A Presentation On

Microsoft Word

Topics in introduction
Word processing  Microsoft Word  Starting Microsoft Word  Important parts of Microsoft Word


Word processing


Word processing refers to the use of a computer program to prepare and print documents. This computer programs is called the word processing software. It can be used to create letters, memos and a variety of other types of documents. A number of Word Processing packages are available such as Word Perfect, Word Star and MS-Word are examples of Word Processing Packages for personal computers.

Microsoft Word


We can create and edit text and graphics in letters, reports, web pages or E-mail massages by using Microsoft Word.

Starting Microsoft Word

Point to start menu programs and click Microsoft word

Windows parts


Two types of windows in Word

 

Application window Document window

Application window

Document window

Important parts

Topics in Content


Application window  Menu bars  Toolbar  Status bar Document window  Scroll bars  Browse button  Next and Previous button  View button  Document work area

Application window


Application window consist of:

   

Menu bars Toolbar Status bar Document window

Menu bars
 

The menu bar provides access to the all features of the Word. Each menu contains commands grouped by function.

File menu


All operations about file can be done from here such as:
     

We can open new file We can open existing file We can close current file We can save current file We can change page setup We can print file

Edit menu


We can edit our file from here such as:

      

Reverse the last typing Cut the selected text Copy the selected text Past the (copy or cut) text Select all text in file Search for specific text Search and replace specific text

View menu


We can see different views of file such as:

      

Switches the normal view Switches the Web Layout view Switches the Print Layout view Switches the Outline view Display or hides toolbars Display or hides the ruler Add/Change text at top or bottom of every page

Insert menu


We can insert different things in document such as:

       

Break Page Number Date and Time Symbol Comment Picture Bookmark Hyperlink

Format menu


We can format text from here such as

       

Font formatting Paragraph formatting Bullets and Numberings Borders and Shadings Change case background Theme Styles and Formatting

Tools menu


We can modifies settings of MS office program such as:

 

 

Checks spelling and grammar Count pages, word, character paragraph and lines Prevent changes in document by assigning password Customize toolbar Change option of MS Word

Table menu


We can insert table in document from here and can do changes such as:
       

Delete cell, row and column Select cell, row and column Marge cells Split cells or table Convert table into text and Vic versa Arrange information Performs mathematical calculation Change properties

Window menu


Performs operations about window such as



Open new window with same content Arrange separated opened files Split active window into panes List current open file

Help menu


It is a office assistant that provide you help about your problems in MS Word
 

   

Provide help Displays or removes office assistant from view Provide help about topic To up-to-date office online Provide keyboard short cuts Automatically find and fix problems in program Provide information about MS Word

Toolbars


Toolbars provides shortcuts to menu commands. Each Word toolbar is composed of buttons and pull-down lists. Each button execute a specific menu command.

Status bars


Status bars provides information such as current intersection point location and the number of pages in the document.

Creating a New Document



 

When Microsoft Word is launched a blank document is created. This document is typically called Document1. Begin typing to start entering the text of the document.

The Click & Type feature allows you to insert text or a graphic into most blank areas of a document. No need to use the enter key to get to the middle of the page to begin typing. You simply position your mouse and double-click!

I chose to begin my text in the center of the page, by double clicking in that spot, my cursor is automatically placed there.

Concept of Formatting


Formatting is the process of changing the appearance of the text, whether it is a paragraph or a single character. You can format text in two ways
 

Using the formatting toolbar Using the Format then Font command

Using the formatting toolbar

 

Select the text to format. From the toolbar, we can change Font Name Font Size by buttons. We can also bold, italic, underline, alien, color and highlight font by buttons.

Using the Format then Font command

 

Select the text to format. Click at the Format drop down menu and select the Font option. The Font dialogue box will appear. Choose the format options in the dialogue box. For example, font style, size, color, effects etc. Click OK button in the dialoged box once you are done.

Auto Format & Auto Correct

 

Select Format Auto Format Click Options

Here you can change the defaults for how word automatically tries to fix your typing as you work or turn it off entirely.

Example of Word file

Mostly useful short cuts

      

New file => Ctrl+N Open file => Ctrl+O Save file => Ctrl+S Print file => Ctrl+P Spell Check => F7 Help => F1 Help about Topic => Shift+F1

       

Select all => Ctrl+A Copy => Ctrl+C Cut => Ctrl+X Past => Ctrl+V Undo Changes => Ctrl+Z Find=> Ctrl+F Close file => Ctrl+W Close window => Alt+F4

Keyboard Shortcuts

Research

Reference information online and on your computer without leaving your Office program. You can easily insert definitions, stock quotes, and other research information into your document, as well as customize settings to suit your research needs.

Research Task Pane

If your browser is Internet Explorer and you click a link, the Research task pane travels with you and is displayed on the left side of your screen as you view Web pages. To open the Research task pane in Internet Explorer, on the View menu, point to Explorer Bar, and then click Bar, Research. Research.

What I can use to Research?

Dictionary Encarta (400,000 items) Thesaurus Multiple Languages Encarta Encyclopedia 42,000 articles Translation Bilingual Dictionaries Stock Quotes and Company Information Third Party Services- Factiva News ServicesMSN Search Engine

Auto Format & Auto Correct

 

Select Format Auto Format Click Options

Here you can change the defaults for how word automatically tries to fix your typing as you work or turn it off entirely.

Envelopes
  

Select Tools Envelopes and Labels Enter the Delivery and Return addresses Click Options to change things like envelope size and feed orientations for your printer.

Macros


Microsoft Office uses Visual Basic for Applications (VBA) programming language in order to allow users to write their own code directly into Word or any other Microsoft Office product The code you can create could server many different purposes.
  

Load data from a file Format a file based on pre-defined logic preWhatever you can think of

Macros


So what is a Macro then?



A macro is a function which contains VBA code.

You can record your own macros in order to save time on repetitive tasks To record a macro, open the Visual Basic toolbar Click the red record button to begin recording the macro. Then once youve done everything you want to be in the macro, click the blue square to stop recording. Then you can create buttons on the toolbar or menu items that launch your macro

Lets Have a Practical Demonstration