your audience, defined your topic and gathered
    your data, you are ready for step two – organizing and writing the first draft.

    ORGANISING

    How you organize you material depends upon your subject and purpose for writing. You would design a
    step by step approach if you are giving instructions. If you are making an offer, you would put the
    important information first and then fill in the details. Your writing should be organised based on the
    purpose to ensure it is effective.

    OUTLINING

    Once you have chosen your format, outline:

     what you want to say, and


     what order do you want to say it in

    This step will ensure a logical flow to your writing.

    WRITING THE FIRST DRAFT

    Once your outline is complete, you are ready to write the first draft.

    Many writers make a common mistake at this point. They try to “get it right” the first time. They work
    on a paragraph for hours, fine-tuning words to perfection. Writers thus shut off their creativity by
    insisting on perfection.

    Remember: The first draft is a working draft. It should be written quickly without too much thought on
    expressions and paragraphing.

    As you write your first draft, keep your audience in mind. Doing so will help you stay focused on the
    purpose of your work.

    How to Write First Class Business Correspondence


    Step three: Revising
    Revise your material by reading it from the reader’s point of view, not the writer’s. If possible give the
    draft to others to read and ask for their comments or suggestions.

    REVISION CHECKLIST

     Read the draft several times.


     Make sure your ideas are unified and transitions are smooth from paragraph to paragraph.
     The lead sentence in the paragraph should give the reader the substance of what is discussed.
    Following sentences should elaborate on the idea and develop it fully.
     Ask yourself if the text is clear and if you need to define special terms or phrases.
     Try to eliminate overused words and phrases.
     Check if your explanations are complete.
     Check for errors in style and grammar.
     Check if the active and passive voices are used effectively.
     Check for errors in spelling and punctuation.
     Revise your work for lapses in tone and awkward phrases.

    Reference:

    ‘How to write first class Business Correspondence’ by Baugh, Fryar and Thomas.

    How to Write First Class Business Correspondence

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