Scribd Logo
Upload

Welcome to Scribd!

  • 65 views

    Minutes August 4 09-01-15

    Uploaded by

    L. A. Paterson
    The City Council meeting minutes summarized the following: 1) The City Council toured the ongoing restoration project at the Forest Theater and then reconvened to discuss city business. 2) Under extraordinary business, the superintendent of the local school district and IT manager were introduced. 3) Several announcements were made including updates from closed sessions and members of the council. 4) During public comments, concerns were raised about garbage rates, short-term rentals, and traffic signs. 5) The consent calendar was approved with resolutions passed for upcoming events, rejecting bids, awarding contracts, and administrative matters.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Minutes August 4 09-01-15

    Uploaded by

    L. A. Paterson
    65 views11 pages
    The City Council meeting minutes summarized the following: 1) The City Council toured the ongoing restoration project at the Forest Theater and then reconvened to discuss city business. 2) Under extraordinary business, the superintendent of the local school district and IT manager were introduced. 3) Several announcements were made including updates from closed sessions and members of the council. 4) During public comments, concerns were raised about garbage rates, short-term rentals, and traffic signs. 5) The consent calendar was approved with resolutions passed for upcoming events, rejecting bids, awarding contracts, and administrative matters.

    Original Description:

    City of Carmel-by-the-Sea City Council Agenda Item

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    The City Council meeting minutes summarized the following: 1) The City Council toured the ongoing restoration project at the Forest Theater and then reconvened to discuss city business. 2) Under extraordinary business, the superintendent of the local school district and IT manager were introduced. 3) Several announcements were made including updates from closed sessions and members of the council. 4) During public comments, concerns were raised about garbage rates, short-term rentals, and traffic signs. 5) The consent calendar was approved with resolutions passed for upcoming events, rejecting bids, awarding contracts, and administrative matters.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    65 views11 pages

    Minutes August 4 09-01-15

    Uploaded by

    L. A. Paterson
    The City Council meeting minutes summarized the following: 1) The City Council toured the ongoing restoration project at the Forest Theater and then reconvened to discuss city business. 2) Under extraordinary business, the superintendent of the local school district and IT manager were introduced. 3) Several announcements were made including updates from closed sessions and members of the council. 4) During public comments, concerns were raised about garbage rates, short-term rentals, and traffic signs. 5) The consent calendar was approved with resolutions passed for upcoming events, rejecting bids, awarding contracts, and administrative matters.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 11

    ATTACHMENT- 2

    MINUTES
    CITY COUNCIL MEETING
    CARMEL-BY-THE-SEA
    Tuesday,August4,2015
    Mayor Burnett called the meeting to order at 3.35 p.m.
    ROLL CALL
    Present:

    Council Members Dallas, Mayor ProTem Talmage and Mayor


    Burnett; Council Members Beach and Theis met at the site of the
    tour of inspection.

    Absent:

    None

    Staff Present:

    Doug Schmitz, City Administrator


    Lee Price, Interim City Clerk
    Rob Mullane, Public Works Director
    Andrew Vanderford , Public Works Project Manager

    TOUR OF INSPECTION -The City Council met at the Forest Theater located on Santa
    Rita between th Avenue and Mountain View for a tour of the restoration project in
    progress. The tour was led by project manager Andrew Vanderford and project architect
    Chris Wasney.
    Council reconvened in Chambers at 4:30p.m. All Council Members present.
    Staff Present:

    Doug Schmitz, City Administrator


    Don Freeman , City Attorney
    Lee Price, Interim City Clerk
    Mike Calhoun , Public Safety Director
    Paul Tomasi, Police Commander
    Rob Mullane, Public Works Director
    Janet Bombard, Library and Community Events Director
    Marc Wiener, Senior Planner
    Sharon Friedrichsen, Director of Budgets and Contracts
    Paul Wood , Finance Manager
    Joel Staker, IT Manager
    Andrew Vanderford, Public Works Project Manager

    Council Meeting Date: 09/01/2015


    Agenda Item : 3
    Page 6

    Joe Headley, Building Official


    Mayor Burnett announced that there would be a special meeting on Thursday, August 6,
    2015 at 4:30 p.m. for the purpose of considering options for restricting or relocating
    beach fires.
    PLEDGE OF ALLEGIANCE
    Joel Staker, IT Manager, led the Pledge of Allegiance .
    EXTRAORDINARY BUSINESS
    4.A

    Mayor Burnett introduced Scott Laurence, Superintendent for the Carmel


    Unified School District.

    4.B

    Mayor Burnett introduced Joel Staker, IT Manager.

    ANNOUNCEMENTS
    5.A

    Announcements from Closed Session held 8/3/15- City Attorney Don


    Freeman provided an update on LIUNA negotiations and pending
    litigation. He reported that the Council reached a settlement in the matter
    of Hildago v. City of Carmel-by-the-Sea (Claims #DFEH Numbers 19603882594 and 168394- 160733) in the amount of $125 ,000.

    5.B

    Announcements from City Council Members

    Mayor Burnett provided an oral report on his attendance at the


    League of California Cities Executive Forum in Monterey June 2425, 2015 and provided several water issues-related updates.
    Council Member Theis provided a report on the most recent
    meeting of the Monterey-Salinas Transportation Authority.

    5.C

    Announcements from the City Administrator- None

    5.0

    Announcements from the City Attorney -City Attorney Don Freeman


    provided an update on the City's short-term renta l ordinance.

    PUBLIC APPEARANCES
    Karen Ferlito commented on short-term rentals and provided suggestions to help
    educate people about the short-term renta l regulations, as well as other new rules
    (moratorium on artificial turf, for example).

    Council Meeting Date: 09/01/2015


    Agenda Ite m: 3
    Page 7

    D. L. Johnson introduced himself as Carmel's representative on the Transportation


    Agency of Monterey County (TAMC) Advisory Committee.
    John Wagner voiced concern regarding garbage rates (commercial and residential).
    Richard Kreitman asked how Green Waste rates compare with the rate increase
    proposed earlier by Waste Management.
    ---End of Public Comments--Directo r of Budgets and Contracts Sharon Friedrichsen responded to comments
    regarding Green Waste rates and agreed to follow-up with Mr. Wagner.
    CONSENT CALENDAR
    Action: Upon a motion made by Council Member Beach, seconded by Council
    Member Dallas, the Council approved the Consent Calendar with the exception of Items
    7.G, 7.J, 7.N and 7.P, as follows :

    7.A

    City Council Minutes for the July 6, 2015 Special Meeting, the July
    7, 2015 Regular Meeting, and July 15, 2015 Special Meeting.
    Approved, 5:0

    7.8

    Check Register for the Month of June, 2015 Approved, 5:0

    7.C

    Monthly Reports for June:


    a. Police, Fire, Ambulance and Beach Reports
    b. Logs of Public Records Act Requests (City Clerk & Police)
    c. Code Complian ce Reports
    d. Forester Report
    e. Contracts signed by the City Admin istrator
    f. City Treasurer's Report
    Accepted, 5:0

    7.0

    Consideration of a resolution authorizing: 1.) An event on Saturday,


    October 24, 2015 honoring the Centennial Anniversary of the
    Carmel Fire Department, and 2.) The closure of Mission Street
    between Ocean and 6 th Avenues, and 6 th Avenue between Mission
    and San Carlos Streets in conjunction with said event. Adopted
    Resolution 2015-052, 5:0

    Council Meeting Date: 09/01/2015


    Agenda Item : 3
    Page 8

    7.E

    Consideration of a resolution rejecting all bids for Waterproofing


    Raised Planters project. Adopted Resolution 2015-053, 5:0

    7.F

    Consideration of a resolution awarding a Construction Contract to


    Legacy Roofing, the Lowest Responsible Bidder, for the Roof
    Replacement at Bach Building (Sunset Center) and Roof Repair &
    Waterproofing of Main Building Project for a Not to Exceed Amount
    of $78,338.00 and Approving a Not to Exceed Amount of
    $15,000.00 for Project Contingency. Adopted Reso lution 2015054,5:0

    7.H

    Consideration of a resolution authorizing street closures in


    conjunction with the Carmel-by-the-Sea 2016 Centennial Birthday
    Party Parade on Saturday, October 29, 2016. Adopted
    Resolution 2015-056, 5:0

    7 .I

    Authorize New Professional Services Agreement and Amendments


    to Various Existing Professional Services Agreements
    Recommendation: Adopt resolutions authorizing the City
    Administrator to:
    1. Execute a Professional Services Agreement with Revenue Cost
    Specialists, LLC for a user fee study for an amount not to
    exceed $24,750. Adopted Reso lution 2015-057, 5:0
    2. Execute Amendment No. 3 to Professional Services Agreement
    PBD-PSA-FOUR-006-13/14 with 4 Leaf, Inc. for contract permit
    technician services for an additional increase of $40,000 for a
    new total not to exceed amount of $172 ,000. Adopted
    Resolution 2015-058, 5:0
    3. Execute Amendment No. 1 to Professional Services Agreement
    PBD-PSA-EMC-014-14/15 with EMC Planning Group for
    contract planner services for an additional increase of $15,000
    for a new total not to exceed amount of $40,000 . Adopted
    Resolution 2015-059, 5:0
    4. Execute Amendment No. 5 to Professional Services Agreement
    ASD-PSA-MAR-003-13/14 PBD-PSA-EMC-014-14/15 with EMC
    Planning Group for contract planner services for an with
    MarTech for information technology services for an additional
    increase of $30,000 for a new total not to exceed amount of
    $285,000. Adopted Resolution 2015-060, 5:0

    Council Meeting Date : 09101/2015


    Agenda Item: 3
    Page 9

    7.K

    Salary Revisions, New Job Descriptions, and Job Description


    Amendments. Adopted Resolution 2015-061 , 5 :0

    7.L

    Establishing Salary Ranges for Certain Management Positions.


    Adopted Resolution 2015-062, 5:0

    7.M

    Paid Sick Leave Policy for Part-Time Employees. Adopted


    Resolution 2015-063, 5 :0

    7 .N

    Consideration of a resolution awarding a contract to operate the


    Carmel-by-the-Sea Farmers' Market to Peter Cipponeri Farms, LLC
    and authorize staff to work with Cipponeri Farms on the operational
    guidelines for the market. Adopted Resolution 2015-064, 5:0

    7.0

    Consideration of a resolution authorizing the City Administrator to


    execute an agreement for the purchase of one License Plate
    Recognition (LPR) parking enforcement system from the
    Equipment and Vehicle Fund as identified in the FY 2015/16
    budget. Adopted Reso lution 2015-065, 5:0

    The following items were pulled by members of the public or by a Council


    Member and taken up separately:
    7 .G

    Consideration of a resolution adding a pumpkin rolling component


    to the ggth City Birthday Party and Parade on October 31, 2015
    and authorizi ng the related street closures.

    Public Comment:
    Richard Kreitman inquired about the wisdom of closing part of Ocean Avenue for
    an entire day.
    ---End of Public Comment.
    Library and Community Events Director Janet Bombard provided the staff report
    and Community Activities and Cultural Commission recommendations.
    ACTION: Upon a motion made by Council Member Dallas, seconded by Council
    Member Theis, the Council unanimously adopted Resolution 2015-055 approving
    the events and street closures. 5:0

    Council Meeting Date: 09/01/2015


    Agenda Item: 3
    Page 10

    7.J

    Consideration of stop signs at two locations; San Carlos & 91h, and
    Santa Fe & 2 nd .

    Council Member Dallas recused himself due to a potential conflict of interest


    (owns real property within 500' of one of the proposed signs).
    Public Comment:
    Resident Carl Van Winkle pulled this item to object and provided other
    suggestions for traffic control.
    Sue McCloud asked if the neighbors had been noticed .
    Resident Jim Wiseman expressed concerns and requested more information to
    justify the recommendations.
    ---End of Public Comments.

    ACTION:

    The Council referred this matter back to the Traffic Committee.

    Council Member Dallas resumed his seat at the dais.

    7.N

    Consideration of a resolution awarding a contract to operate the


    Carmel-by-the-Sea Farmers' Market to Peter Cipponeri Farms, LLC
    and authorize staff to work with Cipponeri Farms on the operational
    guidelines for the market.

    This item was pulled by Mayor Pro Tern Talmage for discussion and to
    emphasize that the focus of the Farmers' Market is to provide farm fresh
    produce.
    Public Comment:
    Stephen Moorer, Pacific Repertory Theater, objected to changes in the process
    to secure a vendor.
    Carl Iverson said he prefers to purchase organically grown produce and hopes
    that is still a goal for the Market.
    Peter Cipponeri, Cipponeri Farms, LLC, indicated he was looking forward to
    bringing more organic produce to the Market, but mentioned that there are not
    many local resources. He added that he is seeking out add itional resources and
    shared his vision for the Market.
    ---End of Public Comments.

    Council Meeting Date : 09/01/2015


    Agenda Item: 3
    Page 11

    Action : Upon a motion made by Mayor ProTem Talmage, seconded by Mayor


    Burnett, the Council unanimously adopted Resolution 2015-064 awarding the
    contract to Peter Cipponeri Farms, LLC. 5:0
    7.P

    Consideration of a resolution authorizing the closure of the Sunset


    Center north parking lot on Saturday, November 21, 2015 from 2:00
    a.m. to 4:00p.m . in order to relocate the Homecrafters'
    Marketplace craft fa ir event.

    Public Comment:
    Barbara Livingston, Carmel Residents Association , pulled this item to protest the
    removal of public parking on a busy Saturday before Thanksgiving. Richard
    Kreitman agreed. Stephen Moorer mentioned that the location proved not to be
    the best for the Farmers' Market.
    ---End of Public Comments.
    Library and Community Events Director Janet Bombard and Sunset Center
    Executive Director Christine Sandin responded to comments and Council
    questions. Council discussion ensued.
    Action: Upon a motion made by Council Member Dallas, seconded by Council
    Member Theis, the Council adopted Reso lution 2015-066 authorizing the street
    closure. 4:1:0 (Talmage opposed)
    ORDERS OF COUNCIL

    Mayor Burnett revised the order of the agenda.

    8.8

    Allocation of Marketing and Economic Development Budget- FY 2015-16

    City Administrator Doug Schmitz provided the staff report.


    Public Comments:
    Monta Potter, Chamber of Commerce, requested that the Council lend support to
    the Visitors' Center and urged the approval of a funding allocation in the amount
    of $40,000.
    Sue McCloud , Barbara Livingston, Karen Ferlito, Meredith Kroll (Linens and
    Such), Richa rd Kreitman and Jonathan Sapp provided observations about
    visitors to Carmel and spoke in favor of withho lding a determination until after a
    steering committee is established and reports back to Council.

    Council Meeting Date: 09/01/2015


    Agenda Item: 3
    Page 12

    ---End of Public Comment--Mayor Burnett noted that the Council had already extended the contract for
    marketing efforts and clarified the intent of this item is to provide funding for the
    Visitors' Center for those visitors who have arrived in the village. Council
    discussion ensued. Council Member Dallas indicated he was not willing to
    support the Chambers' request because he feels the City has over-supported the
    Visitors' Center the past five to seven years.
    Action: Upon a motion made by Council Member Theis, seconded by Mayor Pro
    Tem Talmage, the Council approved the allocation of $40,000 to Chamber of
    Commerce in two semi-annual payments for the purpose of funding the Visitors'
    Center. 4:1 :0 (Dallas opposed)

    Mayor Burnett called a recess at 6:30p.m. At 6:40p.m. the meeting resumed.

    B.C

    Consideration of a Planning Commission Recommendation


    Regarding Changes Proposed by Council 15 July on the Forest
    Theater; Consideration of a Second Amendment to the Agreement
    with Cody Anderson Wasney Architects for the Development of
    Schematic Designs and Construction Documents for Design
    Changes for Phase 1 of the Forest Theater Renovation Project in
    an Amount not To Exceed $50,000.

    Rob Mullane, Public Works Director, presented the staff report. Project architect
    Chris Wasney (Cody Anderson Wasney) provided an in-depth PowerPoint
    presentation including historical photos, an overview of the permitted site plan
    currently under construction and requirements of the Americans with Disability
    Act (ADA) for ramps and handicapped parking, and alternative design concepts.
    Council questions followed .
    Public Comments:
    Sue McCloud suggested an alternative location for the ADA-required parking
    space and a drop-off point. Stephen Moorer (Pacific Repertory Theater)
    presented an alternative design. Gil Lucero, Karyl Hall (Pacific Repertory
    Theater), Christine Jacobsen and spoke in support of Stephen Moorer's
    suggestions.
    Karen Ferlito, Carolyn Hardy, Yvonne Hildebrand-Brown (Theater Guild), Walt
    De Faria (Forest Theater Foundation) and Vince Koller encouraged the Council
    to proceed with the approved plan and expedite the Theater re-opening .

    Council Meeting Date: 09/01/2015


    Agenda Item: 3
    Page 13

    ---End of Public Comment--At the request of Mayor Burnett, project architect Chris Wasney, summarized his
    observations about the alternative design presented by Stephen Moorer and
    responded to questions. Lengthy Council discussion followed .
    A motion made by Council Member Beach, seconded by Mayor Pro T em
    Talmage, to approve a contract amendment with Cody Anderson Wasney
    Architects with a goal of opening in 2016 was discussed .
    A substitute motion was made by Councilmember Dallas, seconded by Mayor
    Burnett, to support the Planning Commission recommendation and move the
    project forward as permitted.
    Action :

    Substitute motion passed. The Council agreed to support the


    Planning Commission recommendation and move the project
    forward as permitted. 3:2 (Beach, Talmage opposed). (No
    action taken on the contract amendment).

    At 9:25p.m. Mayor Burnett called a five-minute break. The meeting resumed at 9:30
    p.m.
    PUBLIC HEARINGS

    9.A

    Moratorium on Artificial Grass and Similar Groundcover.

    The Council considered an urgency ordinance extending Urgency Ordinance


    2015-002 Prohibiting Artificial Grass and Other Similar Synthetic Turf or Foliage
    Materials.
    Mayor Burnett opened the public hearing.
    Public Comments:
    Sue McCloud objected to the adoption of the ordinance. Karen Ferlito spoke in
    favor of adoption.
    ---End of Public Comment--Mayor Burnett closed the public hearing.

    Council Meeting Date : 09/01/2015


    Agenda Item: 3
    Page 14

    Action:

    Upon a motion made by Mayor Pro Tern Talmage, seconded by


    Council member Beach, the Council unanimously adopted Urgency
    Ordinance 2015-003 extending Urgency Ordinance 2015-002
    Prohibiting Artificial Grass and Other Similar Synthetic Turf or
    Foliage Materials. 5:0

    Council Member Beach left the meeting.


    9.B

    Consideration of an Ordinance of the City Council of the City of


    Carmel-by-the-Sea adding Section 15.38 to the Carmel Municipal
    Code relating to the expedited permitting procedures for small
    residential rooftop solar systems.

    Building Official Joe Headley responded to brief Council questions.


    Action: Upon a motion made by Mayor Pro Tern Talmage, second by Council
    Member Theis, the Council waived reading in full and introduced Ordinance
    2015-004 adding Section 15.38 to the Carmel Municipal Code relating to the
    expedited permitting procedures for small residential rooftop solar systems.
    4:0:1 (Beach absent)
    Council returned to Orders to consider the following remaining item:
    8.A

    Consideration of approval of Fiscal Year 2013-14


    Financial Statement Audit.

    Finance Manager Paul Wood provided a correction to page 3 of the audit and
    introduced the auditor, Joe Arch , from the firm JJACPA. The auditor summarized
    findings and responded to Council questions.
    Mayor Pro Tern Talmage requested that in the future the auditor break out Public
    Safety (Fire, Police, Ambulance) rather than bundle them, include more detail for
    significant receivables (over 7 digits) and update the organizational chart. Mayor
    Burnett asked the City Administrator to provide periodic updates on preparing for
    the next audit.
    There was no public comment.
    Action:

    Upon a motion made by Mayor Pro Tern Talmage, seconded by


    Council Member Theis, the Council accepted and approved the
    Fiscal Year 2013-14 Financial Statement Audit. 4:0:1 (Beach
    absent)

    Council Meeting Date: 0910112015


    Agenda Item: 3
    Page 15

    ADJOURNMENT: There being no further business, Mayor Burnett adjourned the


    meeting at 10:10 p.m.
    APPROVED:

    ATTEST:

    Jason Burnett, Mayor

    Lee Price, MMC


    Interim City Clerk

    Council Meeting Date: 09/01/2015


    Agenda Item: 3
    Page 16

    You might also like