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    Traceability SOP

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    amalart99
    This document describes a farm's traceability system for produce lots. It assigns responsibilities for the traceability process to the farm food safety manager and farm owner. It lists the materials needed for the system, including labeling and record keeping. The procedure outlines assigning unique lot codes, collecting production information, labeling containers with lot codes, and retaining records for two years. It also includes a sample recall contact list.

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    © All Rights Reserved
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    Traceability SOP

    Uploaded by

    amalart99
    2K views6 pages
    This document describes a farm's traceability system for produce lots. It assigns responsibilities for the traceability process to the farm food safety manager and farm owner. It lists the materials needed for the system, including labeling and record keeping. The procedure outlines assigning unique lot codes, collecting production information, labeling containers with lot codes, and retaining records for two years. It also includes a sample recall contact list.

    Original Description:

    Standard Operating Procedure

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    This document describes a farm's traceability system for produce lots. It assigns responsibilities for the traceability process to the farm food safety manager and farm owner. It lists the materials needed for the system, including labeling and record keeping. The procedure outlines assigning unique lot codes, collecting production information, labeling containers with lot codes, and retaining records for two years. It also includes a sample recall contact list.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    2K views6 pages

    Traceability SOP

    Uploaded by

    amalart99
    This document describes a farm's traceability system for produce lots. It assigns responsibilities for the traceability process to the farm food safety manager and farm owner. It lists the materials needed for the system, including labeling and record keeping. The procedure outlines assigning unique lot codes, collecting production information, labeling containers with lot codes, and retaining records for two years. It also includes a sample recall contact list.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 6
    At a glance
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    The key takeaways are that the document describes a farm's traceability system including assigning unique lot numbers, collecting information for each lot, creating codes to identify the lot, labeling containers, and keeping records.

    The information collected for each produce lot includes the commodity type, farm of origin, field of origin, harvest date, harvest crew, packing house used, packing date if different than harvest date, and packing crew if different than harvest crew.

    A unique lot number is created using a coding system that assigns codes for all the variables collected including commodity type, field of origin, harvest date, harvest crew, packing date, and packing crew. The codes are combined to make a unique identifier for the lot.

    Sample SOP: Traceability

    Revision: 3.0
    Date: 11/11/13

    1Purpose
    Describes our farms traceability system.

    2Scope
    Applies to all lots of produce sold by our farm.

    3Responsibility
    The farm food safety manager is responsible for making certain that the traceability process is
    functioning on a day-to-day basis. The farm owner is responsible for responding to any problems that
    the farm food safety manager is unable to resolve.

    4Materials
    System for labeling lots (lot numbers, labeling stickers, etc.)

    System for organizing lot numbers (database, logs, etc.)

    A map of the farm and fields to identify locations

    Names and crew number designations (if applicable) of workers harvesting and packing
    produce

    5Procedure
    This procedure should result in the labeling of every lot that is sold by the farm.
    1. Assign each commodity with a unique lot number.
    2. Collect the following information for each lot:
    a. Commodity including type (e.g., romaine lettuce, roma tomatoes)
    b. Farm of origin
    c. Field of origin
    d. Harvest date
    e. Harvest crew
    f.

    Packing house used (if any)

    g. Packing date (if different than harvest date)


    h. Packing crew (if different than harvest crew)
    3. Create a unique lot number using our coding system to assign a code for all of the variables
    listed above. Note: This sample coding system is provided as an example. Use a system of
    numbers and/or letters to develop a lot coding system that makes sense to you.
    On-Farm Decision Tree Project: Traceabilityv118/1/2014
    E.A. Bihn, M.A. Schermann, A.L. Wszelaki, G.L. Wall, and S.K. Amundson, 2014www.gaps.cornell.edu

    C05

    009

    155

    02

    157

    01

    SRCF/SRCF

    Commodit
    y
    type

    Field of
    origin

    Harves
    t date

    Harvest
    Crew

    Packing
    date

    Packing
    crew

    Farm/Packinghouse

    Code to Lot Number System


    C05 = Cabbage (variety #5 = SuperStar)
    009 = Field 9
    02 = Harvest Crew #2
    155 = June 4 (Julian Date)
    157 = June 6 (Julian Date)
    01 = Packing Crew #1
    HCF = Happy Cabbage Farm
    Initial codes, such as field of origin, harvest crew, harvest date, and commodity/type, are assigned in
    the field and attached to picking totes with a card. Our farm uses the Julian calendar for its date
    assignment. Additional codes are added in the packinghouse including packing date and packing crew.
    The farm and packinghouse code is static because there is only one farm and one packinghouse on
    the farm.
    4. Label each [enter type of container to be labeled, e.g. box, carton, bin] of the lot with the
    unique lot number.
    5. Include lot numbers on invoices when produce is sold.
    6. Keep all codes on file for two years [enter location here].

    On-Farm Decision Tree Project: Traceabilityv118/1/2014


    E.A. Bihn, M.A. Schermann, A.L. Wszelaki, G.L. Wall, and S.K. Amundson, 2014www.gaps.cornell.edu

    Sample Recall Contact List


    Farm Name, Address, Contact person and phone number and/or Logo
    Product Withdrawal: Still under the farms control (at the warehouse, on the truck). Product has not
    reached the consumer.
    Product Recall: In the hands of the consumers and the consumers need to be notified.
    You should have a plan to handle product traceability, recovery and disposal of affected product. This
    may mean designating a field for disposal or a commercial landfill where it can be taken.

    On-Farm Decision Tree Project: Traceabilityv118/1/2014


    E.A. Bihn, M.A. Schermann, A.L. Wszelaki, G.L. Wall, and S.K. Amundson, 2014www.gaps.cornell.edu

    Farm Name
    Name of Contact #1
    Phone # (w)
    Phone # (c)
    Name of Contact #2
    Phone # (w)
    Phone # (c)

    Buyer #1
    Name of Contact #1
    Phone # (w)
    Phone # (c)
    Name of Contact #2
    Phone # (w)
    Phone # (c)

    Buyer #2
    Name of Contact #1
    Phone # (w)
    Phone # (c)
    Name of Contact #2
    Phone # (w)
    Phone # (c)

    Buyer #3
    Name of Contact #1
    Phone # (w)
    Phone # (c)
    Name of Contact #2
    Phone # (w)
    Phone # (c)

    Buyer #4
    Name of Contact #1
    Phone # (w)
    Phone # (c)
    Name of Contact #2
    Phone # (w)
    Phone # (c)

    Other Relevant Contacts


    Name of Auditor
    Name of Company
    Phone # (w)
    Phone # (c)

    Other Important Contacts


    Name
    Phone # (w)
    Phone # (c)

    On-Farm Decision Tree Project: Worker Health, Hygiene, and Trainingv23/6/2013


    E.A. Bihn, M.A. Schermann, A.L. Wszelaki, G.L. Wall, and S.K. Amundson, 2014www.gaps.cornell.edu

    11

    To view Guidance for Industry, Product Recalls, Including Removals and Corrections,
    see http://www.fda.gov/Safety/Recalls/IndustryGuidance/ucm129259.htm

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