Guidelines for Overseas Application Submission

(Admission in October 2017)

Requirements for Applicants

All applicants must have completed 16 years of formal education in a country other than Japan or
expect to compete 16 years of formal education by September 2017.
All applicants must already hold a bachelors degree obtained from a university outside Japan, with a
score of at least a 3.0 grade point average (GPA) on a 4.0 scale or at least 2.3 GPA on a 3.0 scale.
Applicants who hold a bachelors degree obtained from a university outside Japan, are at least 22 years
old by September 2017 and have completed 15 years of formal education in a country other than Japan
are also allowed to apply by individual screening.
All applicants must be less than 30 years old at the end of September 2017.

Submission Procedures

The applicant must submit his/her application package by either the online system or by post to the
following address. The posted application package must reach the Green Asia Education Center
Office no later than the closing date.
Please ensure that the referees reports will arrive at the Green Asia Education Center Office before the
completion of the online submission.
Online Submission via website (strongly recommended):
After preparing all the necessary submission materials, please access the following URL:
http://www.tj.kyushu-u.ac.jp/leading/en/c_how/online_submission.php
Follow the instructions on this page, and submit the documents as described.

If the applicant has some difficulties in using the online submission system, the application documents
can be sent via email.
Type Application Documents from [your full name] in the subject line when you send the application
by email.
The Green Asia Education Center Office will send you back a confirmation email within 2 business
days after receiving the application documents. If the applicant did not receive such email form, please
contact the office again.
Email Submission:
TO: greenasia@ga.kyushu-u.ac.jp

If the applicant has some difficulties in submitting both via website and email, the application
documents can be sent by mail. Please use registered mail only to enable delivery status tracking.
The office will send back a confirmation email within a few days after receiving the package. If the
applicant did not receive such email, please contact the office again via email.

Postal Submission:
TO: Green Asia Education Center Office
Bldg. E-313, Kyushu University Chikushi Campus, 6-1 Kasuga-Koen, Kasuga, Fukuoka, 816-8580,
Japan
Tel: +81-92-583-7823, FAX: +81-92-583-8909

Necessary Documents and Closing Date

All applicants to the Advanced Graduate Program in Global Strategy for Green Asia (Green Asia
Program) are required to submit the following application documents no later than November 18th,
2016.
1. Application form (6 pages)
2. A copy of the applicants qualifications (certificates or transcripts) from his/her academic
achievements as an undergraduate
3. A copy of a score sheet of a globally accredited English proficiency test (TOEIC, TOEFL,
IELTS, etc.)
4. Report forms by two academic referees
5. Written recommendations from two academics
6. A copy of the page of the applicants passport bearing the passport number and his/her photo
7. An invitation letter from a faculty member of Kyushu University optional, but strongly
recommended. See How to Find a Research Supervisor.

Documentation Language
In the case of documents submitted in a language other than English, the corresponding and certified copy in
English must be provided.
Application Form Overview (1)
Note 1: Personal Details (Section A)
The applicant must input his/her full legal name as appears on his/her passport, which will be used for
the offer letter and visa statement. This full legal name will also appear on the degree certificate, and
cannot be changed at a later date.
Note 2: Contact Information (Section B)
Input the primary address that the Green Asia Education Center Office should use to send the offer
letter or other official documentation. It is crucial that the applicant informs us immediately if he/she
changes his/her address.
Note 3: Guarantor (Section D)
For the purposes of this application, a guarantor is defined as a person who knows the applicant
intimately and can be contacted if any emergency should arise. Ideally this should be a close family
member who currently resides in a country where the applicant now lives and is able to communicate in
Japanese or English.
Note 4: English Language Ability (Section E)

The applicant must submit a scanned image of the score sheet of a globally accredited English
proficiency test such as TOEIC, TOEFL, and IELTS with his/her application form, and input the overall
score and date of the test.
He/she is also accepted to request Educational Testing Services (ETS) to send the original TOEFL score
to the Green Asia Education Center Office, Kyushu University.
An applicant from the following countries is exempt from the requirement to submit a copy of a score
sheet of a globally accredited English proficiency test.
Antigua and Barbuda, Australia, The Bahamas, Barbados, Belize, Canada, Dominica, Grenada,
Guyana, Republic of Ireland, Jamaica, New Zealand, St Kitts and Nevis, St Lucia, St Vincent and
the Grenadines, Trinidad and Tobago, United Kingdom, United States of America

Note 5: Details of Current and Previous Education (Section F)

In the columns entitled remarks, please input the overall score, qualification, or type of award.
If the applicant has not completed his/her degree course yet, please input the expected year and month
of graduation.
Note 6: Preferred Research Laboratories (Section J)
If the applicant can not obtain an invitation letter from a faculty member of Kyushu University which
indicates their willingness to supervise the applicant in the Green Asia Program, please select three
laboratories and their respective numbers from the list that is provided on the website How to Find a
Research Supervisor.
http://www.tj.kyushu-u.ac.jp/leading/en/c_how/find_sv.php
The list indicates the laboratories of professors who are open to accept an international student for the
matching service.
Undergraduate Qualifications (Certificates or Transcripts) (2)
If an applicant has not completed his/her undergraduate course but is expected to complete it by August
2017 or earlier, he/she should submit the transcript that includes the scores/grades for all of the credits
that he/she has earned so far.
Globally Accredited English Proficiency Test (3)
All applicants need to take a globally accredited English proficiency test such as TOEIC, TOEFL, and
IELTS, except an applicant from the following countries:
Antigua and Barbuda, Australia, The Bahamas, Barbados, Belize, Canada, Dominica, Grenada,
Guyana, Republic of Ireland, Jamaica, New Zealand, St Kitts and Nevis, St Lucia, St Vincent and
the Grenadines, Trinidad and Tobago, United Kingdom, United States of America
A certification of academic education in English from a university is not acceptable as an alternative of
such English test.
Academic Referee Report Forms (4)
Referee reports from two referees are required for the application.
Please use the referee report form in the application package.
One referee should be the supervisor of the applicants graduation thesis or most recent research
activity.

Kindly ask the referees to send us their reports enclosed in sealed envelopes whose openings bear their
signatures (and to indicate your name clearly), or email a scanned image of the report to the Green Asia
Education Center Office (email: greenasia@ga.kyushu-u.ac.jp) from the referees official business
email address. The Green Asia Education Center Office may write to the referees for further
information.

Written Recommendations (5)

Written recommendations from two academics, bearing a letterhead used by a recommender officially
or normally and his/her signature, are required for the application.
The recommenders should be same as the academic referees for the above report.
The Invitation Letter (7)
Applicants can acquire information regarding how to find his/her research supervisor from the website
How to Find a Research Supervisor.
http://www.tj.kyushu-u.ac.jp/leading/en/c_how/find_sv.php

The Green Asia Program requests that all applicants submit an invitation letter from a Green Asia
faculty member who is willing to supervise them, provided that they pass all of the screening
procedures. The applicants must receive the invitation letter via the following procedure. Therefore, the
submission of an invitation letter along with other application documents is optional, but strongly
recommended.

(1) Direct contact with a Green Asia faculty member (strongly recommended):
Because the following four departments are core organizations of the Green Asia Program, all of the
professors and associate professors who belong to those departments can become a research supervisor
for this program. An applicant can check their specialties and contact them to ask for an invitation letter.
Interdisciplinary Graduate School of Engineering and Science (IGSES) (at Chikushi Campus)
Department of Applied Science for Electronics and Materials (ASEM)
Department of Molecular and Materials Sciences (MMS)
Department of Energy and Environmental Engineering (EEE)
http://www.tj.kyushu-u.ac.jp/en/index.php (the website of IGSES)
Graduate School of Engineering (at Ito Campus)
Department of Earth Resources Engineering
http://www.mine.kyushu-u.ac.jp/english/index.html

Professors and associate professors who belong to the following two departments can also accept a
student of the Green Asia Program.

Interdisciplinary Graduate School of Engineering and Science (IGSES) (at Chikushi Campus)
Department of Advanced Energy Engineering Sciences (AEES)
Department of Earth System Science Technology (ESST)
http://www.tj.kyushu-u.ac.jp/en/index.php (the website of IGSES)

(2) Consultation service for matching an applicant and a supervisor

If an applicant cannot find his/her research supervisor, the Green Asia Program can provide a
consultation service for matching such an applicant and a potential research supervisor.
When the applicant wants to use this service, he/she must give the names of the professor(s) who he/she
wants to ask to become his/her supervisor on the application form. The applicant can select up to three
candidates.
Unfortunately, professors who are willing to accept a student of the Green Asia Program via this
matching service are limited. Therefore, please carefully check the list that is provided from the website
How to Find a Research Supervisor.
http://www.tj.kyushu-u.ac.jp/leading/en/c_how/find_sv.php

Contact Information
Green Asia Education Center Office, Kyushu University
Chikushi Campus bldg E-313, 6-1 Kasuga-koen, Kasuga, Fukuoka, 816-8580, Japan
TEL: +81-92-583-7823/7825, FAX:+81-92-583-8909, e-mail: greenasia@ga.kyushu-u.ac.jp
The Green Asia Program: http://www.tj.kyushu-u.ac.jp/leading/en/index.html