MAXLAND SDN BHD (EARTHWORK)

RECLAMATION TEAM

Date : 05.01.2010
Management Meeting No. : 01
Time Started : 9.40 am
Time Adjourned : 10.00 am

Present 1 Mr. Andrew Lim (MD) Absent 1 Mr. Lee Khin Yin (Chief Engineer)
2 Mr. Michael Chok (ED) 2 Ms. Lee Siau Ken (Purchasing In-Charge)
3 Mr. David Lee (Chief Supervisor) 3 Ms. Chung LS (GBF)
4 Ms. May Lim (PA)
5 Ms. Insih Rauda (Payroll In-Charge)
6 Ms. Liew KY (A/C Clerk)
7 Ms. Siti Malzatul (Purchasing Clerk)

PROJEK MEMBINA JALAN SUKAU-BILIT, KINABATANGAN, SABAH

A) ADMINISTRATION ISSUES

1. TOP URGENT ISSUES

Nil

a) Contract Details All Concerned

Contract Rate Date of Site Date of Contract
No. Particulars Contract No. Remarks
(RM) Possession Completion

1 Projek Membina Jalan Sukau-Bilit, Kinabatangan, Sandakan, Sabah HO.164/2009 (F) 9,104,140.00 12.10.09 11.10.10
b) Important Contact No. All Concerned

No. Particulars Name Contact No. Fax No. Remarks

1 Mr. Edward Chua 012-829-7911

Latigo Builders Sdn Bhd 088-384197
2 Mr. Chin Ka Vun 012-828-2838
3 Encik Abdul Karim 012-802-2117
Kas Enterprise 089-238916
4 Encik Am Rasin 089-222916
5 Mr. Shim Pau Khiong (Project Engineer) 019-833-7831
6 JKR, Sandakan Mr. Jeremy (Surveyor) 019-873-2718 089-273112
7 Mr. Khoo 019-853-4703
8 Multipurpose Insurance, IJM Mr. Kelvin 013-883-9337 089-222173
9 Site Agent Fabian Chin
10 Assistant Engineering Farizan @ Aben
11 Engineering Surveyor Encik Joety Robert 016-827-6622
12 Supervisor (Road) Encik Yusof Aminta 012-815-8626
13 Supervisor (Structure) Encik Amiezan
c) Site Meeting with JKR Michael Chok / David / Lee KY

No. Particulars Venue Date & Time Attendants Remarks

1) Mr. Michael Chok Issues to discuss:

2) Mr. KK Lee 1) Insurance Policy
1 1st Site Meeting with JKR 19.10.09 (10.00am) 3) Mr. Edward Chua 2) Organization Chart
4) Mr. David Lee 3) Work Programme
5) Mr. Amrasin (Kas Ent) 4) List of Equipments
1) Mr. Edward Chua Issues to discuss:
JKR, Sandakan
2) Mr. David Lee 1) Site Alignment
3) Mr. Joety Bin Robert 2) Site Office
2 2nd Site Meeting with JKR 19.11.09 (11.00am) 3) Material Testing
4) Bridge Design & Location
5) SESB, Water Piping, Forestry (Site Clearing)
6) Monthly Progress Report
3 3rd Site Meeting with JKR 28.12.09 1) Mr. David Lee
d) Issues to Follow UP Michael Chok / Edward Chua / Lee KY / David / May

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 No. Particulars Person In-Charge Deal With Remarks
A) Issues to follow up AFTER obtaining the Letter of Award
1 Sub-Contractor Agreement Chin KV Kas Enterprise
a) Mr. Chok instructed to on hold the stamping (est. cost
Deed of Assignment of Proceeds of
2 Chin KV Kas Enterprise RM45,525.00 at Stamping Dept, Sdk).
Contract
b) Edward to get the stamp cost.from RCK law firm, KK
3 Power of Attorney Chin KV Kas Enterprise
4 Opening of Bank Account May / Abd. Karim BSN, SDK Pending Kas to sign and fill up the application form.
B) Issues to follow up AFTER the 1st & 2nd Site Meeting
Drawing submitted to JKR, pending for written approval and to
1 Site Office Edward Chua / David JKR
call for tender by Jan '10.
To do site alignment & setting out Edward Chua / David /
Ukur Project Rakanan @ a) Centre line set up completed. Ch00-1000 completed. R.O.W.
2 a) Centre Line Set Up (Row Joety / Jeremy / Chau
RM27,809.45 and cross sectioning from 1000 - 2000 stop. (referB3)
Marking) Tze Dier
a) Yet to receive cc letter from JKR.

b) JKR to call for meeting with various department (Defer until

road is finalised).
To write to Forestry Dept, District
3 JKR
Office, SESB, Jabatan Air/Felda c) Meeting conducted on 28.12.09, D.E. informed that to
identify the CH0-5000 as within road reserve boundary, pending
survey and final decision. Mr. Jeremy will prepare for the report
on 4th or 5th Jan '10.
Material Testing Pending arrangement made with JKR representatives to collect
Ultimate Resources S/B,
4 Flexible Road Pavement and supply Edward Chua samples (stone) from supplier eg. Hap Seng, PBJ & Ultimate
Tawau, Sabah
of quarry aggregates & pipe culvert Resources. To follow up with Mr. Stanley (S.O., JKR).
C) Issues proposed DURING the 1st & 2nd Site Meeting

a) Tenancy Agreement between Maxland S/B & Sardon Radin

being signed & stamped.
b) Situated at Kg. Bilit, 6.335 HA.
Office + Labour Quarter + Workshop
1 David Sardon Bin Radin c) Monthly Rental : RM2,300.00.
& Store
d) Office - pending drawing.
e) 1st unit of labour quarter completed. 2nd unit 90%
completed.
f) Workshop & Store 70% completed.
a) As per informed by Edward that Consultant had agreed with
the changes.
b) New Bridge design submitted to JKR on 19.11.09.
Proposed to change Pre-stressed JKR / Perunding Bina Daya
2 Edward Chua / David c) Whole road alignment confirmed by JKR.
Bridge to Steel Girdle Bridge S/B
d) Location of temporary bridge crossing identified. Inspected
by JKR (S.O.) on 14.12.09. Pending JKR approval on the
drawing.
Available at Sardon Radin site and approved by JKR.

a) Pending MD approval as the land owner suggested that

3 Borrow Pit Edward Chua / David JKR / Sardon Radin
RM8.00/trip(±7 cubic metre).
b) Material sent for testing.

e) Bill No. 1 – General Items (List of items to get ready) Edward Chua / David

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 Unit Price
No. List of Items Model Supplier / Source from Qty Amount (RM) Remarks
(RM)

1 Desktop Computer eMachines ET1831-254X7 1 2,078.00 2,078.00

2 Printer Canon LBP 3050 Mono Laser Printer 1 420.00 420.00
EZ Solution Handover on 15.12.09.
Fuji Zerox PE 220 Mono Laser all in 1 (Fax, Scan,
3 Fax & Printer 1 799.00 799.00
Print, Copy)

4 Photocopier Machine Canon Copier Machine 2870 (recon) EZ Solution 1 4,500.00 4,500.00 Pending MD approval.
5 Mobile Phone Motorola A3100 Komunikasi Great Wall 1 1,950.00 1,950.00 Handover on 15.12.09.
6 Digital Camera Canon Powershot A2100IS (FOC 2GB Card) EZ Solution 1 899.00 899.00 Handover on 15.12.09.
a) TOPCON Electronic Total Station 1 19,800.00 19,800.00
b) TOPCON Automatic Level 1 1,500.00 1,500.00
7 Survey Instruments c) Levelling Staff 5M "MM" Zaxco Enterprise 3 180.00 540.00 Arrived on 31.10.09.
d) Fibreglass Survey Fibron Measureing Tape 2 280.00 560.00
e) Nylon Coated Survey Steel Measuring Tape 2 580.00 1,160.00
8 Project Signboard Refer to Sub-section 1.23 - 2 2,500.00 2,500.00 Completed.

Contractor's Office & Transferred. Temporary

9 20' Container Maxland Store 1
Accommodation used as workers' quarter.

Raw Material for 1st unit completed. 2nd unit

10 - - - 24,216.02 24,216.02
Labour Quarter 90% completed.

Raw Material for

11 - - - 7,672.00 7,672.00 70% completed.
Workshop & Store

Vehicle (for S.O.'s Isuzu D-Max 3.0LS Ddi-I TEQ Super Commonrail
12 Isuzu 1 95,000.00 95,000.00 Handover on 10.12.09.
staff) 4x4AT Double Cabin - Auto

Total: 163,594.02
f) 20’ x 28’ Wooden Site Office (Maxland) at Sukau David
Labour Cost Material Cost Total
Rate (RM) /
No. Description Sq. Ft. Contractor (A) (B) (A) + (B) Remarks
Sq. Ft.
(RM)
1 Wooden Site Office (Maxland) 560 1.80 Julasri 1,008.00 9,274.60 10,282.60 Electrical wiring not included.
g) Raw Materials for 20’ x 28’ Wooden Site Office (Maxland) at Sukau David / Siti
No. Raw Materials Sizes Quantity Price (RM) / Unit Total (RM)
1 Baroti 1 x 2 x 12 5.00 cu.ft. 17.20 86.00
2 Papan 1 x 6 x 14 93.33 cu.ft. 22.45 2,095.26
3 Baroti 2 x 2 x 14 19.44 cu.ft. 18.20 353.81
4 Baroti 2 x 3 x 14 29.17 cu.ft. 21.24 619.57
5 Baroti 2 x 4 x 12 92.44 cu.ft. 21.99 2,032.76
6 Plywood 3.6 mm 60 sheets 11.46 687.60
7 Zinc 27' x 8' 80 sheets 13.60 1,088.00
8 Zinc Nail 2½" 10 kilo 4.00 40.00
9 Common Nail 2" 5 kilo 2.80 14.00
10 Common Nail 2½" 10 kilo 2.80 28.00
11 Common Nail 3" 10 kilo 2.80 28.00
12 Common Nail 4" 10 kilo 2.80 28.00
13 Common Nail 1" 2 kilo 3.20 6.40
14 Hensel 4" 6 pcs 1.20 7.20
15 Slide Window Aluminium Frame 24' x 42' 12 pcs 180.00 2,160.00
Grand Total: 9,274.60

B) RECRUITMENT SECTION

a) HR SECTION Edward Chua / May

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 No. of Person
No. Position Name Report Duty on Remarks
Required

1 Project Director 1 Edward Chua -

2 Project Assistant / Financier 1 Michael Chok -
Appointed Position
a) Lee Khin Yin -
3 Project Co-ordinator 2
b) David Lee -
4 Engineering Surveyor 1 Joety Bin Robert -
5 Supervisor Structure 1 Amiezan Bin Ibrahim -
a) Mohd Razali -
6 Chainman 2
b) Abdulty Bin Maidin 01.12.09 -
7 Site Agent 1 Fabian Chin Kiat Yeong -
8 Assistant Engineer (To assist Site Agent) 1 Farizan @ Aben Bolkafli -
9 Road Supervisor 1 Yusof Bin Aminta Accident. Medical leave.
10 Chief Mechanic 1 Vacant - -
11 Lorry Driver 1 Vacant - -
b) List of Personnel (With Special Allowance) May
Monthly Allowance
No. Name Position Organization Remarks
(RM)

1 Stanley Sikolis Juruteknik JKR, Sandakan 1,700.00 Allowance + Diesel

c) PAYROLL SECTION Rauda
No. Company Gross Pay UNPAID
EPF Socso Tax Adv Canteen Messing Tel Passport Parts Others

1 -

Total: - - - - - - - - - - - -

C) ACCOUNT SECTION

a) Progress Claim Edward Chua / Michael Chok / David

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 Date
No. Particulars Amount Claimed (RM) Remarks
Submitted Released

Expected one month

1 First Claim 320,750.00 11.12.09 Pending JKR to release payment.
after submission.
Total: 320,750.00
b) Financial Preparation Liew KY
Amount Required
No. Particulars Payable to Payment Status Remarks
(RM)

a) PAID a) 1st payment (10.11.09) RM 122,905.89

3% of original contract sum
1 273,124.20 Kas Enterprise b) Pending b) 2nd payment (10.03.10) RM 122,905.89
(1% x RM9,104,140.00)
c) Pending c) Final payment (upon final claim) RM 27,312.42
Contractor All Risks
Multi Purpose
2 Contract Works & 3rd Party Liability 23,908.37 Pending Received insurance cover notes on 13.11.09.
Insurans Berhad
(Premium + 5% Service Tax + Stamp Duty)
a) Sent to CIDB, KK on 19.11.09.
3 CIDB Levy 11,380.20 CIDB PAID
b) Pending receipt & CIDB certificate from CIDB, KK.
a) To remit 3+1 months rental upon signing (20.11.09).
4 Tenancy Agreement 9,200.00 PAID
Encik Sardon b) Document signed and stamped on 11.11.09.
5 Monthly Rental - December '09 2,300.00 Bin Radin PAID December '09 rental fee being paid.
6 Monthly Rental - January '10 2,300.00 Pending To pay before January '10.
Total: 322,212.77
c) Operating Cost Liew KY
Nov '09 Dec '09 Jan '10 Feb '10 Mar '10
No. Description
(RM)
REVENUE
Contract Income - Claim No. 1 320,750.00 - - - -
Sub-Total 320,750.00 - - - -
A SITE OPERATING EXPENSES
Own Operating Cost: -
i Direct Labour 7,204.15 - - - -
ii Diesel Consumption
a) Nissan Dump Truck - - - - -
b) Heavy Equipment 880.00 - - - -
c) Other Vehicles / Machineries 170.00 - - - -
iii Equipment Repair and Maintenance
a) Nissan Dump Truck - - - - -
b) Heavy Equipment - - - - -
c) Other Vehicles / Machineries 20.20 - - - -
iv Soil & Transportation Fee
a) Lorry Transportation - - - - -
b) Purchase of Soil - - - - -
v Other Overhead Cost
a) Oil & Lubricant - - - - -
b) Rental Fee 2,300.00 - - - -
c) Sundry Expenses 5,188.58 - - - -
d) Vehicle Running Expenses 74.00 - - - -
e) Workshop Expenses - - - - -
vi Other Expenses
a) Kas Enterprise Contract Sum 27,312.42 - - - -
b) Project Consultation & Handling Charges 70,101.88 - - - -
Sub-Total 113,251.23 - - - -
B Add / (Less) Work In Progress - - - - -
Net Operating Expenses 113,251.23 - - - -
Gross Profit / (Loss) 207,498.77 - - - -

d) Net Profit Analysis Liew KY

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 Grand Total Cumulative Current FY
(1 month) (1 month)
No. Description
01.10.09 - 31.10.09 31.10.09
(RM)
1 Contract Income 320,750.00 320,750.00
2 Operating Expenses 113,251.23 113,251.23
3 Gross Profit / (Loss) 207,498.77 207,498.77
4 Depreciation 4,000.00 4,000.00
5 General & Admin Expenses 16,888.90 16,888.90
6 Net Profit / (Loss) 186,609.87 186,609.87

e) Fixed Assets Depreciation Summary Liew KY

Accummulated Depreciation Depreciation charged for
No. Particulars Cost Net Book Value
(Up to Nov '09) Nov '09

A) Running Condition
1 Heavy Equipment 480,000.00 260,000.00 220,000.00 4,000.00
Total (A): 480,000.00 260,000.00 220,000.00 4,000.00

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