De Raf 3 Guideline For Postdoctoral

Guidelines for Postdoctoral Scheme at Universiti
Utara Malaysia (UUM)

1.0
Objectives and Guidelines
The Guideline offers some guidelines related to the management of postdoctoral programme particularly with regard to placement, responsibilities of
departments, scope of work and duties, conditions of appointment, facilities
and duration of study.
2.0
Postdoctoral Scheme
University only offers unpaid scheme to all candidates.

3.0
3.1
Responsibilities of Departments
The Graduate School:
3.1.1
Advertises the availability of post-doctoral openings and determine

the source of funding.
3.1.2
Processes all applications for consideration of the Academic

Management Committee/Postgraduate
College Committee
Meeting (JKPA/JIL).
3.1.3
Ensures post-doctoral candidate is placed under the supervision

of a mentor who has the following criteria:
3.1.4
Possesses a doctorate degree;

Has expertise and experience in the field of research;
Publishes in refereed journals, and
Preference is given to mentors who have
ISI-indexed publications or Scopus
Research grants
Issues offer letters to the post-doctoral candidates who have been

selected.
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3.1.5
Ensures that any matters related to the Department of

Immigration are handled through and by U-ASSIST.
3.1.6
Updates student data in the Universitys related information

systems.
3.2 The School:
4.1
4.2
3.2.1
Plans the need for the provision of post-doctoral programme.
3.2.2
Ensures that prospective post-doctoral candidates have the

relevant qualifications and the research experience.
3.2.3
Identifies and recommends suitable mentor for the prospective

post-doctoral candidate.
3.2.4
Certifies the application by the post-doctoral candidate for

approval by JKPA/JIL of the College.
Scope of Work and Duties

Post-doctoral Candidate:
4.2.1
Must submit a research proposal and work plan when applying

for the programme by including the following:
a.
4.2.2
Must abide by undertaking these tasks:

a.
b.
c.
d.
4.2.3
The scope and work plans submitted by the candidate are

subject to discussions between the candidate and the mentor
before they are considered at the JKPA/JIL meeting at the
College.
Submit a periodical research progress report every three (3)

months.
Manage research projects.
Submit at least two publications of indexed journals each
year, under ISI or Scopus.
Assist in the supervision of postgraduate students with a
similar or related field of study.
Cannot be the Principal Investigator (PI) in any research activities

whose funding is given to the University. However, if the postdoctoral candidate has his/her own research grant, then he/she can
be the Principal Investigator and the mentor can be the coresearcher.
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4.3
4.2.4
Is allowed and expected to teach courses relevant to his/her field

of expertise. However, the candidate may not teach more than
two (2) courses per semester.
4.2.5
Post-doctoral candidates who have permission to teach will be paid

at the rates set by the University.
4.2.6
Candidates who graduate from the programme will receive a letter

of appreciation and a certificate from the College.
Mentor:
4.3.1
Responsibilities of the mentor for the following schemes are as

follows:
Suggests a list of duties and work plan to be carried out

by the post-doctoral candidates and have these presented
at the School Management Committee meeting.
Submits a periodic progress report to the Graduate
School once every six (6) months.
Completes the research project of the post-doctoral
candidates who wish to withdraw or are dismissed from
the programme.
Completes the acceptance form for official appointment as a
mentor to the candidate and submit a copy to the RIMC.
4.2.2
5.0
4.2.3
Monitor the progress of the post-doctoral candidate, once

every three (3) months.
4.2.4
re
4.2.5
Submits a periodic research

port of the candidate to RIMC every 6
months.
Applies for termination of the candidate from the programme if
the candidate is deemed not to perform satisfactorily.
Conditions of Offer
5.1 Eligibility of Candidates

5.1.1
5.1.2
Has a doctorate degree from a recognized university.

Field of expertise of the candidate should be relevant to the
research project.
5.1.3
For international candidates, they must:

a. Provide proof of adequate financial support;
b. Undergo and pass a medical examination at the UUM Health
Centre.
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6.0
School Facilities
Candidates:
6.1 Are eligible to medical treatment for their selves only at UUM Health
Centre in accordance to the conditions set by the University.
6.2 Can be granted days off with the approval of the mentor.
6.3 Are eligible to use library and sports facilities.
6.4 Are Eligible to use office facilities at the School.
6.5 Should arrange own accommodation and transport.
7.0
Terms of Study
7.1 The offer is valid for 1 year. However, the College reserves the right to
terminate the programme the candidate is undergoing if the candidates
performance is deemed to be unsatisfactory.
7.2 The offer is subject to the candidates good health condition.
7.3 International candidates must be covered by their own health insurance
during the sabbatical period.
7.4 Termination from the programme can be made by the candidate or the
College by giving a 30-day prior notice.
8.0
Grievances
Grievances shall be referred to the Postgraduate School Dean.
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Guidelines for Postdoctoral Scheme at Universiti

Utara Malaysia (UUM)

Objectives and Guidelines

University only offers unpaid scheme to all candidates.

Advertises the availability of post-doctoral openings and determine

Processes all applications for consideration of the Academic

Ensures post-doctoral candidate is placed under the supervision

Possesses a doctorate degree;

ISI-indexed publications or Scopus

Issues offer letters to the post-doctoral candidates who have been

Ensures that any matters related to the Department of

Updates student data in the Universitys related information

3.2 The School:

Plans the need for the provision of post-doctoral programme.

Ensures that prospective post-doctoral candidates have the

Identifies and recommends suitable mentor for the prospective

Certifies the application by the post-doctoral candidate for

Scope of Work and Duties

Must submit a research proposal and work plan when applying

Must abide by undertaking these tasks:

The scope and work plans submitted by the candidate are

Submit a periodical research progress report every three (3)

Cannot be the Principal Investigator (PI) in any research activities

Is allowed and expected to teach courses relevant to his/her field

Post-doctoral candidates who have permission to teach will be paid

Candidates who graduate from the programme will receive a letter

Responsibilities of the mentor for the following schemes are as

Suggests a list of duties and work plan to be carried out

Monitor the progress of the post-doctoral candidate, once

Submits a periodic research

5.1 Eligibility of Candidates

Has a doctorate degree from a recognized university.

For international candidates, they must:

Grievances shall be referred to the Postgraduate School Dean.

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