AF Form 40

RECORD OF INDIVIDUAL INACTIVE DUTY TRAINING
(Use to report days within the same month)

PRIVACY ACT STATEMENT
AUTHORITY: Title 10 U.S.C., Section 12732 and Executive Order 9397.

PRINCIPAL PURPOSES: To record Reserve Member's inactive duty training (IDT) for payment, and/or points for years of service credit, and determining
fulfillment of requirements for retention in Ready Reserve.
ROUTINE USES: Information may be disclosed to individuals' employers to verify military duty.
DISCLOSURE IS VOLUNTARY: Failure to provide the information, including the SSN, could result in the improper recording of training and retirement
credits, thus adversely affecting retirement actions.
I. PERSONAL/PAY DATA (Type or print clearly in ink)
RANK
NAME (Last Name, First, MI)
HOME MAILING ADDRESS
CHECK IF NEW
SSN
RPO (IMAs) UNIT (Unit Reservists)
PAY STATUS
(MUST use separate form for pay and non-pay. Non-pay
IDTs - submission to ARPC/DPPKB applies to IMAs Only.)
INCENTIVE/SPECIALTY PAY
TYPE OF TRAINING
Other (Specify)
PAY
NON-PAY
Aviation Career Incentive Pay (ACIP)
Hazardous Duty Incentive Pay

(HDIP) (Provide authorizing documents)
Other (Specify)
Training Period
Equivalent Training
Telecommuting
Constructively Present
Points Only
Reschedule
Excused
Unexcused
Readiness Management
RETENTION/RETIREMENT (R/R) DATE
II. TRAINING DATA (List each day of training separately)
DATE
(YYYYMMDD)
DUTY HOURS
WORKED (Inclusive)
HOURS
WORKED
NUMBER
OF POINTS
TRAINING LOCATION/REMARKS
TOTAL NUMBER OF HOURS WORKED
TOTAL NUMBER OF POINTS
III. AUTHORIZATION FOR TRAINING, TELECOMMUTING, TRANSIENT QUARTERS AND SUBSISTENCE
(Complete and return to reservist
prior to the reservist reporting for scheduled training.)

See AFI 34-246, Air Force Lodging Program, and AFI 34-239, Food Service Management Program. The Authorizing Official is the commander of the assigned/
attached unit or a representative designated IN WRITING. Subsistence-in-kind is authorized for enlisted members in a pay status if training is 8 hours or more
in any 1 day. If the duty is less than 8 hours or is non-pay status, or if the reservist is an officer, the reservist MUST pay the full food charge. The Authorizing
Official is the commander of the assigned unit or a representative designated IN WRITING.
LODGING AUTHORIZED
YES
NO
SUBSISTENCE AUTHORIZED
YES
AUTHORIZING OFFICIAL'S SIGNATURE AND TITLE
DATE (Must be same or prior to

first date of training.)
NO
IV. CERTIFICATION (Certifying official is the military member or civilian who supervised the training and has knowledge it was performed.)
The penalty for willfully making false claims is: A maximum fine of $10,000 or maximum imprisonment of 5 years (Title 18 U.S.C., Section 2871). By signing and
dating this form, the Reservist and Certifying Official (training supervisor who has knowledge training was performed) verify satisfactory completion of all training
period (s) listed in Section II. The dates must be on or after the last date of training.
RESERVIST'S NAME & PHONE NO. (Type or Print legibly in Ink)
RESERVIST'S SIGNATURE (In Ink)
CERTIFYING OFFICIAL'S NAME/GRADE/PHONE(Type or Print legibly in Ink) OFFICIAL'S SIGNATURE (In Ink)
DATE
DATE
V. DISTRIBUTION
The Certifying Official will send copy 1 to member's Reserve Pay Office (RPO) for Paid IDTs, HQ ARPC/DPPKB (IMAs and IRRs only) 6760 E Irvington Pl, Denver
CO 80280, for Non-Paid IDTs not later than 2 days for unit members and 30 days for IMAs and IRRs after the member completes the training. One copy each to
supervisor, member, and lodging. For Unit Assigned Reservist UTAPS electronic generated AF IMT 40A will be used to the maximum extent possible.
When manual AF IMT 40A is used, duty information must be entered into UTAPS before actual performance of the duty.
AF IMT 40A, 20040907, V2
PREVIOUS EDITIONS ARE OBSOLETE
INSTRUCTIONS FOR COMPLETING AF IMT 40A (IMT must be typed or printed clearly in ink).
Use AF IMT 40A to certify all types of Inactive Duty Trainings (IDTs) except Professional Military Education (PME) correspondence courses or AFTPs/AGTPs.
For Individual Mobilization Augmentee (IMAs) and Individual Ready Reserve (IRRs) Manual AF IMT 40A will be used.
I. Personal Data Section:
Name - Enter the employee's Last Name, First Name, and Middle Initial.
Military Rank - Enter the employee's military rank i.e., Gen; LtGen; MGen; BGen; Col; Ltc; Maj; Cpt; 1LT; 2LT; CMSgt; SMSgt; MSgt; TSgt; SSgt; SRA; AMN; AB.
SSN - Enter the employee's social security number.
Reserve Pay Office (RPO)/Unit - IMAs enter RPO location, Unit Reservists enter unit of assignment.
Home Mailing Address - IMAs use home address. Unit Reservist use unit of assignment address.
Pay Status - Must use separate AF IMT 40As for pay and non-pay IDT. Check either Pay or Non-Pay. IMAs and IRRs using this IMT for non-pay must submit it to
HQ ARPC/DPPKB. Unit Reservist will submit form to Military Pay Flight (MPF).
SPECIAL INSTRUCTIONS FOR IMAs and IRRs. Four copies of AF IMT 40A will be required. Send copy 1 for paid IDTs to RPO or for non-paid IDTs to HQ ARPC
DPPKB, 6760 E Irvington Pl, Denver CO 80280. The member will retain copy 2. Copy 3 is to be sent to the supervisor. The billeting office will require copy 4, if
transient quarters are used. Submit SF 1164 to claim lodging expense. Include Base and Lodging Facility name. Approving Official must sign Block 8 on SF 1164.
Attach AF IMT 40A and lodging receipt. Follow MOU instructions when applicable.
Incentive/Special Pay: If applicable, select either ACIP/HDIP or select other and specify incentive/special pay.
Type of Training: Select one: Training Period (TP); Equivalent Training (EQT); Telecommuting; Constructively Present (CPT); Points Only; Reschedule (RES);
Excused (EXC); Unexcused (UEX); Readiness Management Period (RMP).
II. Training Data:
List each day of training separately.
Retention/Retirement (R/R) Date: Enter the employee's date of R/R.

Date YYYYMMDD - Enter the employee's date of R/R.
Date YYYYMMDD - Enter 4 digit year, 2-digit month, 2-digit day, i.e., 20001103.
Duty Hours Worked (inclusive) - Use military time and enter start and stop time.
Hours Worked - Enter total number of hours worked.
Number of Points - Enter total number of points.
Training Location/Remarks: List training location and any other required remarks.
Totals: Calculate and enter the total number of hours worked and number of points shown for training days. UTAPS will automatically calculate.
III. Authorization for Training, Telecommuting, Transcient Quarters and Subsistence:
Shall not exceed the number of training days. Complete and return to
reservist prior to the reservist reporting for scheduled training. The Authorizing Official is the commander of the assigned unit, the IMA program manager,
supervisor, or a representative designated in writing.
Reservists on IDT are authorized to occupy VOQ/VAQ, including contract quarters, in conjunction with the date(s) shown above. On an IDT day, only enlisted
reservists in pay status are authorized subsistence-in-kind if training is 8 hrs or more in any 1 day. If the duty is less than 8 hours or a non-pay status, or if the
reservist is an officer, the reservist MUST pay the full food charge.
Lodging Authorized: Check either YES or NO.
Subsistence Authorized: Check either YES or NO.
AUTHORIZING OFFICIAL'S SIGNATURE AND TITLE: Authorizing officials signature and title.
Date: Date authorizing official signs this IMT.
IV. CERTIFICATION: Certifying Official is an individual designated to attest to the correctness of statements, facts, accounts, and amounts appearing on a
voucher, or other documents. The penalty for willfully making false claims is: A maximum of $10,000 or imprisonment of 5 years (Title 18 U.S.C., Section 2871).
By signing and dating this form, the Reservist and Certifying Official verifies satisfactory completion of all training period(s) listed in Section II. The dates must
be on or after the last date of training.
RESERVIST'S NAME AND PHONE NUMBER: Enter employee's name and phone number.
RESERVIST'S SIGNATURE: Employee's signature.
DATE: Dates must be on or after the last date of training.
CERTIFYING OFFICIAL'S NAME/RANK/PHONE: Certifying Official's name, rank and phone number.
CERTIFYING OFFICIAL'S SIGNATURE: Certifying official's signature.
DATE: Date must be on or after the last date of training.
AF IMT 40A, 20040907, V2
(REVERSE)

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RECORD OF INDIVIDUAL INACTIVE DUTY TRAINING

(Use to report days within the same month)

AUTHORITY: Title 10 U.S.C., Section 12732 and Executive Order 9397.

RPO (IMAs) UNIT (Unit Reservists)

Aviation Career Incentive Pay (ACIP)

Hazardous Duty Incentive Pay

RETENTION/RETIREMENT (R/R) DATE

II. TRAINING DATA (List each day of training separately)

TOTAL NUMBER OF HOURS WORKED

TOTAL NUMBER OF POINTS

III. AUTHORIZATION FOR TRAINING, TELECOMMUTING, TRANSIENT QUARTERS AND SUBSISTENCE

(Complete and return to reservist

prior to the reservist reporting for scheduled training.)

AUTHORIZING OFFICIAL'S SIGNATURE AND TITLE

DATE (Must be same or prior to

RESERVIST'S SIGNATURE (In Ink)

AF IMT 40A, 20040907, V2

PREVIOUS EDITIONS ARE OBSOLETE

List each day of training separately.

Retention/Retirement (R/R) Date: Enter the employee's date of R/R.

AF IMT 40A, 20040907, V2

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