U

S
E
R

M
A
N
U
A
L

Fleetm@tic II User Manual ver. 1.11

Table of Contents

TABLE OF CONTENTS
Page 1 of 60

TABLE OF CONTECT
1.

INTRODUCTION ..................................................................................................................................................... 4

2.

PACKAGES ............................................................................................................................................................. 5
2.1
2.2
2.3
2.3

FLEETM@TIC II LITE
...............................................................................................................................5
FLEETM@TIC II STANDARD PACKAGE
..............................................................................................................5
FLEETM@TIC II MAX PACKAGE ...........................................................................................................................6
FLEETM@TIC II MAX PLUS PACKAGE....................................................................................................................6

3.

EXAMPLES OF REPORTS AVAILABLE ....................................................................................................................... 7

4.

GETTING STARTED ............................................................................................................................................... 16

5.

CHANGE THE LOOK & FEEL OF YOUR DISPLAY SCREEN ..................................................................................... 23

6.

QUICK VIEW OF MACHINES ................................................................................................................................. 24

6.1
6.2
6.3
6.4
6.5
6.6

7.

TRACE ON MAP ...............................................................................................................................................24

REPLAY..........................................................................................................................................................25
RELOAD UNIT INFO ..........................................................................................................................................25
TRACE IN GOOGLE EARTH ..................................................................................................................................26
CONFIGURE MACHINE .......................................................................................................................................26
DRIVER ID......................................................................................................................................................27

MAPS................................................................................................................................................................... 31
7.1
TYPES OF MAPS...............................................................................................................................................31
7.2
ENTER LOCATION ON MAPS ...............................................................................................................................32
7.3
GOTO LOCATION .............................................................................................................................................33
7.4
GOTO COORDINATES ........................................................................................................................................33
7.5
CREATE A GEOFENCE ........................................................................................................................................33
RIGHT CLICK ON THE MAP, AND SELECT CREATE GEOFENCE..................................................................................................34
SELECT CIRCLE ..........................................................................................................................................................34
7.6
RELOAD MAP TILES ..........................................................................................................................................35

8.

APPLICATION DESCRIPTIONS ............................................................................................................................... 36

8.1
8.2
8.3
8.4
8.4.1
8.4.2
8.4.3
8.5
8.5.1
8.5.2
8.5.3
8.6
8.7

9.

FLEET ............................................................................................................................................................36
ALERTS ..........................................................................................................................................................37
EVENTS..........................................................................................................................................................37
PRODUCTION SUBS TABS ( TIMEBAR, SHIFT INFO & HISTORY LOG)...........................................................................40
TIMEBAR........................................................................................................................................................40
SHIFT INFO .....................................................................................................................................................41
HISTORY LOG ..................................................................................................................................................41
TECHNICAL SUB TABS (VEHICLE, TRANSMISSION & ENGINE) ...................................................................................41
VEHICLE .........................................................................................................................................................41
TRANSMISSION................................................................................................................................................42
ENGINE..........................................................................................................................................................42
MACHINE SPECIFICATIONS .................................................................................................................................43
FAULT CODES..................................................................................................................................................43

REPORTS SETUP ................................................................................................................................................... 44

9.1
9.2
9.3

SETTING UP REPORTS ........................................................................................................................................44

BACK DATING REPORTS......................................................................................................................................45
ADDING A CONTACT .........................................................................................................................................46

Fleetm@tic II User Manual ver. 1.11

Page 2 of 60

10. SETTING UP EVENT NOTIFICATIONS..................................................................................................................... 51

11. LOCATIONS .......................................................................................................................................................... 54
12. REMOTE DATA EXPORT ....................................................................................................................................... 55
13. OPTIONS AND/OR SETUP ON THE MACHINE ....................................................................................................... 57
13.1
13.2
13.3
13.4
13.5
13.6

SERVICE DUE NOTIFICATION ................................................................................................................................57

AUTO OFF TIME ...............................................................................................................................................57
MATERIAL SELECTION .......................................................................................................................................57
SETTING UP THE SHIFT REPORTS ON THE MACHINE....................................................................................................58
SETTING UP THE TIME OFFSET ON THE MACHINE ......................................................................................................58
SETTING UP THE STATIONARY EVENT TIME ON THE MACHINE ......................................................................................59

14. FLEETM@TIC CONTACT INFORMATION ............................................................................................................... 60

Fleetm@tic II User Manual ver. 1.11

Page 3 of 60

1.

Introduction

Fleetm@tic II is a carefully designed fleet management system, which can greatly assist you in running
your operations.
By taking ownership of your fleet with the support of Fleetm@tic II, you will be capable of keeping
your projects on schedule, maintain machine health and reduce the costs of running your fleet.
Access the secure website from any location with an internet connection, as this is your gateway to
detailed information of your fleet. Remote monitoring of your machines will include vital detail such as
fuel consumption, when and where a machine is operating, vehicle speed, machine health, driver access
and much more.
Our service indicator will ensure that you and your closest Bell Customer Care Centre receive sufficient
notice that the service on a specific machine is due, thus avoiding machines running over their service
hours.
Fleetm@tic II is a satellite based system, driven by a series of satellites with worldwide coverage.
Production and machine data gathered, is sent via a satellite modem, mounted on the machine, which in
turn will send the data to our server. From here the data is compiled into reports which will make it
more reader friendly for the user (Fleet Manager).
A selection of reports is available on each machine, ranging from Shift, Daily, Weekly, Monthly, Load and
Event reports. These reports can be set up and the automated system will ensure that your reports are
delivered to you promptly, ensuring you have detailed information at your fingertips at all times.
Advanced maps will display your machine's location on the Fleetm@tic website.
Activating the Driver ID Access feature, will enable you to be familiar with the driver operating your
machine during a specific shift. This will ensure that your staff will take responsibility for the machine
during their shift.
*Driver ID Access is only available on the Max and Max Plus packages.
Fleetm@tic II is available in 4 different packages to meet our customers requirements.

Fleetm@tic II User Manual ver. 1.11

Page 4 of 60

2.

Packages

2.1

Fleetm@tic II Lite
The Lite package comes standard on all Articulated Dump Trucks (ADT), manufactured after
November 2008. The reports are free for the first year or until the Warrantee expires.
Thereafter, the customer has the option to subscribe to one of the packages.
Automated report available on this package:
Basic Shift Summary

2.2 Fleetm@tic II Standard Package

Shift report - Once daily is sent from the machine after the shift end time, containing a summary
of the days production information, for more detail refer to the examples on shift reports. This
shift can be setup by the customer to start at a specific time. This shift will report on the previous
24 hours production data.
Time bar report Once daily, is sent from the machine at midnight, local time. Showing the
machines utilization, broken down in 10 minute intervals.
Statistical data log on website Once daily is send from the machine at midnight, local time.
Statistical data indicating the usage of machine, transmission and engine. For example, the time
spent in 5 different levels of loading. This data will include a fault code list of up to 19 fault codes
that where active that day.
Automated report available on this package:
Shift Summary
Shift Detail
Shift per model group
Timebar

Fleetm@tic II User Manual ver. 1.11

Page 5 of 60

2.3

Fleetm@tic II Max Package

Fleetm@tic II Max package offers the exact same features as Fleetm@tic II Standard package,
plus:
Three Shift reports - Sent from the machine after the end of each shift. These shifts can be set up
by the customer to start and end at a specific time. The combined time of all three shifts may not
exceed 24 hours.
Event report As and when events takes place, these are sent to the website and can be viewed
immediately or an automated event report can be set up to be e-mail on a daily basis.
Ignition on and off By looking on the website, a user will know almost immediately when his
machine has been switched on or off.
Automated report available on this package:
3 X Shift Summary
3 X Shift Detail
3 X Shift per model group
Timebar
Event Report

2.3

Fleetm@tic II Max Plus Package

Fleetm@tic II Max Plus package offers the exact same feature as Fleetm@tic II Max package
as well as:
Loading and tipping report Track your machine almost live on the website with every load and
tip or wait for the automated load report to be e-mailed to you after each day. This report will
include a GPS co-ordinate for every loading and tipping location as well as the material type
moved (if this option is enabled on the machine). This will enable the customer to track the
production of different materials, load by load.
Automated report available on this package:
3 X Shift Summary
3 X Shift Detail
3 X Shift per model group
Timebar
Event Report
Load Report

Fleetm@tic II User Manual ver. 1.11

Page 6 of 60

3. Examples of Reports available

Basic shift report

Unit name
Display the customer selected name and in brackets the model
Machine hours
Total accumulated machine hours
Hours operated in Shift
Engine hours accumulated during the specific shift
Average fuel consumption
Average fuel consumed during the specific shift. Accuracy is +/- 5%.

Fleetm@tic II User Manual ver. 1.11

Page 7 of 60

Shift Summary Report

Unit name
Display the customer selected name and in brackets the model
End of shift Operator
Operators name that last started the machine with his access code
Machine hours
Total accumulated machine hours
Hours operated
Total hours the engine was running during the specific shift hours
Tonnes moved
Total tonnes moved in the specific shift. Accuracy is +/- 5%
Average tonnes per hour
Calculated by dividing the total tonnes with the total hours operated in the shift
Total Cycles
Number of tips that took place during the specific shift
Average cycle rate
Calculated by dividing the total tips with the total hours operated in the shift
Average tonnage per cycle
Fleetm@tic II User Manual ver. 1.11

Page 8 of 60

Calculated by dividing the total tonnes by the total number of cycles

Average Distance per cycle
Average distance travelled by the machine between each tipping
Average fuel consumption
Average fuel consumed per hour during the specific shift. Accuracy is +/- 5%
Shift Summary Report (continue)
Graphical representation of data.

Fleetm@tic II User Manual ver. 1.11

Page 9 of 60

Shift detail report

The shift detail report is available on the next tab and by clicking on the plus sign on the report, it
can be expanded to show more information.
The different machines models are also grouped together on the following tab so that all the same
models can be compared to each other.
Expand
report

Definitions
Unladen The on board weighing system measures less than 5 tonnes
Laden The on board weighing system measures more than 7.5 tonnes
Idle Engine RPM is between 600-800 RPM
Moving Output shaft speed is greater than 80 RPM

Tabs to select Shift Detail

report and shift per model
group

Unit name
Display the customer selected name and in brackets the model
Machine hours
Total accumulated machine hours
Ignition cycle count
Amount of times the engine was started during the specific shift
Fleetm@tic II User Manual ver. 1.11

Page 10 of 60

Working hours
Engine hours accumulated during the specific shift
Distance
Total distance the machine travelled during the specified shift
Unladen Idle time
Percentage of the working hours that the machine was unladen and idling
Unladen moving time
Percentage of the working hours that the machine was unladen and moving
Unladen distance
Total distance machine travelled unladen during the specific shift
Laden Idle time
Percentage of the working hours that the machine was laden and idling
Laden moving time
Percentage of the working hours that the machine was laden and moving
Laden distance
Total distance machine travelled laden during the specific shift
Average tonnage per cycle
Calculated by dividing the total tones by the total number of cycles
Overload count
Number of times the machine was overloaded
Brake applied time
Percentage of the working hours that the service brake was applied while the machine was moving
Retarder active time
Percentage of the working hours that the transmission and engine retarder was applied while the
machine was moving
Over rev count
The number of engine over revs that took place during the specified shift
Auto off time
Time saved due to the enabling of the auto off time option. Refer to options for more detail on this
functionality.
Tyre status
Status of the tyres at the end of the shift. This is an option that needs to be fitted.
Service indicator
Service indicator to remind customer of service due

Fleetm@tic II User Manual ver. 1.11

Page 11 of 60

Event Report

Unit name
Display the customer selected name and in brackets the model
Operator
Operator that last started the machine
Timestamp
Date and time the event triggered
Description
Description of the type of event
Duration
The duration of the event
Value
The maximum value that the event reached
Location
GPS co-ordinates where the event was triggered

Fleetm@tic II User Manual ver. 1.11

Page 12 of 60

Timebar Report

Unit name
Display the customer selected name and in brackets the model
Working hours
Hours the engine was running in this shift
Machine moving
Hours the engine was running and the machine was moving faster than 5km/h
Time Bar
The time bar will indicate the time that the engine was running. Each hour is broken up into 10
minute intervals. Should the engine have been running for 5-10 minutes during this interval, we
make the timebar green. Should the engine have been running for less than 5 minutes during this
interval the timebar will remain blank. The effect would be that the timebar and machine hours
worked per shift, could not match 100%, as we calculate the machine hours worked in the shift
using second intervals and the timebar only with 10 minute intervals. Therefore the engine could
have been running for 14 minutes, but the timebar will only indicate 10 minutes.

Fleetm@tic II User Manual ver. 1.11

Page 13 of 60

Load Report

Unit name
Display the customer selected name and in brackets the model
Operator
Operator that last started the machine
Time of Tip
The time that the tip took place (Tipping, is when the bin position is at more than 70%)
Material
Material type tipped. Please refer to options for more info
Load
Tonnes tipped. Accuracy is +/- 5%
Unladen fuel
Fuel consumption when the machine was unladen for the cycle. Accuracy is +/- 5%
Unladen Idle time
The time that the machine was unladen and idling for the cycle
Unladen distance
The distance machine travelled unladen during the cycle
Laden fuel
Fuel consumption when the machine was laden during the cycle. Accuracy is +/- 5%
Laden Idle time
The time that the machine was laden and idling for the cycle
Fleetm@tic II User Manual ver. 1.11

Page 14 of 60

Laden distance
The distance machine travelled unladen during the cycle
Cycle time
Time measured from tipping to tipping
Loading position
GPS co-ordinates of the loading position
Tipping position
GPS co-ordinates of the tipping position

Fleetm@tic II User Manual ver. 1.11

Page 15 of 60

4.

GETTING STARTED

The Fleetm@tic II application is Java based and first time user are required to download a free Java
version if not already installed on their computer.
There after the Fleetm@tic II application needs to be downloaded once or when new updates are
available. The updates should start to download automatically. Follow the following steps to download
the software.
Go to the following Website: http://www.fleetmatic.bellequipment.com

Select Install Java Runtime (First time users only)

Fleetm@tic II User Manual ver. 1.11

Page 16 of 60

Select Free Java Download

Click on the line as indicated by the orange arrow below

Fleetm@tic II User Manual ver. 1.11

Page 17 of 60

Once you have right clicked onto the bar, select Active X Control

Select Install

Fleetm@tic II User Manual ver. 1.11

Page 18 of 60

Java will be downloaded onto your PC / Laptop. This may take several minutes, depending on the
network speed.
Restart your system to enable Java to run.
JAVA SETTINGS
Click on start
Click on the control panel
Right click on the Java icon

Click on settings

Fleetm@tic II User Manual ver. 1.11

Page 19 of 60

Ensure that the Keep temporary files on my computer is selected (tick in box)
Click on OK
Once you have re-started your system, go to the Website (http://www.fleetmatic.bellequipment.com)
and click
on LOGIN

The application will start to download depending on network speed, this may take some time.

Fleetm@tic II User Manual ver. 1.11

Page 20 of 60

The Log-in screen will appear. Enter username and password (case sensitive), as provided by the System
Administrator, select your preferred language and click on Login

Fleetm@tic II User Manual ver. 1.11

Page 21 of 60

Fleetm@tic II will open and the screen below will appear, displaying your entire fleet of machines

Fleetm@tic II User Manual ver. 1.11

Page 22 of 60

5.

Change the Look & Feel of your Display screen

You can change the Look of your display by following the next few easy steps:
Select options
Select Change Look & Feel (this will give you 3 options, namely Standard, System, Motif)

The columns on the bottom tab can be made wider by moving your mouse to the end of the
column and then keeping the select button down and dragging the column wider.
The colums can also be hidden if the info is not required.
Right click on the top section of the tab and select Customize columns

By selecting or removing the tick marks, the columns will be displayed or not.
Once the user is satisfied with the layout, he needs to right click on the tab again and select save
column layout so that the changes can be stored.

Fleetm@tic II User Manual ver. 1.11

Page 23 of 60

6.

Quick view of machines

Right click on a machine and a prompt will appear.

6.1

Trace on Map
The system will take you to a selection of maps and you will be able to see the last known location
where your machine reported from. The last known position can differ significantly from the
machines current location, due to the package selection. For example, on the Standard package
the machine will only report its position once a day when it sends the shift info, compared to a
machine on Max Plus package which will report its position with every loading and tipping.

Fleetm@tic II User Manual ver. 1.11

Page 24 of 60

6.2

Replay
When you would like to replay your machines history during a specified time, you can right click
on the machine and select Replay. A calendar will be displayed. Select the date from when you
would like the information, and click on OK. A second pop-up will be displayed with the start
and end dates, click on OK.

A map similar to the one below will be displayed with data relating to it, displayed below the map.

6.3

Reload Unit Info

Selecting this tab, the system will collect the latest available data from your machine.

Fleetm@tic II User Manual ver. 1.11

Page 25 of 60

6.4

Trace in Google Earth

This function will take you to Google Earth and pinpoint the last known location of your
machine. Please note Google earth must be installed on the users computer before this option
will work

6.5

Configure machine
Right clicking on the machine will allow the user to configure certain parameter or settings on
his machine.
The following can be changed.

Machine Name
If you would like to change the machines name, simply type in the required name and click on
the change machine name tab.

Fleetm@tic II User Manual ver. 1.11

Page 26 of 60

Service Interval
Should you wish to service your machine at a different service interval than the 500 hours
default, the user can request this to be changed by entering the requested service interval and
clicking on the Request Service Interval Change tab.
This request will be actioned by the Fleetm@tic Administrator once the Bell warranty team has
agreed on the new service interval.

Disabling a machine
The Request Machine Disable is a tool that can be used when you require to remotely having
your machine immobilized. This function will prevent your machine from being started by
locking the machine out with an 8 digit security code. To start the machine again, one needs to
request the Fleetm@tic Administrator to enable the machine again or enter the 8 digit unlock
code that has been supplied by the factory.
Once the Request Machine Disable has been submitted, the Fleetm@tic Administrator will
disable the machine.
The Request Machine Enable is used when you require having your machine remotely
enabled.
Once the Request Machine Enable has been submitted, the Fleetm@tic Administrator will
enable the machine.

Ping Request
The Send a ping request to the machine is a function that can be used when you would like to
receive the latest machine hours and position of your machine, if the machine is running at the
time the request is send. Once you have clicked on the button, the system will reply with the
message below

The ping request is limited to once a day per machine.

6.6

Driver ID

This function links the Driver IDs created in the Driver ID access program to the Driver names
entered.
The Driver ID access program can be downloaded from our website or alternatively one can
contact the Fleetm@tic Administrator who can e-mail the program to you.
Fleetm@tic II User Manual ver. 1.11
Page 27 of 60

The Driver IDs can be linked manually one by one or automatically by loading the Driver ID file
(*.bda) that was generated by the Driver ID program.
The Drivers has to be created and linked to their Driver IDs before they can be linked to the
machines.
Link / Unlink Drivers to Machines Manually
Right click on the machine and select Drivers. The following prompt will appear on your
screen:

To add a Driver, click on the Add Driver tab. Enter the Driver name and Driver number (This is
the driver number generated by the Driver ID program) and select Add driver. Click Save
To remove a Driver, select the driver and click on Delete Selected.
Once all the Drivers have been created and linked to the Driver IDs, they can be linked to the
machines.

To link the Drivers to the machines, click on the Link Drivers to machines tab. The following
screen will appear.

Fleetm@tic II User Manual ver. 1.11

Page 28 of 60

Select the machine to which you would like to link driver to.
Select the first driver that you would like to link to the machine and click on the Link Driver
tab.
Select the next driver/s and click on the Link Driver tab till all the drivers that you want to link
to the machine has been moved over into the Drivers linked column.
Click on the save tab.
Select the next machine and repeat the process.
Link Drivers to Machines Automatically
The Driver ID access program can also be used to create a file that can be imported directly. This
feature will over right any existing driver links and will link the drivers automatically to all the
machines selected.
Select all the machines that you want to assign drivers to.
Click on the import from file button
Select the file name. Should be a file with a *.bda extension

Fleetm@tic II User Manual ver. 1.11

Page 29 of 60

You will get the following notice.

Click on the save tab

Fleetm@tic II User Manual ver. 1.11

Page 30 of 60

7.

MAPS

Fleetm@tic II offers you a selection of maps, which you can use to establish the last known
position of your machine. Maps range from VE Maps to Google Maps. Some maps will have more
detail than others in specific areas and it is thus advised that the user have a look at all the
possibilities to find the maps that best suits his/her needs.
To enable the maps to work, the following website must be opened on your firewall:
Virtual Earth Maps (VE Maps)
http://r1.ortho.tiles.virtualearth.net
http://r2.ortho.tiles.virtualearth.net
http://r3.ortho.tiles.virtualearth.net
http://h1.ortho.tiles.virtualearth.net
Google Maps:
http://maps.google.com

7.1

Types of Maps
Locations:
VE Maps:

Shows location entered by User. Please refer to location set up for more detail
Virtual Earth Maps indicates the last known position of your machine on a street
map
VE Sat:
Virtual Earth Sat indicates the last known position of your machine on a satellite
map
Google Map: Using Google maps to view machines last known position
Google Sat: Using Google satellite maps to view your machines last known position
Measure:
Tool than can be used to measure straight line distances between two points. Click
on the measure icon, then click from where to where you want to measure the
distance on the map. Should you wish to exit, double click.
Geofences: Selecting this icon, will show all geofences that has been setup.

Fleetm@tic II User Manual ver. 1.11

Page 31 of 60

There is a selection of maps available from which

you can choose.
Depending on your
geographical location, you will be able to access
certain of these maps. Your location will
determine the quality and information made
available.

While the maps are downloading, the system will inform you as to how many parts of the map is
still to be downloaded as shown in the top left corner.

7.2

Enter Location on Maps

Right click on the map

Enter the Name of the new location

Click on OK to save settings.

Fleetm@tic II User Manual ver. 1.11

Page 32 of 60

7.3

Goto Location
Click on this function if you want to go to a location that you have created.

7.4

Goto Coordinates
Go to specific coordinates on the map once you have entered the coordinates.

7.5

Create a Geofence
On the Max and Max plus packages a user can setup a Geofence area to which the user want to
restrict the machines. Please note that this geofences alert will only go out once a message has
been received from the machine containing a location. Once this location has been received it
will be checked against the Geofence setup to determine if the machine is still within its
limitations.
Messages that contain locations are Loading, Tipping and Events.
Before setting up a geofences, a group needs to be created to which the geofences will belong
to.
Click on the tab create geofence and select circle
Click on the map to place the geofence middle point.
Click again once you are satisfied with the radius of the geofence.
The following screen will appear

Fleetm@tic II User Manual ver. 1.11

Page 33 of 60

Click on the Edit tab to create a group first, else the system will not allow you to create a
geofence.
The following screen will appear.

Enter the new Description

Select the group colour
Select the machines that will be linked to this group
Select the contacts that will get the notification or create a new contact by clicking on the Edit
tab next to contacts.
Do not assign a geofences item at this stage
Enter the text that you want to be displayed when leaving the geofences and entering the
geofences.
Click save.
Go back to the map page
Right click on the map, and select Create Geofence
Select circle

By doing so, a circle will appear on your screen. Drag the circle to the size required. The blue
script will indicate the radius of the circle.
Fleetm@tic II User Manual ver. 1.11

Page 34 of 60

Once you are satisfied with the radius of the Geofence, click again and the following pop-up will
appear.

Select the group to which this geofences will belong to.

Enter the name off the geofence.
Enter the radius of the Geofence.
Click on Save.
7.6

Reload Map Tiles

Update the current map.

Fleetm@tic II User Manual ver. 1.11

Page 35 of 60

8.

APPLICATION DESCRIPTIONS

8.1

Fleet
Clicking on Fleet will display your entire fleet.
Unit name
Machine hours
Last Report
Last Message
Type
Status
Service Indicator

Location

Note:

Name allocated to the machine by Administrator on request of Customer

Accumulative hours machine has worked
Last time the machine reported
Last message received from the machine
Ignition off
Ignition on
Machine serviceable
Machine due for a service
Machine is overdue for a service
Provide the co-ordinates of the machine

By clicking on the headings, this will automatically filter based on your selection, I.e. If you click
on the unit name; it will automatically filter the units alphabetically. If you click on the Machine
hours, the machines will be filter based on their machine hours.

Fleetm@tic II User Manual ver. 1.11

Page 36 of 60

8.2

Alerts
This tab will provide you with almost live events as they occur on your machine (Events are only
available on the Max and Max Plus packages and are limited to the daily event credits).

Unit name
Event Time
Event Type
Duration
Value
Acknowledge

Location
Co-ordinates

8.3

Name allocated to the machine by Administrator on request of

Customer
The time the event took place
Type of event that took place
Duration time of the Event
The value of the Event, e.g. How long did the machine over speed, or
how many tonnes was loaded when an overload was triggered
By clicking on the square block, you will acknowledge that you have
taken note of the Event and the system will erase it from this screen.
For history purposes, all events are placed in the events tab at the
bottom of the page.
Provides the location where the event took place
Provides the co-ordinates where the event took place

Events

Fleetm@tic II User Manual ver. 1.11

Page 37 of 60

Events are categorized into two criterias.

General Events Events that will not cause immediate damage
Priority Event Events that require immediate action by the customer as they can cause serious
damage to property or persons.
The reason for categorizing events is to ensure that priority is given to the priority events. Each
machine on the Max or Max Plus package will have a daily limit of 10 events it can send. This limit
is broken up into 5 general event and 5 priority events, ensuring that priority events are sent
when triggered. Event credits are rolled over to the next day, if not used, but is void at the end of
each month.
Clicking on this event tab, will display two sub-tabs, General Events and Priority Events.
An Event description will clearly stipulate the time the event was trigged, the operator, event
description, duration thereof, value, where it happened and additional comments regarding the
event.
List of General events

Hydraulic temperature too high

Triggered after the temperature has exceeded 100C for more than 30 seconds.
Battery voltage too high
Triggered when the battery voltage exceeds 29.5V for more than 1 second.
Excessive idling
Trigger after 20 min of machine idling
Payload too high
Triggered when machines tips and the payload exceeded the below limits.
B20D - 20 Tonnes
B25D - 25 Tonnes
B30D - 30Tonnes
B35D - 35 Tonnes
B40D - 40 Tonnes
B50D - 50 Tonnes
Fleetmatic Test message
For testing purposes only. Sent by Bell personnel from the machine.
SDM Acknowledgement
For testing purposes only. Sent by the Fleetmatic server to acknowledge the Fleetmatic
test message sent from the machine.
Service reset
Sent by Bell personnel once they have completed the service off the machine. Please
refer to automatic service due notification for more info.
Park brake burnout
Triggered when output shaft speed is higher than 300 RPM and the park brake is engaged
for more than 1 second.
VIN reload
Sent when machine has been programmed by Bell personnel
Material selection changed
Triggered when operator changed the material type on the MDU.
Unexpected engine shutdown
When the engine RPM goes below 400 RPM without a request to shut down. i.e. stalling
the machine
OBW Fault
Fleetm@tic II User Manual ver. 1.11
Page 38 of 60

When the On-board weighing module sends values that is not within specified
parameters. Possibility of wiring to the OBW module or strain gauge problem.
Exhaust brake protection
When the exhaust brake valve fails in the closed position.
Coasting in neutral
Triggered when the output shaft speed is greater than 275 RPM(+- 5km/h) and the actual
gear is Neutral and both these conditions has existed uninterrupted for longer than 5
seconds. The duration is defined as the total time starting when actual gear is Neutral
while output shaft speed is greater than 275 RPM, until either the output shaft speed is
less than 275 RPM or the actual gear is not equal to Neutral. The value of this event is
defined as the max value that the output shaft speed reached during the trigger period.
Leaving geofence
Notification of time when machine left the geofence. Refer to options for more detail.
Entering geofence
Notification of time when machine entered the geofence. Refer to options for more detail.
Excessive standing still
Triggered after standing still for more than the set time limit.
Harsh Braking
Triggered when the output speed shaft reduce at a rate of more than 1233RPM per
second.

List of Priority Events

Engine speed too high

When the engine RPM exceeds the values below for more than 500 milliseconds.
B20D 2900 RPM
B25D 2900 RPM
B30D 2900 RPM
B35D 3000 RPM
B40D 3000 RPM
B45D 3000 RPM
B50D 3000 RPM
Engine coolant temperature too high
Triggered when engine coolant temperature exceed 106C for 1 second.
Transmission temperature too high
When the transmission temperature exceeds the values below, for 30 seconds.
B20D 101 degrees Celsius
B25D 101 degrees Celsius
B30D 101 degrees Celsius
B35D 118 degrees Celsius
B40D 118 degrees Celsius
B45D 118 degrees Celsius
B50D 118 degrees Celsius
Vehicle speed too high
When the vehicle speed exceeds the values below for 1 second
B20D 67 km/h
B25D 59 km/h
B30D 59 km/h
B35D 60 km/h
B40D 58 km/h
B45D 53 km/h
B50D 53 km/h
Fleetm@tic II User Manual ver. 1.11
Page 39 of 60

8.4

Critical log triggered

The following events will trigger a critical log. This log will record the following
parameters on the Memory Module on the machine 5 minutes before the event was
trigger until 5 minutes after.
Freewheeling
Trigger when the Operator selects neutral and the output shaft speed is greater than
3000RPM for more than 1 second.
Output shaft speed too high
The output shaft speed exceeds 3700 RPM for more than 1 second.
Wet disk brake temperature to high
Triggered when temperature exceeds 108C, for longer than 30 seconds.
Oil Pressure too low
Triggered when the engine oil pressure falls below the required pressure for the given
engine speed for more than 1 second. The pressure versus engine speed is:
50 rpm 0.2 bar
600 rpm 0.5 bar
1000 rpm 0.9 bar
1400 rpm 1.3 bar
1800 rpm 1.6 bar
2200 rpm 2.0 bar
2600 rpm 2.5 bar

Production Subs Tabs ( Timebar, Shift Info & History Log)

In addition to automated reports, one can look at the raw data under the production tab as well.
The information available is once again limited to the package subscribe to. For example only
the Max and Max plus will display information under the History log tab.

8.4.1

Timebar

This window displays the 7 most recent data entries and will show you the:

Report time
Production date
Engine running hours (actual hours the engine was running)
Machine moving hours (engine running & machine moving at >5km/h)
The Time Bar will indicate the time that the Engine was running. Each hour is broken up in 10
minute intervals. Should the engine have been running for 5-10 minutes during this interval,
we make the timebar green. Should the engine have been running for less than 5 minutes
during this interval the timebar will remain blank. The effect would be that the timebar and
Fleetm@tic II User Manual ver. 1.11
Page 40 of 60

machine hours worked per shift, could not match 100%, as we calculate the machine hours
work in the shift with second intervals and the timebar only with 10minute intervals. The
engine therefore could have been running for 14minutes, but the timebar will only indicate
10 minutes.

8.4.2 Shift Info

The Shift Info tab displays the 9 most recent data entries of information. This information
contains all the information in the detail shift report and more.

8.4.3 History Log

The History Log will provide you with the 200 most recent data entries for the specific machine.
This information will include ignition on and off, loading and tippings etc. Once again the data is
limited to the package subscription.

8.5

Technical Sub Tabs (Vehicle, Transmission & Engine)

8.5.1

Vehicle

Displays the 9 most recent statistical data available, to indicate various parameters and the time
spent in each, i.e.
Measures the number of seconds the machine was overloaded in 5 different levels
Hydraulic oil temperature
Wet disc temperature
Events triggered
Number of Events credits available for the month
Battery voltage
Speed limit type
Speed limit
Speed limit exceeded

Fleetm@tic II User Manual ver. 1.11

Page 41 of 60

8.5.2

Transmission

Displays the 9 most recent statistical data entries relating to Transmission information:
Retarder torque in specific levels
Transmission sump oil temperature
Output shaft speed
Retarder oil temperature
Number of Up-shifts
Number of Down-shifts
Amount of time machine was engaged in a specific gear
1st and 2nd gear lock-up time
Service indicator

8.5.3

Engine
Displays the 9 most recent statistical data entries relating to Engine information:

Engine speed over revs in specific levels

Coolant temperature
Oil pressure
Idle time
Engine torque
Retarder torque
Engine oil temperature
Throttle position
Total engine hours
Exhaust brake count

Fleetm@tic II User Manual ver. 1.11

Page 42 of 60

8.6

Machine Specifications

Displays the machine specifications as well as optional extras that have been activated.
Software versions
OBW gain factor
Fleetm@tic II Package
Geofence radius in km
Tyre size
Machine type
Optional extras available (a indicates that the specific extra has been activated)

8.7

Fault Codes
Fault code tab will display any Faults which were recorded on the machine for the previous
day. The report time indicates when the fault code was transmitted and does not indicate the
time when the fault occurred.

Fleetm@tic II User Manual ver. 1.11

Page 43 of 60

9.

REPORTS SETUP
Fleetm@tic II will generate Automated Reports and e-mail them to you on a daily basis, after
the end of each shift, Weekly, Monthly or once only. The reports you will be able to receive are
linked to the package you have subscribed to.

9.1

Setting up reports
Select Automated Reports and then Configure

The screen below will appear.

At the
Description tab,
highlight New
and type in a
report name.
Only use
alphabetical
characters in your
name of the report
no *&^%$#

Select the
machines you
would like to have
included in this
specific report.
Machines with a
gray block behind
them are limited
due to their
package.

Fleetm@tic II User Manual ver. 1.11

Select the type of

report (Shift,
Timebar, etc.)
Remember that
the type of
reports are linked
to the package
you have
subscribed to
Select the
frequency on
which you would
like to receive this
report, per shift,
daily, weekly or
monthly

Click on the Edit icon to add a new

recipients contact detail

Page 44 of 60

Select the contacts

who should be
receiving this
report

Click on
the dropdown to
select the
language
in which
you would
like to
receive
this report

After you have

activated the
report, click on
Save to save the
report

9.2

Back dating reports

Reports can be backdated, should the user require reports from the past. Please see the limits below for
back dating the reports.
Report Type

Frequency

LIMIT_BACKDATE_DAYS

LIMIT_RPT_PERIOD_FLEET

LIMIT_RPT_PERIOD_UNIT

A limit (days) of the days backward in

history that you can select

A limit (days) of the time window that

you can select for more than one unit

A limit (days) of the time

window that you can select for
one unit

Shift Report

Every Day

90

Shift Report

Every Week

90

Shift Report

Every Month

90

31

31

Shift Report

Per Shift

90

Shift Report

Only Once

90

62

62

Timebar Report

Every Day

90

Timebar Report

Every Week

90

Timebar Report

Every Month

90

31

31

Timebar Report

Per Shift

90

Timebar Report

Only Once

90

62

62

Load Report

Every Day

90

Load Report

Every Week

90

Fleetm@tic II User Manual ver. 1.11

Page 45 of 60

Every Month

90

31

Load Report

Per Shift

90

Load Report

Only Once

90

62

Event Report

Every Day

90

Event Report

Every Week

90

Event Report

Every Month

90

31

31

Event Report

Per Shift

90

Event Report

Only Once

90

62

62

Load Report

9.3

Adding a Contact

Click on Add
Contact. Enter a
Contacts name
and select the
sms option to
enter a cell
phone number
or the email
option to enter
an email address

The SMS function can be

activated by the
Fleetm@tic Administrator
once the Customer has
subscribed

Click on save and the contact will be added to your list.

Fleetm@tic II User Manual ver. 1.11

Page 46 of 60

9.4

De-activating a Report
By following the easy steps below, you can de-activate reports should you wish to no longer
receive them.

Select the
report
name which
you would
like to Deactivate

Click on the
Save
button.
System will
indicate
that the
change had
been saved

9.5

Click on the
Deactivate
tab. It will
change to
Activate
and todays
date and
the current
time will
show

Live Reports
Using Live Reports you are capable of calling up the latest information on Shifts, Events, Loads,
Activity Log and Shift summaries (Lite package).

Selecting the Shift Summaries will prompt you to select either one or all of your machines.
Once you have selected the machine(s) and have clicked on OK, a date prompt will appear.
Simply select the date in question and then OK.

Fleetm@tic II User Manual ver. 1.11

Page 47 of 60

The screen below will be displayed with the machine(s) shift history. You may print or save the
reports, using these buttons

Selecting Events will enable you to view events as requested by yourself for specified dates.
Once again the reports can be saved or printed.

Fleetm@tic II User Manual ver. 1.11

Page 48 of 60

Live Load reports are also available. Simply select the machine(s) and the dates you require the
information for. Reports can be printed or saved.

Activity log supplies you with a list of activities, ie. Ignition on and off and any events. Reports
can be printed or saved.

Fleetm@tic II User Manual ver. 1.11

Page 49 of 60

The Live Report Shift summaries (Lite) will only apply to users on the Lite package. Reports can be
printed or saved.

Fleetm@tic II User Manual ver. 1.11

Page 50 of 60

10. SETTING UP EVENT NOTIFICATIONS

When you have subscribed to the Max and Max Plus packages, an option exists in Fleetm@tic II
to subscribe to a SMS bundle, which will allow the user to setup event notifications to be sent
directly to his mobile phone.
Please ask the Fleetm@tic administrator or your branch for costs on the various packages
available.
To activate this option, you need to

send an order number to the Branch / Dealer

On receipt of an order number, the Fleetm@tic Administrator will credit your account
with the Bundle
you selected

Once you receive confirmation from the Fleetm@tic Administrator that this had been
done, you can log onto Fleetm@tic II and follow the steps below:
Select SMS and click on Configure

Fleetm@tic II User Manual ver. 1.11

Page 51 of 60

The screen below will appear.

Select one
or more of
the Event
types. A
will appear
next to the
ones
selected

Click on the
New icon
to add a
new
recipients
contact
detail

Enter a Contacts
name and select
whether you
would like to send
the report via SMS
or an E-mail.
When changing to
Email, the Phone
number will
change to E-mail
address

Fleetm@tic II User Manual ver. 1.11

Page 52 of 60

Click on the
Save
button to
activate
this feature

Fleetm@tic II User Manual ver. 1.11

Page 53 of 60

11. LOCATIONS
Select Location at the top of your screen and select New Location and the following pop-up
will appear. Complete the fields and select OK.

To edit the location, follow the same steps as above, but select Edit Location and make the
necessary changes and select OK.

Fleetm@tic II User Manual ver. 1.11

Page 54 of 60

12. REMOTE DATA EXPORT

This function enables the user to export selected data in .xml format for further use. The software
to request the data from the Bell server is the customers responsibility. Users should note that the
availability of data is dependent on the package subscribed to.
The download is configured to give the user all New Data, a Retry mode and then Flag Delete Data.
The data will be exported to xml format with the character ! as the delimiter.

New Data
This is all the data from the previous 2 days up to date of the request. The data will be made
available for the user in XML format . Once the data is downloaded the data status flag will change
from New Data to Retry data.
To request new data the following should be entered in the webpage. (The username and password
is the same as your client application login details.)
http://www.fleetmatic.bellequipment.com/bellweb/javaweb.aspx?getdownload=Username,password

All new data from the previous 2 days will be requested.

Should the user want to automate the download of data, take note that the data request period
should not be less than a 15 minute intervals.
Retry

Retry will allow the user to re-download data that has been flagged for retry. The data status flag
will then change from Retry to Delete.
http://www.fleetmatic.bellequipment.com/bellweb/javaweb.aspx?getdownload=username,password&retry=1

Setup on client application

Click on the remote data export
Click on configure

Fleetm@tic II User Manual ver. 1.11

Page 55 of 60

The following screen will be displayed

Select the data that you would like to receive. Data that will be received is depended on the subscription
ie. Standard, Max or Max Plus
Click on save
Vehicle info Supplies detail about the vehicle. Software version, make etc.
Engine info Supplies statistical information about the engine
Transmission info Supplies statistical information about the transmission
Fault codes Supplies previous day fault codes that occurred
Shift Messages Production information
Timebar Reports on the units time in production
Shift Schedules What shift schedules is setup on machine
Ignition Status Ignition on and off messages
Events Events as they happen
Loading and Tipping Loading and tipping information as it happens

Fleetm@tic II User Manual ver. 1.11

Page 56 of 60

13. OPTIONS AND/OR SETUP ON THE MACHINE

13.1

Service due notification

Service due notification can be set up by the Administrator on request by the customer. Once
these service due notification has been setup, a series of automated reports will be sent to the
customer to assist him with the planning of services for his fleet. These service notifications are
scheduled according to the Bell recommended service intervals. Should a customer prefer a
different service interval, technical approval from Bell need to be obtained.
Service plan: E-mail sent to user 100 hours before service is due on machine according to the
last service reset that was done on the machine.
Service Due: E-mail sent to user 24 hours before machine is due for service
Service overdue: E-mail sent to user when the service has not been done within 24 hours of
the due hours.
Service done: E-mail sent to user when service technician has sent a service reset message
from machine.

13.2

Auto off time

This is an option than can be enabled on the machine. This option will switch off the engine
after it has been idling for longer than the set time. As soon as the engine has been switched
off, the memory module start to calculate the time, until the ignition is switched off. This time
will indicate to the user the fuel that was saved by switching the engine off, rather than to
have it idling. This will time will be reflected in the shift report, under the Auto off column.
Please contact your customer support for activation of this feature or for more information
about it.

13.3

Material selection
Each time the operator selects a different material number on the Monitor Display unit,
Fleetm@tic II will report the number with each tipping event if the machine id on the Max
Plus package.
Example:
Material type 1 = Coal
Material type 2 = Overburden
The operator needs to select the applicable material type before the machine is loaded. The
load report on Fleetm@tic II will then indicate load by load what material was loaded and
how much.

How to change to material selection on the MDU

Press Menu
Press next and scroll down to Machine Config
Press select
Press next and scroll down to Prod option
Press select
Press next and scroll down to Material selection
Press select
Select the material type bu scrolling down with the next button
Press and hold down the select button for 3 seconds to select the material
Fleetm@tic II User Manual ver. 1.11

Page 57 of 60

13.4

Setting up the shift reports on the machine

Please take note that when shift report start times are changed the shift report start time
change request will only be send at the end of the shift. This can cause the shift reports not to
be send out correctly the first time as the Shifts on the machine and the shifts in the shift
report server are not syncronized. The shift reports however will be correct the day after.
Shift report are limited to the packages subscribe to and can be setup as follow on the
machine.

13.5

Go into service mode

Go to menu 4 Machine Conf by pressing the Menu button. At menu 4 press the Select
button. Press the Next button until MM Config is displayed and press the Select button.
Scroll down to Shift setup.
Press select.
Enter the number of shifts that is required per day. Please note that this is limited to the type
of package.
Press Menu
Select Monday
Enter the start time of the first shift by pressing the next button.
Press select
Press menu
Follow the same procedure to set up the remaining shift if applicable
The rest of days will default to Mondays shifts automatically. If a user requires different start
dates, you need to set them up individually.

Setting up the time offset on the machine

Changing the time off set will change the time your reports are send. The time offset on the
machine needs to match the local time. Example: For South Africa, the time offset is +2hours
GMT.
Go into service mode
Go to menu 4 Machine Conf by pressing the Menu button. At menu 4, press the Select
button. Press the Next button until MM Config is displayed and press the Select button.
Scroll down to Monitor settings
Press select
Scroll down to Time offset
Enter the GMT time offset for the region

Fleetm@tic II User Manual ver. 1.11

Page 58 of 60

13.6

Setting up the stationary event time on the machine

The machine will send a stationary (Only looking at engine on and zero ground speed) event
when the time exceeds the specified time.

Go into service mode

Press menu
Press next and scroll down to machine Config
Press select
Press next and scroll down to MM Config
Press select and scroll down to Stationary event
Press select
Enter the time after which an event should be send if the machine is standing and idling for
longer than the specified time.
Press and hold select down for 3 seconds

Fleetm@tic II User Manual ver. 1.11

Page 59 of 60

14.

Fleetm@tic Contact Information

Call Centre:

080-FTMATIC (080 386 2842)

E-mail:

fleetmatic@bell.co.za

Web Site:

http://www.fleetmatic.bellequipment.com

Direct landline:

Fleetm@tic Administrator
+27 (0) 35 907 9538

Fleetm@tic II User Manual ver. 1.11

Page 60 of 60