Training Manual: Learning Workshop On Recovery and Reconstruction

DISASTER RECOVERY TOOLKIT
TRAINING MANUAL
Tsunami Global Lessons Learned Project
TRAINING
MANUAL
LEARNING WORKSHOP ON
RECOVERY AND RECONSTRUCTION
DISASTER
RECOVERY
TOOLKIT
Citation
2015, Disaster Recovery Toolkit, Tsunami Global Lessons Learned Project
www.adpc.net/tgllp/drt
The Disaster Recovery Toolkit comprises of the following:
1) Handbook for Disaster Recovery Practitioners
2) Training Manual Learning Workshop on Recovery and Reconstruction
3) Guidance on Critical Facilities
4) Guidance on Housing
5) Guidance on Land Use Planning
6) Guidance on Livelihood
ISBN 978-1-942960-00-3
Copyright Asian Disaster Preparedness Centre (ADPC) for
the Tsunami Global Lessons Learned Project - Steering Committee, 2015
Published by the Tsunami Global Lessons Learned Project Steering Committee
(TGLLP-SC)
Dr. Kuntoro Mangkusubroto, Chair, TGLLP-SC
Mr. Satya S. Tripathi, Secretary, TGLLP-SC
This publication may be reproduced in whole or in part and any form for educational
or non-profit purposes without special permissions from the copyright holder, provided
acknowledgement of the source is made, ADPC on behalf of TGLLP-SC would appreciate
receiving a copy of any publication that uses this publication as a source.
No use of this publication may be made for resale or for any other commercial purpose
whatsoever without prior permission in writing from the Asian Disaster Preparedness
Centre, SM Tower, 24th Floor 979/69 Paholyothin Road, Bangkok 10400 Thailand.
TRAINING
MANUAL
DISASTER
RECOVERY
TOOLKIT
FOREWORD
project sought to deliver three principle outcomes: a global lessons learned study, a
Discovery Channel documentary tracking the recovery, and a disaster recovery toolkit
for recovery practitioners.
The first of these outcomes was a report entitled The Tsunami Legacy: Innovations,
Breakthroughs and Challenges which was officially released on 24 April 2009 at a
ceremony at the United Nations Headquarters in New York. A few months later, in
December 2009, a documentary on lessons learned, produced independently, was aired
on the Discovery Channel.
At the launch of The Tsunami Legacy in 2009, an announcement was made regarding
the development of a suite of handbook and guidance notes targeted specifically at
recovery programme leaders and practitioners. The Disaster Recovery Toolkit forms the
third deliverable, and it is this that has been developed by the Tsunami Global Lessons
Learned Project Steering Committee (TGLLP-SC) in partnership with the Asian Disaster
Preparedness Centre (ADPC). The Toolkit is targeted at practitioners responsible
for implementing recovery programmes, its objective to provide a how to guide on
development, implementing and managing complex post-disaster recovery programmes.
Ten years have passed since the Indian Ocean Earthquake and Tsunami of
December 2004. The consequences of this disaster have continued to unfold in the
minds of individuals, the collective lives of affected families and communities, and
within the framework of nations and the region as a whole. Indeed, the memory of this
great tragedy is imprinted on the global mind. The loved ones of the more than 228, 000
people who perished look back on this disaster every day. For the rest of us, the 10th
anniversary provides an opportunity to reflect on the memory of these departed souls,
and to think of those who were left behind in devastated families, communities and
environments.
The recovery of the affected areas in the months and years since the event itself is an
affirmation of human resilience and creativity in building solutions- and finding ways
out- of the most challenging situations. It is out of respect to those who perished or
suffered that we should take what lessons we can from such experiences, and use them to
design better strategies for disaster response and recovery in the future.
With climate change proceeding apace, the notion of environmental vulnerability is
becoming increasingly broad and hard to pinpoint: everybody is vulnerable, and because
of this, our incentive to learn from what came before should be heightened.
The Tsunami Global Lessons Learned Project (TGLLP) was created with a view to
gathering, learning from and sharing experiences relating to the 2004 earthquake and
tsunami, and other disasters in the region that occurred between 1993 and 2013. The
This component of the toolkit, the Training Manual Learning Workshop on

Recovery and Reconstruction, is targeted at managers or practitioners responsible
for implementing recovery efforts, providing a how to for developing and managing
complex post-disaster recovery programmes.
The TGLLP Steering Committee hopes the guide will help to achieve effective facilitation
of the Learning Workshops, which targets to enhance capacities of government agencies
in formulating and implementing recovery and reconstruction interventions as well as
to support development partners who support the process. The Guide aims to increase
critical thinking and skills in formulating and undertaking recovery and reconstruction
interventions that effectively address specific needs in different scenarios and conditions.
- Steering Committee of The Tsunami Global Lessons Learned Project
Earthquake in Poonthi
CONTENT
FOREWORD
ABBREVIATIONS
42
Tsunami in Saranya
43
Cyclone in Daitwa
44
RECOVERY AND RECONSTRUCTION: BUILDING BACK BETTER
44
45
Recovery as a Continuum
SESSION 3
INSTITUTIONAL MECHANISMS FOR RECOVERY AND RECONSTRUCTION
49
ADDITIONAL INFORMATION FOR CASE SCENARIOS
52
Floods in Timalya
52
52
Tsunami in Saranya
53
Cyclone in Daitwa
54
INSTITUTIONAL MECHANISMS FOR RECOVERY AND RECONSTRUCTION
55
OVERVIEW OF THE LEARNING WORKSHOP ON DISASTER R&R
10
A BACKGROUND OF THE LEARNING WORKSHOP
10
B LEARNING WORKSHOP OBJECTIVES
10
C TARGET PARTICIPANTS AND FACILITATORS
11
D LEARNING WORKSHOP DESIGN & SCHEDULE
12
E COURSE CONTENT
14
Session 1
Basic Concepts and Terminologies in R&R
14
Session 2
Disaster Recovery and Reconstruction Framework
15
Session 3
Institutional Mechanisms for Recovery and Reconstruction
16
Session 4
Post-disaster Damage and Need Assessment
17
Session 5
Recovery and Reconstuction Planning
18
Session 6
Integrating DRR into Recovery & Reconstruction
19
Mobilising and Managing Financial Resources for R&R
20
SESSION 4
POST-DISASTER DAMAGE AND NEEDS ASSESSMENT
63
Session 7
Session 8
Monitoring and Evaluation (M&E) in R&R
21
CASE SCENARIO PDNA SUMMARY REPORT
66
Session 9
Coordination and Communication in R&R
22
Floods in Timalya
66
67
A Government-led Management of Large-scale Disasters
55
B Institutional Models used in the 2004 Asian Tsunami R&R
56
C Key Challenges in Institutional Set-up for R&R
60
62
D Factors for Success of R&R Institutional Arrangements
Session 10
Transition and Exit Strategy
23
Session 11
Synthesis and Action Planning
24
Cyclone in Daitwa
69
Session 12
Course Evaluation
25
Tsunami in Saranya
71
26
26
POST DISASTER NEEDS ASSESSMENT
72
Effects and Impacts of Disaster
72
Overview of Post Disaster Assessment
72
When to Conduct
73
How the PDNA helps
74
The PDNA process
74
F LEARNING TOOLS
G LEARNING WORKSHOP RESOURCE
SESSION 1
BASIC CONCEPTS AND TERMINOLOGIES IN R&R
27
DEFINITIONS OF TERMS
30
EVOLVING CONCEPTS OF R&R
32
Relationship Between Disasters and Development
32
Rehabilitation and Reconstruction
33
Paradigm Changes in Recovery: From Back to Normalcy to Building Back Better
34
36
The Bridge: Early Recovery
SESSION 2
DISASTER RECOVERY AND RECONSTRUCTION FRAMEWORK
39
CASE SCENARIOS FOR GROUP WORK
42
Floods in Timalya
42
DAMAGE AND LOSS ASSESSMENT (DALA)
75
Human Recovery Needs Assessments (HRNA)
76
Summary of the Assessment Process
77
PDNA Deliverables
77
Issues and Challenges in PDNA
77
Involvement of the Government Line Departments
78
SESSION 5
RECOVERY AND RECONSTRUCTION PLANNING
79
RECOVERY PLANNING
82
Recovery Policy
82
Levels of M&E
133
Key Points for Consideration while designing a Recovery Policy
84
Key Constraints in Setting Up Post-disaster M&E
135
Basic Structure of a Recovery and Reconstruction Plan
86
Undertaking Evaluation
135
Sector Recovery Planning
87
Planning an Evaluation
Key lessons for Recovery and Reconstruction Planning
96
96
Reporting and Information Dissemination
136
139
Issues and Challenges in Livelihood Recovery
SESSION 6
INTEGRATING DRR INTO RECOVERY AND RECONSTRUCTION
97
Project Planning Matrix in Logical Framework Approach
131
Principles of Information Management in Emergencies
132
Special Considerations in Developing M&E
132
SESSION 9
COMMUNICATION AND COORDINATION IN R&R
141
146
MAINSTREAMING DISASTER RISK REDUCTION INTO RECOVERY AND RECONSTRUCTION
100
Types of Coordination
147
Introduction
100
When should Coordination be set up?
148
Hyogo Framework For Action and DRR in Recovery
100
Strategic Approach to Coordination
149
Integration of DRR at Policy and Strategic levels
103
Communication in Recovery & Reconstruction
150
Sector-Wide Recovery and Reconstruction
105
108
Key Elements of Communication: Communication plan
151
Recovery, Environment and Disaster Risk Reduction
SESSION 7
MOBILISING AND MANAGING FINANCIAL RESOURCES FOR R&R
111
Funding Post-Disaster R&R
114
Introduction to Resource Mobilisation
114
Typical Sources of Post-disaster Funding
114
External Sources of Disaster Financing
What information
151
Purpose
152
Periodicity
152
Channels and medium of communication
153
Monitoring of Communication
154
SESSION 10
TRANSITION AND EXIT STRATEGY
155
115
Mobilising Financial Resources
116
Transition and Exit Strategy
158
Disaster Financing Instruments Introduced by the World Bank
116
What is an Exit Strategy?
158
Choosing the Right Agency for Channelling Financial Resources
118
Key Issues in Exit Strategies
160
Channels and Modalities for Disbursing Financial Resources
118
The Changing Status of R&R Agencies
160
Multi-Partner Trust Fund or Multi-Donor Trust Fund
120
Process of Exit of the Interim R&R Agency
161
Challenges in Disbursement
121
The Donor-Wide Project Transition in Indonesia
163
Considerations in Fund Management
121
TRANSFER OF ASSETS IN INDONESIAS POST-TSUNAMI RECOVERY PROGRAMME
164
Effective Management of Financial Resources
122
165
SESSION 8
MONITORING AND EVALUATION PLANNING IN R&R
125
SESSION 11
SYNTHESIS AND ACTION PLANNING
REFLECTIONS ON KEY LEARNINGS
167
GLOSSARY OF TERMS IN M&E
128
Key Learnings and take-aways from the workshop
167
MONITORING AND EVALUATION IN R&R
129
PLANS TO APPLY KEY LEARNINGS AND TAKE AWAYS IN R&R
168
Rationale for Monitoring and Evaluation (M&E)
129
CLOSING ACTIVITIES
169
Developing an M&E System
129
ACKNOWLEDGEMENTS
170
ABBREVIATIONS
AADMER
ADRM
ARTF
ASEAN
BMTPC
BRR NAD-Nias
CBA
CBO
CCA
CFAN
CSO
CZMA
DAD
DALA
DRMS
DRR
DRR-A
ECHO
EIA
ERRA
GFDRR
GIS
GoTN
GPS
GSDMA
HRNA
IASC
ICT
IRP
KPI
LIFT
MDF
MDTF
M&E
ASEAN Agreement on Disaster Management and Emergency Response

Aceh Disaster Risk Map
Afghan Reconstruction Trust Fund
Association of Southeast Asian Nations
Building Materials Technology Promotion Council
Badan Rehabilitasi dan Rekonstruksi NAD-Nias (Indonesia)
(Agency for the Rehabilitation and Reconstruction of Aceh and Nias)
Community Based-Assessment / Communication-based Assessment
Community-based Organization
Climate Change Adaptation
Coordination Forum for Aceh and Nias
Civil Society Organization
CZM Authority
Development Assistance Database
Damage and Loss Assessment
Disaster Risk Management Strategy
Disaster Risk Reduction
Making Aceh Safer Through Disaster Risk Reduction in Development
European Commission for Humanitarian Aid and Civil Protection
Environmental Impact Assessment
Earthquake Reconstruction & Rehabilitation Authority (Pakistan)
Global Facility for Disaster Reduction and Recovery
Geographic Information System
Government of Tamil Nadu
Global Positioning System
Gujarat State Disaster Management Authority (India)
Human Recovery Needs Assessment
Inter-Agency Standing Committee
Information and Communication Technologies
International Recovery Platform
Key Performance Indicator
Livelihoods and Food Security Trust Fund
Multi Donor Fund for Aceh and Nias
Multi-Donor Trust Fund
Monitoring and Evaluation
MHJ
MoU
MPTF
NCRC
NDRF
NDRF
NWFP
OCHA
ODA
OSD
OSDMA
PAK
PDNA
PHC
PONJA
PONREPP
PR
RADA
RAN
RIAS
R&R
SAARC
SIFFS
SIM
SLF
SNEHA
TCCC
TCG
TGLL
TGLLP
TGLLP-SC
TRIAMS
UN ECHA
UNF
UNISDR
UNORC
USD
VTC
Ministry of Health
Memorandum of Understanding
Multi-Partner Trust Fund
NGO Coordination and Resource Centre (Nagapattinam, India)
National Disaster Response Force (India)
National Disaster Response Framework (USA)
North-Western Frontier Province
Office for the Coordination of Humanitarian Affairs
Official Development Assistance
Officer of Special Duty
Orissa State Disaster Mitigation Authority
Pakistan-Administered Kashmir
Post Disaster Needs Assessments
Primary Health Centre (India)
Post-Nargis Joint Assessment
Post-Nargis Recovery and Emergency Preparedness Plan
Periodic Review
Reconstruction and Development Agency (Sri Lanka)
Recovery Aceh-Nias Database (Indonesia)
Recovery Information and Accountability System
Recovery and Reconstruction
SAARC South Asian Association of Regional Cooperation
South Indian Federation of Fishermen Societies
Social Impact Monitoring
SL framework or SLA framework (according to IFAD)
Social Need Education and Human Awareness
The Coca-Cola Company
Tripartite Core Group
Tsunami Global Lessons Learned
TGLL Project (UNDP publications never wrote TGLLP)
TGLL Project Steering Committee
Tsunami Recovery Impact Assessment and Monitoring System
United Nations Executive Committee for Humanitarian Affairs
United Nations Foundation
United Nations International Strategy for Disaster Reduction
United Nations Office of the Recovery Coordinator for Aceh and Nias
United States Dollar
Volunteer Technology Community
9
OVERVIEW
A. BACKGROUND OF THE LEARNING WORKSHOP
The Training Manual Learning Workshop on Recovery and Reconstruction is one of the final
outputs of the Tsunami Global Lessons (TGLL) Initiative.
The TGLL Initiative with funding support from IFRC, UNDP and WFP Indonesia was undertaken
to bring together the collective knowledge, expertise and experience gained from the 2004 Indian
Ocean tsunami response and recovery. Its deliverables include the development of the study report
in 2009, The Tsunami Legacy: Innovations, Breakthroughs and Change, a five year commemoration
documentary developed by the Discovery Channel, and a Disaster Recovery Toolkit.
The Recovery Toolkit aims to take forward the wealth of knowledge, innovative solutions and
lessons learned from 2004 Indian Ocean Tsunami response and those of other recent large-scale
disasters in Asia, including the 1999 Orissa Super cyclone, 2001 Gujarat earthquake, 2003 Bam
earthquake, 2005 Pakistan earthquake, 2008 Cyclone Nargis, 2008 Sichuan earthquake, 2010
Pakistan floods, and 2011 East Japan earthquake and tsunami. To provide guidance to decision
makers and recovery and reconstruction (R&R) managers, especially within governments, the
Disaster Recovery Toolkit comprises this Training Manual Learning Workshop on Disaster
Recovery and Reconstruction, the Handbook for Disaster Recovery Practitioners, and a set of
Technical Guidance Notes.
The Learning Workshop on Disaster Recovery and Reconstruction draws from and elaborates on the
general principles, guidelines, case studies and lessons learned from large-scale disasters covered
in the Handbook for Disaster Recovery Practitioners. This Training Manual is intended to be used
in conjunction with the Handbook.
The Training Manual has been developed with the guidance of the Technical Working Group
composed of recovery practitioners from different countries under the auspices of the Tsunami
Global Lessons Learned Initiative Steering Committee.
B. LEARNING WORKSHOP OBJECTIVES

The Learning Workshop on Disaster Recovery and Reconstruction aims to build the capacity of
government officers who are or will be involved in managing large-scale disaster recovery.
10
Training Manual
The Learning Workshop is designed to improve understanding and equip practitioners with a
menu of options to manage different aspects of large-scale disaster R&R such as: institutional
set-up; planning and implementation; mobilising and managing financial resources; coordination
and communication; monitoring and evaluation; and transitioning to development. The Learning
Workshop provides the basic framework, guidance in handling common challenges, and lessons
learned in managing large scale R&R which are covered in the Handbook for Disaster Recovery
Practitioners.
At the end of the four-day Learning Workshop, participants are expected to be able to:
Examine issues, challenges and gaps in the R&R process and identify options to address these;
Discuss the basic concepts and framework of R&R;
Analyse the various models of institutional arrangements for large-scale R&R and their
suitability for various contexts;
Discuss how to conduct the Post-Disaster Needs Assessment;
Explain the components and process of formulating R&R policy and planning;
Identify entry points for integration of disaster risk reduction into R&R;
Examine strategies to mobilise and manage resources for recovery and reconstruction
programme implementation;
Explain monitoring and evaluation, communication and coordination in R&R;
Discuss transition and exit strategy in R&R;
Share key considerations and lessons from national and international experience and practice in
managing large-scale R&R; and
Develop an R&R Framework which incorporates essential aspects of managing recovery using a
disaster case scenario
C. TARGET PARTICIPANTS AND FACILITATORS

The Learning Workshop is primarily designed for government officers, especially those in
national/central government who have responsibility to manage large-scale disaster recovery
in directing operations, supporting policy formulation, and/or implementation. Sub-national
government recovery managers are also targeted. Other development partners from international/
regional organizations and NGOs can also benefit. The optimum number of participants for each
Learning Workshop is 24 since the methodology involves hands-on group work in the various
areas of managing R&R.
The Learning Workshop can be convened in the context of a country which has just faced a
disaster and would like to understand the recovery process before undertaking its recovery
planning. The Learning Workshop is also very relevant for government personnel and
development partners who have been involved in responding to large-scale disasters.
Overview
11
Targeted facilitators for the Learning Workshop are government officers and development
partners who have significant experience in recovery and reconstruction for large-scale disasters.
The recovery managers and practitioners who have been involved in the development of various
outputs of the TGLL project and initiative form the initial pool of Facilitators. The Training
Manual provides basic guidelines, PowerPoint presentations, learning tools and references which
Facilitators can readily use and enrich based on their own knowledge and experience.
DAY
2
SESSION 6
Integrating DRR into R&R
D. LEARNING WORKSHOP DESIGN & SCHEDULE
DAY
3
Summary of Learning Workshop Design:
DAY
1
12
OPENING ACTIVITIES
Welcome and Opening Remarks
Participants and Facilitators Introductions
Expectations Check
Learning Workshop Objectives and Agenda
Formation of Daily Management Teams
Administrative Briefing
Group Photo
SESSION 1
Basic Concepts and
Terminologies in R&R
Matching Exercise
Reflection by Teams : DM Cycle/Continuum
Interactive Lecture
SESSION 2
R&R Framework
Group Work using Case Scenario

Interactive Lecture
Buzz Session: Issues and Challenges
SESSION 3
Institutional Mechanisms
for R&R
Group Work : Designing Institutional Set-up

Interactive Lecture
SESSION 4
Post-Disaster Needs
Assessments
Group Work 1: Understanding Damage and Loss

Group Work 2: Using the PDNA
Interactive Lecture
Reflection: Key Take aways
Training Manual
Team Exercise: The Highest Tower

Group Work 1: R&R Policy
Group Work 2: Sectoral Planning
Interactive Lecture
Group Activity: Reflection on Practice
Group Work: Embedding DRR into the R&R Framework
and Plan
Interactive Lecture
Group Activity: The Longest Line

SESSION 7
Group Work: Strategy for Finance Mobilisation and
Mobilising and Managing
Financial Resources for R&R Management
Interactive Lecture
The Learning Workshop is designed for 4 days with 11 sessions, excluding Opening and Closing
Activities.
Although all the sessions are linked together and equally important for a comprehensive
understanding of managing large-scale R&R, the design can also be easily modified to serve as
stand-alone sessions, depending on the need of particular groups of participants.
SESSION 5
R&R Planning
SESSION 8
in R&R
Group Activity: Agree, Disagree

Group Work: Developing M&E Strategy
Interactive Lecture
Reflection: Key Take Aways
SESSION 9
Coordination and
Communication in R&R
Group Activity: Effective or Problematic?

Group Work 1: Designing Appropriate Coordination
Mechanisms
Group Work 2: Developing R&R Communication Plans
Interactive Lecture
3h
2h
2h
2.5h
3h
1h
Group Work: Designing Transition and Exit Strategies
SESSION 10
Transition and Exit Strategy Interactive Lecture
1h
1.5h
DAY
4
SESSION 11
Synthesis and
Action planning
Summary of Each Session

Individual Reflection
Sharing of Change in Knowledge, Skills and Attitudes
Action Planning
CLOSING ACTIVITIES
Learning Workshop Evaluation
Certificates of Participation
Certificates of Appreciation
Closing Remarks
1.5h
2h
1h
2h
2h
If a field visit to observe various aspects of recovery management by the participants and to
interact with recovery managers, communities and other stakeholders is to be arranged, this would
require an additional day or half day in the schedule depending on the distance. If the field visit is
scheduled in the morning of Day 4, the afternoon can be reserved for Session 11 and the Learning
Workshop Closing Activities.
Overview
13
E. COURSE CONTENT
SESSION 2: DISASTER RECOVERY AND RECONSTRUCTION FRAMEWORK
SESSION 1: BASIC CONCEPTS AND TERMINOLOGIES IN R&R
The session builds on the understanding from the previous session and further discusses in
detail about disaster recovery as a practice area, covering its different phases and their linkages
and synergies. The session will discuss, in particular, how disaster emergency response phase
transitions to rehabilitation or early recovery phase and then onto reconstruction phase while
portraying their linkages and overlaps and how each phase builds upon the other.
The session elaborates on the basic terminologies such as hazards, vulnerabilities, capacities, and
risks, and links them with the concepts of disaster recovery and reconstruction. The session is a
broad introduction and foundation of understanding disaster recovery process.
Outlines and plan
Outlines and plan
Time
90 minutes.
Time
90 minutes
Mode
Interactive brainstorming session with a matching game of basic concepts,

Group Work and PowerPoint presentations.
Mode
Group work on disaster scenarios and PowerPoint presentation with emphasis

on various past disaster recovery examples.
Topics
Covered
Hazards, Vulnerability, Capacity, Disaster, Relief, Response, Rehabilitation,

Reconstruction, Recovery.
Topics
Covered
Recovery, Relief, Rehabilitation, Reconstruction, Recovery, Sectoral recovery,

recovery actors and challenges and issues.
Methodology
The session will start with a group work, where participants will be given
separate sets of definitions, titles and photos and will be asked to match them
in a group consultative process. At the end of the exercise, the Facilitator
will discuss the basic concepts in detail and reinforce the understanding of
participants. Following this, there will be another group work where each of
the groups will be given one set of activities and they will be required to decide
the logical sequencing of these activities based on a time frame. This activity
is designed to reinforce their understanding of the the different phases that
constitute a disaster management paradigm and the segueing of one phase into
the other.
Methodology
The session will start with a group work on objective setting during post-disaster
scenarios to appreciate the linkages of long term development objectives with
initial post-disaster rehabilitation approaches where each builds up to and feeds
into the succeeding objective leading to long term development. This will be
followed by another group work where the group will revisit their earlier list of
activities and add to them, if necessary. They will relate the activity to their stated
short term, medium term and long term objectives. The linkage with the long term
development goals is to reinforce the concept of recovery even while designing
activities in a conventional phase based approach. They will also identify the
players who will be best suited to implement the activities stated. This is to enhance
their understanding of the different players who are generally involved in postdisaster activities and the need to build up networking and partnerships that
will develop synergies.
The facilitator then sums up by tabling a few key concepts including relief,
rehabilitation, the disaster management cycle and its evolution, recovery,
sectoral recovery and reconstruction. Inter-linkages of these phases within
the recovery continuum will be discussed towards the last part of the session.
Discussion will focus on recovery actors, their roles and challenges.
14
Training Manual
Overview
15
SESSION 3: INSTITUTIONAL MECHANISMS FOR RECOVERY AND

RECONSTRUCTION
The session elaborates on the need for legal and institutional mechanisms in disaster recovery and
reconstruction and emerging models from past disaster recovery programmes. This session will
further discuss the key considerations that underpin a successful institutional mechanism, the
approaches that have worked in other disasters, the need for partnerships and the challenges faced.
Outlines and plan
The session covers Post-disaster Damage and Need Assessment (PDNA) processes and how this
information should be used for designing recovery and reconstruction policies, plans and strategies.
Outlines and plan

Time
120 minutes
Mode
Scenario-based group exercise and PowerPoint presentations to enhance

conceptual understanding of damages and losses, utilising the information
from Damage Loss Assessment (DALA) for recovery planning.
Time
120 minutes
Mode
The session will also be based on interactive group work and PowerPoint
presentation.
Content
Model for Disaster Recovery explaining legal and institutional arrangements,

features of an efficient and effective DRR agency, ownership, staffing, leadership,
locating the office, challenges and key considerations.
Need for damage and loss assessment in recovery planning, overview to

PDNA, challenges and issues in getting timely and reliable damage and need
assessment for early recovery planning, search capacities for PDNA.
Methodology
The session will start with a scenario-based group work wherein the
participants select a particular sector and, based on the photographs
provided to them, detail the damages, possible impacts, and the losses. This
will be reinforced through a PowerPoint presentation by the Facilitator with
a basic introduction to Post Disaster Needs Assessments in recovery and
reconstruction planning. The emphasis will be to highlight the difference
between DANA for response and DALNA for long-term recovery and
reconstruction planning and programmes. After this presentation, the groups
will be provided with the PDNAs of their case countries. The participants will
develop the priorities, strategies and approaches based on their understanding
of the long term and short term requirements of their case countries. This is to
firm up their understanding on developing a recovery strategy and framework
based on PDNA, taking into consideration the different political, economic
and strategic requirements that would guide the prioritisation of sectors and
development of a Recovery and Reconstruction Framework. Towards the
end of the session, and based on the presentations, the Facilitator will sum up
on the processes that lead to the formulation of a Recovery Framework, the
need for a PDNA and how this DALNA information can be used for disaster
recovery and reconstruction planning process.
Topics
Covered
Methodology
16
SESSION 4: POST-DISASTER DAMAGE AND NEED ASSESSMENT
Training Manual
It will start with a group work during which the participants will design an
appropriate institutional mechanism for the country they have been assigned,
based on the information provided additionally. After they have designed
and presented their model, the Facilitator will sum up and follow it up with
a presentation on successful models that have worked in other disasters,
the key points that have to be taken into consideration while setting up and
operationalising and the challenges faced.
Overview
17
SESSION 5: RECOVERY AND RECONSTRUCTION PLANNING
SESSION 6: INTEGRATING DRR INTO RECOVERY AND RECONSTRUCTION
The session elaborates on how systematic recovery and reconstruction policies, plans and strategies
should be developed based on PDNA. It will further discuss possible features of the recovery
policy instruments, stakeholders and their roles and responsibilities in recovery, beneficiary
identification and community participation.
The aim of this session is to discuss the possibilities of mainstreaming disaster risk reduction into
disaster recovery and reconstruction planning, especially at the sectoral level. This will provide a
menu of options to disaster recovery and reconstruction practitioners, with the concept of Building
Back Better at the core where new reconstruction does not pose or increase risk. Instead recovery
and reconstruction plans address possible hazards and vulnerabilities and thereby minimise future
risks using recovery and reconstruction process as an opportunity for disaster risk reduction.
Outlines and plan

180 minutes
Mode
PowerPoint presentation, scenario-based group work.
Time
120 minutes
Content
Recovery policy, recovery plans and strategies, beneficiary identification and

selection, stakeholder analysis and their roles and responsibilities, community
participation.
Mode
Scenario-based Group Exercise and PowerPoint presentation.
Content
Concept of mainstreaming DRR into Recovery and Reconstruction,

mainstreaming DRR into key sectoral plans including but not limited to housing,
education, public works, health, agriculture, trade and commerce.
Methodology
This session will include a scenario-based group work and a PowerPoint

presentation. Each group will be given two sectors to work on and asked
to identify entry points for mainstreaming disaster risk reduction into
sectoral recovery and reconstruction plans. Given the scenario and available
resources, groups should come up with recommendations to mainstream
DRR into sectoral plans. At the end of the group presentation, the facilitator
will summarise key learning points and bring other examples from various
countries.
Methodology
18
Outlines and plan
Time
Training Manual
The session will start with a PowerPoint presentation by the Facilitator on the
basic principles of Recovery Policy and Strategy. After this presentation, the
participants will work on a scenario-based group work to define the recovery
policy, the strategies and their action plan for the post-disaster recovery and
reconstruction of the affected country they have been working on. After the
presentations by the groups, the Facilitator will highlight the key findings and
bring other regional examples to reinforce the learning from the simulation
exercise.
Overview
19
SESSION 7: MOBILISING AND MANAGING FINANCIAL RESOURCES

FOR R&R
This session elaborates the need for a sound strategy and system for financial management of
recovery and reconstruction. It will bring few examples of successful financial management
systems from the recent past recovery and reconstruction programmes.
Outlines and plan
SESSION 8: MONITORING AND EVALUATION (M&E) IN R&R

The module elaborates how to design M&E framework along with recovery and reconstruction
plans and strategies. This will further discuss recovery M&E institutions and systems and how to
put the mechanism in place for effective monitoring of progress and evaluation of results in the
long run.
Outlines and plan
Time
90 minutes
Time
150 minutes
Mode
Scenario-based group work and PowerPoint presentations.
Mode
Content
Recovery and reconstruction financial management systems and case studies;

existing international and regional partnerships for recovery and reconstruction
resource mobilisation (CERF, Flash Appeals, GFDRR, Banks etc.), types and
sources of resources, disbursements and efficiency of disbursements.
Card Matching to understand basic definitions, scenario-based exercise with a

discussion and PowerPoint presentation.
Content
M&E framework development, recovery M&E institutions and systems,

identifying target audience and their needs, reporting schedule, designing
knowledge products and dissemination strategy.
Methodology
The session will start with a group work on matching basic M&E terminology
with definitions. This is to bring about a common understanding among all the
participants before they plan and design their own M&E frameworks. This will
be followed by a summary suggested by the Facilitator on the terminologies
to bring a common consensus. Following this, the participants will work
on their own Recovery Framework, designed in the previous modules to
develop an appropriate M&E framework, including the indicators, means of
verification, institutional mechanisms that need to be in place and the systems
for data collection, collation, up-dating and analysis. This will be followed by a
PowerPoint presentation wherein the Facilitator will discuss the other successful
practices followed, issues and challenges in M&E for disaster recovery
and reconstruction and the key considerations in setting up disaster M&E
frameworks and systems.
Methodology
The session will start with a scenario-based group work and will be followed
by a PowerPoint presentation and examples of a few model case studies from
successful recovery and reconstruction programmes. The session will focus on
resource mobilisation strategy, donor coordination and financial management
systems. The Facilitator will give examples of some financial management
systems that can be put in place for recovery financial monitoring and donor
reporting. The last part of the session will discuss tracking of disbursements
and monitoring of fund utilisation, ensuring accountability and transparency.
The participants will identify various key stakeholders and their information requirements,
appropriate reporting periods and develop an M&E plan that lists out the various requirements
and the periodicity. The participants will also design appropriate systems for generating the
required information in the most efficient manner, taking into consideration the costs and effort in
collection, collation and dissemination. This will be followed by a PowerPoint presentation by the
Facilitator which will summarise key learning points and good practices in disseminating M&E
finding to the beneficiaries and general public.
20
Training Manual
Overview
21
SESSION 9: COORDINATION AND COMMUNICATION IN R&R
SESSION 10: TRANSITION AND EXIT STRATEGY
The aim of the session is to bring in the coordination and communication elements of recovery
and reconstruction and discuss how effective coordination and communication strategies can
have significant impact on the progress, credibility, accountability, and trustworthiness of recovery
programmes. It will further discuss upwards and downward communication with the affected
communities/beneficiaries.
The exit strategy for recovery and reconstruction programmes is often complex and requires a
transition of the institutions managing R&R, including the transfer of assets as well as the closing/
handing over of projects, including finance, and drawing the key lessons learnt for future use. The
aim of this module is to familiarise the participants with the design of a well-planned exit strategy
within the Recovery and Reconstruction Framework.
Outlines and plan

Time
180 minutes
Time
90 minutes
Mode
Scenario-based group work and PowerPoint presentations.
Mode
Group work and PowerPoint presentation
Content
Overview of coordination and communication in disaster recovery and

reconstruction, stakeholder analysis, types of coordination at global, regional,
sub-regional, national and sub-national levels, cluster approach, pre-requisites
and approaches to setting up a coordination mechanism, communication
based analysis, developing communications plan and strategies, and setting up
communication systems in disaster recovery and reconstruction programme.
This will lead to the development of a communication strategy and action plan
addressing both upward and downward communication in disaster recovery.
Content
Transition of institutions engaged in R&R to post R&R period, transfer of

ownership of assets and mechanisms created for R&R, project and Financial
closure, assessing the impact and documenting lessons learnt, consolidating
interventions taken under the R&R programme and laying foundations for long
term risk reduction.
Methodology
The session will start with a group work to develop an exit strategy plan
for their post-disaster recovery intervention. This will then be followed by
a PowerPoint presentation on exit strategy mechanisms and select models
of successful exit strategies employed after post-disaster recovery and
reconstruction interventions.
Methodology
22
Outlines and plan
Training Manual
A group exercise based on a scenario where participants will be asked to

analyse the communication gap and issues and come up with communication
strategy. Participants will be divided into four groups and will be given the same
scenario for each group. At the end of the group presentations, the Facilitator
will discuss how the same issue can be tackled in different strategies and tools
as suggested by four groups. Discussion will be concluded with both positive
aspects as well as limitations of strategies of each groups strategy.
Overview
23
SESSION 11: SYNTHESIS AND ACTION PLANNING
SESSION 12: COURSE EVALUATION
Action planning will be done by each participant to institutionalise recovery systems in their
respective countries/organizations This session will allow each participant to discuss and present
to the colleagues how they will apply the knowledge in institutionalising disaster recovery systems
and institutions in their respective organisations/countries.
Paper-based overall course evaluation and open course evaluation will be done in this session.
Each participant will be allowed to discuss learning experiences from the course and conduct
a self-assessment on the change of their knowledge, attitudes or skills on disaster recovery and
reconstruction after completing the course.
Outlines and plan
24
Time
90 minutes
Mode
Interactive work and presentation.
Content
Post-course action planning.
Methodology
In the eventuality of this course being conducted in the aftermath of a disaster

in a particular country, and all participants are from the same country, then this
will be a group exercise.
In the eventuality of this being a regular course with participants from different
countries, having faced different disasters, then this will be an individual
exercise.
Each group/participant will be asked to develop a broad Recovery and
Reconstruction Framework for the country that they are from and the most
common disaster they face.
They will be given time to share with the rest of the group and obtain feedback
from the Facilitator and other participants.
Training Manual
Outlines and plan

Time
45 minutes
Mode
Course Overall Evaluation Form and Change Exercise.
Content
Course content evaluation, course methodology evaluation, course instructors

evaluation and course learning/change evaluation.
Methodology
Participants will be given an A4 paper and asked to make a pictorial

representation of the change in their knowledge, attitudes and skills with preand post scenarios. Their pictorial presentation will be discussed with the rest
of the group by each participant. At the end of the discussion, the formal paperbased overall course evaluation form will be distributed.
Overview
25
F. LEARNING TOOLS
The Learning Workshop draws upon the rich repository of knowledge and experience at national
and international levels. Each of the sessions is designed to encourage the participants to think
creatively and pro-actively, share personal knowledge and experiences, facilitate qualitative
discussions and learning through active hands-on participation in the group activities.
Four disaster case scenarios (flood, earthquake, tsunami and cyclone) are provided for groups to
demonstrate that the approaches to R&R can be broken down into objective frameworks that can
encompass the commonalities as well as the variances of these disasters. The post-disaster scenario
that each group will be dealing with will be common through the four days of the workshop,
thereby giving the participants a chance to develop a comprehensive R&R framework through all
its facets.
G. LEARNING WORKSHOP RESOURCE

Participants will be provided with the Disaster Recovery Toolkit comprised of the Handbook
for Disaster Recovery Practitioners, this Training Manual and Guidances on Critical Facilities,
Livelihood, Land Use Planning, and Housing.
The toolkit additionally comprises a CD containing PDF files of the complete Disaster Recovery
Toolkit, the workshops PowerPoint presentations and reference materials.
26
Training Manual
SESSION
BASIC CONCEPTS AND

TERMINOLOGIES IN R&R
DESCRIPTION
This session elaborates on the basic disaster risk reduction and management terminologies
such as hazards, vulnerabilities, capacities and risks, and links these with the concepts of
disaster recovery & reconstruction.
LEARNING
OBJECTIVES
At the end of the session, the participants are able to:

1. Define and illustrate basic terms in disaster risk reduction and management
2. Discuss the evolution of the disaster management cycle/continuum and concepts of
recovery and reconstruction
SESSION
KEY POINTS
2. Summarise the Group Work. Highlight the evolution of definitions and concepts particularly
for disasters, rehabilitation, recovery and reconstruction. The understanding of disasters,
disaster risk reduction, and disaster management has also been evolving. Focus on the
evolution of the concept of R&R using the illustration from the United Nations Development
Training Programme and the disaster management cycle: from temporary and permanent
measures to Build Back Better.
3. Reflection by Teams on the Disaster Management Cycle (10 minutes).
Ask participants if they are familiar with the Disaster Management Cycle. Show illustrations
on various forms of the Disaster Management Cycle. Ask the participants in pairs (e.g. with
seat mate to the right) to reflect and analyse the Disaster Management Cycle. Have several
participants share their analysis.
1. Definitions and concepts in understanding disaster and disaster management have evolved
over time continue to do so.
2. R&R used to stand for rehabilitation and reconstruction and together were referred to as
recovery. Now, the combination used is recovery and reconstruction (R&R).
3. The emphasis now in R&R is to Build Back Better, an approach which can start in the early
days of emergency response.
METHOD
Group Work: Matching Exercise

Paired Reflection on the Disaster Management Cycle
Interactive Lecture
MATERIALS
NEEDED
Group Work 1: 4 packs of prepared cards comprising of terms, definitions and pictures/
illustrations (disaster risk reduction, risk assessment, disaster, hazard, vulnerability, capacity,
response, rehabilitation, recovery, reconstruction, post damage needs assessment,
development)
PowerPoint Presentation
DURATION
1.0 hour
PROCESS
1. Group Work 1: Matching Game (30 minutes inclusive of processing)

Step 1: Divide all participants into 4 groups ensuring a mix of areas, sectors, etc. Provide
each group with packs of cards consisting of 3 sets of cards each. One set will be
Definitions, the other set will be Terminology, and the third will be Pictures
4. Summarise the main points shared and discuss the evolution of concepts and
understanding of disaster management. Highlight the following:
There is a paradigm shift from emergency management to disaster risk reduction
Disaster management covers a sequence of actions, but phases exist in a non-linear
continuum
Linkage to development: disaster can be opportunity for development
Recovery starts even from the response/relief phase
Recovery as the bridge to development
5. Explain that the concepts, definitions, models evolve because they continually draw lessons
from disaster experiences and responses. For example, recovery patterns after a disaster event
(based on experiences in Gujarat after the Bhuj earthquake and Tamil Nadu, Sri Lanka and
Indonesia after the Indian Ocean Tsunami) show that R&R can start even in the early days of
emergency response and last several years. On this basis, the concept of a recovery continuum
has been developed and will be discussed in the next session.
6. Answer questions and summarise the session key points covered.
REFERENCES
FOR
FACILITATOR
1. Defining a Few Key Terms

2. Evolving Concepts of Recovery and Reconstruction
3. Session 1 PowerPoint Presentation
4. Chapter 1 of the Handbook for Disaster Recovery Practitioners
POINTERS
FOR
FACILITATOR
1. More terminologies will be defined in other sessions.
Step 2: The group should match the Terminology with the definition and most appropriate
picture within 15 minutes.
Step 3: After the group completes the exercise/time allotted is over, the Facilitator
announces the correct combinations. Wherever there is a difference of opinion with any
group, the Group explains is logic with examples.
For the term disaster: differentiate between large-scale and small-scale disaster. Note other
terms used, such as mega-disasters or catastrophic disasters. Provide and ask for other
examples aside from what is portrayed in the picture/illustration. For example, disaster risk
reduction can be portrayed by numerous examples covering preparedness (early warning
system, evacuation system, drills), mitigation and prevention (fire prevention; levees,
mangrove reforestation, building codes, land use planning).
28
Training Manual
2. Besides the disaster management cycle, there are other models to conceptualise the
activities for managing risk and disaster. Among these are the expand-contract model and
disaster crunch and release model. Many countries and international agencies have developed
their own disaster risk management models.
3. For a stand-alone session on the basics of disaster R&R, Session 1 on basic terminologies can
be combined with Session 2 R&R framework.
Session 1
29
DEFINITIONS OF TERMS
From UNISDR Terminology on Disaster Risk Reduction, 2009
http://www.unisdr.org/eng/terminology/terminology-2009-eng.html
CAPACITY The combination of all the strengths, attributes and resources available within a
community, society or organisation that can be used to achieve agreed goals.
DISASTER A serious disruption of the functioning of a community or a society involving
widespread human, material, economic or environmental losses and impacts, which exceeds the
ability of the affected community or society to cope using its own resources.
From Glossary, Safer Homes, Safer Communities

A Handbook for Reconstructing after Natural Disasters, WB, 2010
DAMAGE ASSESSMENT The process used to determine the magnitude of damage caused by a
disaster or emergency event.
DISASTER RISK The potential disaster losses, in lives, health status, livelihoods, assets and services,
which could occur to a particular community or a society over some specified future time period.
EARLY RECOVERY A process which seeks to catalyse sustainable development opportunities

by generating self-sustaining processes for post-crisis recovery. It encompasses livelihoods,
shelter, governance, environment, and social dimensions, including the reintegration of displaced
populations, and addresses underlying risks that contributed to the crisis.
DISASTER RISK REDUCTION The concept and practice of reducing disaster risks through
systematic efforts to analyse and manage the causal factors of disasters, including through reduced
exposure to hazards, lessened vulnerability of people and property, wise management of land and
the environment, and improved preparedness for adverse events.
NEEDS ASSESSMENT A process of estimating (usually based on a damage assessment) the

financial, technical, and human resources needed to implement the agreed-upon programmes of
recovery, reconstruction, and risk management. It evaluates and nets out resources available to
respond to the disaster.
EMERGENCY MANAGEMENT The organisation and management of resources and

responsibilities for addressing all aspects of emergencies, in particular preparedness, response and
initial recovery steps.
POST-DAMAGE NEEDS ASSESSMENT Usually a rapid, multi-sectoral assessment that

measures the impact of disasters on the society, economy, and environment of the disaster-affected
areas.
HAZARD A dangerous phenomenon, substance, human activity, or condition that may cause loss
of life, injury or other health impacts, property damage, loss of livelihoods and services, social and
economic disruption, or environmental damage.
RECOVERY Decisions and actions taken after a disaster to restore or improve the pre-disaster
living conditions of disaster-affected communities, including efforts to reduce disaster risk factors.
Focused not only on physical reconstruction, but also on the revitalisation of the economy, and the
restoration of social and cultural life.
RECOVERY The restoration, and improvement, where appropriate, of facilities, livelihoods and
living conditions of disaster-affected communities, including efforts to reduce disaster risk factors.
RESILIENCE The ability of a system, community or society exposed to hazards to resist, absorb,
accommodate to and recover from the effects of a hazard in a timely and efficient manner,
including through the preservation and restoration of its essential basic structures and functions.
RESPONSE The provision of emergency services and public assistance during or immediately
after a disaster in order to save lives, reduce health impacts, ensure public safety and meet the basic
subsistence.
30
RISK ASSESSMENT A methodology to determine the nature and extent of risk by analysing
potential hazards and evaluating existing conditions of vulnerability that together could potentially
harm exposed people, property, services, livelihoods and the environment on which they depend.
Training Manual
RECONSTRUCTION The restoration and improvement, where possible, of facilities, livelihoods,

and living conditions of disaster-affected communities, including efforts to reduce disaster risk
factors. Focused primarily on the construction or replacement of damaged physical structures, and
the restoration of local services and infrastructure.
RELIEF The provision of assistance or intervention immediately after a disaster to meet the life
preservation and basic subsistence needs of the people affected.
Session 1
31
EVOLVING CONCEPTS OF R&R
Disasters can also highlight high-risk areas where action must be taken before another disaster
strikes. The realisation of vulnerability can motivate policy-makers and the public to participate in
mitigation activities.
(UNDP/UNDRO, 1992)
RELATIONSHIP BETWEEN DISASTERS AND DEVELOPMENT
REHABILITATION AND RECONSTRUCTION

(UNDP/UNDRO, 1993)
can increase
vulnerability
can reduce
vulnerability
can setback
development
can provide development

opportunities
Rehabilitation
POSITIVE
NEGATIVE
DEVELOPMENT
DISASTERS
1. Disasters set back development programming, destroying years of development initiatives.

Transports and utility systems are destroyed by a flood.
2. Development programmes can increase an areas susceptibility to disasters.

A major increase in livestock development leads to overgrazing, which contributes to
desertification and increases vulnerability to famine.
3. Development programmes can be designed to decrease the susceptibility to disasters and their
negative consequences.
Housing projects constructed under building codes designed to withstand high winds result in
less destruction during the next tropical storm.
4. Rebuilding after a disaster provides significant opportunities to initiate development

programmes.
A self-help housing programme to rebuild housing destroyed by an earthquake teaches new
skills, strengthens community pride and leadership and retains development dollars that otherwise
would be exported to large construction companies.
Actions taken in the aftermath of a disaster to enable basic services to resume functioning, assist
victims self help efforts to repair physical damage and community facilities, revive economic acti
vities and provide support for the psychological and social well being of the survivors.
Focuses on enabling the affected population to resume more or less normal (pre-disaster)
patterns of life.
May be considered as a transitional phase between immediate relief and more major, long-term
development.
Reconstruction
Refers to the full restoration of all services, local infrastructure, replacement of damaged
physical structures, the revitalisation of the economy and the restoration of social and cultural life.
Must be fully integrated into long-term development plans, taking into account future disaster
risks and possibilities to reduce such risks by incorporating appropriate measures.
May include the replacement of any temporary arrangements established as part of emergency
response or rehabilitation.
Recovery
Actions taken during the period following the emergency phase.
Encompasses both rehabilitation and reconstruction.
Precise time when one phase ends and another starts varies in each situation.
The length of time required for recovery depends on a large number of factors such as the extent
of damage, level of preparedness, availability of resources, administrative and legislative powers to
act rapidly, and the political stability and will to implement plans.
Disasters provide opportunities for development, as they often create a political and economic
atmosphere wherein extensive changes can be made more rapidly than under normal
circumstances. For example, in the aftermath of a disaster, there may be major opportunities to
execute land reform programmes to improve the overall housing stock, to create new jobs and job
skills, and to expand and modernise the economic base of the community opportunities that
would not otherwise be possible. The collective will to take action is an advantage that should not
be wasted.
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Training Manual
Session 1
33
PARADIGM CHANGES IN RECOVERY:

FROM BACK TO NORMALCY TO BUILDING BACK BETTER
PREPAREDNESS
DISASTER
STRIKES
RESPONSE
AND RELIEF
Developmental Relief
(IFRC)
Seeks to address acute needs as part of the whole life situation of those affected
Looks for long- term solutions as well as responding to immediate and acute needs
Builds on survivors capacities and on local institutions
Sets sustainable standards for services
Encourages participation and accountability
Recovery Plus
(Action Aid)
Meaning an intervention whereby people are in some ways better off than before the emergency.
REHABILITATION
MITIGATION
What Build Back Better means
PREVENTION
DEVELOPMENT
RECONSTRUCTION
Disaster Management Cycle / Continuum

The Disaster Management Cycle or continuum shows a sequential series of actions to gain control
over disaster events. This broad range of interventions undertaken before, during and after a disaster
prevent or minimise loss of life and property, minimise human suffering and hasten recovery.
Disaster management is often described as a cycle with distinct phases (ADB 1991, 2008).
The cycle is portrayed in many forms. What is important is that the format should indicate that
disaster and its managing is a continuum of interlinked activities. It is not a series of events which start
and stop with each disaster occurrence.
The activities of response, rehabilitation, reconstruction, development, preparedness, mitigation,
prevention are not in exact sequence. There is substantial overlap.
34
For the Badan Rehabilitasi dan Rekonstruksi (BRR) in Indonesia, the widely used catchphrase Build Back
Better has several meanings. In terms of physical facilities, the goal of reconstruction was to achieve a
result that was superior in quantity and quality to what existed before the disaster. But the phrase also
highlighted the importance of how reconstruction happened, not just what was reconstructed. BRR
explicitly intended the process of reconstruction to strengthen social capital and community capacities, as
well as to innovate and improve public sector delivery and effectiveness.
BRR used the reconstruction planning and rebuilding process to strengthen social capital and to aid in
trauma healing. It gathered the community together and facilitated discussions that gave marginalised
constituents a voice and everyone a stake in the rehabilitation and reconstruction activities. It also worked
to improve governance and the efficiency of the rebuilding processes by increasing transparency and
accountability and fast-tracking both finance and procurement processes.
Taking into account the post-disaster needs of the community, BRRs goal was to build back more than
what was physically destroyed. For example, ten times more teachers were trained than the number lost
during the tsunami; however, fewer schools were rebuilt in some regions because there were fewer students
in those areas after the tsunami.
Furthermore, BRRs goal was to build higher quality facilities than the previous ones that were also better
suited to the needs of the beneficiaries. For example, it equipped the housing estates with sanitation
facilities and established guidelines for disaster-resilient housing.
SOURCE: BRR
Linking relief, rehabilitation and development
Recovery and the Disaster Management Cycle
(J. Twigg, 2004)
(IRP & UNDP, 2010)
Relief - Development Continuum

Relief and rehabilitation should contribute to long-term development and the reduction of
vulnerabilities. Where they can, they should not reconstruct the existing risk.
Recovery and mitigation: When a disaster strikes, it often reveals chronic weaknesses or areas of
poor resilience. Such vulnerabilities may include sub-standard building practices and materials,
fragile livelihoods and economies and poor land use regulation. These vulnerabilities are the
true challenges facing recovery planners. Drawing on hazard, vulnerability and risk assessments,
Training Manual
Session 1
35
a rough estimate of the potential damage and losses for various scale disasters can be calculated.
Based on these scenarios, policy makers and planners can identify the potential scope and scale of
recovery and mitigation needs.
Recovery and Preparedness: The preparedness stage shall not itself to preparing for the disaster
event and immediate aftermath. Recovery planning can be a critical component of preparing for
a disaster. As part of the preparedness efforts, policy makers and planners can formulate recovery
policies, develop organisational infrastructure, assign roles and responsibilities, and identify and
build the necessary capacity to coordinate and implement recovery efforts. Without the pressure
typically felt in the post-disaster environment, pre-disaster planners have more time to research and
analyse good and bad practices of other contexts, to inform their decision-making.
THE BRIDGE: EARLY RECOVERY

(CLUSTER WORKING GROUP ON EARLY RECOVERY, 2008)
Early recovery and transition

Transition refers to the period immediately after a disaster when pre-existing country plans and
programmes no longer reflect the most pressing priorities
Following the disaster, a country undergoes a process of transformation within the overall timeframe of transition
Early recovery starts immediately after the onset of a crisis. It begins within the time frame of
emergency interventions
Early Recovery Aims

Early recovery occurs in parallel with emergency activities, but its objectives, mechanisms and
expertise are different. Early recovery efforts have 3 broad aims:
1. Augment on-going emergency assistance operations by building on humanitarian programmes, to
ensure that their inputs become assets for long term development and thereby foster the self-reliance
of affected populations and help rebuild livelihoods, including by:
a. Re-establishing essential services such as health, education, water & sanitation, finances, and
primary infrastructure (road repair, transport, communication), and restoring environmental
assets;
b. Ensuring appropriate shelter for the affected population;
c. Distributing seeds, tools and other goods and services that help to revive socio-economic
activities among women and men;
d. Providing temporary wage employment (e.g. cash-for-work programmes);
e. Urgently restoring environments needed to allow for rebuilding of livelihoods;
f. Restoring basic levels of collective and human security;
g. Strengthening the rule of law and the capacity of the State to respect, protect and fulfil the
rights of the people; and
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Training Manual
h. Introducing risk reduction and conflict prevention to Build Back Better and prevent the
reconstruction of risk.
2. Support spontaneous recovery initiatives by the affected population and change the risk and
conflict dynamics, through e.g.:
a. Supporting national/government capacity to lead early recovery planning, providing support
based on local knowledge and practices;
b. Strengthening the self-help efforts and capacities of the affected population, especially
displaced people, to contribute actively to rehabilitation and reconstruction;
c. Promoting community approaches to restore basic levels of security;
d. Identifying negative coping mechanisms to ensure that community recovery and
rehabilitation activities do not generate discriminatory practices or secondary risks; and
e. Identifying critical ecosystems (goods and services) that require restoration in order to
support the development of sustainable livelihoods.
3. Establish the foundations for longer-term recovery, including by:
a. Early needs assessment, planning and resource mobilisation for recovery, taking into account
the different needs, resources and vulnerabilities of women and men;
b. Planning that involves all relevant national and international stakeholders and enables
womens organisations to participate fully in all phases of recovery;
c. Creating strategic alliances between communities and local authorities ensuring the
participation and inclusion of vulnerable, marginalised and discriminated groups;
d. Raising human rights awareness and strengthening the capacities of local communities to
claim their rights while building the capacities of the authorities to respond adequately to these
claims;
e. Rebuilding/restoring/reinforcing national and local systems, including identifying personnel
and training or retraining them to restore state capacities in order to direct and manage the
development phase;
f. Reviewing and/or developing essential policy to guide recovery efforts that aims to improve
and not reestablish negative pre-crisis conditions (e.g. through building back better, conflict
prevention and risk reduction initiatives, promoting gender equity); and
g. Identifying and fostering an enabling institutional system with clear roles and responsibilities
that facilitate the integration of recovery into the development process.
Session 1
37
Guiding Principles for Early Recovery:

Ensuring national ownership
Promoting local and national capacities
Using and promoting participatory practices
Developing capacities for building constructive and inclusive working relationships
Influencing the way humanitarian assistance is provided to ensure that interventions most
importantly do no harm, as well take into account longer-term developmental considerations
Maximising synergies among different actors through efficient coordination of stakeholders
Including risk reduction and conflict prevention measures
Building capacity to strengthen accountability systems
Grounding early recovery interventions on a thorough understanding of the context
Ensuring integration of other cross-cutting issues such as gender, environment, security, human
rights, and HIV/AIDS in assessment, planning, implementation, and monitoring and evaluation
Promoting equality and develop local capacities to prevent discrimination of any kind
Promoting gender equality
Monitoring, evaluating and learning through appropriate participatory techniques and mechanisms
SESSION
DISASTER RECOVERY AND

RECONSTRUCTION FRAMEWORK
SOURCES
1. ADB, 1991 and 2008. Disaster management: A disaster managers handbook
http://www.adb.org/publications/disaster-management-disaster-managers-handbook
2. BRR, 2009. 10 Management Lessons for Host Governments Coordinating Post-disaster Reconstruction
http://www.recoveryplatform.org/assets/publication/BRR%2010%20Management%20Lessons%20for%20Host%20Governments.pdf
3. Cluster Working Group on Early Recovery, 2008. Guidance Note on Early Recovery
http://ochanet.unocha.org/p/Documents/Guidance%20note%20on%20Early%20Recovery.pdf
4. IRP & UNDP, 2011. Guidance Note on Recovery: Governance
http://www.unisdr.org/we/inform/publications/16774
5. Twigg, 2004. Good Practice Review Chapter 17 Risk reduction after disaster
http://www.bvsde.paho.org/bvsacd/cd46/disaster/cap17.pdf
6. UNDP and UNDRO, 1992. An Overview of Disaster Management
http://iaemeuropa.terapad.com/resources/8959/assets/documents/UN%20DMTP%20-%20Overview%20of%20DM.pdf
7. UNDP and UNDRO, 1991. Rehabilitation and Reconstruction
http://iaemeuropa.terapad.com/resources/8959/assets/documents/UN%20DMTP%20-%20Rehabilitation%20&%20Recovery.pdf
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39
DESCRIPTION
The session elaborates on the recovery continuum and the sustainable recovery and
reconstruction framework. Common challenges and issues in large- scale recovery are identified.
LEARNING
OBJECTIVES

1. Discuss the basic concepts and framework of R&R
2. Appreciate the strategic importance of R&R vis--vis Development
3. Identify common challenges and issues in large-scale R&R
SESSION
KEY POINTS
1. The R&R framework covers objectives, guiding principles, elements of a recovery process
and cross cutting issues to address.
2. Experiences and learnt in managing large-scale disasters provide important guidance for
recovery practitioners
METHOD
Group Work 1: Post-Disaster Interventions Matrix

Buzz Session: Issues and Challenges in R&R
Interactive Lecture
MATERIALS
NEEDED
Group Work 1: Post-Disaster Interventions Matrix

Buzz Session: Issues and Challenges in R&R
Interactive Lecture
DURATION
1.5 hours
PROCESS
1. Group Work 1: Post-Disaster Interventions (45 minutes including reporting and synthesis)
Step 2: Provide each group with a case scenario sheet and e-file of the Post-Disaster
Interventions Matrix on a computer.
Step 3: Instruct the groups to study their case scenario and develop at least 20
interventions/activities to meet the needs of the disaster affected population. Provide a
few examples of short term, medium term and longer activities emergency food aid, cash
for work to clear farms, microcredit, risk transfer mechanisms in the agricultural sector.
Direct the groups to the other columns of the Matrix. They should indicate the Time frame
to implement the intervention e.g. days, weeks, quarter, years; formulate the objective for
undertaking the activities; and identify the key Actors involved in delivering the service,
e.g. Department of Agriculture.
Additionally, the groups should group their interventions/activities, e.g. by time frame
or disaster management phases (emergency relief, recovery, reconstruction) or sector
(housing, livelihood, education) or objectives.
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TIME FRAME
Short term
OBJECTIVE
Medium term
Long term
2. Interactive lecture on the Recovery Framework. (20 minutes)

Start by linking the Post-Disaster Interventions Matrix contents (basic recovery framework) to the
Recovery Continuum, using examples of interventions which the groups have identified. Cover
the following key items in the Sustainable Recovery and Reconstruction Framework:
Creating a vision Elements of recovery Principles of recovery Cross-cutting issues
3. Group Activity: Buzz Session (20 minutes including reporting)
In groups of 3 to 4, have the participants reflect on and discuss the issues and challenges they
have faced or foreseen with regards to recovery and reconstruction.
Have the participants write these on meta cards, one short idea per card.
Have a team report on their issues and challenges, posting on the board. The remaining teams
add on to the list by posting their meta cards also on the board.
Summarise the issues and challenges. Note that the challenges during R&R have common
elements and past R&R programmes offer valuable lessons that can provide guidance. Point to
the next sessions where these will be tackled in depth.
Step 1: Ask the participants to divide into 4 groups to work on case scenarios on flooding,
earthquake, tsunami and cyclone. Advise the participants that they will continue with this
grouping for the rest of the Learning Workshop.
INTERVENTION/
ACTIVITY
Step 4: Group reporting and synthesis. Note similarities even as the groups have worked on
different disaster scenarios. Look into mix of short, medium, and long term measures. Link
interventions to meeting objectives. Highlight that better linking of short, medium, and longterm objectives results in more chances for sustainable development. Stress that government
plays the largest role in post-disaster interventions.
Short term
4. Address questions or items for clarification and review the key points covered in the session.
Stress that the results of the group work will translate into the basic recovery framework from
which other elements in managing R&R will be added on to in the next sessions.
REFERENCES
FOR
FACILITATOR
1. Case Scenarios for Group Work

2. Sample Activity Chart
3. Recovery and Reconstruction: Building Back Better document
4. Session 2 PowerPoint
POINTERS
FOR
FACILITATOR
1. The Case Scenarios for Group Work are based on recent actual large-scale disasters:
Saranya: Maldives 2004 Tsunami
Timalya: Nepal 2008 Kosi Floods
Poonthi: Haiti 2010 Earthquake
Daitwa: Bangladesh 2007 Cyclone Sidr
2. The Handbook for Disaster Recovery Practitioners provides a list of sources and references
which can be easily obtained through the internet. Many resources can be obtained from the
website of the International Recovery Programme
http://www.recoveryplatform.org/resources/
ACTORS
Medium term
Long term
Session 2
41
CASE SCENARIOS FOR GROUP WORK

DISCLAIMER: The below scenarios are fictional, and have been created soley for the purpose of this exercise.
Any similarities with real-world events are entirely accidental and coincidental.
FLOODS IN TIMALYA
In the State of Timalya, the districts of Sakhya and Himadri were badly affected by floods. The
Government estimated damage of physical infrastructure, including irrigation, river training works,
electricity, water supply and sewerage, school, health clinic and telecommunication facilities.
More than 35,000 farm households have been adversely affected, and immediate measures need to be
taken to restore their livelihoods. Nearly 47,000 people from 5,443 families were displaced. The government
provided immediate relief in emergency camps providing with food, shelter and health services. Many women
gave birth in the camps; 147 women received maternal care in hospitals and care centers inside the camps,
while there are still 523 pregnant women living in the temporary camps. The health of women, children
and the elderly is at high risk due to poor quality shelters and a lack of proper water, sanitation facilities,
and nutritional food, the qualitiy of which is worse in crowded camps. The poor living conditions can have
detrimental effects on health with onset of winter as the Internally Displaced Persons (IDPs) in camps have
not received sufficient warm blankets and clothes, even though none of the shelters weather protected.
30% of people displaced by the floods have completely lost their land and houses; the majority of them
are traditionally landless people. The displaced have demanded land compensation from the government.
Due to the threat of floods, 550 poor families who have been living on the river banks have taken shelter in
the forest areas. Their situation has further degraded and they have even less capacity to restore their lost
livelihoods. The resettlement of these villagers who have already been living in potentially flood prone areas
along the river banks is a serious issue, which requires urgent attention from the government. They are
demanding a safe place to resettle. This is also a major concern of the local authorities.
The breach also deposited silt on the flood affected area, covering 5,282.5 hectares of land. Water
logging in these areas has caused loss of vegetation on farm lands.
EARTHQUAKE IN POONTHI
On June 7th, 2010, just before 15:00, an earthquake with a magnitude of 7.8 on the Richter scale
shook Poonthi for 35 seconds. It was the most powerful earthquake to hit the country in 200 years.
80 percent of the town of Lan have been destroyed. The earthquake has created an unprecedented
situation, affecting the countrys most populous area as well as its economic and administrative centre.
The situation is all the more tragic because for three years the country had seen its socio-political
situation, security and stabilise with better security andeconomic growth, as well as the beginnings of an
improvement in peoples living conditions.
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The human impact is immense in a country marked by a high incidence of poverty (prior to
the earthquake, around 67% were living on less than USD 2 a day). Around 1.5 million people,
representing 15% of the population, have been directly affected. Over 220,000 people lost their
lives and over 300,000 were injured. Thousands of people are in need of psychological support
or psychosocial supervision. Around 1.3 million people are living in temporary shelters and over
500,000 people have left the disaster areas to seek refuge in the rest of the country. The result is an
exacerbation of the difficulties that already existed in gaining access to food and basic services.
Some 105,000 homes have been completely destroyed and more than 208,000 damaged. Over
1,300 educational establishments, and over 50 hospitals and health centres, have collapsed or are
unusable. Part of the countrys main port is not operational. The Presidents Palace, parliament, the
Law Courts, and most of the ministry and public administration buildings have been destroyed.
TSUNAMI IN SARANYA
The tsunami which hit Saranya on 6 July 2005 was a nation-wide disaster that caused severe
damage to the physical infrastructure of many islands. Severe damage has been caused to
houses, tourist resorts, boats and fishing equipment, schools, health facilities, transport and
communication equipment, water and sanitation, and electricity infrastructure.
There has also been substantial damage to agricultural crops and perennial trees. Farms,
homestead plots, and aquifers have been salinised. The physical damage has led to severe human
suffering: in large segments of the population have lost their dwellings, lifetime assets, savings,
and sources of livelihood. About 7% of the population is now living in temporary shelters or with
relatives.
The tsunami travelled at over 700 kilometers per hour and reached Saranya at 9:20 AM
From around 9:15 am, tidal waves generated by the earthquake struck the islands. Tidal waves
ranging from 4 to 14 feet were reported in all parts of the country. More than 1300 people suffered
injuries; 83 people are confirmed dead and another 25 are missing and feared dead.
39 islands were significantly damaged and nearly a third of Saranyas 300,000 people were severely
affected. 14 islands were completely destroyed and had to be evacuated. Nearly 12,000 people have
been displaced from their islands. The force of the waves caused widespread devastation of shelter
and infrastructure in the atolls. Flooding caused by the tsunami wiped out electricity on many
islands, also destroying their communication links. Water supply was disrupted in about 15% of
the islands and 25% had major damage to essential infrastructure such as jetties and harbors that
links these islands with mainland. Electricity supply in many affected islands has yet to be restored.
The impact on an economy largely based on tourism, fisheries, and agriculture will be substantive.
Livelihoods of thousands have been undermined and will continue to suffer.
Session 2
43
CYCLONE IN DAITWA
The Daitwa Cyclone was among one of the deadliest tropical cyclones ever recorded. In the
night of 27th January 1989 a powerful tropical cyclone struck the Ranwa and Satwa districts of
southeastern Daitwa with winds of around 250 km/h (155 mph). The storm forced a 6 metre (20
ft) storm surge inland over a wide area, killing at least 138,000 people and leaving as many as 10
million homeless.
both the policy and sector level. Building back better results in increased resilience, safer homes,
schools and hospitals, new land use regulations and building codes and disaster proofing
development. Stakeholders can recognise and take opportunities to integrate disaster risk
reduction in development planning and budgeting.
RECOVERY AS A CONTINUUM
At least 138,000 people were killed by the storm, with the majority of deaths in the Ranwa area.
Most deaths were from drowning, with the highest mortality among children and the elderly.
Although cyclone shelters had been built after the Bhola Cyclone in 1970, many had just a few
hours of warning and did not know where to go for shelter. Others who knew about the storm
refused to evacuate because they did not believe the storm would be as bad as forecasted.
Rather than a discrete phase of the Disaster Management Cycle, recovery should be considered as
a continuum with a lot of overlaps with other phases.
The high velocity wind and the storm surge devastated the coastline. Although a concrete levee
was in place near the mouth of the Jalan River, it was washed away by the storm surge. The cyclone
uprooted a 100-ton crane from the nearby port, and smashed it on the Jalan river bridge effectively
breaking it into two partitions. A large number of boats and smaller ships ran aground. The navy
and air force, both of which had bases in Daitwa, were also heavily hit. The naval base was flooded,
with heavy damages to the ships. Most of the fighter planes belonging to the air force were damaged.
Approximately 1 million homes were destroyed, leaving about 10 million people homeless.
The recovery continuum should be seen as stretching from pre-disaster planning to relief and
reconstruction, and ultimately to development.
The storm surge subsequently caused the embankment, as well as whole villages, to be swept away.
For an additional three to four weeks after the storm had dissipated, mass land erosion resulted in
more and more farmers losing their land, and therefore, the number of unemployed rose.
Experience has shown that there is no clear-cut start date for recovery. It usually begins in the early
days of emergency relief efforts and continues downstream in the form of development programmes.
DISASTER
STRIKES
DISASTER
RESPONSE
DISASTER
RELIEF
RECOVERY AND RECONSTRUCTION:

BUILDING BACK BETTER
DAMAGE AND
LOSS ASSESSMENT
The goal of recovery and reconstruction previously concentrated on returning lives and livelihoods
to how the community and society was before the disaster event. Recent definitions take the view
of improving on the pre-disaster living conditions of disaster stricken communities.
RECOVERY AND
RECONSTRUCTION
The UNISDR (2009) defines recovery as the decisions and actions taken after a disaster to restore
or improve the pre-disaster living conditions of disaster-affected communities, including efforts
to reduce disaster risk factors. The focus is not only on physical reconstruction, but also on the
revitalisation of the economy, and the restoration of social and cultural life.
Recovery is important since it connects post disaster emergency response to long-term
development Objectives. Recovery provides opportunities to integrate disaster risk reduction at
RISK
REDUCTION
DEVELOPMENT
010 Days
Rescuing Life and Property
025 Days
Cash grants, food relief, restoring critical
public services, temporary employment
generation, emergency needs assessments
1445 Days
Baseline data, physical damage,
economic losses, impact, needs,
disaster risk management
20 Days to few Years
Cash grants, asset replacement, temporary
employment generation, infrastructure and microfinance projects, medium- and long-term planning
Continuous
Building codes, retro-fiting, risk transfer mechanisms, risk assessments, land use planning,
awareness raising, institutional development
from 20 Days
Local resource based infrastructure development,
regular micro-finance projects, local baseline
studies, counselling of local governments
SOURCE: Global Facility for Disaster Reduction and Recovery
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Build Back Better for the Marginalised Irula Tribe: A Habitat Development Approach
The semi-nomadic Irulas live in Tamil Nadu and Andhra Pradesh in southern India. These tribes made a
living by catching rats and snakes but had to give that up after the Government introduced the 1972 Wildlife
Protection Act. Some moved toward the coast. When the tsunami struck, 57 Irula villages were affected, and
seventy percent of the families lost their livelihood.
Although they were among the poorest, most Irulas received no immediate post-tsunami support. As
inland fisher folk, they were not listed as tsunami victims and also were not declared as Scheduled Tribes,
which would have entitled them to specific welfare schemes. However, the disaster administration in
Cudalore, Tamil Nadu, took the lead to certify Irulas as Scheduled Tribes and also donated the land they
lived on, working out a scheme to provide new permanent housing in collabouration with NGOs. A
livelihood programme was introduced to diversify their income, including poultry farming, goat rearing
and mud crab rearing. A literacy programme was also started, because nearly all Irulas were illiterate.
This represents an example of a habitat development approach, which focuses on fostering a healthy,
safe living environment through construction of stronger houses, along with the provision of amenities
such as drinking water, sanitation, roads, drainage, waste management facilities, as well as community
facilities such as schools, child care centres and health centres. This approach also promotes equity, active
participation of all parties and linkages with livelihoods, and was widely used by the government and
NGOs in post-tsunami reconstruction.
SOURCE: TGLL Project Steering Committee, 2009
Sustainable Recovery and Reconstruction Framework (SRRF), Saroj Jha, GFDRR
Creating a Vision
What do we want to have when we have finished? (More than just stronger buildings)
What are the objectives at household, community, and national level?
People living, working, and investing with confidence
Well-designed infrastructure, social and health services
Growth-oriented economy
Reduced vulnerability
Guiding Principles for Recovery

Transfer of lessons: each disaster is unique and although there is no blueprint for effective recovery,
lessons from good practice can be drawn; importance of sharing information; South-South cooperation
Government-led with international support: combination of national and international expertise
Local participation
Capacity and institution building, policy making: focal point institutions whose task covers policies,
coordination, standards, monitoring, capacity building; policies e.g. Japan - Seismic Retrofitting Act, Gujarat
Earthquake Rehabilitation Plan, Turkey catastrophe compulsory insurance for residential buildings
Integration of risk reduction
Elements of a Recovery Process
ELEMENTS
Post disaster needsassessment
Planning
Monitoring and evaluation
Pre-disaster planning
CROSS-CUTTING ISSUES
Gender
Empowerment
Social Protection
Stakeholders
Evaluation
Environment
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SRRF
VISION
A well functioning society
and economy
RECOVERY CONTINUUM
Relief
Reconstruction
Development
GUIDING PRINCIPLES
Good Practices
Government led
Local Participation
Capacity and Institution
building
Risk Reduction
Joint Damage and Needs Assessment: estimates the damage and needs in all social and economic
sectors; base for a comprehensive recovery and reconstruction strategy
Strategic Planning design of R&R framework and plans
Resource mobilisation:
Finances - funds typically diverted from long term development; multi-donor fund (Indonesia); risk
transfer (Turkey Catastrophe Insurance Pool); clearly distinguished roles of different players (Pakistan);
private sector (Pakistan)
Human capital
Logistics capacity speed: restoring decades of development in a short time period; flexibility
Basic Services and Social Protection
Cash transfer schemes, grants in kind, start-up grants
Restoring health, education and other basic services
Infrastructure reconstruction and development: Creation of intermediate job opportunities
Economic recovery and development: re-establishing livelihoods and reducing poverty
Strengthening institutional capacities: Local institutions, decentralise management
Strengthening information and coordination mechanisms: Efficiency of the interventions, phasing of
recovery operations
Building disaster prevention in recovery and reconstruction: Reduce vulnerability to future hazards
Session 2
47
Cross-cutting Issues of Recovery
Empowering individuals and communities: reflect concerns and needs of the affected; reduces
social tensions and leads to more sustainable development
Gender mainstreaming: example from Gujarat: joint ownership of house by husband and wife
Protection of the vulnerable:
Livelihood programme
Cash grants for vulnerable households
Social rehabilitation and protection
Quick recovery of schools, hospitals and other social services
Environment: being resourceful: using rubble for recycling; water, greenery and public spaces as
part of urban planning
Multiple stakeholder coordination
Partnerships are crucial
Key stakeholders: government at different levels, private sector, civil society, NGOs, UN
agencies, international organisations, donors
All parties need to be able to track progress (who is doing what, where)
Internet, good communications
Evaluation: monitoring, impact evaluation, internal and international validation
SESSION
INSTITUTIONAL MECHANISMS FOR

SOURCES
1. Sustainable Recovery and Reconstruction Framework PPT by Saroj Jha,
http://siteresources.worldbank.org/CHINAEXTN/Resources/318949-1214994382259/JHA_DISTRIBUTION_EN.pdf
2. TGLL Initiative, 2012. Handbook for Disaster Recovery Practitioners
3. TGLL Project Steering Committee, 2009. The Tsunami Legacy: Innovations, Breakthroughs and Change
http://www.recoveryplatform.org/assets/publication/the-tsunami-legacy.pdf
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DESCRIPTION
The session covers the legal mandates and institutional mechanisms in managing largescale disaster recovery. Considerations in choosing the appropriate model are elaborated
on. Lessons learned from national and international experiences in organising recovery are
examined.
LEARNING
OBJECTIVES
At the end of the session, the participants should be able to:

1. Explain the importance of government leadership and a focal point role in managing largescale R&R
2. Analyse the various models of institutional set-up for organising recovery and its
appropriateness for various contexts
3. Apply considerations in designing an institutional set-up for managing large-scale R&R
SESSION
KEY POINTS
1. The government takes the lead in managing large-scale disaster and requires a focal point
with R&R responsibilities
2. Institutional set-up can vary based on the scale and location of the disaster, level of
expertise and experience, availability of human resources, political and administrative backing
and mandates, and time to contribute to R&R. The set-up can also evolve over time based on
requirements.
3. Three institutional models for managing large-scale disaster R&R were used in the 2004
Asian Tsunami
METHOD
Group Work: Designing the Institutional Set-up

Interactive Lecture
MATERIALS
NEEDED
Copies of the Additional Information on the Case Scenarios for each group
PowerPoint presentation
DURATION
2 hours
PROCESS
1. Group Work. (45 minutes + 30 minutes plenary discussion)
b. The group will also elabourate on the following:

1. The Ownership of the proposed Institutional Mechanism planned
2. Organisational structure with field offices, if this is proposed
3. Institutional Linkages vis-a-vis Government Agencies, with International and
National Humanitarian Agencies, other players including the affected communities
4. The Governance Mechanism
5. The personal characteristics required of the leader of the R&R Programme
6. Staffing
7. Steps to be taken to strengthen/support the proposed Structure
8. Core principles
9. Exit Strategy
c. The group should draw or outline the scheme of the proposed Institutional set-up on flip
chart paper or on their computers
Step 3: Have the groups present their deliberations to the plenary where it can be discussed
and debated on. To foster mutual learning, encourage sharing of actual experiences and
practice to back up or disprove points.
Step 6: With the participants, link similar points and identify common models evolving from
the discussion.
2. Interactive Lecture (45 minutes)
Highlight that due to the complexities of large scale disasters, R&R is necessarily governmentled and requires a focal point.
3. Discuss the considerations for choosing the model and the focal point and the 3 models
used in the 2004 Asian tsunami R&R. Provide and solicit from participants country examples.
4. Explain the key challenges in setting up the R&R institution from lessons learned in largescale R&R. Elaborate, based on the group work, results and contributions of participants.
Step 1: Reconvene the 4 groups to continue with their Recovery Framework and provide them
with the additional information on the affected countries.
Step 2: Based on the additional information, the participants will design:
a. The most appropriate Institutional Set-up for R&R in the country case scenario, based on
the following parameters:
1. Expertise and Experience available
2. Time it will take to set up
3. Availability of adequate Human Resources
4. Funds required
5. Span of Geographical Reach and Control
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5. Answer questions and items for clarification. Summarise the key points from the session.
REFERENCES
FOR
FACILITATOR
1. Additional Information on the Case Scenarios

3. Institutional Set-up In Post Disaster Recovery and Reconstruction
Session 3
51
ADDITIONAL INFORMATION FOR CASE SCENARIOS

FLOODS IN TIMALYA
The response of the government and development partners was quick and efficient. The District Disaster
Response Committee (DDRC) in Sakhya district was already holding an emergency meeting hours before
the river broke the embankment and many people living next to the embankment had started moving out
when the river entered the villages. The displaced people moved to nearby schools for safety and several
camps were built in safer areas. A total of 328 shelters were built. DDRC promptly started delivering food
and non-food items donated by development partners. The Timalayan Army, Police, Armed Police Force
and locals were widely mobilised in the rescue operations. DDRC took the lead in the relief effort.
The government continues to lead response operations in Sakhya and Himadri districts through DDRCs
(District Disaster Relief Committees with CDOs [Chief District Officers] coordinating between local
authorities and the line ministries. An emergency was declared in these districts making it easier for
the CDOs to take quick action. A Disaster Management Coordination Cell has been established at the
regional level in order to monitor and direct the DDRCs. At the central level, the Central Natural Disaster
Relief Committee, chaired by the Minister of Home Affairs, oversees the response effort.
In Kaithal, local authorities mentioned that expectations set on DDRCs were too high partly because
there were certain NGOs distributing relief materials without clear guidelines. In one area, the NGO
distributed 1kg of sweetmeats to each family before the festivals, raising demands from the locals
nearby that DDRCs should do the same. Given the frequent occurrences of disasters in Timalya
each year, the government could not afford a situation of strife to develop between the humanitarian
agencies and the locals.
However, one aspect that is worrying is the presence of a strong rebel group that has been fighting
the government for the last two years for recognition of their territorial rights over certain parts of
Himadri which was badly affected. The government claims that they are finding it difficult to operate
in these areas and that their trucks and equipment are being stolen by the rebels. But the rebels
vehemently claim that the government is deliberately withholding relief material from their area to
weaken their stand and are using this disaster as a means of flattening the rebellion.
The government of Poonthi is a semi-Presidential Republic, a multiparty system wherein the President
of Poonthi is head of state elected directly by popular elections. The Prime Minister acts as head
of government and is appointed by the President, chosen from the majority party in the National
Assembly. Executive power is exercised by the President and Prime Minister who together constitute
the government.
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Training Manual
Legislative power is vested in both the government and the two chambers of the National
Assembly. The government is organised unilaterally, thus the central government delegates powers
to the departments without a constitutional need for consent.
Poonthi has endured political instability, chronic challenges in governance and the highest levels
of poverty in the Southern Hemisphere. The small Poonthi private sector is fragmented, leaving
the majority of Poonthians to survive in the informal sector, with no guarantee of employment,
income or access to capital.
Privatisation of public services related to the health, education, transportation and water sectors
see the Poonthians pay high prices for public goods. In addition, mistrust exists between the
Poonthian public and private sectors, further jeopardising their potential to together lay the
foundations for economic growth and a wider distribution of income.
Despite a tangible improvement in conditions of socio-political stability and security in the last
five years, Poonthi is still experiencing major difficulties in terms of the functioning of state
services. The impact of the earthquake is reflected in a deterioration of security, particularly
for people living in the camps. The situation is even more precarious for women and children.
Education levels are still very low with 38 percent of the above 15 years old being illiterate.
TSUNAMI IN SARANYA
Geographic and ecological issues, in addition to the tsunami, have placed pressure on Saranyas
public sector. Geographically, the country faces two main challenges: the absence of a significant
land mass, which has resulted in a dispersed population, and the low altitude of existing islands.
These challenges raise the cost of delivering social services and of public administration, as they
limit the scope to generate economies of scale.
Saranya is a country made up of 769 islands in 20 atolls which are spread over 900 km. Only 198 of
the islands are inhabited, and 70 percent of those have a population of less than 1,000 people. This
widely dispersed population makes delivering social services and public administration very costly
for the government. The government is reviewing measures to widen the revenue base. Currently,
there are no income taxes or general sales taxes. Revenues from room rents are vulnerable
to fluctuations in tourist arrivals. Saranyas legal system is based on Sharia law. An important
challenge is how to implement commercial laws, framed within the tradition of internationally
accepted laws/standards, within the Sharia system.
All financial information is recorded manually, based on a single entry accounting system. The
chart of accounts used does not enable the accumulation of expenditure information beyond
broad functional classifications. These limitations challenge the governments ability to effectively
monitor public spending.
Session 3
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The government set up a Special Ministerial Committee and Task Force on the same day of the
tsunami and set up the National Disaster Management Centre within a week, under the Ministry
of Defence. Staff and ministers were co-opted into this for quick action. As the government had
just completed the first round of the Vulnerability and Poverty Analysis, they had all the relevant
data at hand for immediate action.
CYCLONE IN DAITWA
According to a global risk analysis of natural disaster hotspots, 30 percent of the total area and
26 percent of the population of Daitwa are exposed to a high mortality risk from three or more
hazards. If the mortality risk is assessed on the basis of two hazards, Daitwa ranks the highest
in the list of vulnerable countries, with 97 percent of its population and 97 percent of its area
exposed to these hazards. In terms of area and number of people directly affected, impact on
economic activity, and damage or destruction of assets, the types of disaster that have been most
hazardous since independence in 1971 are exceptionally widespread riverine flooding, severe
tropical cyclones and associated coastal storm surges, river bank erosion, and drought. UNRR
developed special projects for implementing recovery programmes. Following the earlier floods,
UNRR established the Disaster Relief and Response Facility (DRRF), a flexible mechanism for
financing and executing emergency relief and recovery efforts. It enabled donors to channel funds
to the disaster relief and recovery operations of UNRR and partner agencies (UN, government,
and NGOs). Though the DRRF was conceptualised as a flexible facility for emergency response
to which the donors could contribute, it did not have the requisite sanction to function on a
long-term basis. So when the donors wanted to channel the assistance for relief and recovery in
the wake of the cyclone, it required formulation of a new mechanism. The DRRF was therefore
replaced with the Disaster Response Facility (DRF). The DRF has been in operation for almost
two years now. During this period, it has implemented projects worth about USD 32 million in
responses to the floods and cyclone. DRF seeks to address humanitarian and early recovery needs
through rapid response interventions. A Humanitarian Response Team (HRT), which comprises
specialised professionals with knowledge and expertise on emergency response, implements
the DRFs programmes and interventions. The DRF and DRRF have served a useful purpose in
providing emergency response and recovery support after major disasters in Daitwa.
INSTITUTIONAL MECHANISMS FOR

A. GOVERNMENT-LED MANAGEMENT OF LARGE-SCALE DISASTERS
1. Government has the primary responsibility in accordance with national and international mandates
(UN Humanitarian Resolution, ASEAN Agreement on Disaster Management and Emergency
Response, IFRCs Guidelines).
2. A Focal Point among the various players and sectors in R&R is needed to ensure alignment with the
larger framework and protect investments through its compatibility with the development agenda.
APPOINTING A SINGLE COORDINATING AGENCY

This is critical in preventing duplication of efforts and reducing bureaucratic infighting. International
agencies will not coordinate effectively among themselves, either because they are not equipped to do so
or because they view other agencies as competitors for favoured projects, labour, or supplies. However,
international agencies will take direction from a sovereign government or a coordinating agency officially
sanctioned by it. In AcehNias there were some 900 reconstruction actors, so the chances of geographical
and sectoral overlaps were high. Donors later praised the Government of Indonesia for its decisive action in
managing reconstruction.
The decision to either appoint an existing local or central government agency or establish a new entity
to coordinate the reconstruction programme depends on a number of variables, such as the scale of the
disaster, the capabilities and capacities of government agencies in the affected areas, and the ambitions of
the national government. In Indonesias case, the central government established a new agency because
the tsunami had debilitated local government killing one-third of local civil servants and destroying
government records and buildings and Indonesia lacked a suitable central government institution
that could coordinate such a massive rehabilitation and reconstruction effort without undermining its
existing responsibilities elsewhere in the country. Also, in Aceh, there was a long-standing resentment
of the central government stemming in part from a decades-long secessionist insurgency, making it
difficult for any existing central government agency to operate effectively in Aceh on short notice.
On April 16, 2005, the government of Indonesia, through the issuance of Government Regulation in Lieu
of Law No. 2/2005, established the Agency for the Rehabilitation and Reconstruction (Badan Rehabilitasi
dan Rekonstruksi, BRR) to coordinate and jointly implement a community-driven recovery programme for
Aceh and Nias. BRRs mandate was to design policies, strategies and action plans, within an atmosphere of
transparency and accountability, and to implement them through effective leadership and coordination of
the combined domestic and international effort to Build Back Better and safer.
SOURCE: BRR, 2009 and BRR Document Series
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55
The complexity and magnitude of the disaster brings in players, both internal and external, to
support the humanitarian activities. A lack of knowledge of the area, the damages, the sociopolitical-cultural milieu of the affected areas may lead to duplication of efforts and investments
and exclusions, both geographical and social.
B. INSTITUTIONAL MODELS USED IN THE 2004 ASIAN TSUNAMI R&R

1. Considerations in choosing the appropriate model (see diagram below):
Expertise, experience and potential synergies
Political and/or administrative backing and ownership
Time and costs involved in setting up and closing
Time to contribute to R&R
MIX OF MODELS IN R&R IN TAMIL NADU

Tamil Nadu forged an interesting mix of models in R&R in the aftermath of the 2004 South Asian Tsunami.
At the district level, R&R was coordinated by existing structures while at the state level, they set up a
dedicated agency.
The District Collector, hailing from the affected district, was the primary focal point and he was empowered
to take immediate action through his line departments. For additional support, he was given two more
senior level officers on a temporary basis from the central pool, who could assist him in dealing with the
disaster.
As this was a high-impact disaster, the Nagapattinam District Collector was kept very busy during the first
year in dealing with the recovery and reconstruction activities, so much so that the rest of the communities
complained about him never having time or energy to spare for the other developmental activities.
SOURCE: NGO Coordination Resource Center
Institutional arrangements can also evolve over time and based on the requirements of the disaster
management phases.
2. Three models to organise R&R in the aftermath of the Asian Tsunami 2004:
R&R coordinated by existing ministries and departments
Recovery Task Force or Special Commission
New Interim or Permanent Agency
POINTS TO NOTE:
a. Scale of disaster vis--vis available skills, resources, experience within the existing systems
b. Conflicting demands of time/ loyalties/priorities
c. Handling subsequent transfers or shifting of staff involved in R&R
d. Degree of flexibility to engage with other players
e. While accountability is a positive factor, it can it also be a debilitating factor
Model 2. Recovery Task Force or Special Commission

Time and Costs involved
in Setting up and Closing
Expertise, Experience,
Potential Synergies
SELECTED
MODEL
Political and/ or Administrative
Backing and Ownership
Time to contribute to R&R
Model 1. R&R Coordinated by existing Ministries and Departments

During smaller disasters in areas where there is a general standard operating procedure set
in place and the damages are contained, R&R is generally mandated to the administrative body
operating in that place. For example, an outbreak of jaundice would be handled by the Health
Ministry, and the permission to act would be given to the administrative head of the affected
district/state.
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Training Manual
This is a common model seen during R&R in the aftermath of a disaster where there are no
mechanisms set up for dedicated disaster management and/ or the scale of the disaster is higher than
what can be handled by the existing mechanism.
A Task Force is set up with senior administrators drawn from all ministries/departments related
to the type of disaster, not limited to but including the ministries/departments of Home, Finance,
Fisheries, Agriculture, and Health. The most senior administrator or the administrator from the most
relevant/capacitated ministry/department is given the charge of heading this Task Force.
This Task Force can then form thematic sub-groups usually led by one of the Task Force
members. These sub-groups can then co-opt other members, who are generally drawn from the line
departments, or at times even civil society organisations or individuals.
Once their task is completed, the Task Force can be disbanded and the staff can go back to their
parent ministries/departments.
This model was used by Sri Lanka and India post-tsunami in 2004. This system was also addopted
Session 3
57
after the 2004 Bam Iran earthquake, the 2001 Gujarat earthquake, 1998 Orissa Super Cyclone to
name other instances.
While this Task Force can be disbanded, occasionally it becomes a long term institution focused
on Disaster management.
POINTS TO NOTE:
a. Given that the Leader of the Task Force will be from a certain Ministry/Line Department,
what will be the advantages and the constraints?
b. Flexibility to engage with other players: a myth or a reality?
c. Who has the authority to allocate/ reallocate staff to parent department?
Model 3: New Interim or Permanent Agency

A separate dedicated agency is created for dealing with R&R. At times, the Task Force of Model
2 is transformed into this entity.
In some cases this is set up immediately after the disaster, like Indonesia set up the BRR or
Gujarat, India set up the Gujarat State Disaster Management Authority. This is also based on the
complexity of the disaster and the need for a dedicated agency to be set up.
Can be headed by a senior Administrative Officer or by an individual selected from any other
institution/private sector (as was done in BRR, Indonesia)
Nested within the government yet independent, with its own rules and processes.
Staff can also be drawn from within the government system (on deputation or secondment) or
drawn from the private sector.
This can be an interim agency (as is the case in Sri Lanka and Tamil Nadu) or a permanent
agency.
POINTS TO NOTE:
a. Will a stand-alone structure like this be accepted? If there is an existing structure
for disaster management, how can their respective roles be clarified and stated
unambiguously?
b. What are the actions to be taken to strengthen this system both in terms of standing as
well as capacity?
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Training Manual
Key Considerations in Setting up an Agency
a. General considerations
1. Positioning: centralised or decentralised
2. Characteristics: flexible and adaptive; inclusive; open to partnerships
3. Team: multi-skilled/multi-sectoral; mission mode and zeal; effective leadership; ability to relate
with multiple stakeholders
4. Essential pre-requisites: legal backing; political ownership
b. Specific considerations
1. Legal mandate: through government orders, regulations, ToRs
2. Centralised or Decentralised: BRR- Indonesia had a Central Office as well as Regional Offices;
Tsunami Emergency Reconstruction Programme (TERP) Tamil Nadu had a centralised Office
and district presence through the District Collectors Office
3. Systems to promote community consultations and participation
4. Systems in place that ensure easy access
5. Systems set up for consultations/partnerships with other Humanitarian Agencies
6. Governance Mechanism that promotes accountability, cooperation and coordination
7. Flexibility of operations
8. Mission-mode approach
9. Adaptability to varying requirements
10. Exit Strategy for seamless transfer to successor
c. Additional points to note:
1. The affected regions may be scattered and remote from the capital city which houses the
administrative set-up. While the proximity to the affected site(s) is crucial, it is also important to
be close to the policy makers for free access.
2. If the focal institution is set up within the existing government system, then there is the
advantage of linking with the local/regional government institutions instead of investing in new
premises and staff at the field offices. TERP in Tamil Nadu was operationalised through the
District Collectors, eliminating the need for a separate TERP office at the affected districts.
3. Strengthening the institutions through legitimate mandates, clear demarcation of roles and
responsibilities and untied funds.
Being outside of the existing structures, newly set up institutions will need to be backed
by a legal and/ or administrative mandate. The TERP was set up through Administrative
Proceedings of the State Government. So were the BRR in Indonesia and the Reconstruction
and Development Agency (RADA) in Sri Lanka.
The clear demarcation of roles and responsibilities is all the more crucial when there is an
existing mechanism for disaster management.
4. Leadership
Studies across the world have shown that the values and culture of an institution are generally
a reflection of the values and working style of the leader. If the leader believes in a culture
of openness, willingness to learn and share; and a sensitivity towards the invisibles and the
voiceless, then (s)he will also promote the same value system within the team (s)he is leading.
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This type of institutional culture can, to some extent, be ensured through well thought-out
and articulated protocols, policies and guidelines within the institution.
5. Culture
The agency set up should have a culture of open access, willingness to learn, openness to
partnerships, ability to go the extra mile and the basic tenets of transparency, accountability
and universal inclusion.
The attitude of the team should be beyond that of just another days work. Their motivation
should hinge on Building Back Better rather than just building back.
Drawn from diverse backgrounds, it is very possible that their individual styles will
be different. It is definitely worthwhile to invest some time in jointly drawing up the
organisational goals, objectives, approaches and activities: A Framework to broadly ensure that
the team is progressing towards its stated objectives.
Frequent brainstorming on emerging issues and approaches will help build cohesiveness
among the team members and they will be better able to internalise the organisational goals
and objectives. The more discussions and debates within the team, the better they will be able
to work together, with mutual trust and cooperation.
6. Adaptability of a Mechanism
Sometimes, the institutional mechanism must adapt to differing requirements over time. The
mechanism will require enough adaptability and flexibility to cater to these requirements.
C. KEY CHALLENGES IN INSTITUTIONAL SET-UP FOR R&R

1. How does one ensure the compliance of the other line departments?
If the Agency is completely owned by the government and there is a governance mechanism that
comprises of ministers/senior officials from the other related departments, then such issues can be
solved at governance levels.
PROJECT IMPLEMENTATION UNITS UNDER THE REGIONAL GOVERNMENT

One of the reasons behind slow progress in rehabilitation and reconstruction efforts in Indonesia was the
fact that the Project Implementation Units (PIUs) were under the regional government, whose employees
were still experiencing post-disaster trauma and were unable to concentrate on their work.
At the same time, the regional government also had the burden of overseeing development. Qualified
human resources in most agencies had been assigned to the PIUs to help manage the regional governments
budget. People in BRRs PIUs were recruited from the remaining employees at the regional government,
who had never managed development funds amounting to trillions of rupiah. Many officials were of the
opinion that rehabilitation and reconstruction activities were the responsibility and duty of BRR, so that
they did not pay serious attention to them.
SOURCE: BRR Book Series on Institution, Indonesia
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Training Manual
2. Building up Partnerships and Networks

How does one ensure meaningful engagement with all players- communities, civil society
organisations, I/NGOs, private sector?
Partners bring with them rich experience in disaster recovery mechanisms in general, and their
own field of practice, in particular. For example, UNICEF will be able to provide expertise on
child-related recovery activities, FAO can bring in their rich experience on Agriculture and
Fisheries, etc.
The best resources will be the local resources the communities themselves. Community
Based Organisations like the Federation of Self Help Groups (SHGs), local NGOs, etc should be
identified and mapped. Based on this mapping, regional meetings in affected areas should be
arranged on a periodic basis.
Certain key factors to be borne in mind when engaging with the communities are: the ability to
recognise, respect and reinforce local knowledge, traditions and practices.
Public-Private Partnerships have been successful in many post-disaster scenarios.
3. Where to start:
Any disaster creates not only new issues but also exacerbates existing issues resulting in a
compound effect. Often it is difficult to distinguish between the core issue and the resultant issue.
This may leave the planners fighting shadows or not knowing where to start to solve a particular
problem.
4. Ownership
Sustained and heavy investments (financial as well as human) are required to diligently work on
promoting ownership until complete recovery is attained. Such investments are possible only if
there is a political willingness at the State/ Country level to take on this responsibility. Ownership
also essentially conveys that even if such investments are not available internally, the onus will be
taken up by the State/Country to mobilise these resources from elsewhere.
It is very likely that there will be a number of changes required in government policies to support
an enabling process for ownership as a part of recovery process. Such changes in policies,
legislations etc, can be much swifter in execution if there is strong ownership and support by the
government.
5. Identifying the Focal Point for R&R
Due to the complexity of recovery challenges, it is vital to find the right institution/agency/
individuals who have the necessary experience, expertise, knowledge and skills to respond
meaningfully to these challenges with appropriate and sustainable solutions.
While some countries have been lucky enough to identify the right individuals, it is unreasonable to
expect a replication of this in all countries or even in the same country for all disasters. Therefore, it is
necessary to identify the appropriate skills for meeting recovery challenges, and forming networks or
a team of multi-sectoral experts to provide these skills under a designated leader.
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6. Reaching Multiple Stakeholders

The types of stakeholders, including affected communities, are multiple and reaching out to all of
them meaningfully, integrating them into consultative planning and participatory decision making
processes, without delaying the speed of action, becomes an major challenge.
Language barriers are a primary concern when consulting with local communities or NGOs. Even
if the locals can speak English, understanding the terminologies used also becomes difficult and in
most cases the locals stop contributing to the discussions.
This can be solved if the Nodal Agency is staffed with local human resources and the field staff are
also from the local communities.
D. FACTORS FOR SUCCESS OF R&R INSTITUTIONAL ARRANGEMENTS

(IRP & UNISDR, 2007)
1. A clear political and operational mandate supported by appropriate legislation.

2. Strategic plans for reconstruction and effective recovery, previously established.
3. Adequate financial, human and material resources dedicated to recovery.
4. Direct links to all relevant line ministries, as well as other, possibly external actors or institutions
involved, such as within the private or commercial sectors and parastatal bodies.
5. Knowledge of the dynamics of the disaster recovery process.
6. Mechanisms that permit continuous two-way consultation with all local communities engaged in
the recovery process, taking account of their various degrees of damage and needs.
7. An effective system to provide disaster recovery management information.
8. An ability to engage external organizations which already posses required skills and abilities.
9. The understanding and abilities to access grants, loans and other financial sources, derived from
both established internal allocations as well as specialised external opportunities that can arise
following a disaster.
SESSION
POST-DISASTER DAMAGE AND

NEEDS ASSESSMENT
SOURCES
1. TGLL Initiatives, Chapter 1 of Handbook for Disaster Recovery Practitioners
2. IRP and UNDP, Guidance Note on Recovery: Governance
http://www.undp.org/content/dam/india/docs/guidance_note_on_recovery_governance.pdf
3. IRP and UNISDR, 2007. Learning From Disaster Recovery: Guidance for Decision Makers Preliminary Version for Consultation
http://www.unisdr.org/files/3619_LearningFromDisasterRecovery.pdf
4. BRR, 2009. 10 Management Lessons for Host Governments Coordinating Post-disaster Reconstruction
5. BRR Book Series: Institution
http://www.recoveryplatform.org/assets/publication/BRR%20Book%20Series%20-%20Book%2012%20-%20Institution.pdf
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Training Manual
Session 3
63
DESCRIPTION
The session covers methods and approaches for conducting post-disaster needs assessments as a
basis for R&R planning. Guidance on the conduct of a Post-Disaster Damage Needs Assessment is
provided.
LEARNING
OBJECTIVES

1. Explain the approaches and methods in conducting Post-Disaster Needs Assessment (PDNA) for
large-scale disasters
2. Describe how to conduct PDNA
3. Apply PDNA results in R&R planning
4. Discuss issues and challenges in conducting PDNA
SESSION
KEY POINTS
1. Accurate PDNA is the sound basis of the R&R Framework and Plan, providing guidance on short,
medium, and long term recovery needs.
2. After large-scale disaster, it is suggested to use only one standardised methodology led by the
government to produce results that are comparable and can help better support a comprehensive
R&R framework.
3. Increasingly, the PDNA is used. It combines the Damage and Loss Assessment (DALA) with the
Human Recovery Needs Assessment (HRNA).
4. The DALA highlights the possible consequences on the growth of the national or local economy,
the external sector and fiscal balances, as well as the impact of the decline of income and
livelihoods of households or individuals.
5. The HRNA focuses on the social impact of disasters, analysing how disasters affect local patterns
of life, social structures and institutions
METHOD
2. Interactive Lecture on the post-disaster assessment. (30 minutes)

Differentiate damage and loss
Discuss the historical development of post-disaster assessments
Explain the different tools and approaches used in large-scale post disaster assessments:
PDNA, DALA and HRNA
Issues and Challenges
3. Group Work 2: Progression from PDNA to Recovery Planning (45 minutes)
Step 1: Provide the groups with the PDNA Report for their country
Step 2: Have the groups discuss and agree on:
a. the sectors they need to prioritise
b. the broad approaches to be followed for R&R,
c. The guiding principles that would govern their countrys recovery
Step 3: Have each group present its recommendations and its underlying logic.
Group Work 1: Damage and Loss

Group Work 2: Using the PDNA in R&R Planning
Interactive Lecture
Reflection: Key Take Away
MATERIALS
NEEDED
Pictures on Damage and Loss (see Session PowerPoint)

Case Scenario PDNA Summary
Session PowerPoint presentation
DURATION
2 hours
PROCESS
1. Group Work 1. Understanding Damage and Loss (30 minutes)

Step 1: Reconvene the groups. Ask each group to select a sector - Agriculture, Fisheries,
Infrastructure and Shelter. Provide them with the photograph of a disaster scenario for the sector
chosen.
Step 2: Instruct the groups to:
Detail the likely damages in the sector and the impact of these damages
Assess the likely costs
Specify the tools they would use for assessing both the damages and the costs
Identify key considerations to ensure realistic assessment
Step 3: Have each of the 4 groups present its sectoral assessments and the underlying logic of it
64
Step 4: Consolidate the group reports and highlight the following points:
The importance of having an assessment of the losses apart from the damages
The importance of community consultations/participation
The importance of the participation of various government line departments
Integration of cross-cutting issues into the assessment
Training Manual
Step 4. Summarise the group work.

4. Give a few minutes for the participants to reflect on their key take aways from the session. Have a
few participants share and sum up the session by reiterating the following key take aways:
The importance of an accurate PDNA
The importance of prioritising sectors
The crucial requirement of Government ownership of the process
Participation of Line Agencies
REFERENCES
FOR
FACILITATOR
1. Case Scenario PDNA Summary

2. Post- Disaster Needs Assessment
3. PowerPoint Presentation
4. Chapters 2 and 3 of the Handbook for Disaster Recovery Practitioner
POINTERS
FOR
FACILITATOR
1. This session is the last session for Day 1. If the schedule is running late or if participants express
the need for more time to accomplish Session 4 Group Work 2, reporting can be done the next day.
2. The PDNA for Maldives 2004 Tsunami is available at
http://siteresources.worldbank.org/INTMALDIVES/Resources/mv-na-full-02-14-05.pdf
3. The Proposed Asian Development Fund Grant Nepal: Emergency Flood Damage Rehabilitation
Project details, damages and needs after the 2008 Koshi Flood and is available at http://www2.adb.
org/Documents/RRPs/NEP/43001-NEP-RRP.pdf
4. The PDNA for 2010 Haiti Earthquake is available at http://siteresources.worldbank.org/INTLAC/
Resources/PDNA_Haiti-2010_Working_Document_EN.pdf
5. The PDNA for Bangladesh 2007 Cyclone Sidr is available at
http://gfdrr.org/docs/AssessmentReport_Cyclone%20Sidr_Bangladesh_2008.pdf
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CASE SCENARIO PDNA SUMMARY REPORT
SUMMARY OF DAMAGES AND LOSSES (IN USD MILLION)

Direct Damage
Indirect Losses
Agriculture and Livestock
2.10
20.80
Irrigation
3.39
3.39
Health
0.02
0.02
Social Welfare
0.00
Housing and Settlements
Communication
0.84
0.00
Total Losses
22.90
5.27
1.20
Disaster Risk Management

Total
Sectors
1.23
Local Infrastructure
1.65
0.67
2.32
Environment and Disaster Risk

Management
Transport
3.13
33.75
36.88
0.4
3.37
3.77
0.00
Social Sectors
197.80
355.60
553.10
8.40
193.00
201.40
Health
94.70
101.70
196.40
187.70
86.10
273.70
Education
38.20
395.60
434.00
1.70
41.50
43.20
295.00
295.00
35.00
35.00
5.27
0.00
Housing
88.19
Transport
Irrigation
3.01
0.37
3.38
Food Safety and Nutrition

Infrastructure
628.10
2538.60
3166.70
774.20
520.60
1294.80
1.31
2333.20
2333.20
459.20
279.30
738.70
188.50
118.60
307.10
91.60
197.50
289.10
Telecommunication
66.00
28.00
22.00
Energy
20.80
Urban and Community

Infrastructure
Production Sectors
3.10
394.00
3.10
49.90
2.11
Social Welfare
1.47
1.47
Industry
Water and Sanitation
2.79
3.80
6.59
Education
1.31
1.61
2.92
Local Infrastructure
0.53
1.66
2.92
Training Manual
162.00
411.60
2.11
10.20
24.00
37.23
58.80
Health
10.20
94.00
20.80
352.80
Agriculture
Housing and Settlements
496.40
34.00
0.00
18.70
Total
175.00
959.40
5.27
Total Need
Private
321.40
13.10
Environment
16.70
Public
3.00
805.40
River Training
2.00
Total
20.90
1.28
Agriculture and Livestock
Private
3.00
153.80
1.28
FINANCIAL NEEDS FOR RECOVERY AND RESTORATION (USD MILLION)
Public
Electricity
Medium term Need
73.83
SUMMARY OF DAMAGES AND LOSSES (IN USD MILLON)
0.73
Short term Need
0.35
40.59
1.23
Sectors
0.35
24.39
0.00
0.73
58.59
1.24
1.09
1.20
Education
29.60
0.40
1.09
5.27
Industry and Trade
8.21
Environment
10.40
Total
4.76
River Training
10.40
Communication
66
3.51
Energy
FLOODS IN TIMALYA
Sectors
Transport
Retail
Finance and Banking
Tourism
Total
781.80
46.00
37.23
21.80
183.80
397.10
933.30
933.30
53.00
96.00
96.00
74.60
74.60
267.70
267.70
148.70
148.70
490.60
490.60
98.20
98.20
22.60
22.60
3738.00
4526.20
1293.40
79.00
79.00
1984.50
3277.80
Session 4
67
SUMMARY OF NEEDS (USD MILLION)

6 months
Total
Governance
Rule of law, Justice, Security
Democratic process
18 months
3086.10
3 years
Total
7627.20
12190.90
6.90
13.70
Tourism
1.70
16.20
25.70
43.60
Trade and industry
6.10
75.80
151.70
233.60
14.90
2.60
6.60
24.10
101.70
458.00
607.80
329.30
374.30
215.00
918.60
40.00
215.50
200.00
455.50
Youth
45.00
93.00
440.50
578.50
Gender
2.80
8.40
16.90
28.10
0.30
0.60
1.10
35.20
249.00
123.60
15.00
387.60
Vulnerable persons and social

welfare
0.20
Regional development
192.00
533.00
725.00
Information management
0.10
Regional development
46.00
118.00
164.00
Land tenure management
54.00
100.00
154.00
Decentralisation and deconcentration
92.00
315.00
407.00
Environment Disaster Risk

Management
60.10
345.40
992.70
1398.20
Environmental governance
3.00
15.00
12.50
30.50
SUMMARY OF DAMAGES AND LOSSES (IN USD MILLION)

Sector
1
Sub- Sector
Social
10.00
58.50
380.80
449.30
Health and Nutrition
Pollution and nuisance
43.10
221.90
472.90
737.90
Education
4.00
50.00
126.50
180.50
Social Sectors
900.40
1547.00
3928.90
6376.30
Health
283.00
500.00
708.00
Education
449.30
465.40
1685.10
Food safety and nutrition
21.00
299.10
399.50
719.6
95.40
199.20
776.90
1071.50
Infrastructure
86.00
2.40
15.00
17.40
62.50
6.00
68.50
1029.90
30.90
1060.80
Transport
116.00
25.00
141.00
2599.8
Electricity
8.30
5.20
13.50
Water & Sanitation
2.30
0.70
Urban & Municipal
24.60
11.40
22.80
258.50
292.70
60.50
100.90
201.70
124.90
417.40
1295.10
1837.50
5.20
149.80
505.00
660.00
Water Resources Control

3
Production Sector
21.30
416.30
437.60
Industries
3.80
29.50
33.30
18.20
18.20
0.90
0.90
8.00
96.60
165.30
Commerce
448.00
596.50
Tourism
Energy
71.80
192.20
347.30
9.00
53.30
68.30
Production Sectors
29.60
108.30
204.50
342.40
Cross-cutting issues
Environment
Total
71.30
Agriculture
118.80
6.00
71.30
490.10
0.70
83.30
3.00
24.60
465.00
29.70
Telecommunication
893.30
25.10
Transport
Training Manual
Total
21.00
1491.00
40.30
Urban and community infrastructure
Losses
65.00
893.30
Culture
Housing
Damages
Housing
Sport and leisure

Infrastructure
0.10
CYCLONE IN DAITWA
Land and resource management

Disaster risk management
41.10
48.10
Transversal
75.50
20.50
Employment
40.30
Administrative governance and

public services
68
1477.50
Agriculture and fishing
6.10
6.10
6.10
6.10
1158.00
516.90
1674.90
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TSUNAMI IN SARANYA
ESTIMATED BUDGET SUMMARY FOR EARLY RECOVERY (IN USD MILLION)

1
ESTIMATED LOSSES AND FINANCIAL NEEDS (IN USD MILLION)
Protection
Food Security
45.00
Water & sanitation
5.00
Education
5.70
Health & Nutrition
2.20
Environmental protection
3.20
Governance (Implementing Disaster Preparedness)
1.60
Community Infrastructure Recovery
Income Recovery
Economic and Social Infrastructure Repairs
28.30
Agriculture
10.00
Non-Farm
5.00
Total
360.00
ESTIMATED BUDGET SUMMARY FOR MEDIUM AND LONG TERM RECOVERY (IN USD MILLION)
Medium Term
1
Long Term
Total
Infrastructure Reconstruction
Housing
20.00
Transportation Infrastructure
40.00
Power
42.40
20.00
65.00
105.00
42.40
69.00
50.00
119.00
Urban Road and Drainage Canals
14.60
10.00
24.60
Embankments and Water Control

Structures
66.00
40.00
106.00
Education
52.00
50.00
102.00
Health Care
Losses
254.00
Shelter
8.30
8.30
Environmental Protection
10.00
5.70
15.70
Sub-Total Reconstruction
322.30
220.70
543.00
140.00
100.00
240.00
Rural non-farm Sector
50.00
35.00
Financial Assistance to Recovery

Housing and Goods
85.00
Sectors
Education
Health
Housing
Water and sanitation
Direct
losses
Indirect
losses
(1)
15.50
Cost of reconstruction (2)

Total
losses
Needs
for next 6
months
Medium term
needs (3)
8.40
12.70
21.10
21.10
15.50
Total
costs
Public
financing
needs (4)
5.60
5.60
4.90
7.30
12.20
12.20
64.80
64.80
22.20
51.80
74.00
74.00
45.60
13.10
18.40
27.20
45.60
Tourism
100.00
130.00
230.00
10.00
90.00
10000
Fisheries
13.20
11.90
25.10
5.80
8.30
14.10
14.10
Agriculture
10.80
0.30
11.10
4.80
6.30
11.10
11.10
Transport
20.30
20.30
2.00
25.00
27.00
24.90
4.60
4.60
1.90
2.80
4.60
4.60
30.00
17.40
17.40
17.40
4.40
4.40
Power
13.10
Livelihoods
30.00
Disaster risk management
0.70
Other costs for new

host islands (5)
5.00
10.00
15.00
15.00
50.00
15.00
35.00
50.00
50.00
470.10
120.10
286.20
406.30
304.20
54%
40%
Administration etc (5)

Total
50.00
297.90
Losses/costs as
percent of GDP (2004
est.)
172.20
62%
3.70
Estimated revenue
loss (5)
60.00
Total financing gap

including revenue
loss
364.20
Total financing gap

including revenue
loss as percent of
GDP
48%
Livelihood Recovery
Agriculture Sector
85.00
85.00
Sub-Total recovery
275.00
135.00
410.00
Grand Total
597.30
355.70
953.00
NOTES:
1. Indirect loss estimates particularly in tourism and livelihoods are not robust.
2. Reconstruction costs in some sectors are higher than damages because (a) some partially damaged houses will need to be fully rebuilt
because the original islands are not livable anymore; and (b) new environmental standards apply to new facilities.
3. Medium term covers the period from 6 to 36 months.
4. a financing need differ from reconstruction costs because certain losses may be covered by insurance and financial resources available to
owners.
5. preliminary estimates
SOURCE:
These estimates were arrived at jointly by the Mission and the Government
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POST DISASTER NEEDS ASSESSMENT

EFFECTS AND IMPACTS OF DISASTER
Immediate Effects
Medium Term Effects
DAMAGES
LOSSES
Destruction of physical assets

Occurrence at time of natural event
Measured in physical units and a replacement value
E.g. housing units & household good;
hospital, school & contents;
agricultural lands silted;
drainage & irrigation system eroded;
roads & bridges; ports & airports;
water supply system; electrical system
Changes in economic flows

Occur for a relatively long period
Expressed in current values
Production losses in agriculture, fishery, livestock,
industry, commerce, tourism;
Higher operational costs
Higher cost in provision of social services
OVERVIEW OF POST DISASTER ASSESSMENT

Assessments do not fall within the category of one-size fits all, nor are they a sure way to
uncover the truth. At best, they provide decision-makers with important information on which
to base programming decisions, as well as with the baseline for monitoring the results of response
and recovery over time, allowing for in-course corrections. At worst, they misrepresent problems
and opportunities, leading to wasted resources and unsatisfactory interventions.
There have been as many different approaches to assessment as there have been disasters. In
actual disaster situations, there is ample evidence of areas being assessed and re-assessed leading to
a situation known as assessment fatigue.
PDNA (Post Disaster Needs Assessment) and related guidance are a joint effort by the UN
system, World Bank and European Commission, in support of governments, in furtherance of a
series of institutional agreements on post-crisis cooperation.
A Post-Disaster Needs Assessment (PDNA) encompasses two perspectives: (i) the valuation of
physical damages and economic losses through the Damage and Loss assessment (DALA); and,
(ii) the identification of human recovery needs based on information obtained from the affected
population through the Human Recovery Needs Assessment (HRNA).
These perspectives are integrated into a single assessment process to support the identification
and selection of response options covering recovery interventions from early- to long term
recovery in a Recovery Framework (RF).
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YEMEN:
LACK OF DEMOGRAPHIC DATA LED TO AN UNDERESTIMATED ASSESSMENT OF IMPACT
The Yemeni experience of tsunami recovery highlights the need for accurate demographic data. Whilst
the tsunami-related death toll in the country was comparatively low at two deaths, the tsunami wave - and
subsequent sea surges and currents - caused extensive damage to the local fishing industry as well as to
marine life. The majority of the damage occurred in the coastal communities of the Al-Mahara district, and
the island of Socotra, where some 2,000 families were affected. The fishing infrastructure was particularly
damaged: storage sheds and jetties, 653 boats, 1,625 nets and 16,980 fishing traps were all destroyed.
In addition, ground water wells were rendered unusable due to increased salinity, coastal erosion was
exacerbated and an unquantifiable amount of marine life damaged.
Given the impact to the fishing infrastructure, the livelihoods of countless communities relying on the sector
(fishing is one of the countrys most important sectors) were affected. However, because the physical damage
in Yemen was significantly less than those countries closer to the earthquakes epicentre, and not as readily
apparent, the country received little assistance from the international community. Furthermore, since the loss
of livelihood proved difficult to quantify, there was an insufficient understanding of the damage, especially in
remote areas, and the initial damage was underestimated. Accordingly, Yemen made no calls for international
assistance. When the reality of the amount of damage to livelihoods slowly emerged, compensation was
put up for some fishermen, but it was often a case of too little too late with the best case scenarios seeing
compensation delivered six months after the crisis.
The government of Yemen has drawn important lessons from this experience - and translated their learning
into practice. The Government partnered with the United Nations Environmental Programme (UNEP)
and the Food and Agricultural Organisation (FAO) to carry out comprehensive field research of affected
communities. With the data collected in the field as a baseline, government and international partners were
not only able to implement targeted post-tsunami fishery rehabilitation projects, they also contributed to
richer understanding of Yemens disaster preparedness. The country now has measurable indicators that
allow for comprehensive policy making.
SOURCE: TGLL Project Steering Committee, 2009
When to Conduct
The immediate focus following the onset of a disaster will be on life-saving interventions, on
conducting search and rescue operations, and on providing relief materials and re-establishing
essential services to affected population. Assessments will be relief-oriented in order to establish
an understanding of the impact and effects of the disaster and to guide relief activities, as well as
resource mobilisation, for such activities.
It is better to start the damage and loss assessments only after the humanitarian assistance stage
is well underway. However, while actions to support recovery and reconstruction may be of lower
priority during this very initial period, the following steps towards a PDNA should still take place
as early as the first or second week following the onset of a disaster - based on a first assessment
(humanitarian appeal) of the disaster event, an understanding of its broad effects on the women
and men of different ages and backgrounds/circumstances, and the likely scale of recovery
following immediate relief and stabilisation.
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HOW THE PDNA HELPS
4. Training of the PDNA Team
The PDNA facilitates the meaningful integration of multi-sectoral assessments into a single,
consolidated report on:
1. physical and other developmental impacts
2. economic values of the damages and losses
3. early as well as comprehensive human recovery needs that reflect:
the consequences of a disaster economic, social, institutional, political, etc.
the perspectives of affected populations and key stakeholders
a strong emphasis on disaster risk reduction
5. Damage and Loss Assessments (DALA) at the Field level
THE PDNA PROCESS
DAMAGE AND LOSS ASSESSMENT (DALA)
While each government is free to design its own processes for assessments, international agencies
will be able to meaningfully contribute to the process due to their experience and dedicated efforts
in developing tried and tested tools.
The DALA methodology relies heavily on the base data available with the government and follows
the utilisation of the system of national accounts that most countries have adopted for quantifying
the value of economic and social activities. Therefore, it can be applied in nearly all countries of
the world, regardless of their economic status.
Key Steps in the PDNA process:

1. Partner Consultation
a. This Consultation can be initiated by the Government or by one of the partners of the
international coalition of WB/ EU/ UN
b. The Consultation should be between the Leading Government Representatives, including the
designated Ministries, United Nations Resident Coordinator/Humanitarian Coordinator (RC/
HC), WB Country Director/Manager and the EU Head of Delegation
2. PDNA Planning Mission
a. Stakeholder Engagement
b. Agreement on PDNA Scope and Objectives
c. Analysing existing information
d. Rapid Assessment/ Reconnaissance for Gap-filling
e. Agreement on Recovery Sectors
Sectors need to be congruent with the governments institutional and legislative structure
for recovery management to ensure effective implementation. All sectors should be sensitive
to and integrate cross-cutting issues such as DRR, livelihoods, governance, community
infrastructure, gender, conflict prevention, environment, etc.
f. Agreement on assessment methods, instruments and sampling
g. Identification of Resource Requirements (human, logistical, financial)
6. Detailed Assessment by quantification of sectoral damages and losses; aggregation of the

sectoral effects; analysis of the disaster impacts on the growth of the economy, household level,
personal level enterprises; and estimates of the financing required to address these impacts. This
not only estimates the costs of building back what was destroyed and replacing what was lost, but
also includes aspects of increasing resilience through structural and non-structural measures to
mitigate the impact of natural hazards.
Detailed Assessment:
The detailed assessment of disaster effects begins with the quantification of damage and losses at
the sector level, domestic level, micro, small, medium and large enterprises level. An aggregation
of this enables the quantification of total damage and losses for the entire affected area or country.
Once these total effects have been determined, ensuring no double accounting and
comprehensiveness, an analysis of disaster impact at all levels is conducted on the growth of the
economy, the external sector and the fiscal budget, that may have a bearing on the countrys ability
to recover on its own.
Changes or modifications to domestic public policies that the national government may adopt
to facilitate recovery are also identified and estimations of reconstruction are made. Whenever it is
found necessary, the analysis may include the estimation of external assistance requirements that
may be provided by the international community to the affected country.
In addition, a calendar to achieve full recovery and reconstruction is defined that takes into
consideration existing domestic capacities and availability of financial resources, from early to
longer-term recovery, including reconstruction and management of future disaster risk.
3. Formation of the PDNA Team and the Sectoral Teams
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HUMAN RECOVERY NEEDS ASSESSMENTS (HRNA)

The HRNA reflects the concerns and priorities of disaster-affected individuals and stakeholders
to recover their full potential and to lead productive, creative lives according to their needs, rights
and interests.
In addition to baseline data, the HRNA assessment approaches often include the collection and
analysis of primary data from household or similar unit of analysis surveys, focus groups, key
informants and other combined quantitative and qualitative approaches.
For example, whereas the DALA will estimate the cost to rebuild a school, HRNA will address those
measures required to ensure the re-enrolment of children, the proper placement of teachers, and related
(often multi-year) social mobilisation efforts required to promote an enabling environment for the
education of all children.
Post-Disaster Needs
Needs are defined as the requirements for overcoming negative disaster impacts and reducing
future disaster risk
Financial requirements must be estimated based on damages and losses
Disaggregated by sector (economic, social), geopolitical divisions and affected population
(women, children, elderly)
Needs for recovery
Needs for reconstruction
Recovery Needs
Immediate-, medium- and long-term requirements
Macro- economy, household, personal
Interventions by central, local and private sector entities
Reconstruction Needs
HRNAs, then, are not a single methodology but rather a combination of methods developed over
time by UN agencies, IASC (humanitarian) clusters, NGOs and crisis-affected states to measure,
among others, the principal micro-, meso- and macro-level impacts of a disaster on affected
sectors, populations and cross-cutting areas (gender, youth, environment, disaster risk reduction,
governance, etc.), with a specific focus on: a) qualitative and quantitative impacts on development;
and b) the qualitative perspectives and concerns of those most affected by the crises.
UN agencies within the PDNA partnership are chiefly responsible for generating understandings
of the unique disaster impacts and related recovery needs in the sectors in which they focus,
e.g. UNEPs Environmental Assessment in Post-Disaster Situations, United Nations Human
Settlements Programme(UN-HABITAT) Local Estimate of Needs for Shelter and Settlement
(LENSS), International Labour Organization and Food and Agriculture Organizations (FAOs)
Livelihoods Assessment Tool (LAT) and World Food Programme (WFP) Emergency Food
Security Assessment (EFSA). These specialised assessments are used both in PDNA assessments
and in other post-disaster in-depth sectoral assessment exercises.
DAMAGE & LOSS
IMPACT
ASSESSMENT
ESTIMATION
OF NEEDS
Sector by sector
Aggregation of
total effects
Macroeconomic
Personal/household
Poverty
Recovery
Reconstruction
Risk reduction
Training Manual
PDNA DELIVERABLES
The PDNA process will lead to the production of the following deliverables:
One consolidated government-owned set of sector reports (one per sector) representing the dual
perspectives of valuation of damage and loss, and human recovery needs while ensuring adequate
focus is paid to key cross-cutting themes in recovery.
Recovery framework, presenting the early, medium and long-term recovery needs in the order
of priority, cost, time line and the actors most likely to be involved in such recovery activities.
Lessons relevant to the assessment process, in general, and, in particular, the use/generation of
assessment tools and outputs. The lessons will provide critical input to the ongoing global effort to
continuously improve the PDNA practice.
Summary of the Assessment Process
76
Funds required
Build Back Better: disaster resilient construction standards; improved quality for social services
and infrastructure
Technology improvement for production
Multi-annual inflation when required
ISSUES AND CHALLENGES IN PDNA

Ownership: The primary ownership of the government is sacrosanct. Only this ownership can
drive the process forward. Apart from governmental ownership, transparency in the assessments
and final decision making process will bring in better ownership from other stakeholders as well.
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INVOLVEMENT OF GOVERNMENT LINE DEPARTMENTS

While the expertise to drive the process can come from external sources, the core value of the PDNA
lies in the reflection of realistic reconstruction and recovery requirements most appropriate to the local
conditions. Only local experts will be able to provide qualitative information of that nature. Right from
monetising the damages and providing local estimates to deciding the recovery needs and monetising
them, the local knowledge and domain expertise of professional staff from the line departments is
invaluable and they must form an integral part of the PDNA Team.
Methodology: The methodology should not detract from the process being led by the government,
involving multi-sectoral government agencies and being sensitive to the recovery needs of the most
affected, the marginalised and the less visible.
Conflicting Priorities: After the DALNA and HRNA are completed and the financial requirements
analysed, there can be conflicting priorities in the final selection of sectors and plans. In such cases, the
Governments stand on this will be final and binding.
Lack of reliable information: With increasing understanding of disasters, there is a tendency, at all
levels, to inflate the estimates of damages and losses. This is also increasingly seen as an opportunity
to access all available resources that are forthcoming (e.g., during a fire in a temporary shelter after the
tsunami, the first responders were totally taken aback to see 60 cooking stoves in one house- all taken
from different NGOs who had come to provide support for tsunami victims). Similarly, State Ministries
may exaggerate the damages to access larger shares of relief funds from the Central Ministry.
Need for Base Data: The PDNA is largely built on the base data of the government, mainly census
records, to assess the recovery needs. Unless this data is comprehensive there are chances of groups
being missed out. For example, data on migrant populations is generally unavailable in the census
records, so their losses, due to lack of employment in the aftermath of a disaster, cannot be assessed.
If this is not assessed and built into the larger requirements, they will not be considered for relief
payments as they are not in the list of affected. Hence, a comprehensive database is crucial.
SESSION

PLANNING
Regular Monitoring: After the crisis has passed, there may be a going back to business as always
approach. Regular monitoring to ensure timely completion of stated interventions is crucial to keep the
momentum of the recovery work going at the same pace and with the same enthusiasm.
Making Space for Mid-course Assessments: While the monitoring of tangible efforts has been
looked at, systematic mid-course assessments of recovery strategies (sectoral or otherwise) have been
factored into the Recovery Framework itself.
SOURCES
1. Jones, Brett. 2010. Managing Post-Disaster Needs Assessments (PDNA). East Asia and the Pacific (EAP) Disaster Risk Management
(DRM) knowledge notes working paper series ; no. 19. Washington D.C., The Worldbank.
http://documents.worldbank.org/curated/en/2010/12/13338399/managing-post-disaster-needs-assessments-pdna
2. Katalin Demeter, PDNA Conceptual Framework: DALA , 2010 www.un.md/news_room/.../1.Presentation%20-%20Moldova.pps
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DESCRIPTION
This session covers R&R policy, strategies and plans developed systematically based on the PDNA.
LEARNING
OBJECTIVES

1. Explain the components and process of formulating R&R policy and plan
2. Develop an R&R policy and plan using post damage needs assessment results
3. Discuss key considerations and lessons learned in R&R recovery planning and implementation
SESSION
KEY POINTS
1. The R&R Policy sets out the objectives, time lines, role of stakeholders implementation
approach, financial provisions, and exit strategy. The policy should be guided by the
recommendations of the PDNA and supported by relevant executive orders
2. The R&R Plan should align with the governments over-arching R&R Policy or framework.
3. With disaster impacts and resultant needs being different for each sector, the R&R planning has
to consider sector-specific issues.
4. It is important to identify the vulnerable groups (women, children, the disabled, and the
disadvantaged) and plan to meet their specific and special needs.
METHOD
Step 3: The groups will present their respective policies. Encourage experience sharing to help
reiterate, validate or negate the points presented.
Step 4: Sum up the group work and re-emphasise:
The need for a recovery policy
Ensuring that the goals and objectives are in keeping with the larger developmental
framework
Need for guiding principles to ensure justice, equity and transparency
4. Interactive Lecture Part 2 (30 minutes)
Provide additional inputs on sectoral planning and sector-specific issues to consider and address.
Facilitate sharing of issues and practice. Note key considerations for different sectors based on
national and international experiences and lessons learned.
5. Group Work 2: Sectoral Planning (60 minutes including summing-up)
Step 1: Have the groups design an R&R Plan or Framework based on their Recovery Policy. They
should cover two to three sectors with at least one from the social sector and one on livelihoods.
Team Exercise 1 - The Highest Tower

Group Work 1: R&R Policy
Group Work 2: Sectoral Planning
Interactive Lecture
MATERIALS
NEEDED
PowerPoint Presentation
DURATION
3 hours
PROCESS
1. Team Exercise: The Highest Tower (15 minutes)

Check if there are an equal number of participants per table or divide the participants into 4 to 5
groups.
Instruct the groups to build the highest tower on top of the table utilising any material and
available resources in the session hall within 5 10 minutes. Exclude a few items like the glasses
and chairs. After all the towers have been built, process the activity.
How did the groups fare in achieving the task at hand to build the tallest tower? Declare a winner
and provide a prize.
Step 2: Instruct the groups to specify the following:

R&R sectoral interventions/ activities
Time frame
Actors/Stakeholders involved and their roles
Cross-cutting issues
How to ensure equity, transparency and accountability, inclusion and community participation
They should ensure that the Recovery Plan or Framework is aligned with the Policy, Strategies,
Approaches and Guiding Principles articulated in their R&R Policy.
Step 3: Group Presentations and discussions. Encourage the participants to discuss and debate
the appropriateness, adequacy and linkages to recovery and development, citing real life
experiences wherever possible.
Step 4: Sum up the Group Work and reiterate the following points:
Ensure the activities planned build into the recovery and development framework
Ensure that cross-cutting issues of gender, poverty, discrimination etc are addressed
Ensure equity, inclusion, transparency, accountability
Address the growing concerns on the impacts of Climate Change
Ensure the do no harm approach
2. Link the team exercise to the topic of the session. Interactive lecture Part 1: (30 minutes)
Discuss the scope of the R&R policy, guiding principles and content and provide some examples
from national and international experiences.
6. Answer questions and summarise the session key points covered.
3. Group Work 1: Recovery Policy (45 minutes including presentation and discussion)
Step 1: Have the groups revisit the PDNA of their country and the initial planning process they
had done on the selection of sectors
Step 2: Instruct the groups prepare a Recovery Policy for their country disaster scenario based on
the session input. The recovery policy should contain the following key items:
Goal and Objectives
Approaches
Indicative Time frame for Recovery and Reconstruction
Key Stakeholders: roles and linkages
Governance
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REFERENCES
FOR
FACILITATOR
1. Recovery Policy, Strategies and Plans

POINTERS
FOR
FACILITATOR
1. Sample of a Recovery Framework for large-scale R&R is the Aceh Recovery Framework (ARF)
2008-2011. This is available at
http://www.recoveryplatform.org/assets/tools_guidelines/Aceh%20Recovery%20Framework.pdf
2. This is a long session. Have the Daily Management Team do some energisers between the two
group work sessions or do another group activity which can allow Participants to move about.
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RECOVERY PLANNING
Policy: A policy is typically described as a principle or rule to guide decisions and achieve rational
outcomes. Policy may also refer to the process of making important organisational decisions,
including the identification of alternatives in programmes or spending priorities, and choosing
among them on the basis of the impact they will have.
Policies are generally adopted by the Board or senior governance body within an organisation,
whereas procedures or protocols are developed and adopted by senior executive officers. A policy
can be considered as a Statement of Intent or a Commitment. For this reason, the decisionmakers can be held accountable for their Policy. Policy differs from rules or law.
RECOVERY POLICY
A Recovery Policy is formulated based on the outputs of the PDNA exercise and sets objectives,
has an expected time-line for delivery, an implementation approach, and sets forth the roles of
various stakeholders, budgetary provisions, monitoring and the exit strategy. The Policy also
articulates the underlying principles guiding the recovery process.
GUJARAT EARTHQUAKE RECONSTRUCTION AND REHABILITATION POLICY

Four months after an earthquake measuring 6.9 on the Richter Scale struck Gujarat, India, on January
26, 2001, the State Government of Gujarat announced the Gujarat Earthquake Reconstruction and
Rehabilitation Policy. Only 30 pages long, it included the creation of the Gujarat State Disaster Management
Authority. It proposed a different reconstruction approach for urban and rural reconstruction and in
different regions of the state, depending on their seismic zone. The cost of rebuilding was estimated at USD
1.77 billion, of which more than half was to be borrowed from International Finance Institutions.
The stated objectives of the policy included building, retrofitting, repairing, and strengthening houses and
public buildings, and improving the earthquake resistance of what was rebuilt. Other objectives related to
the revival of the local economy, reconstruction of community and social infrastructure, health support to
those affected by the earthquake, restoration of lifeline and major infrastructure, gender empowerment,
social attention to the poor, implementation of a comprehensive disaster preparedness and management
programme, and the need for long-term mitigation of a variety of risks to which the population was
exposed.
The policys guiding principles included the need to: involve people and representative institutions
in decision making; strengthen civil society institutions; ensure that the needs of the vulnerable were
addressed; give people information to make informed choices in rebuilding, including about disaster risk
reduction; and involve the private sector, NGOs, and expert institutions in the reconstruction programme.
Lastly, it called for the highest levels of transparency and accountability to the reconstruction programme
through the use of appropriate institutional mechanisms and practices.
The housing sector policy provided for a community-driven housing recovery process. Five types of
assistance packages were created for reconstruction, retrofitting and repairs of approximately a million
houses destroyed or partially damaged in the earthquake. The amounts varied depending on the type of
houses, the extent of damages, and the location.
SOURCE: GFDRR, 2010
The Recovery Policy Document: Articulation of the policy in form of a document, generally
divided into chapters under the following headings:
1. Preamble or Introduction which gives:
a. Background to the particular disaster for which this policy is formulated.
b. Brief background of the disaster history and vulnerabilities.
2. Approach to Policy formulation
a. This will state the approach of the country/state/organisation to formulate this policy.
b. It is generally based on the conceptual understanding of the relation of this Policy and what it
entails to the overall systems in place.
c. It can also describe briefly the actual approaches followed in the development of this policy
document.
3. Guiding Principles
The Guiding Principles generally stated are:
a. Ownership of the government
b. Transparency
c. Inclusiveness (special focus on women, elderly, differently-abled)
d. Community centric focus
e. Convergence through partnerships and networking
f. Early Recovery approach
g. Building DRR into mainstream development projects
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4. Institutional and Legal Arrangements in place, or to be developed

a. Ensure the acceptance and buy-in of all stakeholders and players
b. Ensure smooth functioning
c. Ensure compliance
d. Bring in accountability
5. Stakeholders and their roles: The policy must identify the roles of all organisations, at all levels
and involving all sectors that will be responsible for relief and recovery. The chain of command
governing relationships between and among these organisations, the roles and responsibilities
of each, and the mechanisms for coordination and cooperation among them should be clearly
defined in both policy and legal frameworks for practical implementation.
This helps in:
a. Identifying expertise,
b. Avoiding duplication and wastage of scarce resources
c. Ensuring optimum utilisation of available resources
d. Building accountability and monitoring
6. Vision, Goals, Objectives need to be articulated to develop an unambiguous road map. While
the Vision and Goals will be for the entire Recovery Programme, the Objectives can also be
sectoral or thematic.
7. Strategies and Plans also sectorally
8. Capacity Development
9. Knowledge Management and Dissemination
10. Monitoring mechanisms to ensure that the interventions are going as per the plan and are
leading to the desired outputs and outcomes. The sectoral milestones and targets can be used as
indicators for monitoring. However, while the outputs are easily identifiable, the intangible human
impact indicators will need to be judiciously selected.
KEY POINTS FOR CONSIDERATION WHILE DESIGNING A RECOVERY

POLICY
1. Establishing a Framework for public participation
2. Establishing a framework for entitlements and financial assistance to the disaster affected
population
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This should define:

the types and levels of entitlements and financial grants being provided
the methodology used to establish entitlement rates
the eligibility for the entitlements
the method for establishing eligibility
the method of delivery (cash or in kind or any other)
the timetable, and
the agency responsible for delivering them
It is important that the methods for damage assessment, valuation of lost assets and criteria for
eligibility are disclosed on public domains and to the affected population. As much as possible,
consultations with the representatives of the affected communities should be carried out to assess
the adequacy and acceptability of entitlements.
3. Ensure that the recovery framework also meets the needs of the more vulnerable
Those without assets are generally missed in the entitlements of damages or compensations, like
labourers, elderly, single women and the differently-abled.
Special focus on these vulnerable communities with innovative relief packages that will support
them during the recovery period will have to be ensured.
4. Establishing a mechanism for grievance redress:
It is necessary to create a formal mechanism to address complaints and grievances. The existence
of such a mechanism and how it functions should be widely publicised. This mechanism should be
easily accessible by the affected community and they should be assured of a timely response.
5. Integrate DRR by establishing a regulatory framework for mitigation. This can be for:
Ensuring quality of structural designs
Relevant control mechanisms like no construction in high risk areas
Altering land use patterns to direct settlements and economic activities to safer sites
6. Integrate DRR into Policy tools. Appropriate regulations can be put in place/strengthened in
existing by-laws:
Land use controls
Zoning ordinance
Building codes to set minimum acceptable safety standards for houses and buildings and its
enforcement.
Density controls
7. Environmental Concerns in Recovery:
Large scale recovery, especially in housing, can put a lot of stress on the environment in terms of
wood as raw material and sand for concrete.
The Recovery Policy should promote environmentally friendly habitation, designs, material to
reduce such stresses on the environment.
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Lack of adequate land for new settlements, in some cases of relocation, unplanned land filling in
low lying areas without due diligence to the gradient and the drainage mechanisms can happen,
which often creates new risks and new vulnerabilities to flooding.
Some of the livelihoods proposed, like promoting shrimp farms in coastal areas, can lead to risks
of contamination of the water bodies and salination of the shallow water tables.
The Recovery Framework should emphasise the do no harm approach with regard to the affects
of large scale recovery and reconstruction on the environment.
BASIC STRUCTURE OF A RECOVERY AND RECONSTRUCTION PLAN

While there is no formal format to be followed in developing a Recovery and Reconstruction Plan,
some thematic components are necessary such as impact assessments, strategies, objectives, M&E,
etc. The inclusion of these components also help to ensure that the multitudinous activities of
recovery and reconstruction are well orchestrated and synchronised.
Indicative contents of a Recovery and Reconstruction Plan:
1. Introduction and Background
Background, history, data profile, etc
Affected region
Vulnerabilities to hazards
Details of the current disaster
2. Current post- disaster situation
Immediate responses undertaken
Organisations, leaders and stakeholders involved
3. Summary of PDNA
Disaster and its impacts
Lives, Livelihoods, Shelter, Infrastructure, Health, Environment, Education etc.
Damage, Losses and Requirements
4. Vision, Project Development Objectives and Strategic Approach to Recovery and
Reconstruction
5. Action Plan based on Programme Components: The Action Plan should also specify the
outcomes, outputs, budget and the time frame of each component (Indicative)
Shelter
Infrastructure
Livelihood Restoration and Enhancement
Disaster Risk Reduction
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6. Implementation Arrangements
7. Financing Plan
Fund Requirements
Sources of Funds
Fund Disbursements
Fund Utilisation and Monitoring
Audit Arrangements
8. Social and Environmental Risk Analysis, including Mitigation
9. Results Framework, Monitoring and Evaluation Mechanisms
GOVERNMENT OF TAMIL NADUS TEN PRIORITY STRATEGIES IN COMPREHENSIVE REHABILITATION

1. Focused leadership at political/administrative levels, along with constant monitoring
2. Complete decentralisation of powers to local district officials
3. Comprehensive coverage of all sectors, touching every affected family
4. Needs-based relief activities taken up swiftly, including for fishers, farmers, orphans and adolescent girls
5. Effective leveraging of resources from all sources
6. Risk mitigation and insurance as part of rehabilitation and reconstruction
7. Strict building standards and supervisory mechanisms to ensure compliance
8. Participation of the community at every level of decision making
9. Extensive use of web technology to enable transparency and communication
10. Focus on the conservation of coastal ecology
SOURCE: Tsunami Global Lessons Learned Project, 2009
SECTOR RECOVERY PLANNING

Based on the overall Recovery Framework and priorities for recovery, certain sectors, or key
parts thereof, are identified for intervention. This identification is based on the possible adverse
impacts they may have on development, fiscal as well as human, if these sectoral impacts are left
unattended for long periods of time.
Recovery requirements will be the expected costs involved in assisting the community return to
normality with better resilience.
Each Sector recovery plan can have following:
Overview of Sector
Assets and processes.
Major damage from disaster event.
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Most prominent risks for the sector.

Important aspects of response that have recovery consequences.
Key stakeholders.
Needs
An overview of the major findings for the sector from the PDNA and other sources.
Sector Strategy and Outcome(s)
The long term recovery outcome(s) which is derived from the recovery plan/framework.
Sector Recovery Time line
The best case sequence and time line to re-establish assets and processes with an explanation of
how early recovery interventions have or will support medium and longer term recovery.
Shelter
Factors that influence the reconstruction approach in urban areas include:
Higher population density and resettlement options available to displaced persons
More informal housing, much of it located in high-risk areas
More multi-family housing and a larger proportion of renters
Ownership and titling issues may require legal procedures to resolve
Generally more capable public sector organisations, including those responsible for disaster
management, but often not used to working together
Potential for disaster risk reduction (DRR) measures to be based on planning and regulation
Higher income levels and living standards of the affected population, potentially requiring more
generous assistance strategies
Higher land values and less undeveloped land
Unique and more challenging environmental risks
Higher value and more infrastructure investments
More complex social structures that are likely to give rise to conflicts and to complicate
participation in reconstruction planning
More clearly defined economic and social interests and more sophisticated political
organisations
Economic effects from the urban disaster that affect the rest of the country
Factors that influence the reconstruction approach in rural areas include:
Lower land values
Ownership and titling issues that can sometimes be resolved through negotiation
The major role that the social structure plays in the dynamics of reconstruction
The relative ease with which community participation can be achieved
A higher sense of ownership
Lack of institutional capacity for planning and regulation
Housing that is usually designed and built by owners themselves or by masons, requiring them
to have greater awareness and training of DDR building and construction measures.
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Major considerations for the Shelter Sector:

(GFDRR 2010)
1. Relocation or In-situ
Moving people away from the disaster risk areas to safer sites during reconstruction is a
logical step in long term disaster risk reduction. However, certain facts that need to be taken
into consideration before taking this decision are the effect of this relocation on their life and
livelihoods. Moving fishing communities away from the coast is perfectly logical in keeping with
risk reduction but taking away their livelihoods builds in greater risks and vulnerabilities.
This is a crucial decision that can only be taken by the government, and is also dependant on the
free spaces available for relocation. Relocation may be totally unviable in urban areas.
In such cases, it is better to focus on disaster resistant design, building material and technology.
2. Habitation and Spatial Planning
Large building up of spaces can have repercussions on the environment, the natural gradients
and the natural watersheds and percolation points. If it is a low lying area then unplanned built
up spaces will affect the draining of water leading to water logging or flooding. The potential sites
will have to be studied by experts keeping in mind all these geo-physical factors and such studies
should also be factored into the Recovery Framework in terms of funding and time requirements.
House reconstruction should be seen in terms of habitation and not as a mere collection of
houses. Norms detailing the ratio of built-up spaces to open spaces within a habitation should be
taken into consideration while estimating the area of land required per site.
Common infrastructure like water, sanitation, waste management systems and power in large
relocation sites will require the support of the government in setting up OHTs, transformers,
centralised waste management systems etc.
3. Site, Design, Technology Principles
Selection of sites that are safe and appropriate. For example, a small group of people were given a
plot adjoining a burial ground and they reacted very strongly to this. Although the administration
promised a wall between the burial ground and the habitation, even today, the houses closer to the
burial ground are lying vacant.
Selection of disaster-proof design, construction material and technology.
Ensuring that the designs, material and technology are eco-friendly, at best, or do no direct
harm to the surrounding environment at worst.
Large scale construction normally leads to a sudden escalation in the costs of material and even
shortages. Material banks, subsidies, special schemes are some of the solutions to deal with this issue.
The recurring costs involved in maintenance should be taken into consideration while finalising
the design and the material. RCC buildings have been promoted as safe structures. Prima facie,
the recurring expenditures are less frequent than the recurring expenditure of re-thatching a hut
or retiling a house. However, even if the maintenance of RCC buildings is only once in five to six
years, the costs are more than double or triple the costs of maintenance of traditional structures
and usually unaffordable by the communities. Lack of maintenance will eventually make even
these RCC buildings a risk by themselves unless the Government takes on the expenditure of mass
maintenance or reconstruction of more houses.
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4. Recovery Construction Modalities

Owner-driven, NGO driven, Contractor driven:
Large scale reconstruction demands and paucity of time are often the main reasons for choosing
options that can get the work done faster. If there are NGOs willing to take up reconstruction then
the government gets into a contractual agreement with the NGOs. Alternatively, if the government
or dedicated agency takes up reconstruction, they do it through their own departments/ministries
and again through contractors.
In very few disaster responses, the opportunity has been given to the individual affected to plan
and reconstruct his/ her own house. This was done partially in Gujarat after the 2001 Earthquake,
completely in Pakistan after the 2005 earthquake and also partly in Sri Lanka after the tsunami
2004. Pakistan promoted two traditional building techniques taq and dhajjidewari during their
rural reconstruction programme and Gujarat promoted their traditional Boonga technology.
Impact assessments have shown that the occupancy rates and satisfaction levels have been the
highest in owner driven reconstruction. The crucial consideration in this approach should be the
compliance with disaster resilient technology.
An aspect that requires careful consideration is the future needs of the community in expansions,
repairs and maintenance. Compatibility with local building practices and material will enhance the
capacities of communities to handle such requirements on their own. The recurring costs involved
in periodic repairs and maintenance will have to be considered while proposing the technology,
material and construction modalities. Any types or technologies that are beyond the comfort
levels of the community will only result in transfer of the responsibility of bearing this additional
recurring expenditure to the government. This is one of the reasons why it is better to involve the
affected communities and the local government in planning the shelter modalities.
5. Involvement of Local Government
Large scale reconstruction, with the added requirements of disaster resilient technologies
and practices, brings in its own problems like lack of expertise, lack of material and more
important difficulties in overseeing compliance with the mandatory elements of disaster resilient
construction and habitation.
Decentralisation is seen to have helped solve problems in the cases of BRR in Aceh. Indonesia
and Tamil Nadu in India, where the local District Collectors or DCOs were given the charge of
providing an enabling environment for local construction activities, including the purchase of land
for construction, capacity building for masons and other construction staff and the monitoring of
construction activities.
Using local labour : While local labour may not be conversant with the disaster resilient
construction technology and practices, it is better to use the local labour, especially from among
the affected communities or regions, for two reasons:
It provides them with gainful employment until the time they are able to resume their
normal livelihoods.
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It helps integrate disaster resilient technologies into local practices, thereby ensuring that
communities are conversant with risk reduction design and construction and can support
repairs and maintenance of such reconstructed houses without dilution of the safety features;
and locals can incorporate these features even in the new constructions that may be taken up
under normal circumstances.
Capacity Building and Training: Compliance with disaster resistant technologies, designs and
practices needs to be ensured. However, in terms of recovery that also encompasses the reduction
of future risks, it is necessary to invest in intensive capacity building and training activities.
The Pakistan Government provided technical assistance through the launch of over 600 Army-led Assistance and Inspection (AI) teams, as well as through establishment of 12 Housing Reconstruction Centers
(HRCs) and engagement of services of over 26 NGOs. As of October 2006, over 834,324 people have
received trained in seismic resistance building techniques as well as general awareness training.
(Re)Using local material: Using local construction material can help in recycling reusable debris
for purposes like, but not limited to, land filling or road construction. People can be incentivised
to reuse construction materials from their old dwellings by acknowledging it as their contribution,
monetising it and deducting that cost from their entitlement as was done in Gujarat. This not
only increases the comfort factor, but also the convenience factor of the people in future repairs,
maintenance, expansion of buildings.
6. Identification and Selection of Beneficiaries
Eligibility criteria for getting a new house or even getting financial support for repairs of
the damaged houses should be clear, unambiguous and widely publicised among the affected
communities. These communities also need to know who to approach for ensuring their eligibility,
applying for their entitlements and accessing them. A single- window system for processing the
requests and disbursing the funds, set up within easy access of the affected communities would
ensure better service delivery.
Special care is to be taken to protect the interests of the elderly, single-women headed
households, differently-abled, and the socio-culturally-economically marginalised.
7. Joint Entitlements, Risk Transfer and Embargo on resale
Joint entitlements, in the name of the husband and wife, have become the most acceptable practice
during post-disaster reconstruction to protect the long term interests of the family. They have also
placed an embargo on the resale of land in the next ten years following the handing over of the
house. To ensure this, the land title is kept with the government and is released to the house owner
only after the specified time period.
The Tamil Nadu Government had, in the MoU with the NGOs in reconstruction, mandated a
multi-year insurance plan that protects the family from losses against damages to the house.
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House for a house or house for a family: While defining eligibility criteria, one has to be careful
to decide upfront if the policy is going to be a house for a house or a more developmental goal
of a house for a family. The post-tsunami generosity of relief funds was also utilised by the
communities in pushing for more houses than were actually damaged. These were then used by
their married children or kept vacant till their son got married. There is a risk of a house for a
family concept if ration cards are being asked as a proof of identity and eligibility.
Sri Lanka followed the principal of a house for a house and it did not have an upper limiting
clause. While in the case of Tamil Nadu, India, the government added a clause which said that an
owner would get only one house despite the number of houses he had lost.
8. Involvement of the Community in Beneficiary Identification and Selection:
In areas where the records have been washed away or lost, it is difficult to identify genuine
beneficiaries. In such cases, involving the communities in beneficiary identification and selection
is a successful approach as was tried in Indonesia.
9. Beneficiary Participation
In the eventuality that construction is not owner-driven, the participation of the beneficiary in the
design, planning and construction of the house needs to be emphasised in the Framework itself
as a precondition for getting community approval for reconstruction plans. The communities also
need to be involved in the monitoring process so that they are assured of the quality and minimum
safety standards.
The Sri Lankan Peoples Church came up with a very innovative method for monitoring the quality of
housing construction in Kudilnilam. They allocated the houses before construction began and briefed
the incoming residents on how to make sure that the builders were complying with agreed specifications.
Building contractors would not be paid unless negotiated specifications were complied with.
SOURCE: Lessons from tsunami recovery in Sri Lanka and India, RMIT University.
10. Standardisation of Supports:

This is a must if there are multiple agencies involved in shelter reconstruction activities. The
Government/Recovery Policy must specify the overall built-up space, the maximum costs that can
be incurred per house and the minimum facilities that can be offered.
A failure to specify such standards can lead to discontent within the communities and also social
unrest. The Recovery Framework needs to deliberate on this and standardise approaches for
housing reconstruction.
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11. Retention of Earlier Housing:

In most shelter reconstruction programmes, it has invariably been learned that most affected
communities would rather retain their old house if it was repairable, rather than relocate to a safer
site.
The alternatives are that the government makes it mandatory for their old houses to be
relinquished and to give the affected communities are given possession of their new houses; or the
government ensures that the repairs are disaster-resistant and an agreement stating that any family
who already benefitted from such repair entitlements will not be eligible for any future similar
entitlements in the eventuality of another disaster in the same area.
Livelihoods
Livelihoods approaches are based on a conceptual framework to aid recovery and sustainability:
the priorities that people define as their desired livelihood outcomes
their access to social, human, physical, financial and natural capital or assets, and their ability to
put these to productive use
the different strategies they adopt in pursuit of their priorities
the policies, institutions and processes that shape their access to assets and opportunities
the context in which they live, and factors affecting vulnerability to shocks and stresses
Core to post-disaster livelihoods approaches are a set of principles that underpin best practice in
any development intervention. These principles should be:
People-centric
Responsive and participatory
Multi-level
Conducted in partnership
Sustainable
Dynamic
Key considerations in Livelihood Recovery

1. Generally Practiced Phased Approach to Livelihood Recovery:
While sustainable livelihood recovery takes time and is also contingent upon a host of other
factors that need to be set in place, it is possible to look at income generation approaches during
the interim period.
Using relief work itself as the first stage of livelihood recovery
a. Hiring manpower for rubble removal
b. Cash for work schemes for general relief work
c. Contracting emergency works with local firms
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d. Facilitating the reopening of existing enterprises

e. Shop repairs
f. Power reconnection
g. Inventory replenishing
h. Short term credit or grants for repairs and working capital
i. Roads and two-way access to markets
2. During the Reconstruction Phase
A two-sided approach is needed where recovery is centred on economic reactivation of the
demand and supply of goods and services
Reactivation of the demand side through:
Cash transfers
Labour intensive employment projects
Public demand for goods and services during recovery
Reactivation of the supply side through:
Reconstruction of productive equipment and infrastructure (industry and commerce)
Reconnection of power lines and transport infrastructure
Short-term credit for repairs, working capital, hiring staff and rebuilding inventories
Recovery and Rebuilding of Resilient and Sustainable Livelihoods that

go beyond phased recovery approach
Restoration of productive assets of affected people
Repairs or replacement of the productive assets lost by people during disasters.
Restoration of some types of assets will ensure immediate resumption of their livelihoods,
like provision of boats
However, provision of agricultural implements will not guarantee immediate resumption as it
is also dependant on:
- Clearing of the land and surface water sources in the case of landslides, flooding, storm
surges, cyclones
- Seasonality of the crops that can be cultivated
- Availability of water (in rain fed areas or where canal/ tank based irrigation is practiced)
Hence, those dependant on cultivation may require interim income generation programmes
for longer than e.g. fishermen.
Restoration of public assets that are supportive to resumption of trade
While production may be available, the roads, transportation facilities, storage spaces and
even the market places may not be functional.
Restoration of public assets that can support faster economic recovery processes should be
taken up in tandem with the restoration of private productive assets.
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Enhancing access to financial tools

Immediate cash grants are seen to have a beneficial effect on restoration of livelihoods. This
can be through grants or through revolving funds or through soft loans.
The involvement of the local government and communities in the planning and managing of
interventions, including fund management and monitoring, increases the efficiency of the
cash grant mechanism as well as its effectiveness.
Community involvement has been easier in places where community-based organisations
exist, like the self help groups in Bangladesh, Sri Lanka and India.
Capacity Building
Capacity building can be seen as:
- Enhancing the value of products
- Skill diversification: in cases where previous livelihoods cannot be resumed like in areas
where the land has been lost through submergence, landfills, etc or in cases where the
larger developmental framework requires a shift from traditional livelihoods like snake
or rat catchers,
- Enhancing the capabilities of running enterprises
Planning Process for Livelihoods Recovery Framework

1. Assessment of disaster impact on livelihoods (gender, groups with special needs disaggregated)
2. Base information on livelihoods following pre-disaster (gender, groups with special needs
disaggregated)
3. Identifying appropriate interventions through intense community consultations which include
women, elderly, differently-abled and other groups requiring special attention
4. Developing a policy for livelihoods recovery with guiding principles and time frame
5. Defining targets and milestones
6. Defining specific roles for various stakeholders
7. Developing a monitoring framework with indicators
8. Preparing an Exit Strategy
LIVELIHOOD RECOVERY STRATEGY OF INDONESIA

Almost every sector of the economy felt the impact of the disaster, from the agricultural sector to fisheries,
commercial forestry, industry, trading, cooperatives, SMEs, labour, tourism and forestry. Due to the broad
impact on the economic sector, the main focus in the policy for rehabilitation and reconstruction of the
economic and business sector was directed toward five aspects, namely, empowering the community-based
economy, raising the added value of SME products, recovery and development of trade activities,
capacity-building for players in the economic and business field and the facilitation and stimulation of
investment.
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The Deputy for Economic and Business Developments strategy for developing the economy and the
business sector involved revitalising economic life and empowering local wisdom. This was supported by
the provision of economic and business facilities, the provision of infrastructure and efforts to improve the
quality of human resources. These steps were implemented in the 20052006 period.
In 2007, the strategy aimed at the integrated development of economic and business activities by raising
production, institutional capacity building and stimulating the growth of SMEs and economic centers. In
20082009, the strategy focused on creating a sustainable economy and strengthening the local market in
order to gain entry to the international market.
SOURCE: BRR Book Series: Economy-Turning the wheel of life
KEY LESSONS FOR RECOVERY AND RECONSTRUCTION PLANNING

1. The R&R Plan should necessarily be underpinned by the findings of the PDNA.
2. The implementation of R&R Plan requires official ownership and backing from the government
and strong policy guidance in terms of Vision and Goal setting, strategic planning, defining
principles and identifying cross-cutting issues.
3. The R&R Plan should detail the Strategy, Objectives, Activities and Outcomes with time frame
and indicators, Financial Plans, Monitoring Plans and Implementation arrangements.
4. This R&R Plan should be a living document with periodic checks and refinements based on
emerging trends.
The R&R Plan should factor in special considerations to meet the needs of the vulnerable
populations such as women, children, disabled and the elderly.
SESSION
INTEGRATING DRR INTO

ISSUES AND CHALLENGES IN LIVELIHOOD RECOVERY

Systematic and intensive multi-sectoral supports required
Coordination and synchronising activities for synergy
Changes in policies and institutional mechanisms not keeping pace with recovery interventions
Government ownership and political willingness are crucial
SOURCES
1. ActionAid - Nepal, 2008. School Safety Approach for Scaling Up Strategy.
http://www.preventionweb.net/english/professional/trainings-events/edu-materials/v.php?id=3721
2. BRR, 2009. BRR Book Series on Health, education and Women Empowerment Preparing Quality Generation.
http://www.recoveryplatform.org/outfile.php?id=654&href=http://www.recoveryplatform.org/assets/publication/BRR%20Book%20
Series%20-%20Book%2011%20-%20Education%20Health%20Women%20Empowerment.pdf
3. Chapter 3 of Handbook for Disaster Recovery Practitioners
4. GFDRR, 2010. Safer Homes, Stronger Communities- A Handbook for Reconstructing after Natural Disasters
http://www.gfdrr.org/gfdrr/node/1074
5. RMIT,2010. Lessons in Tsunami Recovery from Sri Lanka and India. http://artsonline.monash.edu.au/mai/files/2012/06/post-tsunami-1.pdf
6. Vishwanath, Tara & Yu, Xiaoqing, 2010. Providing Social Protection and Livelihood Support During Post-Earthquake Recovery.
World Bank, Washington, DC. https://openknowledge.worldbank.org/handle/10986/10126
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DESCRIPTION
The session covers how disaster risk reduction can be embedded into large-scale R&R through
policies, sectoral planning and implementation, and DRM capacity and institution building.
LEARNING
OBJECTIVES

1. Identify entry points for integration of disaster risk reduction in R&R
2. Analyse R&R interventions with a disaster risk reduction lens
3. Use a menu of DRR interventions that build resilience into R&R
4. Appreciate success factors and key considerations in integrating DRR in R&R from national and
international experiences
SESSION
KEY POINTS
1. The R&R phase presents opportunities for integration of DRR.

2. It is important for R&R not to recreate risk and vulnerability or lay the foundation for new risk.
METHOD
Group Reflection on Practice

Group Work: Embedding DRR into the R&R Framework & Plan
Interactive Lecture
MATERIALS
NEEDED
1. Group Activity: Reflection on Practice photocopies of 4 case briefs of integrating DRR in

R&R. Case briefs can be taken from reference Mainstreaming Disaster Risk Reduction in R&R or
other sources. Case briefs can cover DRR in recovery policy and DRR integration in the education,
shelter, health and livelihood sectors.
DURATION
3 hours
PROCESS
1. Group Activity: Reflection on Practice on Integrating DRR in R&R (30 minutes)

Divide participants into 5 to 6 groups.
Provide all participants with 4 case briefs. Ask them to reflect on the cases and discuss what
activities or elements were introduced to reduce disaster risk and vulnerability.
Ask a few participants to share their findings and other practices that they have been involved in
or know of.
Summarise sharing and have the participants go back to their country case scenario groups.
g. Identify activities that have inter-sectoral ramifications and plans that contain negative fallouts or consequences, if any (for instance, industries being set up in traditionally cultivated
lands, forest land to be converted to sites for habitation, wood to be cut down for housing
requirements, shrimp farms that may affect the water tables, etc.), for which an environmental
impact assessment is suggested
Step 2: Have the groups present their outputs. Remind the participants to listen attentively
and take note of the concepts being presented as each group presents. Allow and encourage
experience sharing that will validate or negate the options being presented.
Step 3: Summarise the group work and focus on the importance of DRR in ensuring that recovery
is sustainable. Highlight the successful interventions that looked at incorporating DRR into
Recovery Framework.
3. Interactive lecture. (30 minutes)
Refer to the discussion in Session 1 and 2 on the basic concepts and Framework of R&R, and on
how recovery can be an opportunity for development and risk and vulnerability reduction.
Discuss the mainstreaming of disaster risk reduction (DRR) into R&R policy, citing examples from
national and international practices.
4. Elaborate on the integration of DRR in various sectors covered in the R&R Framework and Plan.
Cite innovations and practices, especially in the health, education and livelihood sectors.
5. Highlight key factors and considerations for successful integration. At the end of the presentation,
emphasise the following points:
It is important not to recreate risks or lay the foundations for new risks. Building Back Better
essentially encompasses integration of building disaster resilience into the Recovery Policy and
Framework
Vulnerable groups- women, children, persons with disabilities, the elderly, ethnic minorities
and indigenous peoples, and other groups that may require special attention. It is important
that their vulnerabilities are taken into account while planning disaster resilient recovery
strategies
Integration of risk reduction into recovery and reconstruction plans works successfully with a
multi-pronged approach that covers:
- Increasing Awareness on common hazards and vulnerabilities
- Community Consultation and Participation
- Capacity Building
- Planning for activities that can promote resilience within interventions planned for
recovery and reconstruction,
- Creating an enabling environment through policies and guidelines, governance and
appropriate institutional mechanisms
- Research & development of disaster resilient technologies, materials etc.
- Community consultations and community-centric interventions
- Developing eco-friendly approaches
2. Group Work: Embedding DRR into the R&R Framework and Plan (60 minutes including reporting
and discussion)
Step 1: Have the groups revisit their R&R Framework/Plan and select at least 2/3 sectors to work
on. Instruct them to:
a. Analyse the activities to see if they already incorporate disaster risk reduction features, e.g.
Find alternate site for relocation that is away from the flood prone zone
b. Build DRR into sectoral activities. Ensure that activities do not lead to new vulnerabilities
and risks, e.g. promote construction design that will require a lot of wood
c. Add additional activities, if needed, to ensure incorporation of disaster risk reduction
features e.g. promoting risk transfer mechanisms
d. Introduce technologies that promote disaster risk reduction, e.g. hand pump design having
upwardly extendable pipes so that they can be used during floods
e. Add supportive policies wherever required
f. Identify the main stakeholder responsible for operationalising these initiatives
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6. Answer questions and briefly summarise the key points covered in the session.
REFERENCES
FOR
FACILITATOR
1. Mainstreaming Disaster Risk Reduction into Recovery and Reconstruction

3. Chapters 3 and 7 of the Handbook for Disaster Recovery Practitioners
POINTERS
FOR
FACILITATOR
1. The session is linked with Sessions 1, 2, 5 and 10

2. If schedule is running late, one group can give a full report and other groups can proceed to
compare their reports on the basis of what is similar and what is different
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MAINSTREAMING DISASTER RISK REDUCTION

INTO RECOVERY AND RECONSTRUCTION
INTRODUCTION
Developing countries are hit hardest by natural disasters.
Vulnerability is more than just poverty, but the poor tend to be the most vulnerable, given that
economic pressures can force people to live in cheap but dangerous locations, such as flood plains
and unstable hillsides.
The underlying factors contributing to vulnerability are less immediately visible. For example,
one needs to consider not just the fact that people live in flimsy houses in hazardous locations, but
why they live there, which could be the product of: poverty, population growth, displacement due
to economic development, migration to towns and cities, legal/political issues, (such as lack of land
rights, discrimination, government macroeconomic and other policies) and other political features,
such as the failure of government and civil society institutions to protect citizens.
Reducing vulnerabilities is essential for ensuring development. Building up long term risk
resilience to disasters and shocks is the most logical and sustainable approach to development.
Integrating disaster risk reduction into the recovery framework ensures that the long term
sustainability requirements are factored into current activities, and builds on those activities
through various phases.
HYOGO FRAMEWORK FOR ACTION AND DRR IN RECOVERY (IRP, 2007)

The first goal of integrating disaster risk reduction into sustainable policies and planning
underlines the necessity of commitments from all stakeholders in the recovery process to place
a priority on future safety in all of their planning and implementation activities. Simply stated,
it is unlikely that risk reduction will be conceived, understood and available at the time of
recovery unless it has been factored into a comprehensive national programme of disaster and risk
management before an actual disaster has occurred. There are too many uncertainties, pressures,
and over-riding concerns at the time of a disaster or during the period to return to normalcy to
simultaneously craft and install a new and unfamiliar set of procedures.
The second goal of developing and strengthening institutions, mechanisms and capacities to
build resilience to hazards should be an inherent characteristic throughout the recovery process.
Building such capacity needs to be driven by the hallmarks of building resilience as an over-arching
concept in all organisational requirements, assured resources, and the sustainable application of
various reconstruction strategies. To be successful, this needs to be grounded in an understanding
and continual monitoring of risks in societies, paying particular attention to the evolution and
trends that trends that occur related to dynamic elements of demographics, society growth, and the
changing emphasis inherent in development strategies, both within national contexts as well as on a
global or transnational basis.
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The third goal underlines the important element of systematic incorporation of a risk reduction
approaches into the implementation of emergency preparedness, response and recovery
programmes. In this respect, risk reduction in recovery activities requires prior planning, full
integration and close attention to ensure that the various means employed relate to and provide
additional support to the others. For example, a new building by-law to improve seismic protection
will only be effective if it is built into the education of engineers and into the training of building
masons, if public policy is inclined to enforce the regulation, and if the public demands the safety of
the building in which they live and work.
The fundamental objective implied in each of these goals is that risks must be reduced in the
recovery process to avoid repeating the disaster. Crucially, however, is the critical awareness
and practices to enable that to be accomplished can only be developed and sustained through
developed capabilities before a disaster occurs. Well-considered recovery provides the physical
opportunities as well as establishing a collective mindset to introduce changes in structural and
non-structural risk management practices; yet, but practice indicates it is seldom that full benefits
are derived at the same time. Hence, disaster recovery may be more adept at stimulating change,
the full benefits of which are more likely to be received in future applications. Therefore, it is
a cardinal principle that these measures need to be planned and coordinated in an integrated
manner for there to be a wider use of this knowledge by more people and to sustain the resulting
benefits of added protection into the future.
Mainstreaming DRR into Recovery Policy

MAINSTREAMING:
Mainstreaming, in the context of disaster risk reduction, is a strategy that refers to the practice of
integrating risk reduction concepts and understandings in various subject matters (ranging from
development to education to agriculture) with the hope of instilling a culture of safety in the society.
Mainstreaming involves ensuring that disaster risk reduction perspectives are central to all activities
policy development, research, advocacy, legislation, resource allocation and planning, implementation
and monitoring of programmes and projects.
SOURCE: Recovery Framework of Myanmar on Mainstreaming DRR into Education Sector
Even well-intended development programmes can increase vulnerability. For example,

recommending an indiscriminate increase in the number of dams on a river for flood and irrigation
management will lead to reduced flows of nutritive soil, impacting agriculture in downstream
farmlands; building embankments for new roads and railway lines can block natural flood drainage
channels; increasing in shrimp farms along the coast can lead to both salination of soil and water, as
well as to flooding due to blocking of natural drainage flows etc.
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Planning and policy making decisions, even when dealing with issues of a purely technical nature
are linked to the context in which the work will be carried out and are influenced by the politics
of the decision. Hence, awareness of disasters and risk, and commitment to dealing with them,
must be incorporated at all levels policy level, strategic planning level and the operational level.
Risk management, in the broadest sense, should be an integral part of the strategy, procedures and
culture.
Critical factors for the success of mainstreaming disaster risk reduction into recovery planning include:
a. Understanding hazards and the potential direct and indirect consequences of disasters for
levels of income, well-being and the safety of different groups, as well as the sustainability
features of different eco-systems, environment and sectors
b. Understanding and deriving learnings from the impact of past macro-economic policies and
structural reforms on vulnerability, in addition to the levels and forms of poverty and potential
for creation of newer vulnerabilities.
c. Incorporating identified risk reducing practices/activities at all levels policy making,
strategic and operational
d. Awareness raising on risks, impacts, and risk reduction practices required
e. Creation of an enabling environment for DRR
f. Training and Technical Capacity building
g. Measuring progress
Institutional Organisation and Legal Framework. It would be advisable that the National Disaster
Management Center (NDMC) continues as an institution to address disaster management programmes
in the country. To start with, the National Disaster Management Center would focus on ensuring that in
the reconstruction process, risks are not rebuilt. It would also help in developing guiding principles for
reconstruction and further development in key sectors such as housing and critical infrastructures, which
have a strong role in vulnerability reduction.
SOURCE: Maldives Tsunami Impact and Recovery Joint Needs Assessment
Integrating DRR at operational levels

The bulk of operational level activities are generally at sectoral levels.
It is necessary to look at each sector individually as well as in relation to the overall Recovery
Framework.
The integrating of DRR into each sector will require:
a. An understanding of the normal hazards and disasters that the sector is susceptible to
b. Understanding the overall Recovery Objective of the sector, the strategies and the planned
activities
c. Analysing their perceived impacts, if any, on increasing/ reducing vulnerabilities or bringing in
new vulnerabilities
INTEGRATION OF DRR AT POLICY AND STRATEGIC LEVELS

Disaster Risk Management Strategy (DRMS) in Maldives After the 2004 Asian Tsunami
Developing a DRMS helps to reduce a countrys vulnerability and reduce the potential effects of risks on
the national economy. In the Maldives, risk reduction was strongly linked to the GoMs long-term strategy
to regroup the population into selected focus islands. The first pillar of this strategy is risk information
management. This ensured a good understanding of disaster risk, gathered from a vulnerability assessment.
GoM participated in a regional warning system and developed a national communication programme
to inform all layers of stakeholders from the government to the island representatives and the local
communities. A programme was developed on preparedness planning to organise first response and
emergency relief. The development of a broad band network, as planned by the Government, could
contribute to this programme. Finally, updated information based on a comprehensive risk mapping should
be made available to the population.
Risk Mitigation and Transfer: The second pillar, risk mitigation, includes non-structural as well as
structural measures. The non-structural actions include the adaptation of the legal and regulatory system,
with land use planning and the building code promoting reduced risk in the reconstruction process.
The land use plans should incorporate the risk mapping information to identify the different levels of
risk in zoning. The building code should introduce the appropriate measures of construction to limit
the vulnerability of the built environment. Structural measures should also participate in enhancing
resilience of the main sectors, tourism, fisheries and key infrastructure to disaster, and could include sea
defense works, adapted roads and water networks. The development of the strategy, linked to the focus
island policy, must be complemented by the identification of shelters, with construction, or retrofitting,
of multi- purpose buildings that can be used as shelters. The third pillar is risk transfer, which ensures
the distribution of risk between the government, households, and insurance companies. Sectors such as
tourism, fisheries, and banking, in particular, could benefit from insurance against risk.
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Understand the various policies governing the Recovery Policy and Framework to, and their impact
on existing vulnerabilities or potential for the creation of new vulnerabilities.
Revisit the Policy Goal and Objectives to incorporate caveats/conditions that will ensure the
reduction of perceived risks, existing or potential, through the fulfilment of stated goals or objectives.
For example, the recovery and reconstruction programme in the aftermath of Gujarat earthquake
in 2001 aimed at being a peoples programme and hence guiding principles stated it will involve
people and representative institutions in the decision making process and reflect their priorities and
aspirations in programme deliverables.
Ensure that enabling mechanisms for effective compliance are in place.
In the eventuality of increasing or adding new vulnerabilities and in the absence of safer
alternatives, it is important to introduce activities that will counter/ contain/ remove the source of risk
or protect the vulnerable.
For example, relocation of the fishing communities from the coastal shoreline is not a viable
alternative. Hence, the recovery framework should encourage resumption of fishing livelihoods at
the earliest, which will require their proximity to the shorelines:
1. The first step would be to identify if their major risk was through storm surges or water
inundation during high tides or cyclones or even a combination of both.
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2. Then the Objective of this sector would be redefined to incorporate a safety clause, like
Communities settled in safe shelters and/or resuming safe fishing practices.
3. Given the fact that they cannot be relocated, and deciding the hazards they were most
prone to, one would put in activities that promote design, technologies and practices that are
resilient to the identified hazard(s).
4. The next step would be to ensure that the at risk communities are aware and prepared to
face the hazards through awareness creation and capacity building.
5. The last step would be to ensure that there are mechanisms in place that will help reduce his
vulnerabilities like risk transfer mechanisms, early warning systems etc.
1. Understanding damages and losses

2. Studying the Sector Recovery Objective and ensuring that the Objective encompasses the
concept of risk reduction
3. Ensuring short term, medium term and long term interventions are designed to:
a. Safeguard from risks
b. Ensure that interventions do not lead to new risks or vulnerabilities and in the eventuality
that they do, add activities that will reduce the risks anticipated
c. Ensure the incorporation of activities that will raise the awareness levels and understanding
of disaster risk reduction in communities
d. Add activities that will institutionalise the concept of disaster risk reduction
Thailands Strategic National Action Plan for Risk Reduction

In its recovery process, the Thai authorities addressed risk reduction issues with particular attention given
to early warning and communications issues. To provide coherence to an overall approach the government
adopted a Strategic National Action Plan for Risk Reduction for the country and initiated specific measures.
These included a major commitment to the design and installation of a comprehensive early warning
system consisting of sensors and buoys, supplemented by the establishment of sea level gauge stations
within a larger regional tsunami observation and monitoring network. The country also launched a coastal
Warning Tower Construction Project for vulnerable areas throughout the country. Each of these physical
measures was complemented by the recognised need for wider public understanding and disaster risk
awareness within local communities. The Community Based Disaster Risk Management programme
was adopted for capacity development and to increase awareness about building a culture of safety.
SOURCE: IRP, 2007
SECTOR-WIDE RECOVERY AND RECONSTRUCTION

1. Integrating DRR into Education Sector
Work to re-establish school facilities damaged or destroyed by the tsunami. Recovery initiatives show that:
Around 50 temporary classrooms and 10 toilets have been established in 6 different islands pending the
construction of more permanent buildings; Three temporary accommodation blocks for teachers have
been constructed in 3 islands; UNICEF is assisting with the rehabilitation or reconstruction of 47 primary
schools and 20 pre-schools, of which 5 pre-schools and 20 primary schools have been reconstructed;
the French Red Cross is assisting with the construction of 2 pre-schools and 1 primary school, as well as
developing a pilot vocational training centre.
Around 6,000 children have benefited from the distribution of learning materials including text books.
Their classrooms received new furniture (desks and chairs) and nearly 100 brand new black boards; water
tanks have been installed in 80 schools.
Various complementary initiatives have been taken in order to improve the education sector throughout
the country. Equipping schools with new learning materials and new technologies is part of those initiatives
and more than 100 schools have already received new equipment; over 600 school teachers, headmasters
and supervisors have been trained on child-friendly active learning.
Secondly, building leadership and skill of the children, teachers and school management committees to save
their own lives and handle emergency situations in the community are in place.
Looking at the longer term, some creative measures are necessary to raise education standards on
the islands. On the smallest islands, providing specialised services such as secondary schools can be
prohibitively expensive. As a result, many islands - generally those with the lowest populations - still do
not have access to secondary school and approximately 12 islands provide schooling only up to grade 518.
The Ministry of Education and UNICEF have initiated an ambitious programme to provide broadband
internet connectivity to 20 Teacher Resources Centres, and the World Bank is providing the same support
to 4 Focus Islands, with the aim of connecting teachers, school administrators and students on each of the
Maldives far-flung atolls, to a global e-network of teacher training and educational resources. The Teacher
Resources Centre should be fully functional by the end of May 2007. Government policy is to enhance the
quality of education at primary and secondary levels by improved teacher training.
SOURCE: ActionAid-Nepal, 2007
SOURCE: The Maldives: Two years after the Tsunami
What is school safety?

There are two broad areas of school safety: first, buildings are structurally safe, and is multi-hazard resilient,
and there is a system in place to handle rush in case of an emergency.
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2. Integrating Disaster Risk Reduction into Shelter Sector

a. Understanding damages and losses in the shelter sector
b. Studying the Sector Recovery Objective and ensuring that the Objective encompasses the
concept of risk reduction
c. Ensuring the short term, medium term and long term interventions are designed to:
Safeguard from risks of current hazards
Ensure that the interventions do not lead to new risks or vulnerabilities and in the eventuality
that they do, add activities that will reduce the risks anticipated
Ensure the incorporation of activities that will raise the awareness levels and understanding of
disaster risk reduction in the community
Add activities that will institutionalise the concept of disaster risk reduction
d. Ensure that the policies introduced are supportive to early recovery of all sections of the
community and no new vulnerabilities are created
DRR in Shelter Reconstruction Policy and Strategy in Maldives and Tamil Nadu
Maldives Shelter Reconstruction Strategy
Prior to estimating reconstruction costs, the government of Maldives(GoM) needs to formulate a
reconstruction strategy. The government is willing to absorb a large share of the housing reconstruction
costs, providing the families whose houses were destroyed or damaged with built-up houses. For the
houses to be built anew, GoM has proposed a two-stage housing reconstruction plan. In the first stage, a
basic dwelling unit of 61 square meters comprising of two bedrooms, one living room, one toilet, and a
kitchen will be constructed according to standards stipulated in the building code. Construction is carried
out by contractors with scope for local communities to participate in construction activity and benefit
financially (contract selection gives weight to use of local labour and sub-contractors). In the second stage,
financial incentives are provided for households to extend/modify/improve the basic unit according to their
individual needs. The scheme has several merits: it is faster; it is relatively easy to enforce quality standards
and building code regulations; it is particularly convenient for labour-short households such as single
women with many children and busy fishermen; it does not interfere with normal economic activities
in fishing and agriculture; and, to the extent that economies of scale in construction are passed on by
contractors to the government in terms of lower unit costs, it could be cheaper. Its disadvantages appear to
be a lower level of community participation and involvement especially in the first stage, and high level of
government financial support.
An alternative approach to housing could seek greater involvement of local communities in housing
reconstruction. For example, every affected household could be provided with building materials and some
cash on the condition that within a stipulated time a basic structure (foundation and load bearing walls)
will be ready, to be approved by certified building inspectors to ensure compliance with building codes.
The main disadvantage of opting for approaches with greater community self-help and participation is
that it could potentially take much longer to complete the houses; and it may place undue burden on some
labour-short households. Thus, different approaches have different merits and demerits; it appears desirable
to consult with communities on the kind of approach they want, though it would be necessary for each
affected community as a whole to adopt one single approach to reap economies of scale.
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TAMIL NADU POST-TSUNAMI SHELTER RECONSTRUCTION POLICY

Housing sector policy. Within two weeks of the tsunami, the Revenue Administration, Disaster
Management, and Mitigation Department had issued a government order that announced a comprehensive
village development model. The order promoted private participation in reconstruction, limiting the role
of government to providing land, specifications for housing, and common amenities. The order included
the parameters for the projects and solicited NGO proposals. Media advertisements were issued calling for
support.
The specific policies established to guide reconstruction included extensive consultation with stakeholders,
community choice on relocation decision, agency-driven reconstruction with NGOs providing resources
and assisting communities, a strong role for district governments with support from the state, adherence
to coastal zone regulations, safe rebuilding according to building codes and guidelines, and financial
assistance for a core house with a choice of models.
Disaster risk reduction. Government acknowledged that most of the buildings damaged by the tsunami
were built with construction practices that were not appropriate for the area, given the hazards it was
exposed to. To mitigate future risks, the reconstruction policy for housing and infrastructure would
strongly promote the use of disaster-resistant technologies. The decision about whether the community
would relocate was left to the community itself. Relocated communities were given free parcels of land in
urban and rural areas.
Assistance packages. Assistance was provided by NGOs and was the same for all. The amount was
sufficient to provide a core house and basic infrastructure. This approach was used both for equity purposes
and because the property records would not have permitted a fair valuation of the property that was lost.
The state decided to adhere to the Coastal Regulatory Zone regulations under the Environment Protection
Act, which regulate building activity up to 500 meters from the high tide line. The only exceptions were for
fishers, who were allowed to stay if not willing to relocate beyond 200 meters, but who were not allowed to
rebuild, only repair, their houses, and were not given housing assistance.
Building codes. The state relief commissioners office set up a committee of experts to study the National
Building Code and the guidelines developed in Gujarat after the earthquake. They suggested modifications
based on the windy conditions prevailing along the Tamil Nadu coast. These were used to develop the core
house designs.
SOURCES: Maldives Tsunami Impact and Recovery Joint PDNA and WB, 2010
3. Integration of Disaster Risk Reduction Features in Health Sector

Health is crucial for all and needs to be given high priority. While rebuilding and restocking
would be crucial to meet the urgent requirements of affected communities, this can also be used
as an opportunity for long term planning to improve medical care and to incorporate disaster
resilient features.
Policies in the health sector should be reviewed and strengthened to support quick recovery.
The short term and medium term focus will be on immediate provision of services to the
injured, sick and otherwise physically or mentally affected in the disaster, as well as repairs and
reconstruction of lost or damaged assets.
While the long term aspects should look at improving medical facilities, the initial preparatory
work for this can start early enough during the medium term or even during the short term.
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Improving Health Services

During the rehabilitation and reconstruction period in 2006, BRR in Indonesia focused on the development
of health sector human resources in each district/city. A division of roles between NGOs, the Department
of Health, and the regional government was done so that services in the health sector could be more
focused and minimise the possibility of overlapping.
Going into 2007, improvements were made in several heath services facilities, which met the service
standards of being healthy and of good quality. A model for standardised quality health services, which
includes an information management system, has been prepared and will be implemented at the local
health clinics and hospitals all over Aceh.
In 2008 a public service model was implemented, with the hope that by the end of the year several local
health clinics and hospitals would have been awarded the ISO certificate for public service quality.
In 2009 BRRs attention was more focused on the upkeep and development of the local governments
human resources capabilities so that the programmes in the health sector can continue to flourish and
grow. Manpower resources in Aceh also improved with better health services.
SOURCE: BRR, 2009
RECOVERY, ENVIRONMENT AND DISASTER RISK REDUCTION
also includes rehabilitation of the Sundarbans coastal forests ecosystem, which is listed (although last) as
one of the Medium-to Long term Recovery and Reconstruction Interventions. Based on the evidence that
the coastal forests of the Sundarbans provided significant protection during cyclone Sidr and past events,
the recovery strategy prescribes:
Forestation along embankments, integrated with the recovery programme;
A long term programme of forestation along the coastal belt to reduce vulnerability to storms and surges;
Large-scale rehabilitation of the Sunderbans;
Restoration of the Gorai River system.
Along with this agenda, it is recognised that local capacity must be increased to maintain the afforestation
and reforestation projects. In this way, environmental projects can help to build resilience against future
storm surges, while also providing long term income opportunities for local residents in the form of future
management of forest areas. This in turn contributes to better management of resources, which again
mitigates future risk.
Local participation in projects not explicitly linked to environment, such as for rebuilding infrastructure,
are also an advantage, because it allows ownership and local inputs into rebuilding needs. This can assist the
environment in the long run through better long-term resource management, providing an understanding
of why new types of building materials are more resilient. This would avoid a waste of building materials
that the local populations would not themselves choose, without understanding the full benefits.
SOURCE: UNEP & UNISDR, 2009
Unique opportunities arise from crises for promoting sound environmental and natural resource
management that reduces future risk and maximises the benefits for livelihoods, longer term
development objectives and climate change adaptation.
Reducing Risk through Environment in Post-Sidr Recovery

Good Practice 1: Integrating Environment at the Earliest Stage Possible
Starting in the early recovery phase, environment was given distinct importance in the Joint Damage,
Loss, and Needs Assessment for Recovery and Reconstruction after Cyclone Sidr. The JDLNA suggests
environmental interventions to include an awareness raising campaign with the objective to prevent
further damage to the vulnerable environment; activation of an effective GIS/RS based monitoring and
evaluation system; and reactive environmental cleanup and rehabilitation, restoration of damaged
environment and support for further protection, support for restoration of social forestry using local plant
species (JDLNA March 2008).
Good Practice 2: Explicit Building Back Greener and Better
While the past saw only partial environmental integration into recovery, usually with a stronger priority on credit
and infrastructure assistance, the post-Sidr recovery strategy prioritises building back better: improving
the local capacity and utilising environmental management. Rebuilding of houses, schools, shelters, rural
roads, embankments and markets vprovide local economic opportunities and introduce and mainstream
new standards and upgrading that will help protect them against future disasters (JDLNA March 2008). This
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SOURCES
1. ActionAid - Nepal, 2008. School Safety Approach for Scaling Up Strategy.
http://www.preventionweb.net/english/professional/trainings-events/edu-materials/v.php?id=3721
2. BRR, 2009. BRR Book Series on Health, Education and Women Empowerment Preparing Quality Generation.
http://www.recoveryplatform.org/outfile.php?id=654&href=http://www.recoveryplatform.org/assets/publication/
BRR%20Book%20Series%20-%20Book%2011%20-%20Education%20Health%20Women%20Empowerment.pdf
3. World Bank, 2010. Safer Homes, Stronger Communities A Handbook for Reconstructing after Natural Disasters.
http://www.gfdrr.org/gfdrr/node/1074
4. IRP, 2007. Learning from Disaster Recovery Guidance for Decision Makers Preliminary Version for Consultation
5. Ministry of Planning and National Development, 2006. The Maldives Two Years After the Tsunami.
http://www.planning.gov.mv/publications/Maldives%20-%20Two%20Years%20after%20the%20Tsunami.pdf
6. Ministry of Social Welfare, Relief and Resettlement and Ministry of Education, Guidance on Mainstreaming Disaster Risk Reduction
in the Education Sector, Myanmar Rural Settings, ___. http://www.gripweb.org/gripweb/sites/default/files/
documents_publications/mainstreaming%20Disaster%20Risk%20Reduction%20in%20the%20Education%20Sector.pdf
7. UNEP & UNISDR, 2009. Reducing Risk through Environment in Recovery Operations An Initial Review of the Status.
http://postconflict.unep.ch/publications/UNEP_DRR_01.pdf
8. WB, ADB, UN System, 2005. Maldives Tsunami Impact and Recovery Joint Needs Assessment
http://siteresources.worldbank.org/INTMALDIVES/Resources/mv-na-full-02-14-05.pdf
SESSION
MOBILISING AND MANAGING

FINANCIAL RECOURCES FOR R&R
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DESCRIPTION
The session elaborates on fund mobilisation from various sources, the different modalities for
disbursement and channelling, and national and local budgeting for R&R needs within the
complexity of the recovery process.
LEARNING
OBJECTIVES

1. Examine strategies to mobilise and manage finance resources for R&R
2. Appreciate key considerations in finance mobilisation and management for large-scale R&R
from national and international experiences
3. Develop a strategy for resource mobilisation and finance management
SESSION
KEY POINTS
1. The strategy for mobilising and management of finance resources should be part of the R&R
Framework and Plan
2. A proactive approach must be taken to mobilise resources from various sources and in
various forms
3. The right agency and appropriate mix of channels for disbursing financial resources ensures
timely R&R service delivery
4. An effective tracking system should be in place to identify gaps and emerging issues,
minimise overlaps and demonstrate transparency and accountability
Disbursing and Channelling of Financial Resources:

a. Which agency has the primary responsibility for disbursing financial resources
mobilised? Who are the other players and agencies involved?
b. What mechanisms can be utilised?
Fund Tracking System
a. To track financial flow from various sources and channels through which funds are
allocated
b. To inform on fund utilisation, gaps, overruns, etc.
Reporting System
a. Mechanisms for accountability and transparency
b. What is reported? To whom? When? How?
Step 3: Group Reports, Discussion, and Summarisation
3. Interactive lecture and key take-aways (45 minutes).
Link the lecture to the group work results. Discuss the current practices in resource
mobilisation, typical sources of post-disaster funds, and its various forms.
4. Elaborate on the use of the PDNA in resource mobilisation and various methods to use, and
including recent innovations. Discuss new risk transfer and financing instruments and where
they have been used.
METHOD
Group Exercise: The Longest Line

Group Work: Strategy for Finance Mobilisation and Management
Interactive Lecture
MATERIALS
NEEDED
Session 7 PowerPoint Presentation
5. Highlight the importance of having a nodal agency for managing R&R financial resources.
Discuss modalities for fund channelling and disbursement.
DURATION
2 hours
6. Highlight the need for a tracking mechanism to ensure efficient service delivery, avoid
overlaps and duplication, and ensure accountability and transparency.
PROCESS
1. Group Exercise: The Longest Line (15 minutes)

Ask the case scenario groups to form the longest line using only materials on their persons, e.g.
handkerchiefs, belt, shoes, and with the items arranged from the most expensive to the least
expensive. Compare the items used and the length of the lines. Provide a prize.
Link the group exercise to the topic of the session.
7. Discuss good practices, successful models and key considerations in finance resource
management.
8. Facilitate sharing among participants on key take-away points from the session. Summarise
and highlight the following key take-aways:
R&R Strategies should incorporate aspects related to the management of financial resources.
Pro-active steps must be taken to mobilise financial resources from various sources and in
various forms.
Identification of the right channels for fund disbursement is crucial for the effective
implementation of recovery and reconstruction.
Effective fund monitoring and tracking mechanisms should be in place to identify gaps
and emerging issues, minimise overlaps and demonstrate transparency and accountability.
2. Group Work: Resource Mobilisation and Management Strategy (60 minutes including
discussion)
Step 1: Have the groups revisit their PDNA and R&R Framework.
Step 2: Instruct the groups to design a Resource Mobilisation and Finance Management
Strategy which covers the following:
Resource Mobilisation for Large-scale R&R:
a. Identify the types and sources of funding to finance the requirements of the
R&R Framework. List and categorise these, e.g. grants, loans, sources internal and
external, including national government, multi-lateral agencies, etc.
b. What methods will be used to mobilise financial resources? What innovative
activities can be undertaken?
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REFERENCES
FOR
FACILITATOR
1. Resource Mobilisation and Finance Management

POINTERS
FOR
FACILITATOR
1. If schedule is running late, the session can be shortened to 1.5 hours, adjusting the time for
the introductory group activity and the interactive lecture.
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FUNDING POST-DISASTER R&R

INTRODUCTION TO RESOURCE MOBILISATION
Disaster losses are increasing all over the world. This upward trend is principally due to increases
in population and assets exposed to adverse natural events, a trend likely to worsen with growing
urbanisation, environmental degradation and expected increase in the number and intensity of
hydro-meteorological events resulting from climate change. Developing countries are particularly
vulnerable to adverse natural events. Advanced economies are generally able to dedicate increasing
resources to reducing vulnerability, including enforcement of building codes and retrofitting of
lifeline infrastructure. This is rarely the case in developing countries, many of which are going
through rapid urbanisation without the means to implement effective risk mitigation strategies.
Emerging economies are particularly impacted, as they usually experience rapid growth in their
asset base (growth in infrastructure and economic activities) before systems can be put in place to
adopt appropriate building standards.
TYPICAL SOURCES OF POST-DISASTER FUNDING

National Governments
Bilateral and Multilateral agencies
NGOs
Private Sector
Charity and donation
Grant financing from donors will always be the most cost-efficient source of financing postdisaster recovery efforts for the affected country. Many donors have well-established humanitarian
programmes and can be quick to respond, particularly to support relief operations. The funds can
be either through fresh commitments or through reallocating from other existing commitments/
projects already in operation.
Governments own reserves, budget contingencies, budget reallocations and emergency loans
are the most common sources of post-disaster financing. Unfortunately, all have limitations.
Budget contingencies usually represent about two to five percent of government expenditures
(such as in Vietnam, Indonesia or Colombia) and are not earmarked only for natural disasters.
Vietnam, for example, has experienced several cases where a major cyclone hit the country in
November, when the contingency budget had already been fully exhausted.
Governments, particularly in small states, are generally unable to accumulate sufficient reserves to
respond to major events. Beyond the opportunity costs of short term liquidity fixed in an account,
competing demands and political considerations make it difficult for governments to build
reserves beyond a certain level.
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Emergency loans are another fast source of funding, which can be fresh loans or reallocation from
earlier loans.
While on-budget arrangements are preferred for long-term development, off-budget mechanisms
have been effective in responding to emergency needs and allowing for more flexibility in rapidly
changing circumstances.
Tsunami Relief and Reconstruction Fund

To assure transparency in the long term, the Government of the Maldives set up The Tsunami Relief and
Reconstruction Fund (TRRF). This fund will receive resources from the budget as well as from local and
international sources. TRRF will expend funds for relief, recovery, and reconstruction work to address
objectives set by the government and donors.
A Monitoring Board consisting of representatives from the government, the private sector, and donors
will monitor and supervise the utilisation of the funds. TRRF will be administered by the government
Accounting Bureau of the Ministry of Finance and Treasury. The accounting of TRRF would be maintained
as per international accounting standards with proper internal controls. The activities of TRRF would be
audited by internal auditors and external auditors engaging international accounting firms.
The management, organisational structure and implementation arrangements, including procurement and
financial management, will be detailed in the Financial Management Policies, Procedures and Guidelines,
and in its Operations Manual. The financial management systems and processes are established in line with
the requirements of the International Financial Institutions. Detailed information on funds received by
source and expenditures by item, vendor, and destination will be publicly available.
SOURCE: Maldives Tsunami Impact and Recovery. Joint Needs Assessment
EXTERNAL SOURCES OF DISASTER FINANCING

A central feature of reconstruction experience is its reliance on multiple sources of support.
Government, multilateral, bilateral, and non-governmental agencies all contribute to the
reconstruction process. For example, in India, Indonesia, Sri Lanka, East Timor and Afghanistan,
international donors and non-governmental actors played a significant role in the initial relief/
rehabilitation process.
The mix of public and private funds differs from case to case. The Indian Ocean tsunami in 2004
triggered one of the largest mobilisations of external aid in development history. People and
governments around the world participated in an unprecedented act of global solidarity and
contributions reached record highs estimated at more than USD 10 billion for emergency support
and reconstruction programmes. In Aceh and Sri Lanka, the NGO sector became one of the
main contributors to the reconstruction efforts, and its funds have financed most of the existing
reconstruction activities so far.
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International donors also have their own financing instruments and procedures in responding to
crises and emergency situations. The UN typically announces Flash Appeals (fund-raising) for
international solidarity both from public and private donors. Immediately following the Indian
Ocean tsunami on December 26, 2004, the UN raised almost USD1 billion for the first six months
emergency assistance.
MOBILISING FINANCIAL RESOURCES

The steps to be taken for mobilising financial resources:
1. Articulation of financial needs based on results of PDNA and the Recovery Framework. The
needs must be broken down between public and private as well as segregated by each sector
and administrative unit of the country/ state affected. The funding requirements should also be
staggered on the time frame based on short term, medium term and long term requirements as
assessed through the PDNA.
2. Organising a donor conference that will sensitise the various donors on:
a. The damages and the losses
b. The plans for recovery and reconstruction within a given time frame
c. The financial requirements and funding gaps
d. The institutional and other mechanisms already in place or planned
e. The guiding principles that will govern the recovery and reconstruction programme
f. The commitment of the government in supporting inclusive, transparent, equitable and
sustainable approaches to recovery.
The donor conference should result in donor commitments. Donor commitments are also more
forthcoming, if there is a full-fledged sector-based plan ready and underpinned by field based data
from the PDNA.
3. Look at innovative funding mechanisms like public-private partnerships, corporate funding etc.
National level private bodies like FICCI, an industrial network, Care Today, a foundation started
by a media group, and Axis Foundation, are newly formed trusts and foundations which can be
accessed to support disaster reconstruction.
DISASTER FINANCING INSTRUMENTS INTRODUCED BY THE WORLD BANK

(GHESQUIRE & MAHUL 2010)
Risk transfer instruments are instruments through which risks are ceded to a third party, such
as traditional insurance and reinsurance, parametric insurance (where insurance payouts are
triggered by pre-defined parameters such as the wind-speed of a hurricane) and Alternative Risk
Transfer (ART) instruments such as catastrophe (CAT) bonds.
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Catastrophe bonds
CAT bonds are part of a broader class of assets known as event-linked bonds, which trigger
payments on the occurrence of a specified event. Most event-linked bonds issued to date have
been linked to catastrophes such as hurricanes and earthquakes, although bonds that respond
to mortality events have also been issued. Capital raised by issuing the bond is invested in safe
securities such as treasury bonds, which are held by a special purpose vehicle (SPV). The bond
issuer holds a call option on the principal in the SPV with triggers spelled out in a bond contract.
Those can be expressed in terms of the issuers losses from a predefined catastrophic event, by
hazard event characteristics, or by hazard event location. If the defined catastrophic event occurs,
the bond issuer can withdraw funds from the SPV to pay claims, and part or all of interest and
principal payments are forgiven.
If the defined catastrophic event does not occur, the investors receive their principal plus interest
equal to the risk free rate, for example, London Inter-Bank Offered Rate (LIBOR), plus a spread
above LIBOR. The typical maturity of CAT bonds is 15 years, with an average maturity of 3 years.
The CAT bond market has been growing steadily since its creation in the mid 1990s until 2008. As
a consequence of the 2008 financial crisis, the market stopped issuing CAT bonds in the third and
fourth quarters of 2008.
DPL with CAT DDO

The Development Policy Loan (DPL) with Catastrophe Risk Deferred Drawdown Option, DPL
with CAT DDO, is a financial instrument that offers IBRD-eligible countries immediate liquidity
of up to USD 500 million or 0.25 percent of GDP (whichever is less) in case of a natural disaster
(Per World Bank Operational Policy/Bank Policy 8.60). The instrument was designed by the World
Bank to provide affected countries with bridge financing while other sources of funding are being
mobilised.
The CAT DDO was created first and foremost to encourage investment in risk reduction.
Indeed, to have access to this contingent credit, countries must show that they have engaged in a
comprehensive disaster management programme.
Caribbean Catastrophe Risk Insurance Facility

The World Bank recently assisted CARICOM in establishing the Caribbean Catastrophe Risk
Insurance Facility (CCRIF), a joint reserve facility that offers liquidity coverage, akin to business
interruption insurance, to 16 Caribbean countries exposed to earthquakes and hurricanes.
The CCRIF was capitalised with support from participating countries and donor partners. It
combines the benefits of pooled reserves with the capacity of the international financial markets.
To do so, it retains the first loss through its own reserves while transferring the excess risk to the
international capital markets.
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The facility became operational on June 1, 2007, and can count as its own reserves over USD 90
million and reinsurance of USD 110 million. This provides the Facility with USD 200 million
of risk capital at very competitive rates. The reinsurance strategy of the CCRIF is designed to
sustain a series of major natural disaster events (each with a probability of occurrence lower than
0.1 percent), achieving a higher level of resilience than international standards. Drawing on the
lessons of the CCRIF, the Pacific island states are exploring the creation of the Pacific Disaster
Reserve Fund, a joint reserve mechanism against natural disasters for the Pacific island countries.
CHOOSING THE RIGHT AGENCY FOR CHANNELLING FINANCIAL

RESOURCES
With the quantum of funds that come in from various sources and for various purposes/projects,
and the complexities that this entails, it is best to have all the funds channelled through a single
agency. A Nodal Agency created for Recovery and Reconstruction is best suited for the channelling
of funds. However, in the eventuality that another agency is identified for Fund Management, close
linkages and a clear relationship with the R&R Agency should be ensured.
What is different about reconstruction budgeting?
Speed. Reconstruction is typically faced with significant time pressures and finite duration. Progress
is measured on a month-by-month basis, not an annual basis as in regular projects. The need for a swift
response means that the time periods for project preparation, budget approval and procurement need to be
significantly shortened.
Flexibility. Disasters or peace settlements rarely occur in sync with the budgetary process. In order to
respond to such events, most governments have funds for immediate emergencies but often lack procedures
to establish fast-track funding for the immediate recovery. Once budgets are approved, emergency-recovery
situations demand greater flexibility to reallocate funds within certain limits. In post-disaster environments, conditions change so rapidly that waiting until the national budget revision takes place would create
unacceptable delays.
Multiple actors. After large-scale disasters and high-profile conflicts, many government and non-government actors engage in reconstruction, often with limited expertise in the affected region or country. These
institutions often use different budget mechanisms to channel their funds (often off-budget) and contribute
to the reconstruction programme.
CHANNELS AND MODALITIES FOR DISBURSING

FINANCIAL RESOURCES
The fund-disbursing agency needs to be flexible enough to accommodate the various needs and
specific funding modalities practiced by the donor agency. The disbursing agency should also have
efficient mechanisms that will track and monitor flow and implementation.
Common practices under the different categories of funding are mentioned below: (1) On Budget/
On Treasury, (2) On Budget/Off Treasury, and (3) Off Budget/Off Treasury
1. On Budget/On Treasury: In this option, funds are channelled through the government budget
by signing a grant or loan agreement. Disbursement follows the regulations and procedures of the
government budgetary system in place.
Advantages
Disadvantages
Normally practiced by
1. Aligning with the overall framework

2. Greater ownership and accountability
3. Greater harmonisation of results
4. Promotes horizontal coordination
5. Freedom to the partner government to
formulate its own plans, priorities and approaches
6. The donor agency does not need to have its
own mechanisms to implement/monitor
Budget related
regulatory processes
may not be quick
enough to respond to
reconstruction needs
Large donors like World

Bank, ADB, etc. who do not
have their own implementing
mechanisms
2. On Budget/On Treasury: In this option, the projects are carried out by implementing agencies
and disbursement of funds is done outside the treasury. The transfer is made directly from the
donor to a designated government account and channelled from there to the account of the
implementing agency. The legalisation of this amount into the overall R&R budget is done only
after the procurement of goods and services.
Advantages
Disadvantages
1. Own implementing
capacity available and
government freed of the
implementing responsibility
2. Speedy disbursement of
funds
1. The Reconstruction Authority lacks full

authority to influence the allocation and
disbursement process.
2. The donor has direct overseeing control
but may not be attuned to the local realities
In the case of Aceh and Nias,

this mechanism was primarily
used by bilateral donors like
the governments of Japan and
Germany
In recovery and reconstruction, there are multiple types and levels of activities happening
concurrently. Synchronisation and speedy implementation are possible only if the funds
committed not only reach their targets, but are also disbursed in time.
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3. Off Budget/Off Treasury:

In this option the donor directly funds the implementing agency on the ground.
Advantages
Disadvantages
1. Disbursements are faster

2. Urgent needs can be met faster
especially during the relief period
3. Possible to try innovative approaches
4. Not restricted by the political
climate of the state
1. Difficult to monitor as it is not legally

Generally practiced
accountable to the government
by UN, NGOs and the
2. Coordination is more a matter of choice private sector
rather than a requirement, resulting in
fragmented approaches
MULTI-PARTNER TRUST FUND OR MULTI-DONOR TRUST FUND

This model is important in situations where the bulk of resources comes from bilateral and multilateral
donors. In addition to enhancing effectiveness of coordination, this arrangement increases donor
confidence by providing assistance where fiduciary systems of a country are weak.
MDTFs can increase and mobilise financial assistance and provide political visibility for the national
authorities. Donors can operate in a more effective and efficient manner by reducing information,
coordination and administration costs under joint financing arrangements.
The Maldives established an MDTF administered by the government, while in Pakistan the
government dedicated a single-basket account as a reconstruction fund, which is managed by its
reconstruction agency.
For the GOI and donors alike, the MDF provided an opportunity to simplify coordination, information
flow and reduce administrative and access costs associated with the reconstruction effort. Moreover,
for donors, the MDF created a forum for their voices. Certain major donors, such as the United States
and Germany, still chose to channel a majority of their resources outside the MDF (i.e. directly to their
own projects or to other implementing agencies), typically because they did not want their agenda to be
moderated by the MDF. Nonetheless these donors continued to participate in the MDF, regardless of the
amounts they channelled through the fund. In any one MDF Steering Committee meeting, 75 percent of
the top contributors were present. In this way, the MDF helped harmonise donor programmes and facilitate
alignment with country priorities.
SOURCE: BRR Book Series on Finance and BRR 10 Management Lessons
CHALLENGES IN DISBURSEMENT
1. Slow pace of fund utilisation in the beginning of a project period, usually due to delays in
planning, setting systems/mechanisms in place, staffing etc.
2. Overlaps/oversights in planning leading to under-utilisation or over-expenditure.
3. Lack of enabling policies like tax exemptions for better utilisation of funds.
These challenges can be offset by:
a. Flexibility to carry over funds from one financial year to another without impacting the fund
disbursements planned for the succeeding years.
b. Block funding for the intervention rather than funding tied to each line item and allowing for
flexibility of funds.
c. Tax exemptions in place for goods and services procured through foreign grants and for the
recovery Programme.
Multi-Donor Fund
The Multi-Donor Fund (MDF), which was managed by the World Bank, was set up at the request of the
Government of Indonesia (GoI) to ensure that the vast aid that poured into the country following the
tsunami was managed effectively and in a coordinated and transparent manner. Contributions totaled
USD 692 million from the MDFs 15 donors, namely (in descending order by contribution) the European
Commission, Netherlands, the United Kingdom DFID, the World Bank, Canada, Sweden, Norway,
Denmark, Germany, Belgium, Finland, Asian Development Bank, USA, New Zealand, and Ireland.
Until the end of its mandate, the BRR was co-chaired by the Head of BRR, the Head of Delegation for
the European Commission, and the Country Director of the World Bank. In addition to donors, voting
members consisted of six Indonesian Government representatives and two members representing civil
society, two observers represented by international NGOs and the United Nations. The World Bank acted
as trustee to support the daily operations of the MDF.
The MDFs mandate was extended until December 2012, and the model is being adapted to other
post-disaster and post-conflict situations. One of the MDFs major contributions was enabling the host
government (in this case represented by BRR) to have some say over how donor priorities are set and donor
funds allocated, without the bureaucratic complexity and delays of donors their funds through the host
governments budget.
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CONSIDERATIONS IN FUND MANAGEMENT

1. Front-loading versus back-loading of funds:
While quick action is essential, too much front-loading of reconstruction funds will likely increase
inflation and reduce the resources available in the second and third years of reconstruction. The
higher the share of NGO funding, the more funds the government can programme in later years
because NGO funding tends to be exhausted after two years.
2. Fungible funding
Fungible funding is equally important in addressing regional and sectoral gaps, especially in
environments where many donors and NGOs have pre-programmed their projects and have
specialities in certain sectors.
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EFFECTIVE MANAGEMENT OF FINANCIAL RESOURCES

It is extremely important to have a monitoring mechanism in place for tracking financial inflow and
outflow. With the multiple channels of fund inflow as well as disbursements, this will be a complex
issue but one that needs to be tackled to ensure that financial resources are utilised effectively and
reach the communities they are supposed to help.
The main challenge in managing reconstruction finance is to integrate the specific reconstruction
needs and conditions (speed, flexibility, multiple actors) into regular country systems in order to meet
the highest fiduciary standards.
Monitoring
A typical post-disaster recovery and reconstruction programme has a larger and more diverse
number of development actors than regular development projects. These include central and subnational governments, special institutions, multi- and bilateral donors and NGOs. In the case of
Aceh and Nias, more than 300 organisations managing more than 1,500 projects contributed to the
reconstruction effort excluding emergency support.
In such an environment, timely and reliable information is critical. What are the most effective
systems for capturing comprehensive, timely, and consistent information concerning reconstruction
spending?
The most appropriate system will depend on the size of the disaster, the number of major players
engaged in reconstruction spending, the quality of their own reporting, and existing capacity
within the agencies tasked with the M&E role. Special care must be taken to ensure that aiming
at the development of the perfect system does not stand in the way of an operationally effective
system. Details such as proactive data collection and analysis protocols, the key audience for regular
reporting, and modalities for M&E follow-up are likely to be especially critical.
In recent years, several tracking systems have been developed to monitor financial information
and improve aid management of the recovery process. The most prominent aid management and
reconstruction tracking instrument is the Development Assistance Database (DAD). DAD is an
aid management and coordination system for use in national reconstruction environments that
strengthens the effectiveness and transparency of international assistance. DAD is a powerful, webbased information collection, tracking, analysis and planning tool for use by national governments and
the broader assistance community, including bilateral donors, international organisations, and NGOs.
The DAD has been applied in a number of countries including Afghanistan, Sri Lanka, the
Maldives and Indonesia.
Using Databases to Track Beneficiary Cash Transfers

Databases were developed by a number of organisations to track the flow of assistance funds after the
2004 Indian Ocean tsunami. The British Red Cross Society (BRCS) database in Aceh, Indonesia involved a
significant investment in design and was developed principally to track programme resources. Although,
the BRCS Aceh team found that the database was also extremely useful for tracking and managing
beneficiary cash transfers for shelter. The database linked all stages of the post-disaster assistance process,
from registration of beneficiaries to instructing banks to disburse progress payments. The BRCS
database could also link the various sectoral elements of the BRCS programme: shelter, livelihoods,
recovery grants, registration for land title, and so on. The capacity to cross-reference data between
different agency databases proved vital. The lack of an adequate database for food relief programmes was a
significant weakness, particularly as it was the initial contact with most beneficiaries and could have been
the foundation for the registration of all sectoral programmes.
SOURCE: World Bank 2010
While it is important to try and capture all information on every project being implemented, it is
more important to focus on top players who have the bulk of the implementation projects rather
than on all actors involved. BRR in Indonesia chose to track only the top 20 NGOs as these top 20
NGOs were responsible for 85 percent of projects in value.
Reporting
There needs to be a venue for the exchange of information between the donors and the affected
government. This exchange, including physical and financial aspects of projects, help not only
to know about the progress but also to understand variances and reasons thereof. However,
information should be based on real time data received through the monitoring systems in place.
Regular monitoring reports will also help in keeping all stakeholders informed about the financial
aspects of recovery and reconstruction. This will help in building transparency and credibility.
Periodic joint reviews and assessments of the projects on ground will also help in ground
truthing some of the assessments and conjectures. This will increase the joint ownership and
accountability of all players.
DAD enables stakeholders in the development process to capture the most critical international
assistance data on a donor and project specific basis, including pledges, committed and disbursed
amounts, sector and region of implementation, project description, key performance indicators,
implementing agencies and other contacts.
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SOURCES
1. ADB, WB, UN System, 2005. Maldives Tsunami Impact and Recovery. Joint Needs Assessment
http://www.presidencymaldives.gov.mv/Documents/27_8fb240f7-5_.pdf
2. BRR, 2009. BRR Book Series on Finance.
http://www.recoveryplatform.org/assets/publication/BRR%20Book%20Series%20-%20Book%202%20-%20Finance.pdf
3. BRR, 2009. 10 Management Lessons for Host Governments Coordinating Post-disaster Reconstruction.
4. Ghesquire & Mahul, 2010. Financial Protection of the State Against Natural Disasters: A Primer
http://www.gfdrr.org/gfdrr/sites/gfdrr.org/files/documents/DRF_Financial_Protection_of_the_State_ND.pdf
5. Poundrik, Sandeep. 2011. Disaster risk financing: case studies. East Asia and the Pacific (EAP) Disaster Risk Management (DRM)
knowledge notes working paper series ; no. 23. Washington D.C. , The Worldbank.
http://documents.worldbank.org/curated/en/2011/03/13972345/disaster-risk-financing-case-studies
http://www-wds.worldbank.org/external/default/WDSContentServer/WDSP/IB/2011/03/28/000356161_20110328042850/
Rendered/PDF/604560BRI0231R10BOX358322B01PUBLIC1.pdf
6. Synergy International Systems. Development Assistance Database Fact Sheet.
http://www.docstoc.com/docs/4198935/Development-Assistance-Database-Fact-Sheet-Overview-The-Development-Assistance
7. TGLL Initiative, 2012. Handbook for Disaster Recovery Practitioners (Chapter 4)
8. World Bank, 2010. Safer Homes, Stronger Communities http://www.gfdrr.org/gfdrr/node/1074
SESSION
MONITORING AND
EVALUATION PLANNING IN R&R
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DESCRIPTION
The session elaborates on the considerations in designing the Monitoring and Evaluation System
for large-scale R&R, based on the information requirements of various stakeholders.
7. Discuss data collection methods and considerations in choosing a particular method, e.g.
budget, time lines, accuracy of results, etc.
LEARNING
OBJECTIVES

1. Appreciate the importance of M&E in large-scale R&R
2. Explain the basic components and process of M&E
3. Design M&E systems and plans based on the R&R Framework and Plan
8. Cap the inputs on M&E with guidance on how to present results and findings.
SESSION
KEY POINTS
1. M&E is crucial for good decision making, planning and implementation in large-scale R&R.
2. With many pressing concerns in R&R, there is a danger of missing out on M&E, unless it is
planned and provided a budget in the R&R Framework and Plan.
3. M&E objectives, indicators and methodologies, roles and responsibilities have to be clearly
defined in the planning stage and with consensus of stakeholders involved.
METHOD
Group Activity: Matching Game - Agree, Disagree

Group Work: Developing M&E Strategy
Interactive Lecture
Reflection: Key Take Aways
MATERIALS
NEEDED
1. Card Matching Game 4 packs of prepared cards of terms and definitions

DURATION
2.5 hours
Matching Game (10 minutes)
Group Work Developing M&E Strategy
Interactive Lecture (30 minutes)
PROCESS
9. Group Work: Developing the M&E Strategy (60 minutes including discussion)
Have the groups review their R&R Framework and instruct them to:
Step 1: Ensure that the goals, objectives, activities, time frame and targets are clearly stated.
Step 2: Identify the various Stakeholders, their information requirements and use of this
information, e.g. progress monitoring, status update, planning, etc.
Step 3: Deliberate and agree on the details of the Information Management and M&E
a. The M&E indicators for the activities. Specify output and outcome indicators.
b. The means of verification
c. The methods and tools
d. The time frame
e. Responsible actor/s for the monitoring
f. Mode of data entry, storage, validation, analysis
Step 4: Decide on reports to generate and disseminate
a. Based on reporting requirements of various stakeholders
b. Reporting period
Step 5: Design the Monitoring and Evaluation System
a. Appropriate system for generating the required information in the most efficient and
cost-effective manner (collection, collation, analysis, dissemination)
b. Institutional mechanism for ensuring effective and efficient M&E. Define roles and
responsibilities.
c. M&E Plan for the R&R Programme
1. Group Activity No. 1: Card Matching Game Agree? Disagree? (15 minutes)
Step 1: Provide each group with 2 sets of cards to match one set of terms and another set of
definitions.
Step 2: After the groups are finished, facilitate presentation and discussion of the right matches.
To keep the participants engaged, make some deliberate mismatches. Ask the participants:
Agree? Disagree?
Step 6: Have the groups report on their M&E System and M&E Plan. Facilitate plenary
discussion and summarise key points.
10. Facilitate a reflection of the participants: reflect on the group work and what has been covered
in the session (15 minutes)
Highlight the following key take aways:
M&E in a Recovery and Reconstruction (R&R) context is crucial for better planning and
implementation.
Unless M&E is planned along with the R&R Framework and budgeted, there is a danger of
missing out on this altogether.
Evaluations are heavily dependent on the base line data and this requirement has to be
recognised and fulfilled very early on in the project.
M&E is based on Indicators and these indicators have to be set in place right from the
planning process and with consensus of major stakeholders.
The tools, methodologies, roles and responsibilities for M&E have to be clearly stated upfront
while designing the M&E Framework.
Capacity Building of all staff is important for standardisation and similarity of approaches.
It is better to build up all required capacities pre-disaster so that the system can be kickstarted with minimum lead time.
2. Interactive Lecture (30 minutes)

Explain briefly the difference between monitoring and evaluation; data and information; progress
and process monitoring; indicators, inputs, outputs, outcome, impact.
Ask the participants: How important is M&E in large-scale disaster R&R? Facilitate sharing of
national and international experiences on the need for M&E. Stress that the establishment of M&E
systems can be given a low priority as recovery managers are occupied in delivery of R&R services.
3. Discuss the basic components and process of an M&E system. Highlight key considerations
(from lessons in the 2004 Asian tsunami R&R) which recovery managers should consider when
developing M&E systems: capacity constraints; ICT and power constraints; environmental impacts
of a disaster; impacts on vulnerable populations.
4. Elaborate on developing an M&E system for large-scale R&R relevant for national, sectoral,
programmatic and household levels. Run through some examples and solicit other examples from
the participants.
5. Cover the role of ICT in monitoring systems and the use of the Development Assistance
Database, especially at the national level.
6. Facilitate sharing of key considerations in designing evaluations. Discuss the key considerations
in designing evaluations from experiences in large-scale R&R.
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REFERENCES
FOR
FACILITATOR
1. Glossary of Terms in M&E

2. Monitoring and Evaluation in Recovery and Reconstruction
3. Session PowerPoint Presentation
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GLOSSARY OF TERMS IN M&E

Accountability explaining decisions, actions or use of money to stakeholders.
Activity a specific piece of work/task carried out to achieve objectives.
Assumption a condition that needs to be met if a project is to be successful. These may be external factors
which cannot be controlled or which we choose not to control, for example climatic changes,
price changes or government policies.
Baseline data used as reference with which future results can be compared.
Beneficiaries individuals, groups, or organisations, whether targeted or not that benefit either directly or
indirectly from the development intervention.
Effectiveness a measure of the extent to which a project or programme is successful in achieving its
objectives.
Efficiency making the best use of resources so that none is wasted.
Evaluation the systematic and objective assessment of an ongoing or completed project, programme or
policy, its design, implementation and results.
Goal the overall challenge/problem that the project/programme will contribute to resolving. It is
generally beyond the project scope, the project/programme together with other efforts make a
contribution to its achievements.
Impact the positive and negative primary and secondary changes produced by an intervention,
directly or indirectly, intended or un-intended. Impact is realised in the long term usually
over 5 years.
Indicators quantitative and qualitative criteria that provide a simple and reliable means to measure
achievement, to reflect the changes connected to an intervention or to help assess the
performance of a development actor.
Input the financial, human and material resources needed to carry out activities.
Monitoring Monitoring is a continuous process of collecting and analysing information to compare
how well a project; programme or policy is being implemented against expected results.
Monitoring aims at providing managers and major stakeholders with regular feedback
and early indications of progress or lack thereof in the achievement of intended results. It
generally involves collecting and analysing data on implementation processes, strategies and
results, and recommending corrective measures.
Objective describes the challenge that the project/ programme will resolve, stated in terms of results to
be achieved.
Outcomes the likely or achieved short term and medium term effects of an interventions outputs. The
outcomes are the results of objectives.
Outputs what a project/programme actually produces, coming from completed activities.
Purpose is the specific change that the project/ programme will make to contribute to the goal.
Programme a group of related projects or services directed towards the attainment of specific (usually
similar or related) objectives to which a coordinated approach is adopted.
Project a planned undertaking designed to achieve certain specific objectives within a budget and
within a specific period of time usually part of a programme.
Stakeholders agencies, organisations, groups or individuals who have a direct or indirect interest in the
development intervention or its evaluation.
Sustainability the continuation of benefits from a development intervention after major development
assistance has been completed.
Terms of Reference a document outlining what is expected of a persons or an organisations piece of work.
SOURCE:
International Federation of Red Cross and Red Crescent Societies, 2007. Monitoring and Evaluation in a nutshell.
http://www.sswm.info/sites/default/files/reference_attachments/
RED%20CROSS%20and%20RED%20CRESCENT%202007%20Monitoring%20and%20Evaluation%20in%20a%20Nutshell.pdf
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RATIONALE FOR MONITORING AND EVALUATION (M&E)
Monitoring and evaluating policies, projects and any other kind of intervention serves several
purposes:
Keeping track of what is being done, checking whether progress is being made in line with
pre-established objectives and if necessary proposing mid-course corrections or measures for
improvement;
Providing empirical evidence of the effectiveness of an intervention to legitimate it;
Assessing the performance of different actors involved in an intervention and thus making them
accountable to each other and the wider public;
Drawing multi-sectoral patterns and linkages to better understand the inter-sectoral effects and
ramifications
Drawing lessons from experience to continuously improve the relevance, effectiveness, efficiency,
impact and sustainability of work
Participatory Monitoring and Evaluation: is a process through which stakeholders at various
levels engage in monitoring or evaluating a particular project, programme or policy, share control
over the content, the process and the results of the monitoring and evaluation activity, and engage
in taking or identifying corrective actions. Participatory monitoring and evaluation focuses on the
active engagement of primary stakeholders (World Bank).
The Need for M&E in the Context of Recovery

Multiple sectors, players, approaches are all intertwined to facilitate the common goal of recovery
Crucial requirement of regular, relevant information for:
Effective and timely decision making, timely programme adjustments
Ensuring the progress and effectiveness of the programme/project/activity
Ensuring synergy by keeping all actors informed
Promotes transparency and accountability among all stakeholders (the affected communities, the
public, the donors, the implementers, etc)
Promotes learning and sharing
DEVELOPING AN M&E SYSTEM

1. M&E is intrinsically linked with the Recovery Policy and Framework and should be
incorporated/integrated right from the Planning stage
2. Need for data and information starts right from the early post-disaster days when data is
required on humanitarian needs. Following this will be Damage and Loss Assessments (DALA)
and the Post-disaster Needs Assessments (PDNA).
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3. All of the above feed into the planning of the Recovery and Reconstruction Policy, strategies and
framework of action.
4. Most planning tools, especially in the development sector, like the Logical Framework Analysis
(LFA), Goal Oriented Project Planning (GOPP), etc. have M&E built into the framework. For
example, there are columns for:
Specifying outputs, outcomes and impacts envisaged.
Pre-set spaces for specifying indicators (physical/financial/qualitative).
Indicators are also required to be SMART (specific, Measurable, Achievable, Relevant and Time
bound). These indicators cannot/ should not be developed unilaterally but must be created with
the total accordance of the main stakeholders in the particular activity/programme.
SMART indicators must be developed for inputs, activities, outputs, and outcomes. Although it
is difficult to find quantitative indicators for outcomes and processes, appropriate surrogate/proxy
indicators will have to be applied.
The last related column is for Means of Verification (MoV) which specifies the source that can
validate the claim (minutes book, official records, receipts etc).
5. The additional information the M&E developers would require is:
who should collect recovery information: e.g government/player responsible for the activity/
Participatory
when should it be collected: daily/weekly/monthly/quarterly/bi-annually/annually
how should it be collected, stored, analysed and disseminated: e.g. structured format/
unstructured narrative format/FGDs, questionnaire/survey/key resource person interviews
6. The next step is a stakeholder analysis to identify information requirements and periodicity of
collection and reporting.
7. Once the data sources, data collection requirements, information requirements and their
periodicity is finalised, M&E developers will have a better idea of the quantum of data that needs
to be collected, stored, analysed and disseminated.
8. Based on this, M&E developers can plan an M&E framework based on five basic questions:
What is to be monitored?
Who is to monitor it?
How is it to be monitored?
When is it to be monitored?
How is the data to be collated, updated, analysed, and disseminated?
9. M&E is mainly designed to answer certain key questions like:
Is the project being completed on time?
Is the project within budget?
Are the outputs meeting specified standards?
Is propriety and integrity of the project being maintained
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Hence, it is essential that there are necessary indicators to satisfactorily answer these questions.
10. Awareness Creation and Capacity Building on the M&E framework: this will promote effective
utilisation of data for planning.
PROJECT PLANNING MATRIX IN LOGICAL FRAMEWORK APPROACH

(WITH SAMPLE FROM 1999 ARMENIA EARTHQUAKE, WB, 2010)
Means of
Verification
Narrative Summary
Objectively Verifiable Indicators
Overall goal of the project

impact objective to which
activity will contribute
recovery of nation from
disaster and contribution to
larger development goals
Is progress being made towards the goal?
Sources of M&E data:

National monitoring data
National census
Household surveys
(existing or new)
National accounts
Reconstruction programme
evaluation
Project purpose: More specific

outcomes to be achieved by
the activity
Have the activity outcomes been achieved?

Measured in terms of quantity, quality, and time
Increase in the amount of new and repaired
housing meeting seismic codes
Number of families relocated from temporary s
shelters
Lower unemployment in the project area
Number of reconstruction and micro-zoning
plans implemented in the project areas
Sources of M&E data:

Reliable sources of social and
economic indicators
Unit schools
unit churches
Other public buildings
Output data from project

monitoring system
Community surveys
Data from project financial
system
Project indicators from
monitoring/tracking system
Normalise economic and

social activities through
the restoration of essential
housing and basic
infrastructure
Results/Outputs (of the
former year(s) if the project
is ongoing) products and
services delivered
Build or repair houses
and public and social
infrastructure
Data collection by third

parties may be advisable
Important
Assumptions
Factors outside
the activity
managements
control that
may affect the
activity objectives to
goal link
Factors outside
the project
managements
control that may
affect the output to
activity objective
link
Expected Outputs (of this year

activities)
Activities/tasks that have to
be completed to deliver the
planned outputs
1. Housing
Factors outside
the activity
managements
control that may
affect the tasks/
activities to output
link
Inputs
2. Social Infrastructure
3. Disaster Management
4. Social Capital
Preconditions
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PRINCIPLES OF INFORMATION MANAGEMENT IN EMERGENCIES

Accessibility
Inclusiveness
Accountability
Interoperability
Verifiability
Relevance
Objectivity
Neutrality
Humanity
Timeliness
Sustainability
Confidentiality
SPECIAL CONSIDERATIONS IN DEVELOPING M&E

(GFDRR)
1. Anticipating Environmental Impacts
It is conceivable that, with the large scale recovery and reconstruction that is being planned in
the aftermath of a disaster, there may be a negative impact on the environment e.g. of clearing
forest land for habitation, setting up of commercial/industrial enterprises in habitats rich in rare
flora/fauna, etc.
The Monitoring Framework should anticipate such negative impacts and initiate active tracking
and monitoring to ensure such activities are contained or stopped.
One way of being sensitive to such eventualities right from the planning process is to ensure an
Environmental Impact Assessment for interventions.
The possibilities of non-compliance can then be monitored and corrective action taken well
before the impact on the environment is irreversible.
2. Ensuring appropriate indicators that ensure compliance with gender-sensitivity,
inclusion, supporting people with special needs etc.
In a situation of urgency and/or scarcity, there is always the possibility of applying a universal
philosophy of for the larger good i.e. what benefits a larger number of people in a shorter period
of time or resources.
The voices of the people with special needs e.g. women, especially single woman headed
households, the elderly and the differently-abled get muted in the noise and confusion, postdisaster, and may be unheard. Their lack of mobility and access further distances them from the
recovery and reconstruction activities.
The base line figures of the state/district/village may or may not be able to articulate their needs/
details, making them even more invisible.
The M&E Framework, by strategically placing indicators in relevant activities, can ensure that
special attention is being paid to such groups.
In the absence of secondary data, the M&E framework can even additionally help identify
people with special needs in affected areas. This information can be accessed through participatory
approaches involving the local governance structures as well as the local people.
LEVELS OF M&E
Based on the Stakeholder Analysis for understanding their information requirements, M&E
systems can be planned at various national, sectoral, programmatic and household levels.
Progress tracking is the most common requirement across all stakeholders and programmes.
However, process tracking and periodic evaluations that track qualitative indicators are also
essential to support a results-based management approach.
Measuring Recovery: TRIAMS
The concept for a Tsunami Recovery Impact Assessment and Monitoring System (TRIAMS) was
discussed and endorsed by the Global Consortium for Tsunami-Affected Countries at meetings in June
and September 2005. The process was taken forward by the World Health Organization (WHO) and the
International Federation of Red Cross and Red Crescent Societies, with the support of the United Nations
Office of the Special Envoy for Tsunami Recovery (OSE), led by former US President Bill Clinton.
The purpose of the Tsunami Recovery Impact Assessment and Monitoring System (TRIAMS) initiative
has been to assist governments, aid agencies and affected populations in assessing and monitoring the rate
and direction of recovery over the recovery phase. TRIAMS represented an important breakthrough by
proposing one framework of core indicators through which to monitor progress and assess impacts across
different countries and locales. The framework looks not just at infrastructure, but also social services,
livelihoods and vital needs remaining from the relief phase.
The core components of the TRIAMS process included: output and impact indicators across the primary
sectors of recovery; both quantitative and qualitative data on beneficiary perspectives; and additional
qualitative data to help explain findings of key output and outcome indicators. The overall aim of the
TRIAMS process was to ensure that governments, donors, NGOs, civil society, and other stakeholders were
adequately informed on the progress of recovery efforts in the tsunami-affected areas, so that adjustments
could be made to the assistance programmes in order to address unmet needs and existing inequalities.
All four countries (Indonesia, Sri Lanka, Maldives, India) have made great strides in collecting and analysing
data using the TRIAMS framework. In Aceh, for example, BRR and UNORC have jointly produced three
comprehensive Tsunami Recovery Indicator Package (TRIP) reports, using TRIAMS as the roadmap. The
reports, make specific use of available government census, survey, sectoral data and data from other development
partners, rather than undertaking entirely new and time-consuming assessments. The methodology aids
expediency, and enhances local ownership of the data and the assessment process.
A database has also been created that contains over 700 indicators. Entitled Acehinfo 3.0, the database now
provides local government with a fundamental set of baseline information for planners and policy makers,
and enables GIS maps to be produced using appropriate software.
An additional step forward has been to draw attention to whether recovery interventions are addressing
pre-existing inequalities (or exacerbating them) by looking at more disaggregated, sub-district data. In
practice, this has proven challenging, as administrative data compilation mechanisms may be weaker than
required, even in education and health sectors.
In retrospect, it is clear that TRIAMS and other information tools and methods provided significant value
from the outset of the recovery process.
SOURCE: TGLL Project, 2009
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Use of Technology
There have been far reaching strides in technology that can help in data collection and analysis.
Remote sensing is a very useful tool for not only tracking the onset and path of cyclones, droughts
etc. but also for assessing water availability, land use patterns, coastal erosion etc. Where older data
is available, historic perspectives can also be taken into account for better analysis.
There are many ICT tools that can be used for monitoring, both proprietary as well as open
source.
Video conferencing has not only created a revolution of sorts in the education and health sector
but also helped in making monitoring much easier than ever before in terms of cost as well as
effort.
Key factors for the success of M&E
As M&E has implications on the planning and conduct of the recovery and reconstruction
process, it is crucial that the lead and ownership rests with the government.
The lead disaster agency, in consultation with the other agencies involved in reconstruction,
should decide on the M&E Framework.
The agencies involved in reconstruction should also jointly define the protocols for collection,
consolidation and dissemination of information.
The periodic review and analysis of the information collected should also be done jointly with
the relevant agencies involved in recovery and reconstruction.
In the absence of governmental support/ participation, the lead agency in Recovery and
Reconstruction should take on these responsibilities.
Construction Quality Monitoring in Tamil Nadu
The Government of Tamil Nadu (GoTN) brought out guidelines for construction of disaster-resilient
construction within weeks of the tsunami in Dec. 2004. A Shelter Support Group (SSG) was constituted in
Nagapattinam which visited all shelter reconstruction sites on a monthly basis. This SSG would assess the
constructions not only in terms of quality but also compliance with guidelines. Wherever required, the site
supervisors were given advice and support to change practices, if found necessary.
A team of experts was constituted at the district level, called the Shelter Advisory Group (SAG), which was
chaired by the District Collector. The SSG presented their findings from the field to the SAG as well as to
the NGOs in reconstruction, in a meeting arranged at the end of each field visit. Photographs from each
site were also shown during the meeting thereby giving the SAG and the other NGOs a chance to learn and
share experiences. The SAG then spent time in recommending corrective measures for any potential risks
identified, answered questions from the NGOs on their site observations and gave feedback on the process.
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As this was done regularly under the leadership of the District Collector, and in a very supportive
atmosphere with no finger pointing accusations, this system of monitoring gained immense support and
was very effective.
SOURCE: NGO Coordination and Resource Centre
KEY CONSTRAINTS IN SETTING UP POST-DISASTER M&E

1. Availability of base data is a constraint, especially when trying to assess outcomes. It is
essential that such information is sourced or collected from the field at the earliest, as part of M&E
interventions.
2. Cost of data/information collection, storage and analysis vis--vis the benefits accruing from that
information. Also needed is a good pragmatic approach and understanding of information that is
essential, desirable and that only for archival purposes.
3. Time and effort required for the collection, collation and analysis of the data should be kept
in mind when deciding on periodicity. For example, format based structured data collection can
be automated, will not be expensive to collect and can be done regularly. Qualitative information
requiring FGDs and KRP interviews will be more time and effort intensive and so should be planned
only when essential.
4. Data Management: In most post-disaster cases, power supply may be erratic and connectivity
may take a long time to get restored if the communication towers are down. Data transfer in the early
stages of disaster response may have to be planned as a manual activity or through HAM radios.
HAM, though seen as a viable alternative, is not feasible for scaling-up to have substantial mass as
there were very few certified/licensed HAM Operators.
5. Lack of local skilled human resources to assist in monitoring: In most cases, the local human
resources may have been affected in the disaster and may not be able to contribute to the process.
6. Lack of Compatibility of systems followed by the various agencies. This has to be addressed
early in the day and aligned.
UNDERTAKING EVALUATION
Evaluations are generally done to assess if the programme/project has achieved the outcomes and
impacts as envisaged in the Recovery Framework.
Monitoring mechanisms and results feed into evaluation but it is not enough.
Evaluations use multiple data sources and this is generally substantiated through discussions,
observations and assessments that look at the larger impact rather than just physical achievements.
Even if progress on shelter reconstruction confirms that the number of houses built was in tune
with the set targets, still does not validate the question on whether the communities who have been
relocated have managed to stabilise or improve on their quality of life or even well being.
Another example would be the construction of sanitation facilities not being a true indicator of
the change in practices from open air defecation to the hygienic practice of using the toilets. This
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has been true of most sanitation facilities constructed sites along coastal areas. The reasons for
non-utilisation of this facilities range from a very obvious reason (e.g. lack of enough water, very
high charges for the cleaning of the septic tank, or lack of people to clean the septic tanks) to less
obvious social reasons (e.g. not liking the idea of defecating within the house/close to the kitchen,
prayer room).
Hence, where outputs are satisfactory, outcomes may be far less satisfactory, and interventions
may have to take place in order to change their IEC for promoting safe sanitation practices.
Method
Definition and Use
Strengths
Weaknesses
Collecting information that

results in a story that can be
descriptive or explanatory
and can serve to answer the
questions of what and how
Can deal with a variety of

evidence from documents,
interviews, and observation.
Can add explanatory
power when focus is on
institutions, processes,
programmes, decisions,
and events
Good case studies difficult

to conduct
Require specialised
research and writing skills
to be rigorous
Findings cannot be
generalised to the entire
population
Time consuming and
difficult to replicate
Focus groups Holding focused discussions

with members of target
population who are familiar
with pertinent issues before
writing a set of structured
questions. The purpose is to
compare the beneficiaries
perspectives with generalised
concepts in the evaluations
objectives
Similar advantages to
interviews (below)
Particularly useful where
participant interaction is
desired
A useful way of identifying
hierarchical influences
Can be expensive and time

consuming
Must be sensitive to
mixing of hierarchical
levels
Not generalisable
Interviews
The interviewer asks questions

of one or more persons and
records the respondents
answers.
Interviews may be formal
or informal, face-to-face or
by telephone, and closed or
open-ended
People and institutions can

explain their experiences in
their own words and setting
Flexible to allow the
interviewer to pursue
unanticipated lines of
inquiry and to probe into
issues in depth
Particularly useful where
language difficulties are
anticipated
Time consuming
Can be expensive
If not done properly, the
interviewer can influence
the interviewees response
Observation
Observing and recording

situation in a log or diary. This
includes who is involved; what
happens; and when, where,
and how events occur.
Observation can be direct
(observer watches and
records) or participatory (the
observer becomes part of the
setting for a period of time)
Provides descriptive
information on context and
observed changes
Quality and usefulness of

data highly dependent on
the observers
observational and writing
skills
Findings can be open to
interpretation
Does not easily apply
within a short time frame
to process change
Written
document
Reviewing documents such

as records, administrative
databases, training materials,
and correspondence
Can identify issues to

investigate further and
provide evidence of
action, change, and impact
to support respondents
perceptions
Can be time consuming
Case studies
PLANNING AN EVALUATION
Who
While it is crucial that the government leads the exercise and owns it, it may not have much
expertise in evaluation.
It is crucial that it be led by people with the necessary expertise. The development partners, who
have the expertise, can be involved in training the local resource persons or can even out-source
the exercise.
The actual exercise in process monitoring can be carried out by the local field staff after due
training and a common pilot. However, the outcome assessment and impact assessment requires
expertise and a neutral approach and are done by outsiders.
Even if done by external actors, it can be richer in content if it is done in a participatory manner.
The involvement of the local affected communities will not only add value to the process of
assessments but will also be empowering, helping them understand the longer term implications of
what the project/programme is attempting to accomplish.
For whom
The requirements of different stakeholders will have to be taken into consideration.
If it is a programme partner, then they may require it for reporting and planning. If it is the
government then they may require it for assessing their own work plan, budget, etc
If it is a donor then they may require it to see how effective the programme has been.
There are generic models that can be adapted to suit local requirements. The advantages with
consulting generic models are that it acts as a checklist and ensures that none of the key issues are
overlooked.
Hence, it is essential that, at the very outset itself, the specific requirement of stakeholder
planning for the evaluation is taken into account.
Selection of Indicators
The appropriate indicators can be developed through consultations with the communities.
The indicators are also to be discussed and finalised jointly by all stakeholders as the means of
collection may influence the result.
Some data collection methods: (IFRC, 2007)
The tools can be mixed, adapted and changed to suit the aspects, target groups and areas to be studied.
However, key elements in tools should have commonality so that comparisons are possible.
SOURCE: Red Cross and Red Crescent Monitoring and Evaluation in a Nutshell, 2007
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Key Considerations during an evaluation:

A clear understanding of who the stakeholders are.
What is to be evaluated?
What are the kinds of information that would inform programming?
Who will be reading/ using the evaluation and what would they like to know?
What is the budget available, as this will influence evaluation tools and methodology?
When should the evaluation be conducted?
Who will be leading it?
What will be the indicators used?
How will the learnings be disseminated?
Monitoring arrangements can be nested within the focal agency and administered by it.
Information collection mechanisms may be established through the nodal agencys own field
based institutions or administered in collabouration with different players who are implementing
the programmes to be monitored and evaluated. This function can also be out-sourced to a
professional agency that uses its own mechanisms to collect field based information.
Format of an Evaluation Report:
Title Page
Table of Contents
Executive Summary
Background Information on the Project Evaluated
Purpose of the Evaluation
Methodology
Results of the Evaluation
Conclusion
The results of the evaluation will need to be validated/triangulated with other data, secondary
information, and reports that have led to the conclusion.
Recommendations
It is best that this is done through a participatory method with relevant stakeholders, field staff
and communities before finalising.
The Way Forward
Appendices
Characteristics of a good Evaluation Report (UNEG, 2005)
Well structured and complete
Describes what is being evaluated and why
Identifies questions of concern to users
Explain the steps and procedures used to answer those questions
Presents findings supported by credible evidence in response to questions of concern
Acknowledges limitations
Draw conclusions about findings based on the evidence
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Proposes concrete and usable recommendations derived from conclusions

Is written with the report user in mind, and how they will use the evaluation in mind
Dissemination of the Evaluation Report
Just like Monitoring Reports, the Evaluation Report is a knowledge product, which must be
disseminated for better understanding of the project.
The tools for dissemination will depend upon who is going to use the knowledge and who is going
to benefit it. The Report, in part or full, can be disseminated to various players in forms best suited
to their requirements.
The Report can be:
Distributed as copies for reference
Presented in a workshop or seminar held with all players
Made available in the public domain
Made into brief reports and sent to platforms that specialise in the particular subject
REPORTING AND INFORMATION DISSEMINATION

1. Identifying the Target Audience and its needs
Identify all stakeholders at all levels- national, state, district, affected areas.
Consultation process to identify information requirements.
This can also be determined through earlier exercises where information on beneficiary
needs was collected to develop the indicators to be monitored.
2. Determining the types of information products that would suit their needs
Consultative process to standardise and finalise indicators.
For example, those involved in reconstruction may prefer information only on the final
number of constructed houses, while others may require information at different stages of
construction, like completion of the foundation, roof level etc.
Care should be taken to ensure that information requirements are in keeping with the data
already collected.
Otherwise, go back to the data collection formats to include additional information requirements.
3. Defining reporting time and schedule
How often? Weekly, monthly, quarterly, semi-annual, annual?
This reporting period also changes with time and the activity. Short duration activities will
require a more frequent reporting period.
The longer the intervals between reporting periods, the less useful the information is for
planning or taking corrective action. Conversely, the more frequent the reporting periods, the
less they are read or utilised.
Deciding on the appropriate timing for reporting is crucial.
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4. Designing Information Products

Based on the requirements and the outputs agreed upon, the reporting template needs to be
designed.
The Report should be crisp, clear, unambiguous, consistent.
The format style should be designed based on the lead question, for what is this report going
to be used?
It can be narrative, a brief, tabular with just the numbers, or tabular and analytical with
graphs, percentages and trends.
5. Determining efficient forms of dissemination
Dissemination of monitoring information needs to be done on a regular basis.
The style of dissemination should be consistent for each information product for purposes of
comparison.
Segregation of the stakeholders based on their requirements and periodicity is important.
Taking into consideration the time involved, the costs, the technologies available and the
types of information required, one can decide who should get what, when and how.
The different forms of dissemination strategies used are:
Periodic Review Meetings.
Periodic Reports in the public domain (website). Care should be taken to use language(s) that
can be understood by all, from the affected communities to the international donors.
Weekly/Monthly Reports to the actual implementers and Government.
Annual Reports
Briefs, Newsletters
Conferences/Workshops
6. Using ICT
In the interest of saving time, costs and effort, ICT tools should be used wherever possible.
Websites with interactive pages are a good way of communicating progress to stakeholders.
Use of same base data to generate different types of information to meet various needs
through a drilling-down style, where only those who need more details need to spend time
drilling down for detailed information, can be very effective.
ICT can also be used for video- conferencing, which can be a less expensive substitute for
in-person review meetings.
SESSION
COMMUNICATION AND
COORDINATION IN R&R
SOURCES
1. International Federation of Red Cross and Red Crescent Societies, 2007. Monitoring and Evaluation in a nutshell.
http://www.sswm.info/sites/default/files/reference_attachments/
RED%20CROSS%20and%20RED%20CRESCENT%202007%20Monitoring%20and%20Evaluation%20in%20a%20Nutshell.pdf
2. Katich, Kristina. 2010. Monitoring and Evaluation in Disaster Risk Management. World Bank, Washington, DC.
https://openknowledge.worldbank.org/bitstream/handle/10986/10119/
587940BRI0211M10BOX353819B01PUBLIC1.pdf?sequence=1
3. Reliefweb, 2005. Sri Lanka Humanitarian Situation Report Sri Lanka 9-15 September 2005
http://reliefweb.int/report/sri-lanka/humanitarian-situation-report-sri-lanka-9-15-sep-2005
4. Synergy International Systems. Development Assistance Database Fact Sheet.
http://www.docstoc.com/docs/4198935/Development-Assistance-Database-Fact-Sheet-Overview-The-Development-Assistance
6. UNEG, 2005. Standards for Evaluation in the UN System http://www.unevaluation.org/unegstandards
7. World Bank, 2010. Safer Homes, Stronger Communities- A Handbook for Reconstructing after Natural Disasters
http://www.gfdrr.org/gfdrr/sites/gfdrr.org/files/Chapter_17_Information_and_Communications_Technology_in_Reconstruction.pdf
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DESCRIPTION
The session focuses on how coordination and communication can make significant impact on
the progress, credibility and trustworthiness of the R&R programme.
LEARNING
OBJECTIVES

1. Discuss elements of effective coordination by sharing of and reflecting on national and
international practice.
2. Discuss elements of good communication and considerations in developing a
communication plan.
3. Design a coordination mechanism for disaster case-scenario R&R.
4. Develop an R&R communication plan.
SESSION
KEY POINTS
1. Coordination is the key to effectively mobilising the strengths and resources brought in by
multiple players in R&R , at central and field levels.
2. Coordination should start in the planning stage, leveraging existing coordination
mechanisms or setting up new mechanisms as required.
3. Communication in R&R requires appropriate and systematic planning.
4. Communication in R&R should be inclusive, especially of the affected community.
METHOD
Group Activity: Coordination Effective or Problematic

Group Work 1: Designing Appropriate Coordination Mechanism
Group Work 2: Developing R&R Communication Plan
Interactive Lecture
4. Elaborate on the various types of coordination happening during large-scale R&R

horizontal (sectoral), vertical (central to local); with and within government ministries; with
UN agencies, regional agencies, donors, the IFRC and humanitarian organisations; NGOs and
CBOs, etc. Illustrate with examples of coordination mechanisms used particularly for the 2004
Indian Ocean tsunami and Cyclone Nargis in Myanmar.
Discuss the cluster approach implemented by UN Agencies which has been adopted by
countries and regional coordination mechanism, like AADMER among ASEAN countries.
Highlight coordination with the private sector, civil society organisations and CBOs. Include
NGO coordination mechanisms.
5. Stress that a strategic approach to coordination should be considered in DRM plans, R&R
planning and policy documents. The country (state), province or district should include the
overall coordination mechanism and specific protocols in its pre-disaster recovery planning
framework. These can then guide actual R&R operations in post-disaster event.
6. Group Work: Designing Appropriate Coordination Mechanisms (45 minutes).
Step 1: Reconvene the work groups to revisit their R&R Framework and review the
organisational set-up and organisational structure which they developed, the actors and
stakeholders involved in sectoral activities, and the resource mobilisation plan.
MATERIALS
NEEDED
DURATION
3 hours
PROCESS
1. Group Activity 1: Coordination Effective or Problematic? (30 minutes)
Step 3: Identify the overall lead agency and if possible, the sectoral lead agencies for 2-3
sectors covered.
Give a choice to participants as to whether they want to remain in their case scenario groups
or if they want to form new groups for the activity.
Step 4: Develop a Coordination Mechanism that integrates all the actors and stakeholders,
inter and intra-levels.
Ask the groups to reflect on effective and ineffective coordination in R&R from national and
international cases.
Step 5: Draw the overall Coordination Structure with different Groupings and Sub-groupings.
Specify the roles and responsibilities of the main groups and sub-groups.
Instruct the participants to act out a scene of either effective or ineffective coordination. After
all the groups have presented, the other groups will guess what was depicted.
Step 6: Have the groups present their respective coordination mechanisms and structures.
2. Ask the group: Were there examples of effective coordination that were shared in your
group ? Facilitate a sharing of the cases, including those of problematic coordination.
3. Interactive lecture (30 minutes). Link what has been shared and the topic of the session to
what was taken up in the session on Institutional Mechanisms. Although there should be one
main coordinating agency responsible for overall achievement of R&R goals and programme,
coordination takes place at various levels.
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Step 2: Divide various actors and stakeholders into levels: international, national, state,
regional, provincial, district, village,.
Step 7: Facilitate a discussion of the presentations and summarise the group work. Ask the
participants about their take aways on coordination. Highlight the following items:
Coordination is the key to effectively mobilise the strengths brought in by the multiple
players in R&R at the central as well as field levels.
Coordination should be an inherent part of the recovery and reconstruction framework.
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7. Interactive lecture (30 minutes).
10. Summarise points from the group work. Note with the participants that:
Link the group activity to the need for continuous communication throughout the R&R phase
a process of dialogue to understand the context and influences of stakeholders involved. This
can lead to developing messages that respond to concerns.
Communication should be a part of R&R from the beginning through programme

implementation to completion.
Communication should be inclusive, reaching out to, as well as soliciting feedback from, the
affected community.
8. Discuss the elements of good communication and the steps involved in developing a
communication plan, providing examples of applications in large-scale R&R.
Answer questions and go over the key points on coordination and communication covered in
the session.
9. Group Work 2: Developing R&R Communication Plan (45 min).

Reconvene the work groups and provide the following instructions:
Step 1: Identify the Lead Agency for Communication
REFERENCES
FOR
FACILITATOR
1. Coordination and Communication

Step 2: Identify stakeholders at various levels. Ensure that groups who may be negatively
impacted by the implementation of the R&R Programme are included.
Step 3: Identify Stakeholders requiring the following types of information:
a. R&R status, progress and plans.
b. Information to allay fears and suspicions.
c. Information about entitlements, eligibility and process to avail themselves of entitlements.
d. Information to promote behavioural change.
Step 4: Identify the types of information/communication required.
Step 5: Ensure that information requirements can be met through the M&E system formulated
in the last session.
Step 6: Consider the changes expected through this information/communication and develop
indicators to assess change.
Step 7: Ensure that the Communication Impact Assessment is incorporated in the M&E system.
Take the time to include this.
Step 8: Design your Communication Strategy to consolidate Steps 1 to 5.
Step 9: Presentation and discussion of the group work outputs
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Post-disaster situations are chaotic, with a plethora of humanitarian actions that have to be taken
immediately. The sheer complexity of the required responses, be it during the immediate relief
phase or the recovery and reconstruction phase, makes it impossible for any single agency to
manage on their own, whatever their strengths or capacities.
During such catastrophic occasions, responses involve many actors and areas both physical
and sectoral. Effective coordination of multi-actor, multi-sector responses can better facilitate a
successful and time-bound recovery intervention.
Coordination is bringing together actors for a coherent response that ensures predictability,
accountability and partnerships. Coordination leads to synergies between the various actors as
well as sectors of R&R and helps avoid overlap and competition.
Coordination helps in:
Clear delineation of roles and responsibilities
Minimising risks of duplications, overlaps or exclusions
Promoting synergy
Effective and optimum utilisation of resources
Surge management
Smooth information flow for the effective management of all of the above
Lead for Coordination

The lead agency for coordination of R&R activities is best placed within the government of the
affected state/country. However, there are many coordination networks in operation and each
will have their own designated lead. For example, UN-Habitat would be the designated lead for
reconstruction efforts in the UN network for R&R . In Indonesia, BRR was designated as the lead,
in Tamil Nadu, India the TERP was designated as the lead. In the latter two cases, the lead agencies
were constituted by the government.
TYPES OF COORDINATION
There is horizontal coordination and vertical coordination. In cases where the government
designates the country level agency as the lead, horizontal coordination will be between the Lead
Agency and the rest of the line departments/ministries, as well as other recovery networks and
institutions including NGOs, CBOs etc. Vertical coordination will be between the Lead Agency
and district/village level governance mechanisms and players. This types of coordination can be
formed through a formal partnering arrangement or an informal networking arrangement with a
common goal and purpose.
Horizontal coordination will deal more with strategic planning and approaches, while vertical
coordination will deal more with implementation. It is essential to have coordinating mechanisms
at each of these levels for uninterrupted outward and downward flow of information. This can
also be viewed in terms of macro-, meso- and microlevel coordination where the requirements for
coordination may vary according to inter- and intra-levels.
BRR in Indonesia was responsible for coordination of numerous bodies and organisations:
BRR
IMPLEMENT &
COORDINATE
Government Budget
5000 Projects
COORDINATE
COORDINATE
Donors:
55 Countries
1500 Projects
NGOs:
99 Organisations
6000 Projects
Tripartite Core Group, Myanmar

The Tripartite Core Group (TCG) comprised of nine representatives from the government, ASEAN, and
the United Nations, and was set up as a body for coordinating, facilitating and monitoring the flow of
international assistance to Myanmar. Its tasks continued into the recovery phase for:
1. Strategic and operational coordination; and
2. Aid funding coordination and tracking.
RECONSTRUCTION ACTORS
Local
Government
NGOs
Contractors
Suppliers
Consultants
Around 12,500 implemented projects per year

SOURCE: BRR
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WHEN SHOULD COORDINATION BE SET UP?
STRATEGIC APPROACH TO COORDINATION
If there are any pre-existing coordination mechanisms, it is better to build upon them, as their
systems and standard operating procedures will already be in place. Most governments will
have some form of coordination mechanisms in place for disasters that are frequent but of low
magnitude. However, in most cases, these coordination mechanisms will only be built around
government line departments or ministries because they are the only permanent bodies that have a
mandate for the protection of their constituencies. This system can be studied and strengthened.
The strategic approach to coordination can be partly assessed by how well it has been incorporated
into the Recovery or DRR Master Plan of countries like Indonesia, Japan, India and the USA.
This not only reaffirms its importance to the country, but also details the means of coordination
between central and regional bodies, departments, ministries and institutions. NDMA, India
has released Technical Guidelines that detail coordination modalities with NGOs and other civil
society organisations. This pre-defining is crucial as each actor is then prepared for playing their
role in the eventuality of a disaster without any lead time being wasted.
Alternatively, if the scope of the disaster calls for a larger level of coordination, a new coordinating
mechanism should be set up. For example, the NGO Coordination and Resource Centre (NCRC)
in Nagapattinam was a coordinating platform set up by two long standing NGOs, South Indian
Federation of Fishermen Societies (SIFFS) and SNEHA, and pro-actively partnered with the
District Collector and the State Administration. This platform was used extensively to coordinate
logistics and approaches during the post-tsunami R&R in Tamil Nadu.
Example from the Maledives:
The BRR set up a Global Consortium for coordinating with international agencies. A Multi-Donor
Fund was also set up to receive and channel all the funding through a common unit.
Reaching the difficult to reach people through coordination is a challenge that needs to be
recognised and detailed as a priority. Civil society organisations working with people with
disabilities, the elderly, single women-headed households, and with the socio-culturally
marginalised, should be identified and brought into the fold to ensure inclusion.
Key Prerequisites for Successful Coordination

Chief Coordinator
Minister of Defence & National Security
MIDP
Relief
Coordination
& Assistance
National
Economic
R&R
programme
NERU
Unit
Transport &
Logistics
Aid
Management
HIRU
Unit
The National Disaster Management Centre in the Maldives set up three units for recovery
and reconstruction, each of them under separate ministries: the National Economy Recovery
Unit (NERU) under the Ministry of Finance and Treasury; the Housing and Infrastructure
Redevelopment Unit (HIRU) under the Ministry of Planning and National Development; and the
Management of Internally Displaced Persons (MIDP) under the Ministry of Defense and National
Security.
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The Lead Agency to have the mandate and freedom to engage with, negotiate and firm up
formal/informal arrangements with other actors
A holistic framework in place
All players are aware and agreeable to complying with the framework in place
Transparent, timely and free flow of information
Regular dialogues/reviews
Accountability, mutual trust and attitude of sharing
Strategic and Operational Advantages in Coordination:

1. Holistic approach
2. Spatial and role clarity
3. Multi-sectoral expertise and experience
4. Surge management
5. Efficient channels and utilisation of resources
6. Reaching the unreached
7. Enhanced linkages with the primary constituencies
8. Accountability
9. Peer reviews
10. Meaningful synchronisation of activities
11. Alternate channels available to take up the gap
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Risks in Coordination
1. Non-synchronisation of activities clash of priorities
2. Conflicting agendas
3. Funding falling short of initial assurances
4. Lack of flexibility
5. Turnover of staff promises made may change
6. Failure of one is seen as failure of all system failure diminishing the trust factor
COMMUNICATION IN RECOVERY & RECONSTRUCTION

Communication, information transfer and exchange, is extremely important in post-emergency
situations. The first few days after a disaster occurs is witness to multiple activities happening at
record speed ranging from search and rescue to moving people away to relief camps and setting
up the logistics for smooth management of the camps. The obviously frenzied pace of activities
slows down by the end of the first two weeks and then assessments and planning begin, which
are not highly visible activities. This usually brings in a sense of unease and concern among the
public and media, and there are misconceptions about the level of interest among policy makers in
dealing with the remaining works.
There are a variety of players interested to get about the latest updates on the situation. These could
be donors, policy makers, implementers or other governments who would be ready to step in to
help if the situation warranted it.
Hence, the communication requirements are multifarious and should be handled adeptly to cater
to the diverse requirements of all information seekers.
Good communication:
Informs
Motivates and reassures
Builds faith in the programme and the people
Promotes transparency
Fosters collective ownership and responsibility
Provides space for wider dialogue
Promotes behavioural change
KEY ELEMENTS OF COMMUNICATION: THE COMMUNICATION PLAN

1. Who: Information provider
2. To whom: Audience
3. What: Message
4. When: Periodicity regular, one-off, etc.
5. How: Medium/Channel
6. Why: For what purpose
Communication Strategy and Plan: Rather than wait for the demands for information, it is better
that the R&R programme designs a communication strategy and plan to ensure a smooth and
regular flow of information. This strategy and plan should be developed based on a consultative
process so that the actual needs are understood and the best way to cater to those needs is agreed
upon.
Who should provide the information: In order to minimise a multiplicity of information and
reduce chances of conflicting information, there should be a single window system for the delivery
of information, which is transparent and accountable. Usually, it is the government-sponsored
information that is taken as the voice of authority by the larger public. Since information
requirements are varied, it is helpful to have a special communications unit be supported by external
experts.
To whom: The audience can be varied and the awareness of stratification of its the audience can
help design better communiqus and decide upon channels of communication, e.g. communication
in the vernacular for affected local people.
WHAT INFORMATION
A Communications Based Assessment (CBA) has to be carried out to understand the
requirements of various audiences for example:
Even among the affected communities, some may be interested in knowing about their eligibility
for new houses whereas some others may be concerned about education facilities (Pakistan
Earthquake Reconstruction & Rehabilitation Agency).
The general public would like to know the progress made, the strategies/approaches planned, and
risk reduction measures being taken to prevent a recurrence, etc.
The external world which has not been affected may just want to get a more general idea about
what is happening in response to the disaster.
Understanding audiences needs and responding correctly will go a long way in building up trust
between the various players. In the UN Handbook on Communications in Crisis, one of the tips
says very simply, return all telephone calls very politely and respond or direct them to whosoever
can respond to the query.
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However, there should be a Communications Protocol which specifies who the spokesperson(s)
will be and what the messages they should communicate are. This helps in reducing mixed
messages.
It is often recommended that the communicated information should be:
Crisp
Unambiguous
Factual
Current
And not:
Emotive
Panic creating
Employing vague generalisations
CHANNELS AND MEDIUM OF COMMUNICATION

The CBA will indicate the most acceptable channels of communication for the different strata.
With the advancement of technology, real time communications to even remote areas has been
made possible through wireless systems, community radios, satellite-based communication etc. A
combination of these can be used along with traditional systems like flyers, posters, newsletters etc.
to ensure that messages are disseminated as quickly, extensively and efficiently as possible.
There are one-way and two-way communication channels. One-way communication channels are
usually used for dissemination of information and do not require a dialoguing process. Two-way
communications are most useful where a dialoguing process is required and helpful in getting
feedback for programme management purposes.
PURPOSE
Websites, blogs and social communication networks are emerging as quick forms of information
dissemination. Tsunami2004.org was a site set up two days after the Asian tsunami, by SIFFS for
Tamil Nadu and Kerala and, in the initial period, visitor rates went up to 10,000 per day. This site was
instrumental in filling some of the early gaps in relief, like education material, specific clothing etc.
Knowing the purpose for which the communication is required, will help determine the timing,
means and channels of dissemination. If it is required by the community for understanding their
entitlements and knowing how to access them, the information will have to be in the vernacular
and through a combination of one-way and two-way channels. There can be flyers describing
the overall rules of entitlement, the eligibility criteria etc. i.e. a one-way communication, but the
adequacy, appropriateness and issues related to accessing the entitlements will become clear only
through a two-way communication channel.
Peer-to-peer means of communication through village information centres is very useful. It has
been observed that communities respond best to messages delivered by faces they know and trust.
School teachers, traditional leaders, and health workers are all channels that can be used effectively.
These are advantageous because they are two-way channels and can carry back the voices of the
communities to the planners and implementers. In areas of low literacy rates, folk arts can be used
successfully to convey messages. With the ubiquitous presence of visual media, this can be used very
effectively for improving reach and penetration.
However, the general public may only require a periodic report through newspapers or articles
detailing the progress and approaches.
PERIODICITY
Periodicity will differ based on the type of information required and on context. This should be
clarified through the CBA and finalised through participatory consultations.
Information on progress can be communicated via a standard template and released through
traditional channels like media, newsletters/communiqus to the various agencies once a day
in the initial stages, and tapering to once a fortnight or month as the recovery phase begins.
However, it is important to keep everyone informed about what is happening. It is better to keep
the stakeholders abreast of even the planning processes rather than having no communication at
all until reconstruction starts.
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MONITORING OF COMMUNICATION
Results need to be monitored to see if the communications plan is delivering the results envisaged.
Indicators for this will be based on the change anticipated for instance, if the change anticipated
is that more people are aware of recovery plans and approaches, the monitoring mechanism should
assess the number of people who are aware of it to see if there is a perceptible rise in awareness that
can be directly attributed to the communication.
Key considerations in communication

There should be a Communication Plan prepared through a consultative process and underpinned
by a Communication Based Assessment (CBA).
The Lead Agency should designate a Communications Lead Agency, who should be supported by
experts in communication.
The Communication Lead Agency will conduct the CBA, identify the various audiences and their
requirements, facilitate a communications plan and be the nodal point for all communications
The Communications Lead Agency should be part of all discussions and planning processes to be
well versed and competent enough to respond to queries and demands for information.
All internal players, like staff of the implementing bodies and lead agencies, should be kept abreast
of all internal information to avoid conflicting information through ignorance.
Results should be monitored regularly to ensure the delivery effectiveness of the communication
strategy
SESSION
10
SOURCES
1. ASEAN Secretariat, 2010. A Bridge to Recovery: ASEANs Response to Cyclone Nargis
http://www.gripweb.org/gripweb/sites/default/files/documents_publications/A%20Bridge%20to%20Recovery.pdf
2. ASEAN Secretariat, 2010. A Humanitarian Call: The ASEAN Response to Cyclone Nargis http://www.aseansec.org/publications/nargis/1.pdf
4. TGLL Project, 2009. The Tsunami Legacy: Innovations, Breakthroughs and Change
http://www.recoveryplatform.org/assets/publication/the-tsunami-legacy.pdf
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DESCRIPTION
The session covers strategies to ensure the smooth transition of R&R to development .
LEARNING
OBJECTIVES

1. Recognise the importance of a smooth transition from R&R to development.
2. Discuss key considerations in transition and exit strategies in R&R.
3. Develop transition and exit strategies using disaster case scenarios.
SESSION
KEY POINTS
1. A systematic plan to transition and exit should be part of the R&R framework and plan.
2. It is important to identify the successor of the interim institution managing R&R to complete
unfinished components of the programme.
3. An exit strategy includes the transfer of completed and non-completed R&R programmes, all
assets, as well as lessons learned.
4. Long-duration R&R projects require innovative funding support for completion during the
transition phase from R&R to long-term development.
METHOD
Group Work: Designing Transition and Exit Strategy

Interactive Lecture
MATERIALS
NEEDED
DURATION
1.5 hours
PROCESS
1. Group Work: Designing Transition and Exit Strategy (60 minutes including discussion
minutes)
Instruct the groups to revisit their R&R Framework and accomplish the following:
2. Interactive lecture (30 minutes)

Reflecting on the workshop group results, facilitate discussion on the key issues involved in
transition and exit.
3. Facilitate interactive lecture covering the transition and exit of institutions engaged in R&R,
using national as well international experiences.
Timing, successor, phased exit, transition duration
4. Next, focus on the transition and completion of projects under the R&R programme which
require smooth transition; on the transfer of assets, both physical and social capital; new
financing mechanisms for projects still in progress.
5. Discuss assessing the impact of R&R and capturing and taking lessons learned forward.
Relate the discussion to the last two sessions on M&E system, and coordination and
communication.
6. Highlight opportunities created to lay a foundation for long-term disaster risk reduction.
Link the discussion to Session 6 on integration of disaster risk reduction in R&R. Walk the
participants through the legislation, institutional mechanisms and plans in disaster risk
management which were created, strengthened or revised within the R&R phase.
7. Answer questions and ask the participants for their take aways from the session.
Summarise and stress the following points:
The Exit Strategy and Plan should preferably be part of the R&R Framework and Plan. This
will help in timely transitioning, including provision of funding.
Importance of identifying the successor well upstream during the transition to build their
capacities and readiness to take over.
All assets and knowledge products have to be handed over to the successor, complying
with legal and mandatory requirements if any.
Transfer of lessons goes beyond the countries actually engaged in the R&R.
Long-duration R&R projects require innovative funding support for completion during the
transition phase from R&R to long-term development.
Step 1: Assess which of the activities/institutions could be brought to a close at the end of the
recovery phase. Determine appropriate time frame.
Step 2: Determine the actions to be taken for activities that require follow-on work, either due
to non-completion or to a need to mainstream these activities into the larger development
agenda.
Step 3: Ensure that communities do not suffer in the process through discontinuity of services
or a dilution of the quality of service delivery.
Step 4: Identify activities that need to be done before closing down offices or programmes/
projects.
REFERENCES
FOR
FACILITATOR
1. Transition and Exit Strategy

Step 5: Group presentation and plenary discussion.
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WHAT IS AN EXIT STRATEGY?
An Exit Strategy is a plan describing how the programme intends to withdraw its resources while
ensuring that achievements of the programme goals (relief or development) are not jeopardised
and that progress towards these goals will continue.
Goal of an Exit Strategy

The goal of an Exit Strategy is to ensure the sustainability of impacts after a programme ends. It
could also be defined in a broader sense as a programmes sustainability strategy, which could be
accomplished through staggered graduation from specific project areas, simultaneous withdrawal
from the entire programme area, or transitioning to associated programming in selected areas.
WHY ARE EXIT STRATEGIES IMPORTANT?

Exit strategies, when planned with partners in advance of close-out, ensure better programme
outcomes and encourage commitment to programme sustainability. An exit strategy should be
designed to secure the investment that has been made in the area.
The Aceh Government Transformation Programme (AGTP)

Acehs Provincial Government is preparing for challenging times ahead. When the Agency for Rehabilitation
and Reconstruction in Aceh and Nias (BRR) completes its mandate in April 2009, it will transfer its
responsibilities and assets to the Aceh local Government. The Administration will assume responsibility for
more than USD1 billion in grant money for rebuilding the Aceh Province after the devastating 2004 tsunami
and 30-year conflict. It will also assume the coordination of on-going programmes funded by the international
community. Expectations are high, and this is a big challenge for a province whose total budget was only USD
300 million a few years ago.
The Aceh Government Transformation Programme (AGTP) addresses the urgent need to strengthen
the Provincial Governments capacity, and ensure it can efficiently assume the responsibilities, functions,
resources and assets it inherits from BRR. AGTP is helping to ensure a systematic and smooth transition
that will safeguard the still-fragile legacy of the billions of dollars invested by the Indonesian Government
and donors. It helps instill the technical and administrative capacity at the provincial level to carry out
these vitally important tasks. Overall, the programme is designed to address critical gaps. The first gap
lies in the Governor of Acehs capacity to coordinate the transition. The second gap lies in the technical
capacity of the Provincial and District Government agencies to process assets and projects transferred
from BRR, and to implement ongoing recovery work. The third gap is the administrations broader institutional
capacity to coordinate and implement reconstruction and rehabilitation work beyond the transition.
SOURCE: UNDP Indonesia 2008
When should one plan an exit strategy?
What are the main points an exit strategy should cover?
At the start of the programme.

As the programme develops; every individual project should incorporate an exit strategy into its
development.
Each activity or project should be reviewed to consider what should happen to it after the
programme is termed completed.
Who should be involved in the process?

All stakeholders, e.g. government, project partners, affected communities.
Main organisations and bodies such as civil authorities or municipality departments that will
continue to have a management or maintenance role.
Those responsible for looking after individual projects when the programme is completed - these
may be interim successors or local organisations.
A checklist should include:

Who will be responsible for handling the activity?
What is the role of the local authorities?
Is there a local NGO or agency e.g. the municipality or a community organisation to which it
should be transferred?
How will the activity be transferred?
Are there performance specifications to be maintained?
How will it be funded?
How will it be monitored?
What will be the role of the community in managing or monitoring?
Do successor organisations need any training?
Which assets need to be retained and which ones can be transferred to a successor?
What are the handover processes?

The handover needs to be done formally, so that everyone is aware when it takes place and of
agreed handover commitments; of which new actors are entering into handovers; and of recommitments by existing partners which need to be acknowledged. Exit strategies, when planned
and implemented correctly, can be a springboard for improved and sustainable development.
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KEY ISSUES IN EXIT STRATEGIES

When developing exit strategies, there are several questions that must be considered:
How strong is the successor/communitys sense of ownership/commitment to continue
programme activities?
To what extent does the successor/community value programme activities?
What is the level of demand for the phased over services?
Are the necessary knowledge and skills needed to implement the programme activities available?
Do the local organizations implementing the phased over activities have sufficient institutional
and human resource capacity?
Are the organisations responsible for implementing phased over programmes resilient to shocks
and changes in the political and social environment?
Exit strategies should be built into the design of programmes from the beginning. This will
encourage the development of interventions that are sustainable, since an exit strategy is, in
essence, a sustainability plan.
Exit Strategy Monitoring and Evaluation

Ongoing and timely monitoring of benchmarks is critical to the successful implementation of Exit
Strategies. The monitoring of Exit Strategy benchmarks should in fact be integrated into the overall
programmes monitoring and evaluation plan. This will prevent duplication of monitoring efforts
and maximise use of existing data.
Converting an existing institution into a permanent body: This practice was followed mainly
in earlier years, when disaster response was more the norm than disaster management, and there
were no government institutions in place for disaster management in a planned manner. The
Gujarat State Disaster Management Agency (GSDMA) and the Orissa State Disaster Management
Agency (OSDMA) were institutions that were formalised and made permanent after the Gujarat
earthquake and the Orissa Super Cyclone respectively.
Handing over to the line departments: This is the most common exit strategy followed where
the spill-over activities are often mainstreamed into the annual work-plans of the line departments
concerned.
This was followed in Indonesia, Sri Lanka and the Maldives. Indonesia went through a preparatory
phase when it focused on the building of the capacity of line departments to handle and effectively
utilise the infrastructure and assets created.
If the exit is planned right from the formulation of the Recovery Framework, the approaches and
activities required to make it smooth can be built into the Framework itself, and funds budgeted
for capacity building.
PROCESS OF EXIT OF THE INTERIM R&R AGENCY
To determine the success of an exit strategy, an evaluation should be conducted after a period of
time following the programme exit. Since funding is not usually programmed in this manner, exit
strategies are rarely evaluated.
R&R
AGENCY
Three measures to gauge the success of an exit strategy:

1. If the programme impacts have been sustained, expanded or improved after programme end;
2. If the relevant activities are continued in the same or modified format; and
3. If the systems developed continue to function effectively.
THE CHANGING STATUS OF R&R AGENCIES

Institutions taking on additional roles: Some of the institutions set up in Tamil Nadu in the
aftermath of the tsunami are still operating but with a revised mandate. The government decided
to do a second round of shelter reconstruction wherein all vulnerable houses within one kilometer
of the coast, or within 200 metres of a river, were being rebuilt as disaster resistant houses with the
help of the World Bank. This was undertaken through the TERP (Tsunami Emergency Recovery
Programme).
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Completed
Handing
over
Set Systems
in place
Identify
Assets to
hand over
Capacity
Building
Spill-over
Extend
Project
Time Frame
Identify
dept/CBO/
Agency to
take over
Capacity
Building
Hand over
Assets
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Handing over of Completed Projects

Projects like housing reconstruction are handed over to communities after completion.
However, even in projects where the benchmarks/indicators of completion/success have been met
satisfactorily and the R&R Agency can withdraw, the following criteria must be ensured:
1. The community is ready to take responsibility for the house.
2. Disaster risk reduction norms are complied and strategies like risk transfer mechanisms
have been put in place.
3. The communities are aware and knowledgeable about their roles and responsibilities.
In the eventuality that a transition phase is required the Agency can withdraw all other support but
oversee the community/programme until the indicators of readiness for complete transfer are met.
A social and financial audit of the project with the results, the learning etc. is made public
or presented in a workshop/seminar, in the presence of all stakeholders. This will add to the
transparency and credibility of the work done.
The transfer of all assets directly related to the project site and conducive to the sustainability
of the project, along with knowledge products, may be transferred to the CBO, along with other
systems set in place for the maintenance of the assets.
Capacity building for use of assets in a meaningful manner must be done in parallel so that the
assets can be sustained after the recovery phase.
Ensure meaningful protection and transfer of knowledge through documentation, e.g. BRR in
Indonesia, for example developed a series of Learning Books on various aspects of R&R in which
they captured all their experiences and learnings.
The Aceh administration tried to improve its capacity by organising strategic programmes like the Aceh
Government Transformation Programme. Initiated by Aceh Governor Irwandi Yusuf, this programme
was facilitated by United Nations Development Programme (UNDP) with MDF funding and helped the
Governor prepare his staff to coordinate the transition process from BRR.
SOURCE: BRR 2009
In the case of incomplete projects being handed over to a successor:

Identify the Agency/Department/Institution that will carry forward the activities.
Consultative process to identify the process, milestones, time frame.
Identify capacities that need to be built up and provide for the same.
Transfer the assets used for the project to the agency/department identified with adequate
capacity building to utilise the assets.
Ensure that the transition is done with the knowledge of the affected communities and all other
stakeholders.
An audit before the handing over would add to the transparency and the credibility of the
project.
Ensure minimal loss of institutional memory through transfer of all documents and knowledge
products.
THE DONOR-WIDE PROJECT TRANSITION IN INDONESIA
Preparing For Handover

After BRR completed its projects in Aceh, Indonesia in 2008, it started preparing for the handover of its
duties, and transfer of its monitoring tasks and documents to the relevant parties. These efforts were taken
to help ease the transfer of duties to the regional government and the relevant ministries/institutions in
2009. Specifically, BRR made sure at the earliest possible time that the transition from the reconstruction
phase to a normal development phase involved the regional government. This involvement covered the
stages of planning, evaluation and transfer of activities.
The Head of the BRR Executing Agency made an announcement in the last year of the BRRs mandate, that
the Agency was to be district-oriented. After becoming the front unit for implementing BRR programmes,
the District would participate in managing the project implementation units and the Office of the
Commitment of Programme Preparatory Officer. This was all in relation to preparations for the closure of
BRR.
The BRR work period would be shut down in phases: governance of the BRR Executing Agency
organisation, strengthening of the Representative Offices role and function, closing of project assignments,
strengthening of regional government capacity, increasing de-concentration, transfer of aid assignments,
transfer of assets and documents, as well as transfer of human resources and systems.
BRR continuously took measures to ensure that the regional government and all stakeholders had
enough authority to operate and maintain facilities and infrastructure that had been constructed during
rehabilitation, and to help strengthen the regional governments capacity. All this was realised through
training, internship programmes and the transfer of knowledge from BRR to the regional government.
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Funding
channel
Role of BRR
Government of
Indonesia, World
Bank, ADB, etc
On budget/on
treasury
Government of
Japan, Germany
UN, Red Cross,

NGOs,
Donor
Recipient of
finished
project
Successor of
unfinished
projects
Execute
Transfer the asset
Local
government
Line ministries
Local government
for rupiah funding
Line ministries for
external funding
On budget/off
treasury
Approve the
projects
Records in the
government
budget after
project completed
Clearing house for
the asset
Local
government
Line ministries
Local government
for rupiah funding
Line ministries for
external funding
Off budget/off
treasury
Approve the
projects
Clearing house for
the assets
Local
government
Line ministries
Remain with the

agency
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TRANSFER OF ASSETS IN INDONESIAS POST-TSUNAMI RECOVERY

PROGRAMME
In the case of the 2004 Indonesia tsunami, the following processes were observed:
All assets created under the auspices of BRR whether from on-budget (government, loan, etc)
or off-budget (UN, INGOs, NGOs) funds, were considered national assets to be managed by the
Ministry of Finance.
The Ministry of Finance issued Regulations on the Procedures for BRRs Management of State
Owned Assets.
As a first step to comply, BRR implemented measures for identification of the assets and
verification of their existence. It included the cost of construction, source of funding and user of
the facility.
The optimisation of the usage of assets by relevant government agencies was also ensured.
The District Administration was the first choice recipient of assets and provincial governments
were the second choice. In a case where the transfer of assets failed to be transferred to either
agency, the appropriate line ministry was the default recipient.
In the case of assets created by international and national NGOs, the official, signed handover
letter was submitted to BRR and in turn BRR gave recipients of the assets a signed, official,
handover letter.
Some of the assets of national strategic ownership such as ports, airports, etc were transferred
directly to the line ministries.
The assets created under on-budget sources were reconciled through the Ministry of Finance
accounting system, while for assets created under off-budget sources, these were reconciled
through BRRs RAN Database, Project Concept Note and other documents. Data reconciliation
was challenging considering the diverse funding source for each of the inputs. Hence, an Asset
Management and Information System was developed to support the transfer of assets to local
governments. The system coupled the asset record with satellite imagery as well as geo-spatial
maps and textual information.
A key challenge was to reconcile on-budget and off-budget items, since when the BRRs data
system was created, it did not envisage the need for a discrete database that could record both onbudget and off-budget items.
SESSION
11
SYNTHESIS AND
ACTION PLANNING
SOURCES
1. BRR, 2009. BRR Book Series on Finance
http://www.recoveryplatform.org/assets/publication/BRR%20Book%20Series%20-%20Book%202%20-%20Finance.pdf
2. BRR Book Series: Institution
http://www.recoveryplatform.org/assets/publication/BRR%20Book%20Series%20-%20Book%2012%20-%20Institution.pdf
4. UNDP Indonesia, 2008. Project Facts: Aceh Government Transformation Programme.
http://www.undp.or.id/factsheets/2008/ACEH%20Aceh%20Government%20Transformation.pdf
164
Training Manual
165
REFLECTIONS ON KEY LEARNINGS
DESCRIPTION
The session provides the synthesis of learning and key take aways from the Workshop, as
well as how participants take their learning forward in managing R&R in their own work,
organisation, and country/region/province/district.
LEARNING
OBJECTIVES

1. Summarise key learning and key take aways from the Workshop
2. Outline an Action Plan to take the learning forward in their own work, organisation, country/
province/region/district.
What are my/our key learnings and take aways?
SESSION
KEY POINTS
1. Summary of each session by the facilitator

2. Individual reflection
3. Sharing of change in knowledge, skills and attitudes
4. Action planning (individual or organisational)
Session 1 and 2: Basic Concept and Framework of R&R:

What are key concepts of R&R and how do these relate to one another?
How can different objectives be addressed in an R&R framework?
METHOD
Bond Paper and permanent markers

Form for Learning and Action Plan
Session 3: Institutional Mechanisms for R&R:

What institutions facilitate successful R&R, why and in which contexts?
MATERIALS
NEEDED
DURATION
2 hours
PROCESS
1. Summarise the objectives, content and outputs of each session and the whole Workshop.
2. Participants reflect on their key learning and take aways for each session and whole
workshop.
KEY LEARNINGS AND TAKE-AWAYS FROM THE WORKSHOP
Session 4: Post-Disaster Needs Assessment (PDNA):

What are differences between different kinds of needs assessments?
How can each be utilised?
Session 5: Recovery and Reconstruction (R&R) Planning:
How should one plan R&R and what are ways to identify beneficiaries?
3. Participants illustrate or depict on bond paper the change in knowledge, skills and attitudes
in R&R as a result of the Learning Workshop.
Session 6: Integrating Disaster Risk Reduction in R&R:

How can DRR be mainstreamed into R&R for a specific sector (recall the scenario)?
Participants share and post their illustrations.
Session 7: Mobilising and Managing Resources for R&R:

What are examples of financial management systems?
How can disbursement be tracked and fund utilisation monitored?
Session 8: Monitoring and Evaluation in R&R:
What has to be considered when designing an appropriate M&E framework?
Session 9: Coordination and Communication:
Name some tools and options for post-disaster upward and downward communictation.
Session 10: Transition and Exit:
What has to be considered when exiting or transitioning from a given R&R set-up?
Overall: Learning Workshop on Recovery and Reconstruction:
How can lessons learned from this course be transferred to your own country context?
166
Training Manual
Session 11
167
PLANS TO APPLY KEY LEARNINGS AND

TAKE-AWAYS IN R&R
What are my/our plans to apply key learnings and take-aways in:
My/our work?
In my/our organisation?
In my/our country/state, region, province, district etc. ?
What gaps, issues and challenges in R&R will I/we address?
CLOSING ACTIVITIES
Learning Workshop Evaluation
Certificates of Participation
Certificates of Appreciation
Closing Remarks
What will I/we develop, strengthen, support, change, advocate, create?
168
Training Manual
Closing Activities
169
ACKNOWLEDGEMENTS
The development of this toolkit comprising of the Handbook, the Training

Manual and the Technical Guidelines was made possible by the invaluable guidance,
contribution and support of:
Budi A.A.
Shahid Abdullah
Viraj Abeyruwan
Emma Allen
Hanef Are
Charlie Ayco
Amara Bains
H.K. Balachandra
A. Balasooriya
Brittany Benson
Francis Bon
Slamet C.
U.W.L Chandradasa
G.M. Chandramohan
Gothami Chandratne
H.M.U. Chularathna
M.D.N. Cooray
Rohan Cooray
Philipp Danao
John C. David
Erik Davies
Rathika De Silva
John Devaram
M. Dirhamsyah
Trevor Dhu
Narayanan Edadan
Nigel Ede
Lowil Espada
Yuzid Fadhli
Said Faisal
Colin Fernandes
W.B.J. Fernando
Annie George
Biju Jacob George
Mahesh Gunasekara
Tendy Gunawan
Maggy H.
Suprayoga Hadi
Jonath Har
Maharani Hardjoko
Hasma
Mukhlis Hawid
Vajira Hettige
Eunice Ho
Julia Hoeffmann
Eivind S. Homme
MHJ Miao Hongjun
Moritz Horn
Ikaputra
Thamara Illeperuma
Nishani Jayamaha
Wathsala Jayamanna
Hemantha Jayasundara
J.K. Jayawardena
Sunil Jayaweera
Luke Juran
H. Muhammad Jusuf Kalla
Adelina Kamal
Nishantha Kamaladasa
Geethi Karunarathne
Angela Kearney
Tessa Kelly
Nalini Keshavaraj
Shukuko Koyama
Wolfgang Kubitski
Sathish Kumar
Sudhir Kumar
Nilantha Kumara
Shriji Kurup
Ahana Lakshmi
Parissara Liewkeat
Lucky Ferdinand Lumingkewas
Dammika Mahendra
Ashok Malhotra
Kuntoro Mangkusubroto
Ruby Mangunsong
Mia Marina
Suresh Mariyaselvam
A.P.B. Melder
Bob McKerrow
C.M. Muralidharan
Jaiganesh Murugesan
Jimmy Nadapdap
Hideto Namiki
Nuly Nazila
Federico Negro
Ann-Kathrin Neureuther
Bill Nicol
Nina Nobel
Joe ODonnel
G. Padmanabhan
Samantha Page
Al Panico
Jonathan Papoulidis
Togu Pardede
K.M. Parivelan
C. Parthasarathi
Parwoto
John Paterson
C. J. Paul
Prema Paul
Sugandika Perera
Ashok Peter
Poemvono
S. K. Prabhakar
Heru Prasetyo
Firliana Purwanti
Eddy Purwanto
Nanang Puspito
Usman Qazi
Felicity Le Quesne
Dyah R
J. Radhakrishnan
Susana Raffalli
Irman Raghman
P. Joseph Victor Raj
Prema Rajagopal
S. Ranasinghe
Eng. Sujeewa Ranawaka
Bhichit Rattakul
Loy Rego
Jesu Rathinam
Nugroho Retro
Marqueza L. Reyes
Alfa Riza
Arghya Sinha Roy
Rudiyanto
William Sabandar
171
Nirarta Samadhi
Prof. Santhakumar
Trihadi Saptoadi
Umadevi Selvarajah
C.V. Shankar
P.S. Shankar
Keerthi Sri Senanayake
Kristanto Sinandang
Kiran Singh
Arghya Sinha Roy
Chitawat Siwabowon
Pieter Smidt
Soesmakyanto
R.M.B. Somarathna
Pannawadee Somboon
Uditha M. De Soysa
Dave Stomy
Amin Subekti
Bambang Sudiatmo
Kishan Sugathapala
Ravee Supanimitwisetkul
Agus Susanto
172
Training Manual
Syihabuddin T
Jerry Talbot
Temmy Tanubrata
Teampakasare
R. Rajkumar Thambu
V. Thirrupugazh
Ahmad Tochson
Beate Trankmann
Satya S. Tripathi
Sugeng Triutomo
Archida ul-Aflaha
Wayne Ulrich
Coco Ushiyama
Peter van Rooij
Lorna Victoria
V. Vivekanandan
James Waile
Buddhi Weerasinghe
Hnin Nwe Win
Weniza
Wisnubroto
Kirk Yates
Strategic Partners
DISASTER RECOVERY TOOLKIT

TRAINING MANUAL
TRAINING
MANUAL
DISASTER
RECOVERY
TOOLKIT

Training Manual: Learning Workshop On Recovery and Reconstruction

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DISASTER RECOVERY TOOLKIT

Tsunami Global Lessons Learned Project

Tsunami Global Lessons Learned Project

Tsunami Global Lessons Learned Project

This component of the toolkit, the Training Manual Learning Workshop on

RECOVERY AND RECONSTRUCTION: BUILDING BACK BETTER

ADDITIONAL INFORMATION FOR CASE SCENARIOS

INSTITUTIONAL MECHANISMS FOR RECOVERY AND RECONSTRUCTION

OVERVIEW OF THE LEARNING WORKSHOP ON DISASTER R&R

A BACKGROUND OF THE LEARNING WORKSHOP

B LEARNING WORKSHOP OBJECTIVES

C TARGET PARTICIPANTS AND FACILITATORS

D LEARNING WORKSHOP DESIGN & SCHEDULE

Basic Concepts and Terminologies in R&R

Disaster Recovery and Reconstruction Framework

Institutional Mechanisms for Recovery and Reconstruction

Post-disaster Damage and Need Assessment

Recovery and Reconstuction Planning

Integrating DRR into Recovery & Reconstruction

Mobilising and Managing Financial Resources for R&R

Monitoring and Evaluation (M&E) in R&R

CASE SCENARIO PDNA SUMMARY REPORT

Coordination and Communication in R&R

A Government-led Management of Large-scale Disasters

B Institutional Models used in the 2004 Asian Tsunami R&R

C Key Challenges in Institutional Set-up for R&R

D Factors for Success of R&R Institutional Arrangements

Transition and Exit Strategy

Synthesis and Action Planning

POST DISASTER NEEDS ASSESSMENT

Effects and Impacts of Disaster

Overview of Post Disaster Assessment

How the PDNA helps

The PDNA process

EVOLVING CONCEPTS OF R&R

Relationship Between Disasters and Development

Rehabilitation and Reconstruction

Paradigm Changes in Recovery: From Back to Normalcy to Building Back Better

The Bridge: Early Recovery

CASE SCENARIOS FOR GROUP WORK

DAMAGE AND LOSS ASSESSMENT (DALA)

Human Recovery Needs Assessments (HRNA)

Summary of the Assessment Process

Issues and Challenges in PDNA

Involvement of the Government Line Departments

Key Points for Consideration while designing a Recovery Policy

Key Constraints in Setting Up Post-disaster M&E

Basic Structure of a Recovery and Reconstruction Plan

Sector Recovery Planning

Key lessons for Recovery and Reconstruction Planning

Reporting and Information Dissemination

Issues and Challenges in Livelihood Recovery

Project Planning Matrix in Logical Framework Approach

Principles of Information Management in Emergencies

Special Considerations in Developing M&E

COMMUNICATION AND COORDINATION IN R&R

MAINSTREAMING DISASTER RISK REDUCTION INTO RECOVERY AND RECONSTRUCTION

When should Coordination be set up?

Hyogo Framework For Action and DRR in Recovery