Ottawa Synchronized Swim Club Parent and Swimmer Handbook 2011-2012

The strength of a tri-athlete, The grace of a dancer

www.ottawasynchro.ca

Table of Contents
1. Ottawa Synchronized Swim Club.....................................................................3

1.1 History..........................................................................................3 1.2 Objectives.....................................................................................3

2. What is Synchro?...........................................................................................4

2.1 Components of Synchronized Swimming.........................................4

1) Figures.........................................................................................................................4 1) Routine........................................................................................................................5 3. Ottawa Synchro Programs..............................................................................5

3.1 3.2 3.3 3.4 3.5

Recreational..................................................................................5 Pre-Competitive.............................................................................5 Competitive...................................................................................6 Masters.........................................................................................7 Equipment.....................................................................................7

4. Synchro Training ...........................................................................................8

4.1 Land Drill......................................................................................8 4.2 Conditioning / Stretching................................................................8 4.3 Nutrition.......................................................................................9 5.1 Executive Board.............................................................................9 5.2 Head Coach and Coaching Staff......................................................9

5. Club Organization..........................................................................................9

6. Club Administration.....................................................................................10

6.1 6.2 6.3 6.4

Registration.................................................................................10 Fees............................................................................................11 New Volunteer Commitment.........................................................11 Communication............................................................................12

7. Policies and Procedures................................................................................13

7.1 Swimmers....................................................................................13
1) Code of Ethics ...........................................................................................................13 2) Responsibilities .........................................................................................................13 3) Swimmer Behaviour at Competitions.........................................................................14 1) Code of Ethics ...........................................................................................................14 2) Responsibilities of Coaches........................................................................................15 1) Code of Ethics ...........................................................................................................15 2) Responsibilities of Parents.........................................................................................16 3) Guidelines for Parents................................................................................................16 8. List of Contacts............................................................................................16

7.2 Coaches.......................................................................................14 7.3 Parents.......................................................................................15

A) Board Members............................................................................17 B) Coaches........................................................................................17

9. Competitions................................................................................................18

9.1 Out of Town Meets.......................................................................18 9.2 In-Town Meets.............................................................................18 9.3 Competitive Event Schedule.........................................................19 APPENDICES:
APPENDIX A: MERCHANDISE PRICE LIST...........................................................20 APPENDIX B: SYNCHRO LINGO ........................................................................21 APPENDIX C: FFEDING YOUR CHILD ALTHETE...............................................22-24 APPENDIX D: COMPETITION SUIT CARE AND TIPS..............................................25 APPENDIX E: VOLUNTEER COMMITMENT PLAN & VOLUNTEER POSITIONS......26-29 APPRENDIX F: COMPETITION CHECKLIST...........................................................30 APPENDIX G: OTTAWA SYNCHRO REFUND POLICY........................................32-33

WELCOME TO OTTAWA SYNCHRO!

This handbook is designed to help parents and athletes have a successful year, by providing information and guidelines regarding our club and the sport of synchronized swimming. It should be kept in a convenient place for easy reference. The Ottawa Synchronized Swim Club, known as Ottawa Synchro, is a non-profit, volunteer-run synchronized swimming club dedicated to providing superior training to swimmers of all ages. With attention to each swimmers athletic and personal goals, we aim to foster a life-long love of synchronized swimming and fitness. Ottawa Synchro is affiliated with Synchro Ontario, the provincial governing body. Synchro Ontario (affiliated with Synchro Canada at the divisional, national and international levels) maintains technical standards, organizes provincial competitions and regulates the sport within the province. We are incorporated as a not-for-profit corporation under the Corporations Act. For more information on the above organizations, please visit their websites:
www.synchro.ca www.synchroontario.com

1.1

HISTORY OF THE CLUB

The Ottawa Synchronized Swim Club, formerly the Ottawa Neptunettes, was organized in February 1969 by Mildred Cox. It is the oldest synchronized swimming club in the National Capital Region and has, over the years, seen many successful swimmers compete at provincial, national and international competitions. Most recent successes include a ranking of 3rd overall at the Ontario Tier Championships in 2009 ,where our athletes brought home many medals and trophies, and more recently a provincial ranking of 10th in 2010. 1.2 CLUB OBJECTIVES

Ottawa Synchro endeavours to: o promote, teach and enhance recreational and competitive synchronized swimming in a bilingual setting in the National Capital Region o provide the opportunity for each swimmer to develop to her maximum capabilities through participation in all aspects of the sport of synchronized swimming o help athletes develop good work habits and self-discipline
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o foster good sportsmanship and character through participation in a team sport o develop and maintain high level skills and competitive standings o select and train members of synchronized swimming teams to represent Ottawa Synchro in regional and provincial competitions o represent the Ottawa Synchronized Swim Club in both provincial and national associations.

2.0

WHAT IS SYNCHRO?

Synchronized swimming is a hybrid of swimming, gymnastics, and ballet. It involves swimmers (either individuals, duets, or teams) performing choreographed routines in the water set to music. Swimmers exhibit the strength, flexibility, and aerobic endurance required to perform difficult routines. Competitors perform routines and figures before a panel of judges, and scores are calculated using figures scores as well as technical merit and artistic impression. Synchronized swimming became an Olympic sport open to women in 1984. Olympic and World Championship competitions are not open to men, but other international and national competitions allow male competitors.

2.1

COMPONENTS OF SYNCHRONIZED SWIMMING 1) Figures

Figures are a specific series of body positions, joined together by transitional movements. They are designed to test the athletes skill and knowledge of synchronized swimming. Figures are marked on a ten-point scale and are performed before judges at competition. Most underwater portions of a routine are made up of or adapted from a core set of figures. Figures are marked on a ten-point scale. They are the only portion of the sport (other than a solo routine), that is individual. Swimmers must be prepared to participate in a figure event at every competition. Normally, four figures are done at each competition, from a set of figures for each age group which swimmers will practice through the year. The figures for individual swimmers are determined by their age, not the age-group in which their team(s) compete. The average figure score for each swimmer is calculated and posted. Awards are given for the top six figure scores in each age group. Individual scores for figures are combined with the final routine score, to arrive at the overall championship score of a team.
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When performing figures at competition, swimmers must wear a figures suit, which is a completely black swim suit with no markings, along with a white swim cap, goggles and a nose clip. 2) Routine A routine is the combination of strokes and figures which are choreographed and performed by swimmers to music. Routines are marked by judges on a ten-point scale. Two panels of judges give two marks, for technical merit and for artistic impression. The technical merit mark is broken down into execution, synchronization, and difficulty. Artistic impression consists of choreography, music interpretation and presentation. The final routine score is a combination of both scores, while the championship score also includes the teams combined figures score.

3.0
3.1

OTTAWA SYNCHRO PROGRAMS

RECREATIONAL

The Recreational Program is for swimmers with little or no synchro experience. Girls participate in weekly practices in a non- competitive environment. Emphasis is placed on the fundamentals of synchronized swimming, team-building and enjoyment of the sport. Recreational swimmers participate in the National Synchro Canada Star Program, and perform their routines at Ottawa Synchros end-of-season watershows. Season: Fall session September to December Winter session January to May Time Commitment: 1 to 2 hours per week 3.2 PRE-COMPETITIVE

The Pre-Competitive Program is designed to give swimmers a taste of the competitive experience without having to take on the full challenge of the competitive program. Pre-Comp is a good stepping stone for those wishing to become competitive synchronized swimmers, as well as a great place for those wanting more than the recreational program. This is a development-based full year program to introduce girls to the sport of synchronized swimming. PreCompetitive swimmers will participate in the national Synchro Canada Star Program. In addition, pre-Competitive teams have the opportunity to pre-swim,
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compete in figures and/or in team routine in at least one competition and may also participate in an invitational meet out-of-town. (Pre-Swimmers at a competition are scored but not ranked.). Pre-Competitive swimmers also perform their routines at Ottawa Synchros end-of-season watershows. Season: September to May Time Commitment: 4 hours per week 3.3 COMPETITIVE

The Competitive Program is for swimmers who are interested in the challenges of a competitive synchronized swimming environment. Here, swimmers continue to develop and improve their skills while competing at the provincial level. Teams are based on Synchro Ontarios age-based system. In addition to team routines, solo, duet and combo routines are offered to swimmers at the coaches discretion. The competitive season includes a training and team placement camp in August. There are generally three to four competitions per year, two of which typically take place out of town. Season: September to May Time Commitment: 6 to 12 hours per week 3.3.1 TEAM SELECTION The purpose of team selection is to match swimmers of similar skill on a team. Usually eight members on a team is considered ideal, however numbers will vary. Assessment of swimmers by the clubs coaches is done under the direction of the Head Coach. The process begins during the August training camp and continues to the end of September when teams are finalized. Teams are formed based on individual swimmers ability and age, so although the categories are age-based, a swimmer will not necessarily participate in a team based solely on her age. Swimmers are assessed on the following criteria: Synchro ability (figure positions, routine skills) Swimming ability (strength, endurance, power) Attitude Attendance Participation by swimmers in any extra routines (i.e. combo, duet, and solo) is only on recommendation of the coaches, based on: Swimmers skills Pool time availability Coach availability and finally, Parent support
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3.4

MASTERS

The Masters program is made up of swimmers 18 years of age and over, with varying degrees of swimming competency, who come together and enjoy the fitness and fun this sport has to offer. In addition to endurance and stroke improvement, swimmers learn the fundamentals, including basic figures, that evolve into a choreographed routine. For many, this program provides a welcome opportunity for maintaining physical fitness and developing team spirit. Masters teams perform their routines at Ottawa Synchros end-of-season watershows. In recent years, we have had both Novice and Intermediate recreational groups, and we now also have competitive teams, made up of swimmers with previous synchro experience, or who have competed either Provincially or Nationally in the past. Sessions: September to May Time Commitment: 2 hours per week 3.5 EQUIPMENT

For regular synchro practice, all swimmers will require the following items: One-piece bathing suit any style or colour swim cap goggles noseclips towel (to use on deck during land drilling) water bottle Please consult the following charts for equipment required throughout the year for pre-competitive and competitive programs. PRE-COMPETITIVE: practice Swimsuit swim cap swim goggles black figures suit hair gelling supplies competition swimsuit 2 or 3 nose clips white head cap water bottle Ottawa Synchro t-shirt OS jacket (optional) black yoga pants flip flops / deck shoes 2 towels combination lock COMPETITIVE: practice swimsuit swim cap swim goggles figures suit (black) spacing suit (blue) routine suits(s) & acces. 2 or 3 nose clips white head cap black OS head cap goggles Ottawa Synchro track suit club t-shirt (black) flip flops / deck shoes 2 towels combination lock See Appendix A. for a list of equipment offered for sale to swimmers by Ottawa Synchro.
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4.0

SYNCHRO TRAINING

4.1 LAND DRILL To Land Drill is to practicing a routine outside of the pool, both with and without music. Using arm movements only, land drilling involves learning counts, setting patterns, and clarifying positions by performing movements on land as they would normally be executed in the water. Because pool time is usually limited, the ability to work through a routine outside of the pool is vital. Swimmers are required to do additional land drilling on their own, outside of normal practice time. Once the routine music has been finalized, each swimmer is provided with a copy of the team music for this purpose. 4.2 CONDITIONING / STRETCHING A synchronized swimmers goal in training is to not weigh herself down with heavy, bulky muscles, but rather to have maximum strength, tone, and flexibility. Much of the conditioning synchronized swimmers do requires speed-swimming drills, including laps of freestyle, backstroke and breaststroke. These drills are designed not only to increase strength and endurance but also to increase the speed in which one can move through the water. During a work-out, swimmers will also swim lengths of synchro-specific strokes (i.e. egg-beater, alligator, support scull) and do underwater drills to increase the length of time they can hold their breath. Senior swimmers may also receive a club weight belt used in the water to increase strength. As well, strength and conditioning training takes place outside the pool. All competitive athletes will participate in dry land stretching and training for 60 minutes each week as a team. Workouts will include exercises derived from Pilates and Yoga to develop arm, leg, and core strength. Competitive swimmers will receive a club yoga mat and elastics (for stretching throughout the year) which must be brought to each stretching sessions and be returned at the end of the season.

4.3

NUTRITION

Nutrition is an extremely important aspect of a synchronized swimmers development and training. Food is fuel for the body and it is imperative that proper nutrition is taken into account for any athlete. The following are some ideas to use; not just during competitions, but throughout the entire season: - Establish a regular schedule for meals and snacks, making sure to find time to eat at least one hour before training. - Follow recommendations of Canadas Food Guide to Healthy Eating (i.e. eat a variety of foods from each food group) - Increase servings of carbohydrate-rich foods during times of training and competition - Drink plenty of water before, during and after training sessions Reference: Appendix B How To Feed Your Child Athlete

5.0
5.1

CLUB ORGANIZATION
EXECUTIVE BOARD

The Ottawa Synchronized Swim Club is run by an Executive Board elected by members of the club. Meetings of the Executive Board are generally held once a month. The Board is composed of the following positions: President; Treasurer; Secretary; Registrar; Travel Co-ordinator; Head Coach; Equipment Co-ordinator; Volunteer Co-ordinator; Communications Chairperson; Competitions Chairperson; Special Events Co-ordinator; Fundraising Co-ordinator. 5.2 HEAD COACH AND COACHING STAFF

The coaches in any sport play a major role in the achievements of the athletes. Not only do they have the technical background, but they also understand the psychological aspects of the sport. A good coach is a motivator, a teacher and a role model. Ottawa Synchro is very proud of its coaches. They are all of the above as well as being kind, generous and dedicated individuals. In synchronized swimming, coaches require certification in technical, theory and practical categories. There are four levels of certification. The requirements are as follows:
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Olympic: National: Provincial & Recreational:

level 4 - 5 level 2 - 3 level 1 - 2

The Head Coach oversees all programs, however, suggestions and feedback from the coaching staff are essential to a well-run club. Decisions regarding schedules, duets, solos and teams are always taken with the participation of all the coaches.

6.0
6.1

CLUB ADMINISTRATION
REGISTRATION

Registration occurs at the beginning of the synchro season, in September of each year, and again in January for our Recreational and Masters swimmers. Parents and swimmers are advised of the date and time for registration and are expected to attend in order to fill out the necessary forms and provide the first instalment of fees as well as post-dated cheques for the balance. For those unable to attend, registration forms are available on the Ottawa Synchro website (http://www.ottawasynchro.ca)and may be submitted by mail to: Ottawa Synchro Registrar, c/o Monique Sauv, 661 Echo Drive, Ottawa, ON K1S 1P2. e-mail contact: mailto:ottawasynchro.registrar@gmail.com Registration forms consist of the following: Ottawa Synchro Registration form Ottawa Synchro Waiver and Authorization Agreement Photography Authorization form Synchro Ontario Participants Agreement Competitive Athlete Commitment form (for competitive and pre-competitive programs only) Volunteer Commitment form
SYNCHRO ONTARIO DOES NOT PERMIT PARTICIPATION IN ANY SYNCHRO ACTIVITY WITHOUT A SIGNED PARTICIPANTS AGREEMENT / WAIVER. For

swimmers under 18, both the swimmer and a parent must sign the form. Please note that registration documents for new competitive and pre-competitive swimmers must include a photocopy of the childs birth certificate for Synchro Ontario records. This is a one-time-only requirement.

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Swimmers who are not registered beyond the final registration date will not be allowed to swim until the registration process is completed, per Synchro Ontario regulations. 6.2 FEES

The annual fee is based on Synchro Ontario and Synchro Canada affiliation fees, pool rental, coaches honorarium and other fixed expenses. If applicable, an additional fee for extra routines (solos, duets, and combo events) will be collected for the extra pool time and coaching time required for these routines. Four postdated cheques (or a single lump-sum) are required at the time of registration. Please contact the Treasurer with any questions about the annual fee, or club financing in general. mailto:ottawasynchro.treasurer@gmail.com Refer to Appendix G for: Ottawa Synchro Refund Policy 6.3 NEW VOLUNTEER COMMITMENT POLICY

This year, we are introducing a new family Volunteer Commitment Policy to our club. Ottawa Synchro exists thanks to the effort and hours generously committed by many volunteers, however, while the coaches, Board members and other volunteers are very dedicated, we recognize the need to reach out to all families in order to better deliver our programs, improve communications and continue to provide a positive environment for our swimmers. We trust you will recognize the need for this policy, as it is quite commonplace in competitive club environments and benefits our swimmers in the end. Fundraising is a very important part of our club. With the high costs of pool time, travel, maintaining good coaching, etc., Ottawa Synchro must have successful fundraising in order to operate. We look at our members (parents and swimmers) as part of a team, asking that each member contribute to club administration, event and possibly meet organization and fundraising activities, as it helps all of our swimmers in the end. As members of Ottawa Synchro, each family of a competitive or pre-competitive swimmer will be required to volunteer time. The club has developed a point system to account for volunteer participation, with a required number of points to be met by each family, based on the team placement of the athlete. The point system is designed to reinforce the importance of volunteer activities and ensure fairness in sharing the responsibilities among members. All family members can earn points toward this goal.
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The number of points you are required to earn will be communicated to you at the beginning of the season, following team placement. You are required to submit a post-dated cheque for the assessed dollar value of your points upon registration, which will be returned to you on completion of your points requirement. Members who are having difficulty accumulating the required number of points should contact the Volunteer Coordinator for suggestions. Every effort will be made to facilitate opportunities to earn points. Fundraising typically includes the following events: 1. September CarWash 2. October/November - Chili Dinner 3. December - Water Show 4. February Swimathon 5. May/June Water Show 6. June - CarWash Other types of fundraising programs have been done in the past to offset program costs and costs to swimmers for meet and travel expenses (e.g. berry, chocolate candle and jewelry sales). Other ideas include coffee sales and store gift card programs. Refer to Apprendix E for a list of Volunteer Positions and Points Explained. 6.4 COMMUNICATION

Communication between the club Executive, coaches, parents, and swimmers is facilitated through several different means. Primarily, information is shared via email and the Ottawa Synchro website (www.ottawasynchro.ca). (Despite an ongoing problem in 2011 with the website, fortunately this has recently been resolved and the website is now up and running.) In addition, a club newsletter will be distributed periodically over the year, which will include information from the coaches and executive regarding upcoming synchro events. Parents should check their e-mail regularly. However, hard copies may also be sent home with your daughters following practice. An e-mail advisory will usually be sent out alerting parents that material has been sent home with swimmers. As these could include important information such as travel plans or schedule changes, please make sure that your daughter passes on any club correspondence and that they do not get left at the bottom of a swim bag or at the pool. The Ottawa Synchro Annual General Meeting is held in September or October of each year. All parents are encouraged to attend this meeting. Executive positions on the Board of Directors are elected at this time. In addition, monthly Executive Board meetings are open to our membership and are a good opportunity to stay informed on club activities. Dates and times of upcoming meetings will be included in the newsletters and on the website.
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If for any reason a problem should arise with swimmers, communication between parents and coaches is essential. Direct communication between the parties should always be the first step in dealing with problems. Should the problem continue, a meeting would be set up with the coach, parents, swimmer and head coach to clarify the situation and discuss alternative solutions. If the problem persists, the affected parties should discuss the situation with a member of the Executive.

7.0
7.1

CODE OF CONDUCT AND RESPONSIBILITIES

SWIMMERS

1) Code of Conduct: a) A swimmer. - strives for excellence within her capacity - is a good sport; cheers all performances, including competitors. - treats other athletes, parents, judges, officials and coaches with courtesy and respect at all times. - behaves in a manner which will reflect respect for her sport, her club, her teammates and herself. b) A competitive swimmer. - never argues with judges and officials decisions and allows her coach to ask any necessary questions - is dedicated and committed for the entire competitive year as a team member and never lets her teammates down by quitting mid-season. - respects and accepts coaches authority without question. - shows respect for the facilities and volunteer workers at competition 2) Responsibilities: 1) Responsibilities of all swimmers: Swimmers must come to practice and competitions with all necessary equipment and be well prepared. Disruptive swimmers receive a warning from their coach. If the behaviour continues and cannot be corrected, the swimmer will be dismissed (with no reimbursement) from the Club on the coachs recommendation to the Board.
a) Responsibilities of all competitive swimmers:

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Swimmers must attend all practices. Club holidays will be outlined as early as possible in the swim year and only those days specified will be allowable holiday times for team members. Special events may receive special consideration from the coach, but absences must be approved prior to the occasion by the coach. Any extended absence has a big impact on the whole team as routine practices are greatly affected. Swimmers must notify the coach of an absence in advance of practice time, by phone, text or e-mail. Unless swimmers have a fever or a contagious disease, they are expected to be on deck or in the pool during practice.

3)_Swimmer Behaviour at Competitions: Competitions require special concentration from both swimmers and coaches. It is expected that swimmers rest as much as possible in the week prior to the competition as there is little time for relaxation during a competition. The coaches are responsible for swimmers for the duration of the competitions. Their word is law. Swimmers are to stay in groups during the competition. They are not to leave the hotel or the pool without the coaches permission. Dress on the way to and from competition is the Ottawa Synchro club tracksuit unless indicated otherwise. Jeans are not allowed at any time during competition. Hair should be in a pony-tail or messy bun as directed by coaches. Swimmers must treat the pool and the hotel/accommodations with respect. They must remember at all times that their behaviour reflects on the club and on the sport of synchronized swimming. Drugs, alcohol and smoking are expressly forbidden. Swimmers who break this rule will be asked to leave the club. Cell phones are not allowed at the pool during competition. 7.2 COACHES

1) Code of Ethics: A coach. - sets a good example - is generous with praise, as deserved - treats athletes, parents, judges, officials and other coaches with courtesy and respect at all times. - refrains from expressing displeasure with a judges mark, except through the appropriate protest procedures.
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2) Responsibilities of Coaches:
1. Coaches must make a personal commitment to keep informed and 2.

3.
4. 5.

implement sound coaching principles. Coaches must take responsibility for the conduct of the swimmers during practices, competitions and shows, whether or not a swimmers parent is present. Coaches should communicate issues and concerns to parents directly and in a timely fashion. The Head Coach is the coaches representative at Executive meetings. Coaches recognize the importance of involving parents in decisions concerning their children.

7.3

PARENTS

1) Code of Ethics: A parent. Remembers that skill and ability enhances self esteem. Encourages their childs effort to develop the skills of synchronized swimming. - Encourages their child to play by the rules and to respect coaches and other swimmers. - Respects valuable coaching time by discussing concerns with the coach outside of practice time.
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A parent of a competitive swimmer Teaches their child that honest effort is as important as victory so that the results of each event are accepted without undue disappointment. - Turns defeat into victory by helping the child work toward skill improvement and good sportsmanship. - Remembers that children learn best by example and applauds performances of all competitors and teams. - Recognizes the value and importance of coaches, officials, volunteer board members and others who give up their time to support our athletes and the sport of synchronized swimming. - Ensures that the Swimmer fees and fundraising requirements are up to date. If the payment schedule is not met, the swimmer will not be allowed to continue in the program.
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2) Responsibilities of Parents: Competitive and Pre-Competitive: 1. Ensures that the swimmer attends all practices and competitions until the end of the competitive year and lets the coach know of any absence in advance. 2. Ensures that the swimmer is on time for all practices and competitions. 3. Ensures that the swimmer has the necessary equipment for competitions. 4. Pays fees on time. 5. Ensures that the familys points commitment obligations are met. Recreational: 1. Ensure that the swimmer attends practice as much as possible and contact the coach to advise of absences 2. Ensure that the swimmer is on time for practices. 3. Ensure that the swimmer has the necessary equipment for practices. 4. Pays fees on time. 5. Participate in fundraising activities 6. Volunteer where needed 3) Guidelines for Parents: 1. Your child has chosen an exciting but demanding sport. Try to arrange the family schedule to allow her to manage her schoolwork and her sport, have leisure time and get sufficient rest. There are many benefits to the active lifestyle that synchro provides. 2. Encourage and support your child by attending competitions whenever possible. 3. You are encouraged to participate in club activities to support your child and your club by: a. helping at local meets and watershows b. chaperoning for out-of-town meets c. assisting with fundraising or taking on other volunteer positions d. taking a turn on the clubs board or by assisting board members.

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8.0
A)

LIST OF CONTACTS
Board Members: Club President: Lynne Patenaude, ottawasynchro.president@gmail.com Treasurer: Lorie Zorn ottawasynchro.treasurer@gmail.com Secretary: Anne Berry, ottawasynchro.secretary@gmail.com Registrar: Monique Sauv, ottawasynchro.registrar@gmail.com Travel Coordinator: Monique Sauv, & Steven Grace ottawasynchro.travel@gmail.com Volunteer Coordinator: Susan Jahudka, ottawasynchro.volunteer@gmail.com Coaches: COACHES 2011-2012 CONTACT INFO COACH PHONE E-MAIL TEAM Head Coach & Masters Team 13-15 teams 13-15 teams 11-12 team 11-12 team PreCompetitive 10 & Under Saturday Recreational - Mon/Thurs Recreational - Saturday Advanced/Teen Recreational Tuesday Recreational

B)

JULIE PILON ANIK PILON KAILIE DUNN ELIZABETH LOVELL NADINE PILON PIPPA GHERSON EMMA THUOT

819-893-1074 home ottawasynchro.headcoach@g mail.com 819-734-6856 cell 819-332-1691 home ottawasynchro.anik@gmail.co m 819-2306969 cell 613-795-2560 home ottawasynchro.kailie@gmail.c om 613-795-2560 cell ottawasynchro.liz@gmail.com 613-407-8400 819-776-6267 home ottawasynchro.nadine@gmail. com 819-319-5220 cell ottawasynchro.pippa@gmail.c om 613-799-5959 cell 613-225-5563 home ottawasynchro.emma@gmail. com 613-261-3653 cell

ERENDIRA PEREZ YANEZ

613-297-2686

ottawasynchro.ere@gmail.co m

VICTORIA ASHCROFT

613-728-1424 home ottawasynchro.vicky@gmail.c om

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9.0

COMPETITIONS

Coaches will discuss upcoming competitions with their teams prior to each individual event. Scheduling, rules, required equipment and expected conduct will be reviewed with all swimmers. Keep in mind that Synchro Ontario also posts meet schedules on their website. Swimmers should be at the pool at the time requested with everything that they need. Swimmers are required to wear the club uniform (track jacket, black yoga pants and black Ottawa Synchro t-shirt) while they are on deck and be at the pool to cheer on teammates from all age groups. For more information regarding expectations for swimmers at competition, please refer to the Parents Guide to Competition available on the club website. Ottawa Synchro's teams compete in Synchro Ontario's provincial stream competitions. Senior teams in the provincial stream may also compete at national stream events up to and including the Provincial Championships, if they qualify. 9.1 OUT OF TOWN MEETS

The club will arrange for swimmers and coaches to travel and be accommodated as a group for out of town meets whenever possible. If there is room, parents may also travel with the club. The club will designate team chaperones for all meets where group transportation has been arranged. In accordance with Synchro Ontario policy, all chaperones must have a valid police records check. Chaperones will be responsible for swimmer supervision at all times when they are not under the supervision of the coaches. Detailed information regarding travel and expectations will be provided prior to each competition. For more detailed information regarding Competition and Travel, please refer to the Parents Guide to Competition, available on our website. 9.1 IN-TOWN MEETS

For competitions that are hosted locally, your team coach will notify you of your daughters schedule beforehand. Keep in mind that your daughter will be expected to be at the pool not only during the times when her team is competing - time will also be allotted for hair gelling and make-up, land drilling, stretching and spacing as well as cheering on other Ottawa Synchro teams. These weekends should be kept free of other activities, family or other.

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9.3

2011-2012 COMPETITIVE EVENT SCHEDULE Club Mississauga Synchro Club Burlington Synchro Club Waterloo Regional Synchro Club Glousester Synchro Club Olympium Synchro Club SSO, VMC & York Synchro Nepean Synchro Club Variety Village Synchro Club Dates Dec 10-11, 2011 Jan 21-22, 2012 Jan 28, 2012 TBD Feb 17-19, 2012 March 5-12, 2012 March 24-25, 2012 TBD Location EtobicokeOlympium Pool, Etobicoke TBA WRSSC Elmira TBD EtobicokeOlympium Pool, Etobicoke Camp Borden Nepean Sportsplex, Nepean Variety Village Pool, Scarborough EtobicokeOlympium Pool, Etobicoke University of Western Ontario, London

Competition Lisa Alexander Meet (to be confirmed) Provincial Trials Winter Games Qualifier Gloucester Invitational Provincial Championships Ontario Winter Games 2011 East Regional Championships Variety Village Invitational OOAGSSC Age Group Championships 12 & Under Open Championships

Waterloo Regional May 17-20, 2012 SSC/Burlingto n SSC London SSC June 9-10, 2012

* entries shown in blue are National stream events

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APPENDIX A. Items offered for sale to swimmers by Ottawa Synchro (prices subject to change): Club spacing suit Speedo endurance practice swimsuit (black) Speedo endurance practice swimsuit (navy) Latex swim cap (white) Latex swim cap (blue) Silicone swim cap (white) Ottawa Synchro latex swim cap Long Hair swim cap Speedo swim goggles Nose clips Ottawa Synchro knapsack (Speedo) Ottawa Synchro black towel $55 $45 $45 $5 $5 $12 $8 $12 $15 $5 $58 $15

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APPENDIX B. SYNCHRO LINGO

Age Group: the level at which swimmers compete the average age of team members determines the Age Group in which the team competes. Artistic Impression: Marks awarded for choreography, music and presentation (Feel of routine) Bun Cover: A piece of material used to cover the hair- added decoration Championship Score: Final mark for the routine (Routine and Figure scores combined). Final placement is determined from this mark. Combo Team: Usually 8 or more swimmers competing in a single routine consisting of solo, duet and team sections. Duet: 2 swimmers competing in a routine Figure: A combination of specific movements with a name given to it (Sailboat, Ibis) Figure Competition: Swimmers of a specific age-group completing four specific figures in front of judges for marks and placing Figure Score: Overall mark for the figures (typically 4 combined) Figure Suit: A solid black suit used for figure events Land Drill: Performing what is done in the water on land using arm movements LTAD (Long-Term Athlete Development): A program or event consisting of 4 elementsSpeed, Stamina, Strength and Suppleness that help athletes develop according to age. LTAD elements may be evaluated at practice or at special events, as needed by Synchro Ontario. Speed: Short distance swim Stamina: Long distance swim Strength: Push-up Suppleness: Splits Masters: Swimmers older than 18 years of age Pre-swim: Used in both figure and routine events - swimmer(s) that perform for the judges before an event starts. These marks do not count or affect final placing results Required Elements: Specific movements or figures that must be preformed Routine: Putting choreographed movements to music Routine Competition: Routines competing in a specific age-group performed in front of judges for marks and placing Routine Score: Overall mark for the routine (Technical and Artistic scores combined) Solo: 1 swimmer competing in a routine Spacing: A specific amount of time given to individual clubs to run through their routines at competitions. Spacing Suit: A specific suit used by all club swimmers during spacing and warm-up at competitions (Ottawa blue suit suit design changes yearly) Team: 4 or more swimmers competing in a routine Swim Suit (Team/Duet/Solo): Elaborate, custom-made swim suit which matches the theme of the music Technical Merit: Marks awarded for execution, synchronization and difficulty (Overall look of the routine) Warm-up: A specific amount of time given to swimmers to practice skills in the water

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APPENDIX C. FEEDING YOUR CHILD ATHLETE (from KidsHealth.org)

All kids need to eat balanced meals and have a healthy diet. But should that balance change for kids who play on a sports team or work out? Maybe. Kids need to eat the right amount and mix of foods to support that higher level of activity, but that mix might not be too different from a normal healthy diet. Eating for sports should be an extension of healthy eating for life. Nutritional Needs of Young Athletes Many "sports" foods and drinks, like energy bars and gels, are marketed to athletes, but most don't need them to meet their energy needs. While these products don't have magic ingredients that will improve sports performance, they can be handy when kids don't have time for a healthy meal or snack. Because athletic kids are particularly reliant on the nutrients that a balanced diet can provide, it's usually not wise for them to diet. In sports where weight is emphasized, such as wrestling, swimming, dance, or gymnastics, kids may feel pressure to lose weight. If a coach, gym teacher, or another teammate says that your child needs to go on a diet, talk to your doctor first. If your doctor thinks your child should diet, you'll work together or with a nutritionist to develop a plan that allows your child to lose weight in a safe and healthy way. Kids who eat healthy, well-balanced meals and snacks are probably getting the nutrients needed to perform well in sports. The Canada Food Guide Pyramid can provide guidance on what kinds of foods and drinks to include in your child's meals and snacks. Keep in mind that kids and teens who are involved in all-day competitions or strenuous endurance sports (like rowing, cross-country running, or competitive swimming) that can involve 1 to 2 hours or more of activity at a time, may need to consume more food to keep up with increased energy demands. Most athletes will naturally eat the right amount of food their bodies need. But if you're concerned that your child is getting too much or too little food, check in with your doctor or nutritionist. In addition to getting the right amount of calories, it takes a variety of nutrients to keep young athletes performing at their best:
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Vitamins and minerals: Kids need a variety of vitamins and minerals. Calcium and iron are two important minerals for athletes. Calcium helps build strong bones to resist breaking and stress fractures. Calcium-rich foods include dairy products like milk, yogurt, and cheese, as well as leafy green vegetables such as broccoli. Iron helps carry oxygen to all the different body parts that need it. Iron-rich foods include red meat, chicken, tuna, salmon, eggs, dried fruits, leafy green vegetables, and whole grains. Protein: Protein is needed to build and repair muscles, but most kids get plenty of protein through a balanced diet. Strong muscles come from regular training and exercise and too much protein can lead to dehydration and calcium loss. Protein-rich foods include fish, lean red meat and poultry, dairy products, nuts, soy products, and peanut butter. Carbohydrates: Carbs provide energy for the body. Some diet plans have urged weight-conscious adults to steer clear of carbs, but for a young athlete they're an important source of fuel. There's no need for "carb loading" (eating a lot of carbs in advance of a big game), but without carbs in their diet, kids will be running on empty. When you're choosing carbs, look for whole-grain foods like whole-wheat pasta, brown rice, whole-grain bread and cereal, and plenty of fruits and vegetables.

Drink Up! It's important for young athletes to drink plenty of fluids to prevent dehydration, which can zap strength, energy, and coordination and lead to heat-related illness. Even mild dehydration can affect athletic performance. Thirst is not a reliable indicator of hydration status so experts recommend that kids drink water or other fluids every 15 to 20 minutes during physical activity. It's important to drink afterwards to restore fluid lost through sweat. Although many sports drinks are available, plain water is usually enough to keep kids hydrated. Sports drinks are designed to provide energy and replace electrolytes such as sodium and potassium that athletes lose in sweat. Sports drinks are a good choice if kids are active for more than 1 hour because after exercising for 60 to 90 minutes, the body has used up its readily available sources of energy. Sports drinks are also a good alternative if kids aren't drinking enough water, however, it is recommended that sports drinks or juice be diluted with water ( and ) during practices when their need for liquids is high. Carbonated beverages are to be avoided as they can upset the stomach. The bottom line is that for most young athletes, water is the best choice for hydration. After the activity, carbohydrates and electrolytes can be replenished.

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Pressures Facing Athletes Some school-age athletes face unique pressures involving nutrition and body weight. In some sports, it's common for kids to feel they need to radically increase or reduce their weight to reach peak performance. In sports where weight or appearance is emphasized, such as wrestling, swimming, dance, or gymnastics, kids may feel pressure to lose weight. Because athletic kids need extra fuel, it's usually not a good idea for them to diet. Unhealthy eating habits, like crash dieting, can leave kids with less strength and endurance and poorer mental concentration. Similar performance issues can come up when kids try to increase their weight too fast for sports where size matters, such as football or hockey. When a person overeats, the food the body can't immediately use gets stored as fat. As a result, kids who overeat may gain weight, not muscle, and their physical fitness will be diminished. If a coach, gym teacher, or teammate says that your child needs to lose or gain weight, or if you're concerned about your child's eating habits, talk to your doctor. The doctor can work with you and your child or refer you to a dietician to develop a plan that allows your child to work on the weight in a safe and healthy way. Competitions It's important for kids to eat well on competition days. The meal itself should not be very different from what they've eaten throughout training. A meal 3 hours or more before activity should have plenty of carbs and a moderate amount of protein but be low in fat because fat takes longer to digest, which can cause an upset stomach. High-fiber foods may also cause some stomach upset, so it's best to avoid these foods until after the game. If kids eat less than 3 hours before game or practice, serve a lighter meal or snack that includes easy-to-digest carbohydrate-containing foods, such as fruit, fruit or vegetable juice, crackers, or bread. After the game or event, experts recommend eating carbs (fruit, pretzels, a sports drink, etc.) within 30 minutes after intense activity and again 2 hours later. Your child's body will be rebuilding muscle tissue and replenishing energy stores and fluids for up to 24 hours after the competition. So it's important that the post-game meal be a balance of lean protein, carbs, and fat. And remember, when packing your child's bag for the big day, add a water bottle or sports drink. Meal and Snack Suggestions A good breakfast for young athletes might include low-fat yogurt with some granola and a banana, or whole-grain cereal and milk with sliced strawberries. Try bean burritos with low-fat cheese, lettuce, and tomatoes or a turkey sandwich and fruit for lunch. For dinner, serve grilled chicken breasts with steamed rice and vegetables, or pasta with red sauce and lean ground beef, along with a salad. Good snacks include pretzels, raisins, crackers, string cheese, or fruit. It's important to feed your child healthy meals and snacks consistently, even during the offseason. This

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APPENDIX D. COMPETITION SUIT CARE AND TIPS

Caring for your competition swimwear: Before swimming, rinse off in a clear water shower. (Hair, skin and fabric all absorb fluids. If the first fluids they receive are chlorinated suits will wear out faster.) Avoid getting shampoo or soap on suit. (Shower in an older suit if modest.) Following each wearing thoroughly rinse in cool water and drip dry. Do not wring or twist the fabric. Occasionally place the suit in a solution of water and vinegar approx. 1-cup vinegar to a sink full of water. This will neutralize the remaining chlorine that was left on the suit. Additional tip for decorated suits: o Avoid sitting in the routine suits. (Decorations can be knocked off by rubbing against seats, clothing etc. Sitting on rough pool decking can damage even non-decorated areas.) Apply gelatine to hair before changing into routine suit. Remove suit before taking out the gelatine. Keep out of hot tubs/spas and hot showers. Hang to air dry on plastic hangers (no metal hangers, not in plastic bags). Support suit if needed to prevent stretching. Keep suit out of direct sunlight to prevent fading. To ensure uniform color of all suits for a team, the entire team needs to follow the same protocol. (Also, additional suits that are for later use should be dipped in the pool and then rinsed.) For headpieces: Rinse as per suit instructions, above. Store in something that allows airflow to prevent mold growth. Store so that the plastic canvas base is not crumpled or bent out of shape, if applicable.

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APPENDIX E.

Ottawa Synchro Volunteering Commitment for 2011-12

The Ottawa Synchronized Swim Club (Ottawa Synchro) relies on the dedication of volunteers to offer its fine programming. We rely on the time our members give to operate the club smoothly. In order to maintain this level of programming excellence, all Ottawa Synchro families with swimmers in the Competitive and Pre-Competitive Programs must fulfill required volunteer hours within the synchro year, from September to June. Volunteering is required for families of Competitive and Pre-Competitive swimmers, but not for those of recreational participants (Recreational & Masters programs). Any family with more than one swimmer with Ottawa Synchro will be required to contribute the highest applicable number of points for one swimmer only. Points cannot accumulate from year to year and there will be no reimbursement of fees for accumulating above the required number of points. We encourage families to assist by contributing time towards the numerous jobs that need to be filled throughout the year, however, those families who are not inclined or not able for various reasons to contribute volunteer time will have the option of buying out their volunteer points at $2 a point. These funds will then be used to hire outside help to perform the duties not covered by our parent volunteers. Additionally, families wishing to have some flexibility in their volunteer commitment may choose to accumulate a certain number of points and buy out the remaining points. These arrangements must be made with our volunteer coordinator. The following are the point requirements for each category of swimmer. You can meet this quota through any combination of mandatory and optional volunteering or contributions in kind or establishing a corporate sponsorship.

Pre-Comp -- 50 volunteer points per year 11-12 -- 100 volunteer points per year 13 15 teams 150 volunteer points per year

Mandatory volunteering: Car-Washes: Two car washes are held each year - one in the fall and another in the spring. Each family must work two car-wash shifts of one hour each. They are quite fun and a great fundraiser. Attending general meetings: To keep you in the loop, we have two general meetings each year, one in the spring and one in the fall. Attendance counts toward your volunteer points, and they're a great way to stay informed. Optional volunteering:

Operations There are many volunteer tasks that are integral to the effective operation of the club. To review the list of volunteer opportunities visit ottawasynchro.ca. To sign up, contact our volunteer coordinator.

A volunteer security deposit cheque dated May 31, 2012, covering the entire points requirement at the rate of $2 a point for each Competitive swimmer, is required at the time of registration. It 26

will be returned at the end of the year upon fulfillment of the volunteer commitments as outlined above.

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VOLUNTEER POINTS EXPLAINED

The Point System Ottawa Synchro runs on the power of volunteers. As a member of Ottawa Synchro, you will be required to volunteer your time. The club has developed a point system to account for volunteer participation, with a required number of points to be met by each family, based on the category of the athlete. The point system is designed to reinforce the importance of volunteer activities and ensure fairness in sharing the responsibilities among members. Points can be earned by all family members. Volunteers are responsible for ensuring that the Volunteer Coordinator and/or event Coordinator is aware of the accumulated points and records them. The Volunteer Coordinator will contact you periodically to ensure that your points are recorded accurately. Members who are having difficulty accumulating the required number of points should contact the Volunteer Coordinator for suggestions. Every effort will be made to facilitate opportunities to earn points. Volunteer Opportunities The Volunteer Coordinator maintains a current list of the point values of various jobs in the club, as outlined on the Volunteer Roles page. The point values and jobs may change from time to time, as necessitated by the evolving needs of Ottawa Synchro. In addition to the coordinator roles, there are opportunities to work at volunteer jobs, such as assisting at the Winter and Spring Water Shows, Chili Dinner, Swimathon and Car Washes. If you identify a project or fundraiser that would be of benefit to Ottawa Synchro, please discuss the project with the Volunteer Coordinator who will confirm with the Board the point value of your project. Other Ways to Earn Points Join Friends of Ottawa Synchro Corporate Sponsorship Program and earn 150 points per $250.00 donation Donations in kind, for example the use of a barbeque or items for raffles, etc, will earn 12 points per $20.00 donation Although everyone is encouraged to volunteer with the club, athletes may not hold any Coordinator, Manager or Board position. Any family member can contribute volunteer hours towards required points.

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Ottawa Synchro Volunteer Positions (September 7, 2011)

Executive Positions President member of Screening Committee Oversees all operations of the club; liaises with Synchro Ontario & Head Coach Vice-president or Past-president Assists President and acts as President if needed. Assists Head Coach with meet registration, prepares pronunciation guide. Treasurer (can consider developing volunteer support roles to assist Treasurer) Calculates and collects swimmer fees for all programs; issues child fitness tax credit receipts; prepares monthly cheques for coaches and pool rental; reconciles monthly bank statements; prepares cheques for club expenses as needed; deposits all revenues received and reports to Club Executive; calculates and collects fees for meet and travel expenses; prepare fiscal yearend statements; Registrar - member of Screening Committee Registers the club, its volunteers, executive members, coaches and all swimmers with Synchro Ontario; organizes and oversees registration night(s); prepares registration documents for all programs (competitive, recreational & Masters); communicates to members all information pertaining to registration; prepares and distributes team lists and contact information; responds to general enquiries about programs, with assistance of Head Coach Secretary Records Minutes at Executive Board meetings, distributes copies and posts to website; retains club records Media & Web Co-ordinator Submits articles and purchases advertising in local community papers, maintains web-site, prepares and distributes advertising material, with assistance of volunteers Volunteer Co-ordinator member of the Screening Committee Is the contact person for all volunteers. Keeps a list of club volunteers and their accumulated points; communicates with volunteers , answers questions and facilitates their commitment to various roles; hears their suggestions and ideas and presents them to the Executive Board; ensures all persons fulfilling a volunteer position requiring a valid police records check have one, collects and assigns points for all volunteer positions, gathers feedback and re-assesses points as required, amending the volunteer policy as required; maintains the Volunteer Roles page on the website Travel Co-ordinator Coordinates all aspects of away competitions, including booking bus or making carpool arrangements, reserving hotel or other accommodations for swimmers, coaches and chaperones; distributing and collecting Travel Permission forms; compiling rooming lists in coordination with coaches and communicating with hotel; coordinating food; compiling and distributing comprehensive travel information to club membership including detailed itinerary, hotel information, maps etc; organizing parent travel information meetings; coordinating volunteers on-site and delegating various tasks. Non Executive positions Event Coordinator(s) Point value 150

150

150 150

150

150

150 75

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Responsible for coordinating one of the following: Car Wash, Chili Dinner, December Water Show, Spring Water Show, Swimathon suggestions for additional events are welcome Fundraiser Co-ordinator(s) Responsible to coordinate one fundraising activity per season examples include: chocolate bars, grocery cards, berries, muffin mix, cheese, magazine. An ongoing fundraiser would result in additional points. Newsletter Editor Prepare a monthly newsletter with input from coaches, executivemembers and others to sahre information. Grant Writer Responsible to research, prepare and submit grant applications (e.g. Trillium) on behalf of the Club, and coordinate follow-up needed with granted funds and reporting Photo Day Organizer Books and Liaises with photographer; sends out information to club members; takes order forms and payment on photo day; responds to swimmer/family queries Equipment manager Keeps inventory of all swim gear (towels, t-shirts, goggles, nose clips etc.) and major equipment (stereo, underwater speakers, skipping ropes, yoga mats etc.); organizes the collection and re-sale of used OS jackets, purchases new equipment as needed, arranges for repair of equipment as needed, or assists coaches with the above tasks Team Parent Assists the team coach with various tasks throughout the season

75 150 Depend ent on Grant

50

150 75 varies

Overnight Chaperone On away meets, is responsible for one teams swimmers when they are not with their coach; keeps track of them at all times; coordinates with food volunteers for their meals; attends to their needs; is ready in case of emergency; supervises them at night if needed; assists the coach when required General Volunteer beginning at 25 points per task Refer to website for updates on specific tasks that need to be done throughout the season and their points value Example: for Water Shows, assistance is needed in the following areas: MC, admission, raffle (items and sales), silent auction, pizza pick up/ sales, drinks, setup, decorations, clean-up. Attendance at club meetings Fall Annual General Meeting; New Members Meeting; January Update Meeting;

50 per night

varies 10 per meeting

Parents can apply for new jobs to be added to this list by emailing ottawasynchro.volunteer@gmail.com and a point value will be assigned to the new job.

Job Descriptions for the above positions can be found on the website http://www.ottawasynchro.ca
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Competition Checklist
Equipment
Figures suit (black) Spacing suit Routine suit(s) (and bun cap, if applicable) 2 or 3 nose clips White head cap Black Ottawa Synchro head cap Goggles Club track suit Club t-shirt (black) Flip flops 2 towels (1 old, to protect clothing/swimsuit while gelling) Combination lock

Hair
Large hair elastics (for pony) Small hair elastics (for braid ends) Open bobby pins [see picture] Closed bobby pins [see picture] Circular hair comb (closest colour to hair colour) [see picture] Hair nets (closest colour to hair colour) Knox gelatine (6-10 packets) Small circular container (for mixing knox) Applicator brush for knox (silicpne basting brush or hair colouring brush) old Hand towel (to protect clothing) Shampoo/Conditioner/Pineapple juice Comb/brush Hair dryer (optional) Kettle (optional)

Other
Water bottle Drinks Healthy snacks

Notes Remove all nail polish and jewelry before arriving at pool!
t

No hair colour & Do not use conditioner when shampooing hair before gelling! 31

APPENDIX G.
OTTAWA SYNCHRO REFUND POLICY Ottawa Synchro is committed to all of its members, both recreational and competitive. As a nonprofit, volunteer organization, the annual fees are based on anticipated costs and are borne proportionately between swimmers. As such, a commitment to swim is also a financial commitment to the Club. The following refund policy is therefore in effect as of September 8, 2011. NO SWIMMER WILL BE PERMITTED TO ENTER THE POOL UNTIL FEES ARE PAID AND THE APPROPRIATE FORMS ARE COMPLETED. Recreational Swimmers: Payment is due on registration night. Refunds will be available until October 1st, less a $50.00 administrative fee. In addition, any financial commitments, including but not limited to routine suit, will be deducted from the refund. Winter session fee of $200 is non-refundable. Competitive Swimmers: The initial deposit for competitive swimmers of $400.00 is due on or before registration night. A full refund, less an administrative fee of $50.00 is available until team assignment is finalized. For the 2011-2012 season this will be on October 1. Information regarding the team assignment deadline will be circulated by Ottawa Synchro in September of each year. Once team assignments have been made, the first instalment of the remaining team fees will be due as well as post dated cheques for subsequent instalments, according to the annual fee schedule for that team. NOTE: THE FEE IS DETERMINED BY TEAM ASSIGNMENT AND NOT BY THE AGE OF THE SWIMMER. The fee schedule will be available on line and will be circulated by e-mail. All remaining fees (including but not limited to, travel, meet fees, routine suit) for competitive swimmers are due within two weeks of billing and are non-refundable. If a competitive swimmer chooses to leave mid-season, all financial commitments the club has made on behalf of the swimmer will be due immediately. Medical Departure: If a swimmer leaves due to illness supported by medical certification, fees will be refunded on a pro rata basis until December 31st, subject to a $50.00 administration fee. After that date no refund is available. All financial commitments the club has made on behalf of the swimmer (including but not limited to travel, meet fees, routine suit) will be due immediately. Ottawa Synchro's competitive program security deposits are required as described below. Cheques payable to Ottawa Synchro dated May 31, 2012, are required in September. If any commitments or fees remain unpaid at the end of the competitive season, in May 2012, cheques will be cashed to cover shortfalls. Otherwise, deposit cheques will be returned to you. 1. Volunteer Security Deposit: Pre-Competitive team: $100 11-12 team: $200.00 13 -15 teams: $300.00 The volunteering commitment is outlined in the Parent and Swimmer Handbook

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