Civicsmart: SOW 1 For PEMS Transaction Enquiry & Landing Page

Statement of Work
CIVICSMART
SOW 1 for PEMS Transaction Enquiry & Landing Page

Date
Period of Performance
The Services shall commence on
, and shall continue through
Engagement Resources
List names of resources and any key information about each.
Scope of Work
Contractor shall provide the Services and Deliverable(s) as follows:
Describe services and/or deliverables included in this SOW.
Deliverable Materials
If this is an SOW for deliverable work product, describe deliverables here. If this is an SOW for
services that do not include specific deliverables, you might want to include a statement such
as There are no formal deliverables or work products defined in association with these
services.
Statement of Work for [Client Name]
Number of
Resources
Item Description
Number of Hours
Upon completion of this Performance Period, Contractor and Client will have the option
to renew this agreement for an additional then-stated number of hours at the thencurrent hourly rate for those resources identified.
Bill To Address
Client Project Manager
Client Cost Center
[Client Address]
[City, ST ZIP Code]
[Project Manager Name]
[Cost Center Number]
Out-of-Pocket Expenses / Invoice Procedures

Client will be invoiced monthly for the consulting services and T&L expenses. Standard
Contractor invoicing is assumed to be acceptable. Invoices are due upon receipt.
Client will be invoiced all costs associated with out-of-pocket expenses (including,
without limitation, costs and expenses associated with meals, lodging, local
transportation and any other applicable business expenses) listed on the invoice as a
separate line item. Reimbursement for out-of-pocket expenses in connection with
performance of this SOW, when authorized and up to the limits set forth in this SOW,
shall be in accordance with Clients then-current published policies governing travel
and associated business expenses, which information shall be provided by the Client
Project Manager. The limit of reimbursable expenses pursuant to this SOW is estimated
to be 15% of the fees unless otherwise authorized in writing and agreed to by both
parties via the project change control procedure outlined within.
Invoices shall be submitted monthly in arrears, referencing this Clients SOW Number
to the address indicated above. Each invoice will reflect charges for the time period
being billed and cumulative figures for previous periods. Terms of payment for each
invoice are due upon receipt by Client of a proper invoice. Contractor shall provide
Client with sufficient details to support its invoices, including time sheets for services
performed and expense receipts and justifications for authorized expenses, unless
otherwise agreed to by the parties. Payments for services invoiced that are not received
within 30-days from date of invoice will be subject to a 5% penalty per calendar month.
Completion Criteria
Contractor shall have fulfilled its obligations when any one of the following first occurs:
Contractor accomplishes the Contractor activities described within this SOW,
including delivery to Client of the materials listed in the Section entitled

Deliverable Materials, and Client accepts such activities and materials without
unreasonable objections. No response from Client within 2-business days of
deliverables being delivered by Contractor is deemed acceptance.
Contractor and/or Client has the right to cancel services or deliverables not yet
provided with [20] business days advance written notice to the other party.
Assumptions
List any assumptions that are specific to this project.
Project Change Control Procedure

The following process will be followed if a change to this SOW is required:
A Project Change Request (PCR) will be the vehicle for communicating change. The
PCR must describe the change, the rationale for the change, and the effect the
change will have on the project.
The designated Project Manager of the requesting party (Contractor or Client) will
review the proposed change and determine whether to submit the request to the
other party.
Both Project Managers will review the proposed change and approve it for further
investigation or reject it. Contractor and Client will mutually agree upon any
charges for such investigation, if any. If the investigation is authorized, the Client
Project Managers will sign the PCR, which will constitute approval for the
investigation charges. Contractor will invoice Client for any such charges. The
investigation will determine the effect that the implementation of the PCR will have
on SOW price, schedule and other terms and conditions of the Agreement.
Upon completion of the investigation, both parties will review the impact of the
proposed change and, if mutually agreed, a Change Authorization will be executed.

A written Change Authorization and/or PCR must be signed by both parties to
authorize implementation of the investigated changes.
IN WITNESS WHEREOF, the parties hereto have caused this SOW to be effective as
of the day, month and year first written above.
[Client Name]
CIVICSMART
By:
Name:
By:
Name:
Title:
Title:

Civicsmart: SOW 1 For PEMS Transaction Enquiry & Landing Page

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Statement of Work

SOW 1 for PEMS Transaction Enquiry & Landing Page

, and shall continue through

Describe services and/or deliverables included in this SOW.

Statement of Work for [Client Name]

Client Project Manager

Client Cost Center

[Project Manager Name]

[Cost Center Number]

Out-of-Pocket Expenses / Invoice Procedures

Statement of Work for [Client Name]

Contractor accomplishes the Contractor activities described within this SOW,

including delivery to Client of the materials listed in the Section entitled

Project Change Control Procedure

proposed change and, if mutually agreed, a Change Authorization will be executed.

Statement of Work for [Client Name]

Statement of Work for [Client Name]

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