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    Document Control Procedure

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    Pageduesca Rouel
    This document outlines procedures for document control on a project. It defines document control as tracking all documentation, specifications, and processes to ensure everyone uses the correct and most current versions. The document control representative is responsible for coordinating, developing, issuing, and controlling all project documents. They must maintain a master log of documents and ensure relevant documents are available to personnel. The procedures are intended to properly distribute, file, and provide access to all project documents.

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    Document Control Procedure

    Uploaded by

    Pageduesca Rouel
    1K views3 pages
    This document outlines procedures for document control on a project. It defines document control as tracking all documentation, specifications, and processes to ensure everyone uses the correct and most current versions. The document control representative is responsible for coordinating, developing, issuing, and controlling all project documents. They must maintain a master log of documents and ensure relevant documents are available to personnel. The procedures are intended to properly distribute, file, and provide access to all project documents.

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    This document outlines procedures for document control on a project. It defines document control as tracking all documentation, specifications, and processes to ensure everyone uses the correct and most current versions. The document control representative is responsible for coordinating, developing, issuing, and controlling all project documents. They must maintain a master log of documents and ensure relevant documents are available to personnel. The procedures are intended to properly distribute, file, and provide access to all project documents.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    1K views3 pages

    Document Control Procedure

    Uploaded by

    Pageduesca Rouel
    This document outlines procedures for document control on a project. It defines document control as tracking all documentation, specifications, and processes to ensure everyone uses the correct and most current versions. The document control representative is responsible for coordinating, developing, issuing, and controlling all project documents. They must maintain a master log of documents and ensure relevant documents are available to personnel. The procedures are intended to properly distribute, file, and provide access to all project documents.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    At a glance
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    The key takeaways are that this document outlines the procedures for document control including purpose, definitions, responsibilities and methodology.

    The purpose of the document control system is to properly distribute, track the movement of, and store all project documents to ensure everyone has access to the most up-to-date information. It aims to ensure compliance with quality standards.

    The responsibilities of the document controller include coordinating, developing, issuing and controlling all project documents, maintaining a master log of documents, and notifying personnel of new/revised documents.

    1.

    INTRODUCTION
    This procedure describes the specific working methods which will be used to
    carry out the document controlling system in this project.
    2. PURPOSE/SCOPE
    2.2 General Description
    The purpose of this procedure is to describe the measures and ways of proper
    distribution, movement and keeping of all documents in this project with the
    responsibility of the document control management.
    This procedure defines the mechanism for controlling project documents. The
    purpose of this procedure is to ensure that those personnel requiring access to
    project documents will have the most up-to-date revisions and are aware of the
    document control process.
    The procedures set forth on this document is in compliance with the
    (company) quality management system and relevant international standards.
    2.3 Reference
    2.3.1 Project Quality Plan
    2.3.2 International Standards
    2.4 Definition
    o

    Document control is a function or department which keep track of all


    documentation, specifications and processes. The purpose is to ensure is
    everyone uses the correct and most current processes and specifications.

    The document control function has the responsibility to manage document


    flow and storage in an organization through various functions and processes.

    Document controller is a person who manages all the documents of an


    organization for a project or a whole organization.

    2.5 Responsibilities
    o

    Project Manager will be responsible for reviewing all contract


    documentation and assessing any further information required to complete the
    project.

    Document control responsible for documentation and filing system.


    Distribute all docs to the concerned personnel maintain and efficient project
    related document control register etc.

    2.6 Procedures/Methodology
    o

    The document control management representative shall be responsible for


    coordinating, developing, issuing and controlling project or
    organization documents.

    Procedures shall be in a format that is consistent with other


    controlled documents.

    The document control representative shall maintain a master log of project


    or organization documents.

    The documents to be controlled are; contract documents, shop drawings,


    material submittal, inspections, request for information, correspondence etc.
    The particular documents shall be kept separately in a clearly labeled file. The
    document control representative shall ensure all documents are kept within
    one location and immediately be accessible.

    Each area or department body should maintain an updated log of all


    project organization documents relevant to their area, as applicable.

    Relevant documents are available at the locations where they are needed.

    Personnel or staff ensures current revisions are available and used.

    The project manager and technical manager shall review and approve
    changes to project documents.

    All controlled documents shall be marked with the words


    CONTROLLED DOCUMENTS.

    Controlled documents shall be placed on the box files, computer system or


    in a programme for system archiving and to make sure an easy access once
    needed.

    All controlled documents issued by the document control management


    representative shall be recorded on a master log sheet.

    The document control management shall provide noticed to affected


    personnel to ensure that they are aware of the new or revised document and
    issue controlled copies of those documents to the appropriate personnel.

    All documents not marked with the words CONTROLLED DOCUMENT


    shall be considered uncontrolled and if found at personnel hands it shall be
    withdrawn and stamp as uncontrolled copy.

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