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    Contract Management Checklist Template

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    MHD
    This document is a contract management checklist template that can be customized for specific contracts. It includes sections for general contract information like the contract name, parties, scope, value, and term. It also includes templates for pricing structure, key performance indicators, meeting schedules, variations, and an appendix. The final section is a roles and responsibilities matrix (RACI) that defines who is responsible, accountable, consulted, and informed for different contract activities.

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    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd

    Contract Management Checklist Template

    Uploaded by

    MHD
    1K views2 pages
    This document is a contract management checklist template that can be customized for specific contracts. It includes sections for general contract information like the contract name, parties, scope, value, and term. It also includes templates for pricing structure, key performance indicators, meeting schedules, variations, and an appendix. The final section is a roles and responsibilities matrix (RACI) that defines who is responsible, accountable, consulted, and informed for different contract activities.

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    Contract Management Checklist

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    This document is a contract management checklist template that can be customized for specific contracts. It includes sections for general contract information like the contract name, parties, scope, value, and term. It also includes templates for pricing structure, key performance indicators, meeting schedules, variations, and an appendix. The final section is a roles and responsibilities matrix (RACI) that defines who is responsible, accountable, consulted, and informed for different contract activities.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    1K views2 pages

    Contract Management Checklist Template

    Uploaded by

    MHD
    This document is a contract management checklist template that can be customized for specific contracts. It includes sections for general contract information like the contract name, parties, scope, value, and term. It also includes templates for pricing structure, key performance indicators, meeting schedules, variations, and an appendix. The final section is a roles and responsibilities matrix (RACI) that defines who is responsible, accountable, consulted, and informed for different contract activities.

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    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
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    Contract Management Checklist

    NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

    Contract Name:
    Contract Manager:
    Supplier Name & ABN:
    Contract Number:
    Scope of the Contract:
    Est. Contract Value:
    Contract Term:
    Extension Options:
    Review Date:

    CMP Distribution List:

    Pricing Structure:

    Supplier's Contact
    Name:
    Position:
    Phone:
    Fax:
    Mobile:
    Email:
    Internet:

    KPIs: 1

    Meeting Schedule: 1 <six monthly>


    2 <quarterly>
    3 <monthly>
    4 <fortnightly>

    Other Contract Items:

    Contract Variations (Detail any variations, contract price renegotiations etc. below)
    Date Details
    <insert date> <insert details>

    Appendix 1 RACI

    Contract management plan - short form


    Trim no. D11/71203
    Last updated 27 November 2012
    Roles and Responsibilities (RACI) Matrix
    Note: A RACI should be completed for every contract

    Contract Name:
    Contract Manager:
    Supplier Name & ABN:
    Contract Number:
    Scope of the Contract:

    Person responsible for reviewing RACI

    Each activity area can also be


    The RACI area can be changed to match the activities
    changed as the Review the matrix and change any RACI area or activity that the organisation want to
    organisation sees fit that doesn't apply to the organisation. Modify as necessary to suit the contract include in the matrix

    RACI Area Responsible Accountable Consulted Informed


    Update contract database

    Contract Administration Communicate contract changes


    (mandatory)
    Manage contract reporting

    Prepares CMP

    Contract Management Plan Reviews and approves CMP


    (mandatory)
    Communicates CMP

    Own contract through life

    Ongoing management of supply


    Contract Management
    (mandatory)
    Approve contract variations

    Contract extensions, renewals or


    terminations

    Manage operational delivery

    Performance Delivery Collate SLA/KPI outcomes


    (mandatory)
    Lead supplier performance reviews

    Check service quality

    Service Quality Maintain specifications


    (if relevant)
    Approve alternate work methods

    Chair Steering Committee


    Governance Framework
    (if relevant) [Insert other requirements based on op-
    model, e.g. reporting to DG Council]

    Communications Train/communicate with stakeholders about


    (optional) contract & CMP

    NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

    RACI stands for Responsible, Accountable, Consulted, Informed.


    It is a responsibility matrix that outlines the roles of individuals against various tasks or deliverables.

    Responsible: Those responsible to do the work to achieve the outcome required


    Accountable: Those who authorise the work and who are ultimately accountable for the correct completion of the work
    Consulted: Those who are consulted about the work at various stages of its progress
    Informed: Those who are kept informed about the work

    The RACI contains an area to include the person 'Responsible', 'Accountable', 'Consulted' and 'Informed' for each activity. Fill in the name of the role which corresponds to whether the
    role is 'Responsible', 'Accountable', 'Consulted' or 'Informed' for the specific RACI activity. Delete any sections that do not apply.

    Commmunicate the RACI to all relevant people so they all understand their involvement within the contract

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