Inspection Quarter Booking Manual - 07032011

Title
User Manual
FI 17.05.10 - Booking of IQ/H.Home/C.Center
FI 17.05.11 - Occupancy/Vacancy of IQ/H.Home/CC
Module
Real Estate Module

OVERVIEW
Business Process Description Overview
This is a master data within Real Estate Module for Create/Display/Modify/CheckIn/Checkout of IQ Booking.
This activity will be carried out by a specific team who is made responsible by BSNL for creation as well as
modification of existing master data of REM.
Input - Required Fields
Company Code
Business Entity(BE)
Building
Rental Object
Booking For
Booking Type
Booking Category
Field Value / Comments
Mandatory
Mandatory
Mandatory Having Building Type as 59-Inspection Quarter
Mandatory
Mandatory
Mandatory
Mandatory
Output Results
Comments
IQ Booking, Modification, Cancellation, Check-In , Check Out & Daily

Checkout Complete can be executed.
Procedural Steps
1.1.
Access Process Property by:
Via Menus
Via Transaction Code
ZRE001_1
1. SAP Easy Access

Start the transaction using the menu path or transaction code.
2. Enter the transaction code in SAP Command Box:
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Title
User Manual
Module
Real Estate Module
3. Click
(Enter) Button.
4. New Screen: IQ/HH Booking
As required, complete the following fields:

Field Name
Bed
Room/Hall
Booking
Category
Description
Bed
Room/Hall
Booking
Category
R/O/C
User Action &

Values
O/R
O/R
R
Comments
Select any option
Example: BSNL
Employee on official
Chose any one of the two radio buttons.
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Title
User Manual
Module
Real Estate Module
Booking Type
Booking Type
Company Code
Company Code
Visit
Example: Inspection
Quarter
Example:1021
Business Entity
Business Entity
Example: 21100245
Building
Building
Example: 20000002
Rental Object
Rental Object
Example: 50000001
Select
Select
This is required as a Booking is always
created with reference to a Business
Entity.
created with reference to a Building.
created with reference to a Rental
Object.
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Module
5. Click button
Real Estate Module
.to see the available entities.
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Title
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Real Estate Module
6. If Enter is pressed, all available Business Entities for a selected company code (Ex : 1021) will be shown,
(as displayed below).
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User Manual
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Real Estate Module
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7. Select
Real Estate Module
to make the Booking.
8. Click button
to create the Booking.
9. In new screen Booking can be done both for Employee as well as Non External Persons (Others) as per the
selection done in initial screen. In case of Employee Booking please select the Employee Number from
search button
and in case of booking for Non Employees (Other) only the Name filed is to be filled.
For Booking Type 01 BSNL Employee On official Visit
10. Create Center Booking Document:

Step 1
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Rate is automatically picked from maintenance table based on Type of city mentioned in Building master.
Step 2
Step 3
Click
to save.
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11. Display Booking:

Select Action Display Booking
Enter Booking document No. Press enter.
Step 1
Click on Execute
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Real Estate Module
Step2
12. Occupancy Status
13. Click ZRE0001_3Occupancy/Vacancy Report.

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Real Estate Module
As required, complete/review the following fields:

Field Name
Co Code
Business Entity
Building
Rental Object
Date
Description
Co Code
Business Entity
Building
Rental Object
Date
R/O/C
R
R
O
O
User Action and Values
Comments
Example: 1021
Example: 21100245
Example: 20000002
Example: 50000001
Example: 01.02.2011
to 05.02.2011
Step 1
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Note: Date Range is one

month. Ypu have to
change the date for
different selection
requirement
Title
User Manual
Module
Real Estate Module
Click on
Step2
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Real Estate Module
Date 05.02.2011 onward is free for Booking

Click Back
14. Modify Booking

Select Action Modify Booking
Enter Booking document No. Press Enter.
Step 1
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Real Estate Module
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Click Insert
Real Estate Module
. Following screen will appear:
Step 2
Step 3
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Now You can modify the data

Field Name
Description
Booking Modified From

Date
Booking Modified To
Date
Remark
R/O/C
Booking Modified Date
Example: 02.02.2011
Booking Modified Date
Example: 05.02.2011
Remark
Example: Description
Step 4
Click
to save the Booking
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Comments
Title
User Manual
Module
Real Estate Module
15. Cancel Booking

Select Action Cancel Booking
Enter Booking Document No. Press Enter
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Real Estate Module
Step 1
Click execute
. Screen will appear as below:
Step 2
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Real Estate Module
Enter values in following data fields, for selected asset:

Field Name
Cancellation
Reason
Description
Cancellation Reason
R/O/C
Example: Cancelled
Comments
Step 3
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Click on
Real Estate Module
to save.
16. Occupancy Status

R/O/C
Co Code
Business Entity
Field Name
Co Code
Business Entity
Description
R
R
Example: 1021
Example: 21100245
Rental Object
Rental Object
Example: 50000001
Date
Date
Example: Date
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Comments
Title
User Manual
Module
Real Estate Module
Click execute
17. Check IN
Select Action Check IN Booking
Step 1
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Real Estate Module
Field Name
Description
R/O/C
Co Code
Business Entity
Co Code
Business Entity
R
R
Example: 1021
Example: 21100245
Rental Object
Rental Object
Example: 50000001
Click
The Following Screen Will appear
Step 2
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Comments
Title
User Manual
Module
Real Estate Module
Step 3
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Real Estate Module
R/O/C
Actual Check In
Field Name
Actual Check In
Description
Example: 01.02.2011
Check In Time
Check In Time
Example: 15:35:25
Remark
Remark
Step 4
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Comments
Title
User Manual
Module
Click on
Real Estate Module
to save.
18. Check OUT

Select Action Check OUT Booking
Enter booking document no. Press Enter
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Real Estate Module
Step 1
Click
. The Following Screen will appear
Step 2
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Step 3
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Real Estate Module
R/O/C
Actual Check Out Date
Field Name
Actual Check Out Date
Description
Example: 05.02.2011
Check out time
Check out time
Example: 15:39:01
Remark
Remark
Step 5
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Title
User Manual
Module
Click on
Real Estate Module
to save
19. Daily Check Out Report

Select Action Check OUT Booking
Enter booking Document no. Press Enter
Step 1
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Real Estate Module
Field Name
Description
R/O/C
Co Code
Business Entity
Co Code
Business Entity
R
R
Example: 1021
Example: 21100245
Building
Building
Example: 20000002
Step 2
Click
. The Following Screen will appear
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User Manual
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Real Estate Module
20. Accounting process

Select Booking category, Enter Co code and Business entity.
Press Enter
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Real Estate Module
Execute
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Real Estate Module
Click Back
21. Daily Check out complete

Enter Booking document No. Press Enter
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Real Estate Module
Execute
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Click on
Real Estate Module
to save
The accounting Entry is generated
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22. Check the accounting Entry. Enter T code FB03
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Click
Real Estate Module
to check the entry
23. Check For Booking Information
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24. Click Flexible Real Estate Management tree item

25. Click ZRE001_2- IQ/HH/Hostel/CCtr Booking Info or use transaction code ZRE001_2
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34.
Enter below mentioned data
Field Name
Booking Document
Number
Co Code
Business Entity
Description
R/O/C
Booking Document Number
Example: 9000003
Co Code
Example: 1021
Business Entity
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Comments
Title
User Manual
Module
Rental Object
Click
Real Estate Module

Rental Object
. The Following screen will appear
You have created a Inspection Quarter Booking

END.
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Title

Real Estate Module

Input - Required Fields

Field Value / Comments

IQ Booking, Modification, Cancellation, Check-In , Check Out & Daily

Access Process Property by:

1. SAP Easy Access

2. Enter the transaction code in SAP Command Box:

Last changed on:

Release: ERP 6.0

Real Estate Module

As required, complete the following fields:

User Action &

Chose any one of the two radio buttons.

Last changed on:

Release: ERP 6.0

Real Estate Module

Last changed on:

Release: ERP 6.0

Real Estate Module

.to see the available entities.

Last changed on:

Release: ERP 6.0

Real Estate Module

Last changed on:

Release: ERP 6.0

Real Estate Module

Last changed on:

Release: ERP 6.0

Real Estate Module

to make the Booking.

For Booking Type 01 BSNL Employee On official Visit

10. Create Center Booking Document:

Last changed on:

Release: ERP 6.0

Real Estate Module

Last changed on:

Release: ERP 6.0

Real Estate Module

Last changed on:

Release: ERP 6.0

Real Estate Module

11. Display Booking:

Release: ERP 6.0

Real Estate Module

12. Occupancy Status

13. Click ZRE0001_3Occupancy/Vacancy Report.

Release: ERP 6.0

Real Estate Module

As required, complete/review the following fields:

User Action and Values

Last changed on:

Release: ERP 6.0

Note: Date Range is one

Real Estate Module

Last changed on:

Release: ERP 6.0

Real Estate Module