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    8231 - Miscellaneous Expenditures REV 11-6-14 Clean

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    Rob Dickson
    This policy outlines expenses that can be reimbursed for Omaha Public Schools board members and employees. It allows payment for expenses related to educational events, emergency relief activities, recognition dinners costing less than $25 per person, and awards costing less than $100. Any expenses claimed must be approved in advance and submitted within 30 days of occurring.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    8231 - Miscellaneous Expenditures REV 11-6-14 Clean

    Uploaded by

    Rob Dickson
    22 views3 pages
    This policy outlines expenses that can be reimbursed for Omaha Public Schools board members and employees. It allows payment for expenses related to educational events, emergency relief activities, recognition dinners costing less than $25 per person, and awards costing less than $100. Any expenses claimed must be approved in advance and submitted within 30 days of occurring.

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    8231--Miscellaneous Expenditures REV 11-6-14 Clean

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    This policy outlines expenses that can be reimbursed for Omaha Public Schools board members and employees. It allows payment for expenses related to educational events, emergency relief activities, recognition dinners costing less than $25 per person, and awards costing less than $100. Any expenses claimed must be approved in advance and submitted within 30 days of occurring.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    22 views3 pages

    8231 - Miscellaneous Expenditures REV 11-6-14 Clean

    Uploaded by

    Rob Dickson
    This policy outlines expenses that can be reimbursed for Omaha Public Schools board members and employees. It allows payment for expenses related to educational events, emergency relief activities, recognition dinners costing less than $25 per person, and awards costing less than $100. Any expenses claimed must be approved in advance and submitted within 30 days of occurring.

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    Article 8

    INTERNAL BOARD POLICIES

    Policy No. 8231

    Internal Board Policies - Board Members


    Miscellaneous Expenditures
    A.

    Expenses Incurred at Educational Workshops, Conferences, Training Programs, Hearings,


    Meetings, or Official Functions

    In addition to other expenditures authorized by law and by these policies, public funds of
    the Omaha Public Schools are authorized by law and by this policy to be used to pay for the
    following:
    1.

    Payment or reimbursement of actual and necessary expenses of Board Members,


    employees, or volunteers incurred in connection with any of the following events:
    a)
    b)
    c)
    d)
    e)
    f)

    educational workshops
    conferences
    training programs
    hearings
    meetings
    official functions

    2.

    Such expenses may be paid with public funds, whether the event is sponsored by
    the Omaha Public Schools or some other entity or whether the event occurs at an
    Omaha Public Schools facility or at some other location within or outside the
    geographic boundaries of the Omaha Public Schools. Attendance at the event must
    benefit and promote the work of the Omaha Public Schools.

    3.

    If payment for such expenses incurred for attendance at any of these events is
    otherwise covered by these policies, the provisions of those other policies shall
    govern payment or reimbursement. If no other policy governs such payment or
    reimbursement, the following rules shall be uniformly applied:
    a)

    Payment or reimbursement is authorized only if attendance at the event is


    given prior or contemporaneous approval by the employees immediate
    supervisor or by the Superintendent of schools or the Superintendents
    designee or, in the case of Board Members, by the President and Vice
    President of the Board of Education. Employees of the Omaha Public
    Schools may be excused for attendance at conferences, educational
    workshops, or training programs without loss of pay upon written
    application to and approval in writing by the Superintendent of schools or
    the Superintendent's designee. All employee absences for attendance at
    such events generally must be approved four weeks in advance before such
    absence may be granted. Notation of approval of attendance must be
    provided to Compensation and Benefits by the employees immediate
    supervisor or designee. For budgetary purposes, as much planning as
    possible should be made one year in advance.

    Page 1 of 3

    Article 8

    INTERNAL BOARD POLICIES

    b)

    Anyone seeking reimbursement for out of pocket expenses reasonably


    incurred in connection with an authorized event shall be paid at the Board
    approved per diem, which should be the federal rate for Omaha. The
    itemized listing shall be submitted for payment to the accounting office.

    c)

    Authorized expenses may include:


    1)
    2)

    3)
    4)

    5)

    2.

    Policy No. 8231

    Any registration cost, tuition cost, or fees or charges for attending


    the event.
    All reasonable event expenses if the event is sponsored by the
    Omaha Public Schools. Such expenses may include the cost of
    providing non-alcoholic beverages and refreshments for those
    attending the event. If the event is a public meeting of the Board of
    Education or a committee of the board, such expenses may include
    the cost of providing non-alcoholic beverages for those in
    attendance.
    Mileage as provided in Policy 8232.
    Actual travel expense if travel is authorized by commercial or
    charter means. Such expenses may include reasonable and necessary
    ground transportation and also may include car rental, if the rental
    is explicitly authorized as necessary by the President of the Board
    of Education for Board Members or by the Superintendent of
    schools or the Superintendents designee for employees or
    volunteers.
    Meals and lodging at a rate not exceeding the applicable federal rate
    for Omaha unless a fully itemized claim is submitted substantiating
    the costs actually incurred in excess of such rate and such additional
    expenses are expressly approved by the Board of Education.

    Expenses for Meals and Non-Alcoholic Beverages for Emergency Relief Workers
    and Volunteers.

    In addition to other expenditures authorized by law and by these policies, public funds of
    the Omaha Public Schools are authorized by law and by this policy to be used to pay for nonalcoholic beverages and meals for the following:
    1.

    For any individuals while performing or immediately after performing relief,


    assistance, or support activities in emergency situations, including, but not limited
    to, tornado, severe storm, fire, or accident; and

    2.

    For any volunteers during or immediately following their participation in any


    activities authorized by these policies, including:
    a)

    Service on advisory committees to the Board of Education or the


    Superintendent of schools;

    Page 2 of 3

    Article 8

    INTERNAL BOARD POLICIES


    b)

    c)
    d)
    3.

    Policy No. 8231

    Involvement in the Adopt-A-School program, PTA/PTSA, Omaha


    Education Week or other similar parent, business, or community
    involvement with the Omaha Public Schools;
    Mowing grass, picking up litter, removing graffiti, or removing snow; or
    Any other activity approved by the Board of Education.

    Expenses for Recognition Dinners


    In addition to other expenditures authorized by law and by these policies, public
    funds of the Omaha Public Schools are authorized by law and by this policy to be
    used to pay for one recognition dinner each year held for members of the Board of
    Education, employees of the Omaha Public Schools, or volunteers in the schools.
    The maximum cost per person for any such dinner shall not exceed $25. Any
    annual recognition dinner held pursuant to this policy may be held separately for
    members of the Board of Education, employees of each department of volunteers,
    or any of them in combination.

    4.

    Expenses for Plaques, Certificates of Achievement, or Other Awards


    In addition to other expenditures authorized by law and by these policies, public
    funds of the Omaha Public Schools are authorized by law and by this policy to be
    used to pay for plaques, certificates of achievement, pins, flowers, or other items of
    value awarded to elected or appointed officials, employees of the Omaha Public
    Schools, or volunteers. No item awarded to any individual shall exceed $100 in
    cost. No item shall be awarded to any individual without the explicit prior approval
    of the Superintendent of schools, the Superintendents designee, or the Board of
    Education. No item of value shall be awarded to an individual except for activity
    which promotes the education of the students of the Omaha Public Schools.

    5.

    It is recognized that the Board of Education is accountable to the taxpayer and


    therefore reimbursement for activities undertaken by individual Board Members
    which may be in the course service to the District but which are not public
    functions/meetings or otherwise organized by administration and/or the Board of
    Education, and which are not specifically outlined above, must be recommended
    for approval for reimbursement by the Finance, Operational Services and Claims
    Committee on Claims of the Board of Education and approved by the Board of
    Education.

    All expense claims should be submitted no later than 30 days after the expense has occurred.

    Legal Reference:

    Neb. Rev. Stat. 13-2201 to 13-2204


    Neb. Rev. Stat. 79-546

    Date of Adoption:

    November 11, 2014

    Page 3 of 3

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