productivity

PLANNER

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Created by Alex Ikonn & UJ Ramdas

Published by Intelligent Change Inc.

ISBN 978-0-9918462-2-1

Director Mimi Ikonn Editor Bruce Freeman

2015 Intelligent Change. All rights reserved. All material in this
planner may not be reproduced, transmitted or distributed in any form
without the written permission of Intelligent Change.
Pomodoro and The Pomodoro Technique are trademarks of Francesco
Cirillo. The Productivity Planner and Intelligent Change are not affiliated,
associated with, or endorsed by The Pomodoro Technique or Francesco
Cirillo.Learn more on www.pomodorotechnique.com

Printed in China on paper certified by the FSC.

productivity planner

www.productivityplanner.com

D e d i c at i o n
To lifelong learners and doers.
Youre changing the world every day.

Five Reasons youll Love

the Productivity Planner
1. A Sense of Accomplishment - Have you ever finished your day
incredibly satisfied with your work? Isnt that the feeling we all chase? How
often do you actually get there? By using the Productivity Planner daily
you will achieve great things in your life and work. Consistently.
Weve done the hard work of compiling productivity hacks used by
successful people throughout history into this simple tool that you can
now use to make your own mark on the world.
2. Easy to Use - Productivity isnt about Jedi mind tricks. It is about
combining a few simple, effective techniques. Doing the most important
thing first, single-tasking, and using evaluation to improve your
productivity are simple and powerful techniques all combined in the
Productivity Planner in a format that you will love using daily.
3. You Will Get in Flow - Its proven that by experiencing engagement
with work increases your productivity, reduces stress and is a key to
happiness at work. The most critical factor in your work is learning how to
move through tasks quickly and consistently. This is what the Productivity
Planner is designed to do. Over time, being in flow while you work will be
your natural state.

4. You Will Be Inspired - As Zig Ziglar put it, "People often say that
motivation doesn't last. Well, neither does bathing - that's why we
recommend it daily." This is why every day of the Productivity Planner
starts with a productivity focused inspirational quote. It's all designed to
maximize your success.
In addition, every week will start with a featured quote to set you on the
right path for the week ahead.
5. You Will Improve Daily - What if at the end of every day you
evaluated your productivity on a scale of 1-10, isolated causes of high/
low productivity, and implemented the changes the next day? How do
you think this would impact your productivity over time? Over days
and weeks, this is a powerful technique to create self-awareness, evaluate
yourself and get better at managing your time wisely.
Lets get started.

THE CONCEPT
We, at Intelligent Change, have tried many strategies to increase our
productivity: index cards, starting off the day with the easiest task, daily
accountability, and nearly every productivity app that exists. However,
we were not able to find a method that made us significantly more
productive and that we actually enjoyed using on a daily basis. This is
why we created the Productivity Planner. Its a beautifully put together
planner that integrates time-proven productivity hacks used by some of
the most successful and productive people in the world!
Our main idea is that you can achieve more with less. By having
a maximum of three to five tasks a day, doing the most important
task first, and working on only one task at a time with the help of the
Pomodoro Technique, you will be able to finish the projects that you
have been procrastinating on and achieve great things. The Productivity
Planner seamlessly integrates all of these techniques into your own
personal productivity sidekick that will be by your side daily.
Its all here. Made simple for you.
Alex Ikonn & UJ Ramdas
Co-Founders of Intelligent Change

- putting it all together -

How to Use
the Productivity Planner
1 First things first. When writing in the Productivity Planner, less is
more. Write down the Most Important Task of the Day. Dont overthink
it. Remember - If this was the only thing you completed today, you would
be satisfied with your workday.
MOST IMPORTANT TASK OF THE DAY
If this was the only thing you did today youd be satisfied.

1.

Edit a productivity video

Target

Track 25min/bubble

Actual

Next, you will want to write any other tasks of the day, ordered by
priority. Limit total tasks to three to five. It is better to finish up your
current list before adding more tasks.
Secondary tasks of importance
Completion of these tasks will make the day even better.

2.

Book flight and hotel to New York

3. Skype with Alexa

Additional tasks
Do these only after you have completed the tasks above.

4.

Contact suppliers for new product

5. Reply to E-mails

2 Ensure your tasks are written effectively Are they concrete?

Ationable? Self-explanatory? Do they need to be broken up into smaller
tasks?
Getting this right will exponentially increase your effectiveness in getting
things done.

28

 3 Estimate or set the number of Pomodoros you will complete for

each task by filling in the target boxes for each task.
4

1.

Research Article for Thesis

2.

Contact suppliers for new product

Target

Target

Track 25min/bubble

Actual

Track 25min/bubble

Actual

4 Time to start a Pomodoro. Clear your environment of distractions.

Start the timer and focus on The Most Important Task of the Day.
When 25 minutes is up, take a well-deserved, 5-minute break and keep
going. Do not start Task #2 before you finish Task #1. This is critical
to the creation of flow.
5 Once you are done The Most Important Task of the Day, move to
Task #2 from Additional Tasks and so on.
6 At the end of the work-day, fill in your Productivity Score.
PRODUCTIVITY SCORE
How productive were you today on a scale of 1-10? What happened?

10

This is the time to review your productivity, but there is no need to be

harsh! Be honest yet kind to yourself. How could you have improved or
what went well?
7 Finally, before the day ends, fill in the tasks for the next day. This is
an incredibly important step of this process. It helps you start the next
work-day knowing exactly what needs to get done.

29

PRODUCTIVITY PLANNER
Quick Guide

1 1 / ___
0 1 / 20 ___
16
Date ___

MONDAY

Amateurs sit and wait for inspiration.

the rest of us just get up and go to work.

stephen king

MOST IMPORTANT TASK OF THE DAY

If this was the only thing you did today youd be satisfied.

1. Edit a productivity video

Target

Track 25min/bubble

Actual

Secondary tasks of importance

Completion of these tasks will make the day even better.

2. Book flight and hotel to New York

3. Skype with Alexa

Additional tasks
Do these only after you have completed the tasks above.

4. Contact suppliers for new product

5. Reply to E-mails

NOTES
Extra space for ideas, future tasks, inspiration, etc.

Tomorrow - e-mail Elon Musk about Productivity Planner

Observation: doing e-mails last allows me to get more done
Design templates for Kevin

PRODUCTIVITY SCORE
How productive were you today on a scale of 1-10? What happened?

10

Great day. I was focused and productive. Did pomodoros.

32

Quote of the Day To inspire you to seize the day.

Most Important Task of the Day (MIT)

Remember: Your most important task is usually the most uncomfortable

and susceptible to the dreaded state of procrastination!
3

This is where the magic happens. Pay close attention.

First, you estimate or target the increments of time blocks (or

Pomodoros lasting 25 minutes) that the task will take to complete.
Write this number down in the box above the word Target.
Next, you start completing your Pomodoros and fill in the bubbles as
you complete the work. Once the task is done, you enter the number of
Pomodoros it took in the box above Actual.
Simple but powerful.
4

Important tasks apart from the Most Important Task of the Day

5 Your space. Any ideas? Notes? Interruptions? Something you want

to note down quickly? Want to keep track of something daily? This is
your all-purpose space for all of the above.
6 Productivity Score Rate your productivity. Be honest with
yourself. Learn your productive patterns. What do you think you could
have done differently to improve your productivity today? How will you
improve?

33

MONDAY

Date ___ / ___ / 20 ___

The scariest moment is always

just before you start.
stephen king

MOST IMPORTANT TASK OF THE DAY

If this was the only thing you did today youd be satisfied.

1.
Target

Track 25min/bubble

Secondary tasks of importance

Completion of these tasks will make the day even better.

2.
3.
Additional tasks
Do these only after you have completed the tasks above.

4.
5.
NOTES
Extra space for ideas, future tasks, inspiration, etc.

PRODUCTIVITY SCORE
How productive were you today on a scale of 1-10? What happened?

36

10

Actual

Date ___ / ___ / 20 ___

TUESDAY

Have patience. All things are difficult

before they become easy
saadi

MOST IMPORTANT TASK OF THE DAY

If this was the only thing you did today youd be satisfied.

1.
Target

Track 25min/bubble

Secondary tasks of importance

Completion of these tasks will make the day even better.

2.
3.
Additional tasks
Do these only after you have completed the tasks above.

4.
5.
NOTES
Extra space for ideas, future tasks, inspiration, etc.

PRODUCTIVITY SCORE
How productive were you today on a scale of 1-10? What happened?

37

10

Actual