For instructions on using this template, please see Notes to Author/Template Instructions on page Error:

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Centers for Medicare & Medicaid Services

CMS eXpedited Life Cycle (XLC)

<Project Name / Acronym>

Quality Management Plan
Version X.X
MM/DD/YYYY

Document Number: <document’s configuration item control number>

CMS XLC List of Figures

Contract Number: <current contract number of company maintaining document>

Quality Management Plan ii

Error! Use the Home tab to apply Version Number to the text that you want to appear here.
MM/DD/YYYY<Pub Date>MM/DD/YYYY

CMS eXpedited Life Cycle (XLC)

CMS XLC List of Figures

Table of Contents
1. Introduction.................................................................................................................1
1.1 Purpose of the Quality Management Plan........................................................1
2. Assumptions/Constraints/Risks...............................................................................1
2.1 Assumptions......................................................................................................1
2.2 Constraints.........................................................................................................1
2.3 Risks..................................................................................................................1
3. Quality Management Approach, Planning & Overview..........................................1
3.1 Quality Planning................................................................................................1
3.1.1 Define Project Quality..........................................................................2
3.1.2 Measure Project Quality......................................................................2
3.1.3 Quality Objectives and Standards.......................................................2
3.1.4 Organization, Responsibilities and Interfaces.....................................2
3.2 Methods and Tools............................................................................................2
3.3 Tools, Environments and Interfaces..................................................................3
4. Quality Assurance......................................................................................................3
4.1 Assessments, Reviews & Audits.......................................................................3
4.2 Quality Analysis.................................................................................................4
4.3 Improve Project Quality.....................................................................................4
4.4 Quality Control...................................................................................................4
4.5 Corrective Actions.............................................................................................4
5. Quality Schedule........................................................................................................4
Appendix A: Record of Changes............................................................................5
Appendix B: Acronyms............................................................................................6
Appendix C: Glossary..............................................................................................7
Appendix D: Referenced Documents.....................................................................8
Appendix E: Approvals............................................................................................9
Appendix F: Notes to the Author / Template Instructions.................................10
Appendix G: XLC Template Revision History.....................................................11
Appendix H: Additional Appendices....................................................................12

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List of Figures
No table of figures entries found.

List of Tables
Table 1: Quality Roles and Responsibilities......................................................................2
Table 2: Quality Management Processes..........................................................................3
Table 3: Quality Tools........................................................................................................3
Table 4: Record of Changes..............................................................................................5
Table 5: Acronyms.............................................................................................................6
Table 6: Glossary...............................................................................................................7
Table 7: Referenced Documents.......................................................................................8
Table 8: XLC Template Revision History.........................................................................11

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1. Introduction
1.1 Purpose of the Quality Management Plan
Instructions: Provide the purpose of the Quality Management Plan. This document
should be tailored to fit the particular project needs. Identify which project(s), product(s),
and/or the portion of the project life cycle that are covered by this plan and the overall
quality objectives for this project.

The Quality Management Plan documents the necessary information required to

effectively manage project quality from project planning to delivery. It defines a project’s
quality policies, procedures, criteria for and areas of application, and roles,
responsibilities and authorities.
The Quality Management Plan is created during the Planning Phase of the project and
is considered a component of the Project Management Plan. Its intended audience is
the project manager, project team, project sponsor and any senior leaders whose
support is needed to carry out the plan.

2. Assumptions/Constraints/Risks
2.1 Assumptions
Instructions: Describe any assumptions or dependencies regarding the project quality
approach. These may concern such issues as: quality standards, scheduling audits,
etc.

2.2 Constraints
Instructions: Describe any limitations or constraints that may have a significant impact
on the quality approach.

2.3 Risks
Instructions: Describe any risks associated with quality management of the project and
proposed mitigation strategies.

3. Quality Management Approach, Planning & Overview

3.1 Quality Planning
Instructions: Identify which quality standards are relevant to the project and how to
satisfy them. Identify and define appropriate quality metrics and measures for standards
for project processes, product functionality, regulatory compliance requirements, project

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deliverables, project management performance, documentation, testing, etc. Identify the

acceptance criteria for project deliverables and product performance.

3.1.1 Define Project Quality

Instructions: Identify quality standards and expectations for customers, the project,
organization and federal regulations, define customer and project goals, quality
standards, critical success factors, and metrics for which to measure success, and
outline acceptance criteria for project deliverables and product performance.

3.1.2 Measure Project Quality

Instructions: Describe how quality will be determined and measured. Identify critical
success factors and metrics for measuring success against prescribed quality
objectives and standards. Identify acceptance criteria for project deliverables and
product performance. Identify desired metrics and related monitoring processes for
which to measure quality standard, develop a plan for measuring quality, define
methods of data collection and archiving, and document timeframe for measurement
and metrics reporting.

3.1.3 Quality Objectives and Standards

Instructions: Identify the quality goals and objectives of the customer, project,
organization, and stakeholders, as applicable. Identify the quality standards for project
processes (e.g., product functionality, regulatory compliance, project deliverables,
project management performance, documentation, testing, etc.), and describe how they
will be satisfied.

3.1.4 Organization, Responsibilities and Interfaces

Instructions: Describe the primary roles and responsibilities of the project staff as it
relates to the practice of Quality Management for the project. Indicate responsibilities
for activities such as mentoring or coaching, auditing work products, auditing
processes, participating in project reviews, etc.

Table 1: Quality Roles and Responsibilities

Name Role Quality Responsibility

3.2 Methods and Tools

Instructions: Describe the methods, processes, tools and techniques that will be used
for quality management, and how they will integrate with other project processes (e.g.,

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contract management, staffing management, communication management, decision

analysis and resolution, cost management, subcontractor management, project
monitoring and control, risk management, etc.). As appropriate, refer to the Project
Management Plan (PMP) and/or any applicable subordinate plans that may exist (e.g.,
Staffing Management Plan, Communication Management Plan, Subcontractor
Management Plan, etc.).

Table 2: Quality Management Processes

Quality Process Tools & Techniques

3.3 Tools, Environments and Interfaces

Instructions: List and define the data elements and the quality tools that will be used to
measure project quality and level of conformance to defined quality standards/metrics.

Table 3: Quality Tools

Quality Tool Description

4. Quality Assurance
Instructions: Identify and define those actions, operational techniques, activities and
metrics to measure them, that provide the confidence that project quality is in fact being
met and has been achieved. Relate these actions to the quality standards defined
earlier in the planning section of this document.

4.1 Assessments, Reviews & Audits

Instructions: Identify the product reviews, process audits, and other assessments that
will be conducted during the project’s life cycle to ensure quality objectives and
standards are met. Identify the specific types of assessments, reviews, and audits, who

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are involved in them, the frequency that they occur, and the types of events that trigger
them.

4.2 Quality Analysis

Instructions: Describe the process for analyzing quality data, documenting opportunities
for improvement, and applying what was learned from quality analysis to eliminate gaps
between current and desired levels of performance.

4.3 Improve Project Quality

Instructions: Analyze quality data, document opportunities for improvement and apply
what was learned from quality analysis to eliminate gaps between current and desired
levels of performance.

4.4 Quality Control

Instructions: Identify those monitoring and controlling actions that will be conducted to
control quality throughout the project’s life. Define how it will be determined that quality
standards comply with the defined standards outlined earlier in this document. Identify
owners of ongoing monitoring and improvement of project processes.

4.5 Corrective Actions

Instructions: Describe the process and procedures by which anomalies and problems
will be recorded, tracked, resolved, and reported. Also, identify the process by which
project processes may be reviewed and modified to maximize quality. Describe how
corrective actions will be identified and communicated to the project team and
stakeholders, how corrective action plans will be monitored, and who is responsible for
assigning and executing the corrective actions.

5. Quality Schedule
Instructions: Provide a schedule of quality reviews and other quality activities by system
lifecycle phase. You may include a schedule with specific dates or with lifecycle phases
only, as appropriate for the project. Ensure that this information is appropriately
integrated into the overall Project Schedule.

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Appendix A: Record of Changes

Instructions: Provide information on how the development and distribution of the Quality
Management Plan will be controlled and tracked. Use the table below to provide the
version number, the date of the version, the author/owner of the version, and a brief
description of the reason for creating the revised version.

Table 4: Record of Changes

Version
Numbe Date Author/Owner Description of Change
r

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Appendix B: Acronyms
Instructions: Provide a list of acronyms and associated literal translations used within
the document. List the acronyms in alphabetical order using a tabular format as
depicted below.

Table 5: Acronyms
Acronym Literal Translation

CMS Centers for Medicare & Medicaid Services

PMP Project Management Plan

QA Quality Assurance

QC Quality Control

SDMP System Development Management Plan

SOW Statement of Work

CMS Centers for Medicare & Medicaid Services

PMP Project Management Plan

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Appendix C: Glossary
Instructions: Provide clear and concise definitions for terms used in this document that
may be unfamiliar to readers of the document. Terms are to be listed in alphabetical
order.

Table 6: Glossary
Term Definition
Quality The degree to which a set of inherent characteristics
fulfill requirements (i.e., the degree of excellence which
a thing possesses).
Quality Assurance The operational techniques and activities that are used
to fulfill requirements for quality.

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Appendix D: Referenced Documents

Instructions: Summarize the relationship of this document to other relevant documents.
Provide identifying information for all documents used to arrive at and/or referenced
within this document (e.g., related and/or companion documents, prerequisite
documents, relevant technical documentation, etc.).

Table 7: Referenced Documents

Issuance
Document Name Document Location and/or URL
Date

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Appendix E: Approvals
The undersigned acknowledge that they have reviewed the Quality Management Plan
and agree with the information presented within this document. Changes to this Quality
Management Plan will be coordinated with, and approved by, the undersigned, or their
designated representatives.
Instructions: List the individuals whose signatures are desired. Examples of such
individuals are Business Owner, Project Manager (if identified), and any appropriate
stakeholders. Add additional lines for signature as necessary.

Signature: Date:

Print Name:

Title:

Role:

Signature: Date:

Print Name:

Title:

Role:

Signature: Date:

Print Name:

Title:

Role:

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Appendix F: Notes to the Author / Template Instructions

This document is a template for creating a Quality Management Plan for a given
investment or project. The final document should be delivered in an electronically
searchable format. The Quality Management Plan should stand on its own with all
elements explained and acronyms spelled out for reader/reviewers, including reviewers
outside CMS who may not be familiar with CMS projects and investments.
This template includes instructions, boilerplate text, and fields. The developer should
note that:
 Each section provides instructions or describes the intent, assumptions, and
context for content included in that section. Instructional text appears in blue
italicized font throughout this template.

 Instructional text in each section should be replaced with information specific to

the particular investment.

 Some text and tables are provided as boilerplate examples of wording and
formats that may be used or modified as appropriate.

When using this template, follow these steps:

1. Table captions and descriptions are to be placed centered, above the table.

2. Modify any boilerplate text, as appropriate, to your specific investment.

3. Do not delete any headings. If the heading is not applicable to the

investment, enter “Not Applicable” under the heading.

4. All documents must be compliant with Section 508 requirements.

5. Figure captions and descriptions are to be placed centered, below the figure.
All figures must have an associated tag providing appropriate alternative text
for Section 508 compliance.

6. Delete this “Notes to the Author / Template Instructions” page and all
instructions to the author before finalizing the initial draft of the document.

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Appendix G: XLC Template Revision History

The following table records information regarding changes made to the XLC template
over time. This table is for use by the XLC Steering Committee only. To provide
information about the controlling and tracking of this artifact, please refer to the Record
of Changes section of this document.

Table 8: XLC Template Revision History

Version
Numbe Date Author/Owner Description of Change
r
1.0 11/13/200 ESD Deliverables Baseline version.
8 Workgroup
2.0 08/14/201 Celia Shaunessy, XLC Changes made per CR 14-012.
4 Steering Committee
2.1 02/02/201 Surya Potu, Update CMS logo.
5 CMS/OEI/DPPIG

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Appendix H: Additional Appendices

Instructions: Utilize additional appendices to facilitate ease of use and maintenance of
the document.

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