This memorandum outlines an enhanced monitoring and evaluation tracking system for local government units' progress on the Millennium Development Goals in the Philippines. It introduces modified tracking forms to capture initiatives and outcomes in a more accessible way. Forms 1-6 track outcomes, institutional mechanisms, integration in local plans, responsive programs/projects, financial allocation, and utilization over time. Local planning coordinators will coordinate filling out the forms using data from offices on poverty, education, health, and more. Regional offices must disseminate the new system and ensure proper reporting up to the national level by July 31, 2011.
This memorandum outlines an enhanced monitoring and evaluation tracking system for local government units' progress on the Millennium Development Goals in the Philippines. It introduces modified tracking forms to capture initiatives and outcomes in a more accessible way. Forms 1-6 track outcomes, institutional mechanisms, integration in local plans, responsive programs/projects, financial allocation, and utilization over time. Local planning coordinators will coordinate filling out the forms using data from offices on poverty, education, health, and more. Regional offices must disseminate the new system and ensure proper reporting up to the national level by July 31, 2011.
This memorandum outlines an enhanced monitoring and evaluation tracking system for local government units' progress on the Millennium Development Goals in the Philippines. It introduces modified tracking forms to capture initiatives and outcomes in a more accessible way. Forms 1-6 track outcomes, institutional mechanisms, integration in local plans, responsive programs/projects, financial allocation, and utilization over time. Local planning coordinators will coordinate filling out the forms using data from offices on poverty, education, health, and more. Regional offices must disseminate the new system and ensure proper reporting up to the national level by July 31, 2011.
This memorandum outlines an enhanced monitoring and evaluation tracking system for local government units' progress on the Millennium Development Goals in the Philippines. It introduces modified tracking forms to capture initiatives and outcomes in a more accessible way. Forms 1-6 track outcomes, institutional mechanisms, integration in local plans, responsive programs/projects, financial allocation, and utilization over time. Local planning coordinators will coordinate filling out the forms using data from offices on poverty, education, health, and more. Regional offices must disseminate the new system and ensure proper reporting up to the national level by July 31, 2011.
Francisco Gold Condominium II, EDSA Cor., Mapagmahal St.,
Diliman, Quezon City
MEMORANDUM CIRCULAR NO. 2011-________
TO
ALL PROVINCIAL GOVERNORS, CITY/MUNICIPAL
MAYORS, DILG REGIONAL DIRECTORS AND OTHERS CONCERNED
SUBJECT
ENHANCED MDG MONITORING AND EVALUATION (M&E)
TRACKING SYSTEM
==================================================================== I. PREFATORY STATEMENT In 2007, the Department issued Memorandum Circular No. 2007-63 entitled Monitoring and Evaluation (M&E) Tracking System on Tracking LGU Responses to Millennium Development Goals (MDGs) which aim to track responses of LGUs on the extent of the implementation of MDG Localization and to monitor LGU contribution to the attainment of the MDGs. Using the MDG Tracking Forms developed by the Bureau of Local Government (BLGD) in collaboration with the United Nations Development Program (UNDP) and De La Salle University, LGU contribution in the attainment of MDGs were tracked on the areas of 10 tracking MDG Outcomes in the LGUs; 2) Institutional Mechanism; 3) Integration of MDGs in the Local Plans; 4) MDG Responsive PPAs; 5) Annual Financial Allocation and Utilization; and 6) Financial Allocation and Utilization over a 3-Year Period. However, only few LGUs responded due to the following reasons: 1) Difficulty in filling out of the forms; 2) No available data; and 30 Voluminous data requirements. To address this concern, BLGD enhanced the existing MDG M and E Tracking System to capture the initiatives and progress of the LGUs in the achievement of MDG Targets. II. THE ENHANCED MDG M&E TRACKING SYSTEM The enhanced MDG M&E Tracking System will use the modified forms 1 to 6 and the data capture form. These forms are the following: Data Capture Form (DCF) This form serves as the repository of information that will facilitate inputs to the Tracking Forms. This will be used by provinces, cities and municipalities. Form 1 (Tracking MDG Outcomes) This form is designed to show outcomes for each Millennium Development Goal after necessary interventions have been put in place by the LGUs. Form 2 (Tracking MDG Responsiveness of LGU Institutional Mechanism) This form shows the institutional mechanism and instruments supportive of MDGs such as ordinances enacted, resolutions passed, executive orders issued, LGU bodies created, CSOs/NGOs/private sector organizations, and innovations and best practices which have been developed, established and adopted to ensure that MDGs are attained and targets are achieved by the LGUs over a 3-year period. Form 3 (Tracking MDG Responsiveness of LGUs Integration of MDGs in the Local Plans) This form intends to draw out specific provisions in the Comprehensive Land Use Plan (CLUP), Comprehensive Development Plan (CDP)/Executive-Legislative Agenda (ELA) and other plans that are responsive to the MDGs.
Form 4 (Tracking MDG Responsiveness of PPAs in the AIP)
This form determines whether Programs/Projects/Activities (PPAs) are MDG-responsive. It tracks the variance between planned and targeted outputs of MDG-responsive PPAs and the amount proposed in the AIP to implement these activities. It also serves as an instrument to determine the share of the barangay, municipal, province, national government or other sources of funds for these PPAs. Form 5 (MDG Responsiveness of LGU Financial Allocation and Utilization) This form, covering a period of 3 years, generates information regarding the amounts allocated to each LGU office/department per type of expenditure and how these were actually spent. Form 6 (Financial Allocation and Utilization over a 3-Year Period) This form summarizes the results of Form 5 over a 3-year period. This will be used for the vertical and horizontal analysis of the financial allocation and utilization for a 3-year period. The MDG Tracking forms should be accomplished as follows:
Forms 1, 2, 3 and 6 - every three (3) years
Forms 4 and 5 - annually
III. SOURCES OF DATA FOR FILLING UP THE ENHANCED MDG LOCAL TRACKING INSTRUMENTS The Local Planning and Development Coordinator shall be the point person in the accomplishment of the MDG Tracking Forms. He/She shall be assisted by the Local Finance Committee, Sanggunian Bayan/Panlungsod, LGU Department Heads, Unit/Section Heads and others concerned by providing the data/information as required in the forms. Data may be obtained from the following: Form
Data
Department/Office
Poverty situation (households living
below poverty line, employment/unemployment rate)
Local Social Welfare and
Development Office and CBMS if available
Education statistics (enrolment rate in
elementary and secondary education, female not enrolled elementary, secondary and post-secondary school)
Division Office of the
Department of Education, Local School Board and CBMS if available
Health statistics (Malnutrition status,
child mortality, maternal health status, access to safe water and sanitary toilets, access to HIV/AIDS information)
Local Health Office, Local
Health Board, Local Nutrition Office and CBMS if available
Crime incidence
Philippine National Police
Households living in makeshift
housing, squatters/informal settlers
Local Housing Board or an
LGU Office in charge of housing development and/or resettlement and CBMS if available
Households with access to internet
Internet Provider in the
locality
LGU Bodies/Institutions created
Local Planning and
Development Office, Local
Sanggunian Ordinances, resolutions, administrative and executive issuances
Local Planning and
Development Office, Local Sanggunian
CSOs/NGOs/Private Sector Organizations and other support mechanism
Local Planning and
Development Office, Local Sanggunian
Innovations and good practices
Local Planning and
Development Office, Local Sanggunian
Provisions in CLUP, CDP and other
plans supportive of MDG
Local Planning and
Development Office, Local Sanggunian
MDG-responsive PPAs, financial
allocation
Local Finance Committee,
LGU Department/Office concerned
Financial Allocation and utilization of
different LGU departments/offices
Local Finance Committee,
LGU Department/Office concerned
Financial Allocation and utilization of
different LGU departments/offices
Expanded Local Finance
Committee
IV. ROLES AND RESPONSIBILITIES
The DILG Regional Offices are hereby directed to cause the widest dissemination of this Memorandum Circular orient DILG Field Officers, and monitor the compliance of the local government units within their jurisdictions. The Regional and Field Offices shall ensure that forms are accomplished properly and provide assistance in filling out the forms. The flow of submission of forms and the OPR is indicated below: Forms
Receiving level
OPR
Forms 1 to 6
DILG Provincial Office
C/MPDC in coordination with
the C/MLGOO
Provincial Tracking Forms 1-4
DILG Regional Office
Provincial Planning and
Development Office in coordination with LGOO from concerned DILG Provincial Office
Provincial Tracking Forms 5
and 6
DILG Regional Office
Local Finance Committee
and Expanded Local Finance Committee in coordination with LGOO from concerned DILG Provincial Office
Regional MDG Reports shall be submitted to this level thru the Bureau of Local Government Development not later than July 31, 2011. Templates of the Regional Reports are provided in the MDG Tracking System. For the guidance of all concerned. JESSE M. ROBREDO Secretary
