Complaint Initiation Form

This form initiates an investigation by the Estate Agency Affairs Board (“the Board”) into the alleged
improper conduct of an estate agent acting in their capacity as such. In terms of the Estate Agency
Affairs Act, an estate agent found guilty of improper conduct by a Committee of Inquiry of the Board may
be sentenced to a reprimand, a fine of up to R25 000.00, or, in severe cases, may have their Fidelity
Fund Certificate withdrawn.

Particulars of Complainant

Please Note: Fields marked * must be filled in to initiate a complaint. Complaints received without this
information will not be considered. Please note that Complainants have a duty to inform the Estate
Agency Affairs Board of any change of particulars after lodging this complaint.

1. Full names and Surname ……………………………………………………………………....

………………………………………………………………………………………………………

2. Identity Number …………………………………………………………………………………..

Address*:
Physical Address: ……………………………………………………………………………….

……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

Postal Address: ………………………………………………………………………………….

……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

Please tick the address at which you will receive correspondence from us*:

Postal:

Physical:
 1. E-mail: ………………………………………………………………………………………………………

2. Telephone Number* (provide at least one number):

(home)…………………………………………..

(work)……………………………………………

(mobile)…………………………………………

3. Fax Number: …………………………………..

Particulars of Respondent

1. Full name and Surname of individual Estate Agent (s) whose conduct gives rise to this
complaint*:
……………………………………………………………………………………………………………….

……………………………………………………………………………………………………………….

2. Full name of Estate Agency Firm*:

……………………………………………………………………………………………………………….

3. Address of Estate Agency Firm *:

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

Postal Code: ……………………………

4. Name of Principal of Agency:

………………………………………………………………………………………………………………

5. Telephone Number of Individual and/or Firm:

………………………………………………………………………………………………………………

6. Have you ascertained whether the above Estate Agent is registered with the Estate Agency
Affairs Board? ................................................................................................................................

……………………………………………………………………………………………………………….

7. If ‘yes’ to 6 above, is the Estate Agent registered? ……………………………………………………

2
Nature of Complaint

Please provide a description of the conduct of the estate agent that you feel aggrieved by. Please note
that a copy of this document will be sent to the estate agent for their comment and we thus advise you
not to make any defamatory remarks that could lead to civil action being taken against you.

Note further that the complaint should contain sufficient detail in order for the estate agent to
respond fully to the allegations.

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

3
…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

Please add additional pages if necessary.

In support of your complaint, please attach the following documentation:

• If your complaint relates to the purchase or sale of immovable property:

1. Sale Agreement / Offer to purchase

• If your complaint relates to the leasing of immovable property:

1. Lease agreement.
2. Proof of monies paid as rent / deposit.

Please attach and name any other documentation that you attach in support of your complaint:

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

4
…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

What action have you taken to resolve the dispute with the Estate Agent?
…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

Please take note of the following:

This complaint initiates an investigation and could lead to disciplinary action against the
respondent. Please note that the Estate Agency Affairs Board does not have the authority to,
inter alia:

• Order the estate agent to reimburse you or pay damages to you;

Should your complaint be in relation to one of the above, we urge you to obtain independent legal
advice.

Please indicate what result you expect from the Estate Agency Affairs Board?

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………
5
The under-mentioned must be completed and signed before a commissioner of oaths, non-adherence to
the complaint form renders the complaint invalid and the Estate Agency Affairs Board will not be in a
position to investigate the complaint. Examples of a Commissioner of Oaths are an Attorney, Bank
Manager, Post Master or Police Official. Please ensure that every other page of this complaint, including
all annexures, is initialed by you and the Commissioner of Oaths.

……………………………………….
Signature of Complainant

I hereby certify that the deponent states that he / she understands the contents of the declaration and to
the best of his / her knowledge in the truth, which declaration is signed and sworn to me at
…………………………………………………………………………on this…………………………………day
of ………………………………… and that the provisions as set out in Government Notice No R1648 of
August 1977, as amended, have been complied with.

……………………………………….
Commissioner of Oaths

Full Name: …………………………………………………………………………………………………………..

In my capacity as: …………………………………………………………………………………………………

District: ……………………………………………………………………………………………………………..

Guidelines for initiating a complaint with the Estate Agency Affairs Board

1. Send the form only once in respect of the same complaint to avoid duplication which may delay the
investigation of your complaint. You may send your completed complaint form and all supporting
documents by one of the following methods:
a. Email us at: legal@eaab.org.za;
b. By facsimile at: 011 880 9725;
c. Post: Private Bag X10, Benmore, 2010;
d. By Hand: Estate Agency Affairs Board House, Dunkeld Crescent, Corner Jan Smuts Avenue and
Albury Road, Hyde Park, Johannesburg.

2. Should you not be contacted by our offices within 14 days of lodging this form with us, please contact
our call centre on 011 731 5600.

3. Once you have been provided with a reference number for your complaint, you will be notified by the
Board of the progress of your complaint. Please refrain contacting the Board regarding the progress
of your complaint unless more than 8 weeks have elapsed from the Board’s last communication with
you.

4. The Estate Agency Affairs Board does not have jurisdiction over the actions of estate agents in their
private capacity.

5. The Estate Agency Affairs Board is not a civil court and cannot usurp the powers of one.

6
6. Should your complaint be referred to a disciplinary enquiry you will have to be present to testify
against the respondent agent.
7. Should any correspondence sent to the address as provided by the complainant be returned by the
postal authorities, we will summarily close our file.

8. Any further documentation requested by the Board in respect of a complaint should be sent directly
to the specified person at the number/address provided.

9. Should your complaint be deemed to be founding a possible claim against the Fidelity Fund you will
be contacted by our claims department who may request further information from you.

10. A claim will only be considered after finalization or suspension of your complaint.

I acknowledge that I understand and accept the above guidelines:

………………………………….
Signature of complainant

(Please note – this form is invalid without the signature of the complainant)