Project Management Plan
Project Management Plan
Project Management Plan
<PROJECT NAME>
COMPANY NAME
COMPANY ADDRESS
DATE
TABLE OF CONTENTS
INTRODUCTION ................................................................................................................................ 2
PROJECT MANAGEMENT APPROACH ................................................................................................ 2
PROJECT SCOPE................................................................................................................................ 2
MILESTONE LIST .............................................................................................................................. 2
SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE .......................................................... 2
CHANGE MANAGEMENT PLAN ......................................................................................................... 3
COMMUNICATIONS MANAGEMENT PLAN ......................................................................................... 3
COST MANAGEMENT PLAN .............................................................................................................. 4
PROCUREMENT MANAGEMENT PLAN............................................................................................... 4
PROJECT SCOPE MANAGEMENT PLAN .............................................................................................. 5
SCHEDULE MANAGEMENT PLAN...................................................................................................... 5
QUALITY MANAGEMENT PLAN ........................................................................................................ 5
RISK MANAGEMENT PLAN ............................................................................................................... 6
RISK REGISTER ................................................................................................................................ 6
STAFFING MANAGEMENT PLAN ....................................................................................................... 6
RESOURCE CALENDAR ..................................................................................................................... 6
COST BASELINE ............................................................................................................................... 6
QUALITY BASELINE ......................................................................................................................... 7
SPONSOR ACCEPTANCE .................................................................................................................... 8
1
INTRODUCTION
The Introduction provides a high level overview of the project and what is included in this
Project Management Plan. This should include a high level description of the project and
describe the projects deliverables and benefits. Excessive detail is not necessary in this section
as the other sections of the project plan will include this information. This section should
provide a summarized framework of the project and its purpose. Look back at the Project
Charter for information to include in this section.
PROJECT SCOPE
State the scope of the project in this section. The scope statement from the project charter should
be used as a starting point; however, the project plan needs to include a much more detailed
scope than the charter. This detail should include what the project does and does not include.
The more detail included in this section, the better the product. This will help to clarify what is
included in the project and help to avoid any confusion from project team members and
stakeholders.
MILESTONE LIST
Provide a summary list of milestones including dates for each milestone. Include an introductory
paragraph in this section which provides some insight to the major milestones. This section
should also mention or discuss actions taken if any changes to the milestones or delivery dates
are required.
2
for the completion of the project. The WBS Dictionary defines the work packages. The
schedule baseline provides a reference point for managing project progress as it pertains to
schedule and timeline. The schedule baseline and work breakdown structure (WBS) should be
created in Microsoft Project. The WBS can be exported from the MS Project file.
For complex or large projects the Change Management Plan may be included as an appendix to
the Project Management Plan or as a separate, stand-alone document.
For larger and more complex projects, the Communications Management Plan may be included
as an appendix or separate document apart from the Project Management Plan.
3
Project team directory for all communications is:
Communications Conduct:
Meetings:
Email:
Informal Communications:
For complex or large projects the Cost Management Plan may be included as an appendix to the
Project Management Plan or as a separate, stand-alone document.
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project team, contracts/purchasing department, and other key players to manage the procurement
activities.
For larger projects or projects with more complicated procurement management requirements,
you can include the Procurement Management Plan as a separate document apart from the
Project Management Plan.
A detailed Scope Management Plan can be included as an appendix to the Project Management
Plan for larger or more complex projects. Be sure to review it and determine if it's necessary for
managing your project.
The separate Schedule Management Plan is suitable for larger projects or projects where the
schedule management is more formalized.
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This section should include quality roles and responsibilities, quality control, quality assurance,
and quality monitoring.
For larger or more complex projects, the Quality Management Plan may be included as an
appendix or separate document.
Since risk management is a science in itself, we have many risk management templates available
on our website. Look for the detailed Risk Management Plan, Risk Register along with
templates for performing a risk assessment meeting.
RISK REGISTER
The Risk Register for this project is provided in Appendix C, Risk Register.
RESOURCE CALENDAR
Include a Resource Calendar as part of your project plan. The resource calendar identifies key
resources needed for the project and the times/durations they'll be needed. Some resources may
be needed for the entire length of the project while others may only be required for a portion of
the project. This information must be agreed to by the Project Sponsor and Functional Managers
prior to beginning the project.
COST BASELINE
This section contains the cost baseline for the project upon which cost management will be
based. The project will use earned value metrics to track and manage costs and the cost baseline
provides the basis for the tracking, reporting, and management of costs.
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Testing $175,000
Transition and Closeout $150,000
QUALITY BASELINE
This section should include the quality baseline for the project. The purpose of this baseline is to
provide a basis for ensuring that quality can be measured to determine if acceptable quality
levels have been achieved. It is important for all projects to clearly define and communicate
quality standards and the quality baseline serves this purpose.
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SPONSOR ACCEPTANCE