Autocount Manual PDF

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Accounting Quick Start
Accounting
Quick Start
Peter Tan
All rights reserved.

Copyright © 2010 Auto Count Sdn Bhd.
Contents of this material are subject to change without notice.

No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, for any purpose, without written permission from Auto Count Sdn Bhd.
The word “AutoCount” and AutoCount’s products are registered trademarks of Auto Count Sdn Bhd.
Auto Count Sdn Bhd (751600-A)

B3-9-2, 2nd Flr, Lrg Batu Nilam 3F, Bandar Bukit Tinggi, 41200 Selangor D.E. 03-33234555
72-3, Jln PJU 8/5B, Damansara Perdana, 47800 Petaling Jaya, Selangor D.E. 03-77223377
www.autocountsoft.com
Copyright © 2010 Auto Count Sdn Bhd

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Introduction
AutoCount Accounting, one of the most popular business applications in Malaysia, is the flagship product
of Auto Count Sdn Bhd.
Formed in 1996, formerly known as BCE Software Sdn Bhd, Auto Count Sdn Bhd has successfully built a
strong and dedicated distribution network that provides full range of service and consultation on
business automation and application. As at today, AutoCount has many thousands of company users
mainly in Malaysia and Singapore, as well as in other countries such as Brunei, Indonesia, Vietnam,
China, Hong Kong, Thailand, Philippine, Australia, South Africa...
AutoCount Accounting is a fully integrated business application comprises of Accounting, Invoicing,

Purchasing, Inventory Control and more than 30 other modules. It runs on Microsoft .NET framework
and Microsoft SQL Server database engine; developed in Microsoft C#.NET, it supports VB.NET and
C#.NET scripting, with unlimited User-Defined fields and allows multiple Plug-Ins.
Thank you for choosing AutoCount as many others do. Congratulation! You have made a wise
decision. And for those who are evaluating, AutoCount is not only the Answer to a well-integrated
accounting software which is rich in features and low in price, it is also the Choice of best-seller in
Malaysia ideal for your long-run prosperous business.
This booklet serves as quick tour to this wonderful software. For those who wish to explore further,
please make full use of other learning and training resources in AutoCount DVD (which includes the
complete installers, AutoCount Help files, technical documents, FAQs and AutoCount Video series.).
Happy AutoCounting!
Cheers!
01 October, 2010.

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Table of contents
Introduction page 2
Table of Contents page 3
The Developer page 4
Introduction to AutoCount Accounting page 4
Product Licensing page 4
Getting Started page 5
System Requirement - Standalone page 7
System Requirement - Networking page 7
Installation - Standalone page 8
Installation – Network page 8
AutoCount Accounting Help File page 10
AutoCount Accounting Video Series page 10
Common Layout and function of
- Transaction/Entry Listing screen page 12
- Document Transaction screen page 14
- G/L, A/R and A/P Transaction screen page 17
- Report screen page 18
How to Create a Sales/Purchase Document page 20
How to Record a Payment Received/Made page 21
How to Record a Credit Note Entry page 22
How to Record Cash Book Entry (Cash Receipt) page 23
How to Record Cash Book Entry (Cash Payment) page 24
How to Create a Journal Entry page 25
How to Backup page 26
How to Do Bank Reconciliation page 26
How to View/Print Financial Statements page 28

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The Developer
Company Name Auto Count Sdn Bhd (751600-A)
Year of Incorporation 1996
Nature of Business Software Developer and distributor.
Ownership 100% owned by Malaysian.
Key Person Mr. CP Choo (Director, Chief Programmer); Mr. YT Choo (Managing Director)
Website http://www.autocountsoft.com/
Introduction to AutoCount Accounting

A well-integrated business application of modules related to Accounting, Inventory Control, Purchasing and
Invoicing….with its 6 basic modules (GL, AR, AP, Stock, Sales, Purchase) plus more than 30 additional modules to
meet various needs and practices of different industries.
• The first generation of AutoCount Accounting was produced in 1996, and the current generation was
launched in 2006.
• Available in 5 package editions:
• AutoCount Account (Accounting + 4 modules)
• AutoCount Basic (Accounting + Stock Control + 7 modules )
• AutoCount Pro (Accounting + Stock Control + 13 modules )
• AutoCount Premium (Accounting + Stock Control + 21 modules )
• AutoCount Ultimate (Accounting + Stock Control + 25 modules )
+ Other optional modules (10 modules)
• The light version is called AutoCount Accounting Express:
• Express Stock (Stock, Sales, Purchase)
• Express Account (GL, AR, AP)
• Express Invoicing (GL, AR, AP, Sales, part of Stock and Purchase)
• Express Complete (GL, AR, AP, Stock, Sales, Purchase )
Product Licensing
There are 2 types of license for AutoCount Accounting:
(1) USB Key:

• Software licence will be the USB key (hardware device). It must be plugged at a PC running
Microsoft SQL Server 2005/2008.
• USB Key is mobile and flexible, suitable for accountants, auditors, users with several companies
and centralized accounting.
(2) License Code:
• License code ties with database (account book). It can be restored on any SQL Server 2005/2008.
• Suitable for users with several companies registered under a same address, also if accounting is
decentralized.

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Getting Started
The following steps serve as a general guide for those who are new to AutoCount Accounting:
(Extracted from AutoCount Accounting Help File > Getting Started)
1. Installation of AutoCount Accounting (Installing AutoCount Accounting)
2. Create your very first account book (First Time Start)
3. Quick tour on Common Functions of Transaction and Report
4. Company setting (Company Profile) and Fiscal Years Maintenance (Manage Fiscal Year)
5. Add users and assign access rights (User Maintenance)
6. Chart of Account - G/L Accounts, Debtors and Creditors
7. Enter Opening Balance - Opening Balance of G/L Accounts, Opening Balance of Debtors/Creditors
8. Maintain stock item (Stock Item Maintenance)
9. Maintain Opening Stock Quantity and Value (Item Opening Balance Maintenance)
10. Monthly Closing Stock Value (Stock Value Maintenance)
11. Purchase related transaction
• Request Quotation - to request/maintain quotation from supplier
• Purchase Order - to place order
• Cancel Purchase Order - to partially or fully cancel purchase order
• Goods Received Note - to record receiving of goods delivered by supplier
• Goods Return - to record goods returned to supplier before receiving the supplier invoice
• Purchase Invoice - to record invoices received from supplier
• Cash Purchase - to record cash purchase
• Purchase Return - to record goods returned to supplier after receiving supplier invoice
12. Purchase related reports
• Document Listing & Outstanding Report - listing of respective documents and outstanding status
• Monthly Purchase Analysis Report - listing of suppliers & total amount of monthly purchase (12 mths)
• Purchase Analysis by Document Report - listing of suppliers and total purchase by document types
• Supplier Price List Report - listing of creditors and price list.
13. Sales related transaction
• Quotation - to issue price quotation
• Sales Order - to issue sales order
• Cancel Sales Order - to partially or fully cancel sales order
• Delivery Order - to record the delivery of goods to customer
• Delivery Return - record the goods returned before invoice is issued
• Invoice - to issue sales invoice
• Cash Sale - to issue cash sale
• Credit Note - to issue credit note or record goods returned after issuance of invoice
• Debit Note - to issue debit note after issuance of invoice
14. Sales related reports
• Document Listing & Outstanding Report - listing of respective documents and outstanding status
• Monthly Sales Analysis Report - listing of customers and total amount of monthly sales (for 12 mths)
• Sales Analysis by Document Report - listing of customers and total sales by document types
• Profit & Loss of Document Report - showing profit margin of each documents and details
• Top/Bottom Sales Ranking Report - showing top/bottom sales ranking by agent, item, debtor, area...
• Customer Price List Report - listing of customers and price list.
• Price History Report - showing price histories by item, debtor, creditor...
• Sales Agent Contribution Report - showing contribution of sales agents
15. Stock/Inventory transaction
• Stock Adjustment - make adjustment to stock quantity/value
• Stock Issue - issuance of stock (non-sales)
• Stock Receive - receiving of stock (non-purchase)
• Stock Write-Off - recording of damaged, expired or obsolete stock.
• Stock Transfer - moving of stock from one location to another
• Stock Update Cost - to update the standard cost of stock
16. Stock/Inventory reports
• Stock Card Report - to show transaction and balance of each stock item
• Stock Balance Report - to show the balance and average cost of each stock item
• Stock Balance By Location Report - to show the stock balance of each location
• Stock Movement Report - summary of stock movement by transaction types
• Stock Item Profit Margin Report - showing profit margin of each item
• Stock Status Report - to show the available quantity
• Reorder Advice Report - to show reorder advice according to stock level
• Inventory Physical Worksheet - for stock take purpose

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• Stock Aging Report - to show stock aging by quantity

17. A/R Entries
• AR Invoice Entry - to record credit sales
• AR Receive Payment - to record payment received from debtors
• AR Debit Note Entry - to debit into debtor account
• AR Credit Note Entry - to credit into debtor account
• AR Refund Entry - to knock off unapplied amount of Received Payment or Credit Note
• AR & AP Contra Entry - to offset debtor account with creditor account
• AR Deposit Entry - to record, forfeit or refund deposit.
18. A/R Reports
• Outstanding AR Invoice Report - listing of invoices that are not fully settled
• Outstanding AR Deposit Report - listing of deposits that are not fully transferred/forfeited/refunded.
• Debtor Aging Report - aging report of debtors
• Debtor Aging by Agent Report - aging report of debtors filtered by agents
• Debtor Balance Report - debtors outstanding balance and details
• Debtor Statement Report - debtors statement and payment details
• Debtor Collection Report - debtors payment details
• Debtor Collection by Agent Report - debtors payment details filtered by agents
• AR Monthly Sales and Collection Analysis Report – debtors’ monthly sales and collection for 12 mths.
• AR Analysis by Document Report - debtors transaction analysis by document types
• Overdue Letter Report - to produce overdue letters of debtors
• Commission by Collection Report - to show agent's commission according to collection
• AR Credit Note Analysis Report - analysis report according to CN types
• AR Debit Note Analysis Report - analysis report according to DN Types
19. A/P Entries
• AP Invoice Entry - to record credit purchase
• AP Payment - to record payment made to creditors
• AP Debit Note Entry - to Credit into creditor account
• AP Credit Note Entry - to Debit into creditor account
• AP Refund Entry - to knock off unapplied amount of Payment or Credit Note
• AP Deposit Entry - to record, forfeit or refund deposit.
20. A/P Reports
• Outstanding AP Invoice Report - listing of invoices that are not fully settled
• Outstanding AP Deposit Report - listing of deposits that are not fully transferred/forfeited/refunded.
• Creditor Aging Report - aging report of creditors
• Creditor Aging by Agent Report - aging report of creditors filtered by agents
• Creditor Balance Report - creditors outstanding balance and details
• Creditor Statement Report - creditor statement and payment details
• AP Monthly Purchase and Payment Analysis Report – creditors’ monthly purchase and payment for
12 months.
• AP Analysis by Document Report - creditors transaction analysis by document types
• AP Credit Note Analysis Report - analysis report according to CN types
• AP Debit Note Analysis Report - analysis report according to DN Types
21. G/L Entries
• Cash Book Entry - receipt voucher and payment voucher
• Journal Entry - general journal entries
22. G/L Reports
• Bank Reconciliation - reconciliation of bank statement and bank account
• View Transaction Summary - monthly summary by journal types
• Ledger Report - detail ledger accounts
• Journal of Transaction Report - transaction listing by journal types
• Bank Book Analysis - available balance of each payment method
• Receipt & Payment Report - receipt and payment summary of each cash/bank account
• Cheque Listing Report - listing of cheques by payment methods
• Returned Cheque Listing Report - listing of returned cheques
• Sales Agent Expenses Report - summary listing of agents and their expenses
• Trial Balance Report - trial balance for all accounts
• Profit & Loss Statement - profit and loss statement as at certain date
• Balance Sheet Statement - balance sheet statement as at certain date
• Account Detail Report - balances of group account and detail accounts
• Cash Flow Statement - cash flow statement as at certain date
• Transactional Profit & Loss Report - detailed profit and loss statement with all transactional activities.
23. Backup the database/account book (Backup)

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System Requirement
(For Standalone Installation)

Component Minimum Requirement
Operating System Windows XP / Vista / 7.
Processor Pentium 4, 2.4 GHz (Recommended Core 2 Duo)
Memory 512 MB (Recommended 1GB).
Monitor 1024 x 768 resolution with 24-bit colors
DVD-ROM Drive Required for installation
Free Disk Space 10 GB
Pointing Device Mouse supported by Windows
(For Networking Installation)

Component Client Workstation Server
Windows XP / Vista / 7, or Windows
Operating System Windows XP / Vista / 7.
Server 2003 / 2008.
Workstation component of Microsoft SQL Microsoft SQL Server 2005 / 2008 or SQL
Database
Server Express
Framework Microsoft .Net Framework 2.0 Microsoft .Net Framework 2.0
Processor P4, 1.0 GHz (Recommended Core 2 Duo) P4, 2.4 GHz (Recommended Core 2 Duo)
Memory 512 MB (Recommended 1 GB) 1 GB. (Recommended 2 to 4 GB)
Monitor 1024 x 768 resolution with 24-bit colors 1024 x 768 resolution with 24-bit colors
DVD-ROM Required for installation Required for installation
LAN 10 Mbps (Recommended 100 Mbps) 100 Mbps (Recommended 1 Gbps)
Free Disk Space 500 MB 10 GB
Pointing Device Mouse supported by Windows Mouse supported by Windows

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Installation - Standalone
1. Insert DVD, autorun screen appears (or double click on DVD drive) – click AutoCount Accounting.
2. Choose installation type: Standalone Installation, Next.
3. Check ‘I accept the terms…..’, Next. (start installing Microsoft SQL Server 2005 Express Edition…)
4. At welcoming screen of AutoCount Accounting Installation Wizard, click Next
5. License Agreement… check ‘I accept the license agreement’, Next
6. User Information…. Next
7. Destination Folder … Next
8. Ready to install the application … Next
9. AutoCount Accounting has been successfully installed…Finish … wait for the message ‘Setup has
successfully installed…’ click OK
10. Setup has successfully opened Firewall….. click OK
(Close the auto-run screen. You may remove the DVD now. The SQL Server 2005 Express Edition and
AutoCount Accounting are installed. Now you may proceed to create your very first account book.)
11. Double click on AutoCount Accounting shortcut icon on desktop.
12. Choose Product Edition: Pro Edition… OK
13. First Time Start…. check ‘Create Account Book Control File in the default folder in this
machine’ ….Next
14. First Time Manage Account Book ….. check ‘Create a new account book’…. Next
15. Create Account Book Wizard …
(1) key in your company name (in CAPITAL)… e.g. ABC(M) SDN BHD
(2) select ‘Create a default account book in this PC’ … click Next,
(3) assign Start date…or accept the default date…
(4) Local currency setting: accept the default currency…
(5) Goods & Service Tax (ignore this part)… click Next,
(6) Main Package: accept the default setting… click Next,
(7) Account code: accept the default format….
(8) Sample chart of account: accept the default setting…
(9) Copy Master Files (ignore this part)… click Finish. (wait for the message ‘The account book is
created successfully’ …and then click on OK.
(AutoCount Accounting login screen will be prompted. You are now ready to login to your first account book)
16. At Login screen, User ID is ADMIN, key in password: Admin, click on Login.
17. Click on OK (few times) to accept all updates/information/windows pop up….
18. The main menu screen will be displayed. You are now ready to use the program.
To Logout, simply click on the ‘X’ button on top right…and select Exit Anyway.
Installation - Network
(For the Server)
2. Choose installation type: Network Installation, option 1 … Next.
3. Check ‘I accept the terms…..’, Next. (start installing Microsoft SQL Server 2005 Express Edition …)
(Close the auto-run screen. You may remove the DVD now. The SQL Server 2005 Express Edition and
AutoCount Accounting are installed. Now you may proceed to create your very first account book.)
machine’ ….Next
14. First Time Manage Account Book ….. check ‘Create a new account book’…. Next

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15. Create Account Book Wizard …

(1) key in your company name (in CAPITAL)… e.g. ABC(M) SDN BHD
(2) select ‘Create a default account book in this PC’ … click Next,
(3) assign Start date…or accept the default date…
(4) Local currency setting: accept the default currency…
(5) Goods & Service Tax (ignore this part)… click Next,
(6) Main Package: accept the default setting… click Next,
(7) Account code: accept the default format….
(8) Sample chart of account: accept the default setting…
(9) Copy Master Files (ignore this part)… click Finish. (wait for the message ‘The account book is
created successfully’ …and then click on OK.
(AutoCount Accounting login screen will be prompted. You are now ready to login to your first account book)
16. At Login screen, User ID is ADMIN, key in password: Admin, click on Login.
(For the Client / Workstation) – do the same for each of client PCs.
2. Choose installation type: Network Installation, option 3: Client Installation … Next.
(Close the auto-run screen. You may remove the DVD now. You may proceed to attach account book.)

machine’ ….Next
13. First Time Manage Account Book ….. check ‘Attach an existing account book’…. Next
14. Select Database server and account book…. OK
(AutoCount Accounting login screen will be prompted. You may now login to the attached account book)
15. At Login screen, User ID is ADMIN, key in password: Admin, click on Login. (OR use the User ID and
password created and supplied by Administrator).

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AutoCount Accounting Help File

The help file is installed with AutoCount Accounting software. You may press the button of F1 on your keyboard
to bring up the help topics. If it does not work, run the following file from your AutoCount installer DVD: …
E:\Accounting\SetupAutoCountHelp.exe
The help file can be updated by downloading the latest version of help file from AutoCount website. To do so, go
to Tools > Options > General > Help File, and click on Download Local Help File.
For new users, after installation, you are encouraged to take a look on the following topics of Help File:
1. Overview
2. Getting Started
3. Installation
AutoCount Accounting Video Series (WMV files)

The complete series of learning videos can be found at AutoCount Installer DVD: E:\Video.
These videos are best viewed using Windows Media Player version 11 and above which will display the subtitles.
No Topic Length Size

01 Introduction 04:57 14.94 MB
02 Common Layout 11:03 51.48 MB
03 Common Layout - Reports 04:55 16.97 MB
03a Common Layout - Document Entry 06:31 17.94 MB
04 First Time Start 04:35 12.30 MB
05 Manage Account Book 06:09 18.63 MB
06 Company Profile 01:53 6.35 MB
07 Manage Fiscal Year 05:37 19.54 MB
08 Chart of Account 09:58 36.16 MB
09 Debtor & Creditor Maintenance 09:16 33.59 MB
10 Enter Opening Balance 1 04:27 15.33 MB
13 Document Numbering Format 03:26 12.56 MB
14 GL Module Overview 01:46 5.33 MB
15 Cash Book Entry 06:30 22.30 MB
16 Journal Entry 04:12 13.23 MB
17 Bank Reconciliation 03:46 11.89 MB
18 Profit & Loss Statement 04:40 13.85 MB
19 Balance Sheet 01:31 4.74 MB
20 Manufacturing Account 02:08 8.18 MB
21 AR Module Overview 01:42 4.93 MB
22 AR Invoice Entry & AR Debit Note Entry 04:50 16.57 MB
23 AR Receive Payment & AR Credit Note Entry 04:59 18.71 MB
24 AR Refund, Deposit & Contra Entry 05:38 18.55 MB
25 AP Module Overview 02:32 7.18 MB
26 Stock Module Overview 03:52 9.73 MB
27 Stock Item Maintenance 09:38 30.92 MB
28 Sales Module Overview 12:18 40.06 MB
29 Purchase Module Overview 05:15 15.89 MB
30 Posting to GL Account 03:56 14.63 MB
31 User Maintenance 04:44 15.53 MB
32 Backup & Restore 06:46 24.41 MB
33 Budget 01:59 7.65 MB
34 Advanced Financial Report 04:31 16.78 MB
35 User Defined Field 05:43 19.09 MB
36 Project 08:09 30.29 MB

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No Topic Length Size

37 Multi Currency 13:08 47.33 MB
38 Advanced Multi Currency 07:33 23.81 MB
39 Landing Cost 03:59 13.01 MB
40 Multi Location Stock 04:58 18.81 MB
41 FOC Quantity 05:17 18.86 MB
42 Basic Multi UOM 04:55 17.69 MB
43 Advanced Multi UOM 07:51 26.62 MB
44 Consignment 09:24 32.24 MB
45 Serial Number 09:18 31.71 MB
46 Item Batch Number 05:18 19.96 MB
47 Filter By Salesman 02:48 10.03 MB
48 Remote Credit Control 04:56 12.71 MB
49 Bill Of Material 14:00 30.62 MB
50 Multi-Level Assembly 04:46 11.88 MB
51 Item Package 04:58 16.59 MB
52 Bonus Point 05:53 20.47 MB
53 Multi-Dimensional Analysis 03:58 14.51 MB
54 Multi-Dimensional Price Book 05:25 17.19 MB
55 Product Edition 04:21 12.80 MB
99 The Answer 00:27 1.15 MB
Total 5:13:09 0.99 GB

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Common layout and function of Transaction/Entry Listing screen

(For more details, refer to Help File topic: Overview > Common Function in Transaction.)
Column Functions
Right click on any of the column headers, you have more options related to the column(s):

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Sort Ascending: sort ascending for this column. You may also click on the ascending button on
the column header.
Sort Descending: sort descending for this column. You may also click on the descending button
on the column header.
Clear Sorting: clear sorting for this column.
Group By This Column: this will place the column header onto grouping bar (dark blue bar
above column header), same effect as drag and drop the column header there.
Group By Box: this is to hide/show the grouping bar.
Column Chooser: to show a list of available column headers so that you may drag and add
column(s) onto the column headers. To remove a column, just drag and move the column
header downwards, release the mouse when a cross sign is displayed.
Best Fit: to set the width best fit the column.
Best Fit (All Columns): to set the width best fit all columns.
Clear Filter: to clear the filter (if any)
Filter Editor: to set filter using filter builder.
Auto Width: to automatically set the column width according to the size of windows
Auto Filter: to automatically set the filter
Expand All: to expand all the records
Collapse All: to collapse all the records
Set Column Caption: to rename the caption of column header
Load Grid Layout: to load (select) from a list of grid layout that were saved earlier.
Reset Grid Layout: to set the grid layout to system default layout
Save Grid Layout: to name and save the current grid layout, you may also set it to be the
default grid layout.
Layout Manager: to set default layout, to delete a layout, and to assign different layout to each
users.
Export to Excel/HTML/Text/XML: to send the current grid contents to Excel/HTML/Text/XML
files.
Print Grid: to print the current grid contents.

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Common layout and function of Document Transaction screen

(e.g. Sales Invoice)
Main: this is the main page of transaction details.

More Header: to provide additional information about this document.
External Link: allows to maintain cross reference links in other formats, such as Excel, Word documents,
Image files...
Notes: allows to type in additional notes.
Cancel Document: Click on View, observe the action button at the bottom, other than Preview, Print, Edit
and Delete, here you may Cancel Document. The cancelled document can be 'Un-cancelled'
later.
Functional Buttons
to add / insert a detail row. (Insert)
to insert a detail row before the highlighted row. (Ctrl + Insert)
to delete highlighted row. (Ctrl + Delete)
to move the detail row up/down. (Alt + Shift + Up/Down)

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undo (Ctrl + Z)
to select all detail rows (Ctrl + Alt + A) to be deleted or modified in one shot (using Range Set)
range set (F12)... to apply changes to several/all selected detail rows.
to add a subtotal row, showing the subtotal amount.
to add a discount row, and for you to define the group discount (percentage % or Value).
to prompt the item search screen (F9)
to display (at bottom section) instant information related to the highlighted item,
such as Price History, Stock Balance ...
Functional Menus
Copy/paste the whole documents/only details to/from clipboard. For example, go to Sales > Cash Sale,
select a document, click on Copy Whole Document to Clipboard, then create a new Invoice and
click on Paste Whole Document from Clipboard.
Copy as Tab Delimited Text to Clipboard: copy in this way allows you to paste it onto Excel
worksheet.
Edit MRU Items: to edit/delete historical descriptions (which was keyed in previously). MRU = Most
Recently Used.
Undo Master: to undo (reverse one step) the header section.
Apply Address: to choose between billing address and delivery address.
Post To GL/Stock?: to define either to post or not to post upon saving the document/transaction.
Save in K.I.V. Folder: save the incomplete or temporary bill/transaction to K.I.V. Folder (can later be
retrieved at Tools>Open K.I.V. Folder). K.I.V. Folder is also used in Auto-Save function, see
Tools > Current Users Setting. Whenever there is a document saved under K.I.V. Folder, reminder
message will be prompted upon login to this account book.

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You may also copy from other transaction or copy to a new transaction.
Document Transfer: The transfer can be either Full Document Transfer or Partial Item Transfer.
Full Document Transfer: to list out all the documents available for transfer and you may
check the documents to be transferred. Transfer options include: Copy Full Details, One
Document Into One Item, and All Documents Into One Item.
Partial Item Transfer: to list out all outstanding items available for transfer and you may
check the item rows and key in the quantity to transfer. Other options are: Filter By This Debtor,
Filter By This Doc. No, and Transfer Document Information.
Refresh Account No: to refresh G/L account code according to Stock Group or Default G/L Posting
setting.
Profit Calculator: to calculate the profit margin for each transacted item.
Change Unit Price: to change the unit price with authority password (should the access rights is
granted); this feature is used when the 'Unit Price' field is barred from edition (refer to Edit
Column Lock at Tools > Options > Invoicing > Customize Invoicing. )
Data Entry By Past Sales Records: to show and use the records of previously transacted items for
this customer.

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Load Data Option: to specify the number of recent days when loading data instead of to load all data,
so that the loading speed can be further improved.
Post To G/L: to post several document at one go.
Common Function of G/L, A/R and A/P Transaction Screen

On the Create New / Edit transaction screen, click on View, you may View Posting Details (showing the complete
double entries) of the selected document.

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Common layout and function of Report screen (e.g. Debtor Statement)

(For more details, refer to Help File topic: Overview > Common Function in Report Screen.)

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Find/Search components of the report content.
Print (F7). Click on this button will prompt a print dialog screen.
Print (F8). This will send directly to printer.
Page Setup (F5).
Hand Tool
Magnifier
zoom out, zoom, zoom in.
Multiple pages
Colour

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Watermark
Export Document (F2) to following formats:
Send e-mail (F3)
Send Fax (F4)
How to Create a Sales/Purchase Document

(e.g. Sales Invoice)
(For details, refer to Help File topic: Sales Menu and Purchase Menu)
2. Doc.No. and Date are

auto-run/detected.
1. Select Customer/ Modify it if needed.
Supplier
3. Several ways to input details:

- use Document Transfer
- use ‘+’ button to add row by row
- use F9 search to add multiple rows
- use Copy Invoice

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How to record a Payment Received/Made

(e.g. A/R Receive Payment)
(For details, refer to Help File topic: A/R Menu > A/R Receive Payment and A/P Menu > A/P Payment)

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How to record a Credit Note Entry

(e.g. A/R Credit Note Entry)
(For details, refer to Help File topic: A/R Menu > A/R Credit Note Entry and A/P Menu > A/P Credit Note Entry)

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How to Record a Cash Book Entry (Cash Receipt)

(For details, refer to Help File topic: G/L Menu > Cash Book Entry)

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How to Record a Cash Book Entry (Cash Payment)

(For details, refer to Help File topic: G/L Menu > Cash Book Entry)

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How to create a Journal Entry

(For details, refer to Help File topic: G/L Menu > Journal Entry)
Use ‘+’ button to add accounts

to be debited or/and credited.

26
How to Backup (For details, refer to Help File topic: Tools Menu > Backup)
How to do Bank Reconciliation (Also refer to Help File topic: G/L Menu > Bank
Reconciliation)

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To create a new Bank Reconciliation, highlight a bank account, click on New, define the Bank Statement Date,
Click on OK.
Account Balance: current balance amount of this bank account

Actual Bank Statement Balance: key in this balance amount as printed on bank statement (closing
balance)
System Bank Statement Balance: balance amount of reconciled bank account (detected by the
system); this amount will change when you start reconcile (tick the check-boxes). If all the
entries are reconciled (ticked), this amount should be the same as Account Balance. In case of
the first month of reconciliation, this balance is = Opening Bank Balance + / - the Uncleared
Transaction (+Credit amount and - Debit amount), and it should be the same as the closing
Balance of previous month's bank statement.
Difference: difference between Actual Bank Statement Balance and System Bank Statement Balance;
this amount should be zero (0.00) if the entries are correctly reconciled.

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How to View/Print Financial Statements (Also refer to Help File topic: G/L Menu >
Profit and Loss Statement, Balance Sheet Statement.)
1. Define the date
3. Define report
options
2. Select report format.
4. Preview or Print

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Autocount Manual PDF

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1

Accounting Quick Start

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Contents of this material are subject to change without notice.

Auto Count Sdn Bhd (751600-A)

Copyright © 2010 Auto Count Sdn Bhd

AutoCount Accounting is a fully integrated business application comprises of Accounting, Invoicing,

Copyright © 2010 Auto Count Sdn Bhd

Copyright © 2010 Auto Count Sdn Bhd

Introduction to AutoCount Accounting

(1) USB Key:

Copyright © 2010 Auto Count Sdn Bhd

Copyright © 2010 Auto Count Sdn Bhd

• Stock Aging Report - to show stock aging by quantity

Copyright © 2010 Auto Count Sdn Bhd

(For Standalone Installation)

(For Networking Installation)

Framework Microsoft .Net Framework 2.0 Microsoft .Net Framework 2.0

Memory 512 MB (Recommended 1 GB) 1 GB. (Recommended 2 to 4 GB)

DVD-ROM Required for installation Required for installation

LAN 10 Mbps (Recommended 100 Mbps) 100 Mbps (Recommended 1 Gbps)

Free Disk Space 500 MB 10 GB

Pointing Device Mouse supported by Windows Mouse supported by Windows

Copyright © 2010 Auto Count Sdn Bhd

Copyright © 2010 Auto Count Sdn Bhd

15. Create Account Book Wizard …

10. Double click on AutoCount Accounting shortcut icon on desktop.

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AutoCount Accounting Help File

AutoCount Accounting Video Series (WMV files)

No Topic Length Size

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Copyright © 2010 Auto Count Sdn Bhd

Common layout and function of Transaction/Entry Listing screen

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Copyright © 2010 Auto Count Sdn Bhd

Common layout and function of Document Transaction screen

Main: this is the main page of transaction details.

to insert a detail row before the highlighted row. (Ctrl + Insert)

to delete highlighted row. (Ctrl + Delete)

to move the detail row up/down. (Alt + Shift + Up/Down)

Copyright © 2010 Auto Count Sdn Bhd

range set (F12)... to apply changes to several/all selected detail rows.

to add a subtotal row, showing the subtotal amount.

to prompt the item search screen (F9)

Copyright © 2010 Auto Count Sdn Bhd

Copyright © 2010 Auto Count Sdn Bhd

Common Function of G/L, A/R and A/P Transaction Screen

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Common layout and function of Report screen (e.g. Debtor Statement)

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Find/Search components of the report content.

Print (F8). This will send directly to printer.

Page Setup (F5).

zoom out, zoom, zoom in.

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Export Document (F2) to following formats:

Send e-mail (F3)