2017 PBB Guidelines

Guidelines on the Grant of
Performance-Based Bonus
(PBB) for FY 2017
1st Quarterly Seminar and Meeting
Philippine Association of Budget Administration, Inc.
6 April 2017, Crown Legacy Hotel, Baguio City
Philippine Association for Government Budget Administration (PAGBA)

2017 1st Quarterly Seminar & Meeting, April 5-8, 2017
Crown legacy Hotel, Baguio City
RBPMS: An integrated tool for government
performance management, monitoring, and
measurement
Performance
of individuals Agency Sectoral Societal Goals
and delivery Performance Outcomes
units
SPMS MARC I MFO PpARC STR - SONA

CESPES Accountability Priority Technical
IPCR Report Card Program Report
DPCR MARC II Accountability SER - Socio
Management Report Card Economic
Accountability Report
Report Card Philippine Association for Government Budget Administration (PAGBA)
OPCR 2017 1st Quarterly Seminar & Meeting, April 5-8, 2017
RBPMS tightens the whole-of-government approach
to be more responsive to the public.
Budget
for results
Plan for Implement for

results results
Monitor & evaluate for

results
Phases of RBPMS Implementation
2016 2017
2015
P
P Refinement
I
2014 I
P E
E M
I Institutionalization
2013 M
P Phase
E
I Stabilization
M
Phase
E
2012 P Harmonization
M
I Phase
E Initiation
M Phase
Key Gains from RBPMS and PBIS
Implementation

High Participation of Agencies

Increased Compliance to
Governance Standards
*
Philippine Association for Government*as

Budget
of Administration
March (PAGBA)
24, 2017
Improvements in quality of performance
indicators (1/3)
Emphasizing quality over quantity = focusing

on the impact of the service
Cascading of performance targets to delivery
units = understanding roles and strategy
Posting of agency performance scorecards =
accountability and transparency
Linking the bonus to agency and individual
performance = fostering teamwork and
meritocracy
8
indicators (2/3)
Sample Improvement in PIs
Example: Department of Labor and Employment
Before After
MFO 1: EMPLOYMENT FACILITATION MFO 1: EMPLOYMENT FACILITATION
AND MANPOWER DEVELOPMENT AND MANPOWER DEVELOPMENT
SERVICES SERVICES
1. Jobseekers assisted 1. Number of individuals reached
through timely Labor Market
2. Workers/ apprentices trained/
Information
assessed/ certified/ licensed
2. Number of workers/ apprentices
3. Workers placed
trained/ assessed/ certified/
licensed
Philippine Association for Government Budget Administration (PAGBA) 3. Number of qualified jobseekers
2017 1st Quarterly Seminar & Meeting, April 5-8, 2017 referred for placement
9
indicators (3/3)
Sample Improvement in PIs
Example: Department of Foreign Affairs
Before After
MFO 1: Foreign Policy Formulation, MFO 1: Foreign Policy Services
Coordination and Implementation Through
Political Economic, Cultural and Public 1. Percentage of policies that are
Diplomacy reviewed and updated in the last
three years
1. Percentage of policy recommendations
submitted on deadline set MFO 2: Diplomatic and Consular Services
MFO 2: Legal, Consular and Other Related

Assistance Services 2. Percentage of request for
assistance responded to within the
2. Number of Assistance to Overseas prescribed period
Filipinos
10
Improvements in agency management
practices
Sample Best Practices of an Agency
DENR Best Practices and Impacts of PBB:

Annual issuance of DENR Internal Guidelines for PBB.
Created Performance Management Group (PMG), sub-committees and
designated Focal Persons per qualifying indicator *
Qualifying indicators are requirements covered in the PBB.
Clustered units and ranking indicators**
Ranking indicators are requirements beyond of those covered in the PBB.
Harmonized PBIS-PBB and SPMS.
Strengthened IEC to ensure transparency & accountability.
Systematized system of submission of Cash Advances.
Philippine Association for Government Budget Administration (PAGBA) Source: Presentation of Asec. Corazon C. Davis
2017 1st Quarterly Seminar & Meeting, April 5-8, 2017 FY 2016 PBB Guidelines for Departments, 05 July 2016
PBB is improving performance
In measuring the effectiveness of PBB to public sector
employees, respondents answered:
Agency indicators and Internal processes in
targets are clearer and agencies improved
better with PBB. through the help of PBB.
70% agreed that PBB is a PBB promotes
good idea. team work.
Study on Pay
and Performance But
in the Philippine One area of concern is that some staff in the lower
Civil Service performance categories view the PBB individual
rating process as not transparent
Source: Republic of the Philippines- Improving Bureaucratic Performance: Assessment of the Performance-
Based Bonus Scheme (World Bank, DBM & AO25 IATF)
Survey period: September 2013-March 2014
Respondents: Almost 4,500 employees and officials from 7 national departments

Transparency on Agency Performance
Online Monitoring System

of Agency Compliance
and Performance Scorecards
http://www.dap.edu.ph/rbpms/agency-performance/
Enabled the government to build the
foundations of a performance culture in the
public sector
OPIF provided clear
objectives and measurable
Now we have an easier performance targets which Now there is closer
process of monitoring operating units try to coordination between
programs because of it is accomplish delivery units
more rational and employees
are more goal oriented
Employees are PBB reminded us

Now we have an aware of their Performance now of our responsibility
accurate reporting performance has a sense of to the public
and evaluation accountability
system

PBIS 2.0:
People-Centered
PBIS

PBIS 2.0: People-Centered PBIS
Goal: Restore the confidence of the Filipino
people in the capacity of the public servants to
make peoples lives better, safer and healthier
Mobilize a more responsive government

EO No. 1
Streamline government operations and

make expedient transactions with the public
EO No. 2
Enforce a more transparent bureaucracy

Guiding Principles of PBIS 2.0
Focus on achieving the Presidents directive to streamline
processes and make expedient transactions with the public
Sustain measurement of achievement of MFO targets
Enhance good governance conditions and GASS requirements
Promote collaboration among agencies to drive visible results in
ease of transacting with government
Separate criteria for eligibility of agency and eligibility of individuals
Do away with individual ranking yet recognize delivery units that
play greater role in achieving targets
Listen to peoples feedback and involve citizens in monitoring
compliance and performance

New Features of FY 2017 PBB
Harmonized implementation of the PBB
with Executive Order No. 1 s. 2016
and Executive Order No. 2 s. 2016
Enhanced good governance

conditions aligned with streamlining
of public service transactions
and empowering citizens with
access to government information
Stronger internal control in agencies

with addressing audit recommendations
targeted to improve the agency processes
Eligibility Criteria
Satisfy 100% of the 2017 Good Governance Conditions.
Achieve agency FY 2017 GAA MFO performance targets.
For GOCCs under DBM without budgetary support, achieve the targets
reflected under DBM Form No. 700
Achieve targets for STO and GASS.

Use CSC-approved SPMS in rating First and Second Level
employees and officials including officials holding managerial
and Director positions but are not presidential appointees.
Use CESPES in rating of CES officials and incumbents
of CES positions.

Good Governance Conditions (1/4)
Maintain / Update the agency Transparency Seal
(Section 93 of the General Provisions of the FY 2017 GAA)
The agency Transparency Seal shall also include:
FY 2017 APP (non-CSE) in the prescribed format under
GPPB Circular No. 07-2015
QMS ISO Certification
System of Ranking Delivery Units
Freedom of Information (FOI) Manual
Maintain / Update the PhilGEPS postings

(Revised IRR of RA 9184)
Transactions from Nov. 16, 2016 to Nov. 15, 2017
Update these transactions on or before Dec. 1, 2017
Failed or cancelled bid should still be updated in
PhilGEPS
2017 1stSeal
Certificate of Compliance to Transparency Quarterly
and Seminar & Meeting,are
PhilGEPS Aprilno
5-8,longer
2017 necessary.
Oversight agencies shall conduct validation based on the monitoring schedule.
Comply with Presidents directive to improve all
frontline services and cut down processing time.
(CSC Memorandum Circular No. 14 s. 2016)
Maintain / Update the Citizens or Service Charter or its
equivalent reflecting enhanced service standards for all
frontline services to citizens, business and government
agencies.
If the agency is found to be Non-Compliant with ARTA, agency

should submit a Certificate of Compliance directly to the CSC
Regional/Field Office.
Agencies with frontline service should submit their

Certificate of Compliance with ARTA and their Self-
assessment and reporting of improvements. Validation
shall be through actualPhilippine
audits.
2017
Association for Government Budget Administration (PAGBA)
1st Quarterly Seminar & Meeting, April 5-8, 2017
FOI Develop the agencys FOI Manual.
(Executive Order No. 2 s.2016)
For purposes of FY 2017 PBB, the FOI Manual should be

uploaded in the agency Transparency Seal on or before
October 1, 2017.
Non-compliance with any good governance conditions

will render the entire agency ineligible for the PBB
Assessment of agency compliance with good
governance conditions shall be conducted starting
October 1, 2017. Philippine Association for Government Budget Administration (PAGBA)
FOI Develop the agencys FOI Manual.
(Executive Order No. 2 s.2016)
For purposes of FY 2017 PBB, the FOI Manual should be

uploaded in the agency Transparency Seal on or before
October 1, 2017.
Peoples FOI Manual contents:

a. Contact Information
b. Receiving Officer
c. Procedure
d. Standard Forms
e. Appeal
f. Schedule of Fees Philippine Association for Government Budget Administration (PAGBA)
Performance Targets for FY 2017 PBB (1/5)
GAA All MFO indicators and targets in the FY 2017 PIB
approved by the Congress
STO Support to Operations (STO) Targets:

Certification/Continuing Certification of agency QMS for
at least one core process. The certification must be issued
by any international certifying body accredited by the
International Accreditation Forum (IAF) members.
If not yet certified, establish an ISO-aligned documentation
for at least one core process, to include with the following:
Approved Quality Manual and approved Procedures and
Work Instructions Manual, including Forms.
Evidence of ISO 9001-aligned QMS implementation:
1. Certification of the Head of Agency on the conduct of IQA
2. Minutes of the FY 2017 Management Review
Second STO target is identified in accordance with the priority
of Agency Head 2017 1st Quarterly Seminar & Meeting, April 5-8, 2017
GASS Common GASS Targets:
Budget Utilization Rate (BUR)
Public Financial Management reporting requirements of
the COA and DBM
Quarterly Submission of BFARs online using the DBM
Unified Reporting System 30 days after end of each
quarter
Full compliance with at least 30% of prior years COA
audit recommendations
Adoption and use of the FY 2016 Agency Procurement
Compliance and Performance Indicators (APCPI)
System.
FY 2017Annual Procurement Plan (APP-non CSE)
FY 2018 Annual Procurement Plan (APP-CSE)
Budget Utilization Rate (BUR):
Obligations BUR obligations against all allotments still effective in

FY 2017, both continuing and current year from all appropriation
sources, including those released under the GAA as the allotment
order policy, for maintenance and other operating expenses (MOOE)
and capital outlays (CO) in FY 2017; and
Disbursement BUR ration of total disbursement (cash and non-
cash, excluding personnel services) to total obligations for MOOE
and CO in FY 2017
Budget Utilization Rate (BUR) for GOCCs:
Obligations BUR Total Obligations / DBM Approved Corporate

Operating Budget (both net of Personnel Services); and
Disbursement BUR Total Actual Disbursement / Total Actual
obligations (both net of Personnel Services)
Budget Utilization Rate (BUR) for SUCs:
Obligations and Disbursement BUR shall be the same as those for

departments/agencies
Because all earmarked income (e.g. trust funds, internally generated
income, and revolving funds) should benefit and improve the SUCs
operations, its Obligations and Disbursements utilization rates
will be reported.
Agencies should ensure the obligation of programs, activities

and projects funded under FY 2017 GAA not later than
December 31, 2017. Failure to do so will affect future budget
levels of the respective agencies.
(Item III.A of the FY 2017 Presidents Veto Message)
Disbursement BUR of agencies should be raised.

To improve the agencys internal control processes, agencies
shall have fully complied with at least 30% of the prior years
audit recommendations, as shown in the Report on Status of
Implementation of Prior Years Recommendations of the Annual
Audit Report (AAR).
In case an agency is assessed to have deficiencies in meeting its

performance targets, the Department Secretary or Head of
Agency may request for re-evaluation of their compliance status
and submit the justifications. Justifiable reasons are factors that
are considered outside the control of the agency.

Eligibility of Individuals (1/4)
Officials and employees of eligible agencies, regular
plantilla, contractual and casual personnel having an
employer-employee relationship.
Salaries are charged to the lump sum appropriation under

PS, or occupying positions in the DBM-approved
contractual staffing pattern.
Receive at least a Satisfactory rating based on CSC

approved SPMS. Third Level officials should receive at
least Satisfactory rating under CESPES.
Personnel on detail to another government agency for six

(6) months or more shall be included in the ranking of the
recipient agency. PaymentPhilippine
of PBB shall come from the
Association for Government Budget Administration (PAGBA)
mother agency. 2017 1st Quarterly Seminar & Meeting, April 5-8, 2017
Personnel who transferred from G2G shall be rated by the agency
where he/she served the longest. If equal months were served,
he/she will be included in the recipient agency.
Minimum of nine (9) months government service during FY 2017
and with at least Satisfactory rating will be eligible to the full
PBB grant.
Minimum of three (3) but less than nine (9) months and with at
least Satisfactory rating shall be prorated corresponding to the
length of service.
Length of Service % of PBB Rate

8 months but less than 9 months - 90%
3 months but less than 4 months -
2017 1st Quarterly Seminar40%
& Meeting, April 5-8, 2017
Valid reasons for not meeting the
9-month service requirement
Being a newly hired employee
Retirement
Resignation
Rehabilitation Leave
Maternity Leave and/or Paternity Leave
Vacation or Sick Leave with or without pay
Scholarship / Study Leave
Sabbatical Leave

Eligibility of Head of Agency
Department Secretaries, Heads of Other
Executive Offices, Chairpersons and
Commissioners of Constitutional Offices, Heads
of Attached Agencies, Presidents of SUCs, and
non-ex officio Heads of GOCCs covered by
DBM are eligible only if their respective
departments/agencies/institutions are eligible.
If eligible, their PBB rate for FY 2017 shall be

equivalent to 65% of their monthly basic salary.

Individuals Not Entitled to the PBB (1/2)
Employee on vacation or sick leave, with or without pay, for an entire year.
Personnel guilty of administrative and/or criminal cases by final and executory

judgment in FY 2017. If penalty meted out is only a reprimand, such penalty
shall not cause disqualification.
Officials and employees who failed to submit their 2016 SALN.
Officials and employees who failed to liquidate Cash Advance received in FY

2017, within the reglementary period.
Officials and employees who failed to submit their complete SPMS Forms.
Agency Heads should ensure officials and employees covered by

RA 6713 submitted their 2016 SALN to respective SALN repository
agencies, liquidated the FY 2017 Cash Advances, and complete
SPMS Forms. These will be the bases for the release of FY 2017 PBB
to individuals.
Individuals Not Entitled to the PBB (2/2)
Officials and employees responsible for submitting COA Annual Financial
Reports and Statements, shall not be entitled to the FY 2017 PBB if the
department/agency fails to comply with the said reporting requirements.
Head of Procuring Entity (HOPE), Chairman and Secretariat of the Bids and
Awards Committee (BAC) shall not be entitled to the FY 2017 PBB of the
department/agency fails to submit any of the following:
FY 2017 APP-nonCSE to the GPPB

FY 2018 APP-CSE to the DBM Procurement Service
Results of FY 2016 APCPI System
Officials and employees responsible for the Non-Compliance of any of the

following:
Prior years audit recommendation

QMS requirement
Posting and dissemination of the agency system of ranking delivery units
Ranking of Delivery Units and Rates of FY 2017 PBB
Bureaus/Office/Delivery Units PBB as % of
Ranking Performance Monthly Basic
Category Salary
10% Best 65%

25% Better 57.5%
65% Good 50%
Refer to MC-2017-01 Annex 1- Master List of

Departments/Agencies and Prescribed Delivery Units
in departments/agencies, in identifying delivery units.

Integrated Performance Assessment
by Oversight Agencies
President's Hotline
COA CSC PCOO

PMS
Ombudsman
Departments
and GOCCs Non-compliance list OCS
covered by
OEOs &
DBM DBM OP-
OES attached
AO 25
agencies
IATF
GPPB-TSO
Agency Non-compliance List NCC

Scorecards PhilGEPS
CHED
GQMC CHED GCG LWUA DILG
RBPMS Website,
Agency Website, Agency SUCs GOCCs LWDs LGU
Transparency Seal,
DBM URS
Scorecards
Information and Communication
The Department Secretary / Head of Agency should designate
senior officials as PBB Focal Person and PBB spokesperson and
confirm with the IATF the name, position and contact details.
Departments / Agencies should strengthen their communications

strategy and ensure transparency and accountability in the
implementation of the PBB.
IATF Communication Channels

http://www.dap.edu.ph/rbpms facebook.com/PBBSecretariat
ao25secretariat@dap.edu.ph twitter.com/PBBSecretariat
0920-498-9121 / (02) 631-2139

(02) 400-1469 / (02) 400-1582 http://www.dap.edu.ph/rbpms/policies-issuances
(02) 400-1490
Questions???

NC list of GG Conditions and GASS Requirements for
FY 2016 PBB (as of January 30, 2017)
GOCCs
DEPTs COs OEOs SUCs TOTAL
DBM
(137) (5) (36) (112) (305)
(15)
Transparency Seal 4 0 1 13 1 19
PhilGEPS Posting 43 4 2 25 3 77
(as of Jan. 30, 2017)
Citizens Charter (ARTA) 3 1 0 2 0 6
Financial Statements 1 0 0 1 0 2
(deadline April 30, 2016)
Ageing Cash Advance 5 2 0 3 3 13
APP Submission 24 2 3 12 0 41
(updated as of Jan. 27, 2017)
APCPI Submission 6 0 3 12 3 24
(updated as of Jan. 27, 2017)
ISO QMS Requirement 27 0 11 59 4 101

(as of Feb. 07, 2017)
System of Rating and 2017 1st Quarterly Seminar & Meeting, April 5-8, 2017
13 0 3 17 Baguio City
Crown legacy Hotel, 2 35
Ranking (as of Jan. 30, 2017)

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Guidelines on the Grant of

Philippine Association for Government Budget Administration (PAGBA)

SPMS MARC I MFO PpARC STR - SONA

Plan for Implement for

Monitor & evaluate for

Philippine Association for Government Budget Administration (PAGBA)

Philippine Association for Government Budget Administration (PAGBA)

Philippine Association for Government*as

Emphasizing quality over quantity = focusing

MFO 2: Legal, Consular and Other Related

DENR Best Practices and Impacts of PBB:

Philippine Association for Government Budget Administration (PAGBA)

Online Monitoring System

Employees are PBB reminded us

Philippine Association for Government Budget Administration (PAGBA)

Philippine Association for Government Budget Administration (PAGBA)

Mobilize a more responsive government

Streamline government operations and

Enforce a more transparent bureaucracy

Philippine Association for Government Budget Administration (PAGBA)

Philippine Association for Government Budget Administration (PAGBA)

Enhanced good governance

Stronger internal control in agencies

Achieve targets for STO and GASS.

Philippine Association for Government Budget Administration (PAGBA)

Maintain / Update the PhilGEPS postings

If the agency is found to be Non-Compliant with ARTA, agency

Agencies with frontline service should submit their

For purposes of FY 2017 PBB, the FOI Manual should be

Non-compliance with any good governance conditions

For purposes of FY 2017 PBB, the FOI Manual should be

Peoples FOI Manual contents:

STO Support to Operations (STO) Targets:

Obligations BUR obligations against all allotments still effective in

Budget Utilization Rate (BUR) for GOCCs:

Obligations BUR Total Obligations / DBM Approved Corporate

Obligations and Disbursement BUR shall be the same as those for

Agencies should ensure the obligation of programs, activities

Disbursement BUR of agencies should be raised.

In case an agency is assessed to have deficiencies in meeting its

Philippine Association for Government Budget Administration (PAGBA)

Salaries are charged to the lump sum appropriation under

Receive at least a Satisfactory rating based on CSC

Personnel on detail to another government agency for six

Length of Service % of PBB Rate

Philippine Association for Government Budget Administration (PAGBA)

If eligible, their PBB rate for FY 2017 shall be

Philippine Association for Government Budget Administration (PAGBA)

Personnel guilty of administrative and/or criminal cases by final and executory

Officials and employees who failed to submit their 2016 SALN.

Officials and employees who failed to liquidate Cash Advance received in FY

Agency Heads should ensure officials and employees covered by

FY 2017 APP-nonCSE to the GPPB

Officials and employees responsible for the Non-Compliance of any of the

Prior years audit recommendation

10% Best 65%

Refer to MC-2017-01 Annex 1- Master List of

Philippine Association for Government Budget Administration (PAGBA)

COA CSC PCOO