Rule III Notarial Commissioning

RULE III : COMMISSIONING OF NOTARY PUBLIC
SECTION 1. Qualifications. - A notarial commission may be issued by an

Executive Judge to any qualified person who submits a petition in
accordance with these Rules.
To be eligible for commissioning as notary public, the petitioner:
(1) must be a citizen of the Philippines;
(2) must be over twenty-one (21) years of age;
(3) must be a resident in the Philippines for at least one (1) year and
maintains a regular place of work or business in the city or province where
the commission is to be issued;
(4) must be a member of the Philippine Bar in good standing with

clearances from the Office of the Bar Confidant of the Supreme Court and
the Integrated Bar of the Philippines; and
(5) must not have been convicted in the first instance of any crime
involving moral turpitude.
SEC. 2. Form of the Petition and Supporting Documents. - Every petition

for a notarial commission shall be in writing, verified, and shall include the
following:
(a) a statement containing the petitioner's personal qualifications, including

the petitioner's date of birth, residence, telephone number, professional tax
receipt, roll of attorney's number and IBP membership number; ,
(b) certification of good moral character of the petitioner by at least two

(2) executive officers of the local chapter of the Integrated Bar of the
Philippines where he is applying for commission;
(c) proof of payment for the filing of the petition as required by these
Rules; and
(d) three (3) passport-size color photographs with light background taken
within thirty (30) days of the application. The photograph should not be
retouched. The petitioner shall sign his name at the bottom part of the
photographs.
SEC. 3. Application Fee. - Every petitioner for a notarial commission shall

pay the application fee as prescribed in the Rules of Court.
SEC. 4. Summary Hearing on the Petition. - The Executive Judge shall

conduct a summary hearing on the petition and shall grant the same if:
(a) the petition is sufficient in form and substance;
(b) the petitioner proves the allegations contained in the petition; and
(c) the petitioner establishes to the satisfaction of the Executive Judge that
he has read and fully understood these Rules.
The Executive Judge shall forthwith issue a commission and a Certificate of

Authorization to Purchase a Notarial Seal in favor of the petitioner.
SEC. 5. Notice of Summary Hearing. - (a) The notice of summary hearing

shall be published in a newspaper of general circulation in the city or
province where the hearing shall be conducted and posted in a
conspicuous place in the offices of the Executive Judge and of the Clerk of
Court. The cost of the publication shall be borne by the petitioner. The
notice may include more than one petitioner.
(b) The notice shall be substantially in the following form;
NOTICE OF HEARING
Notice is hereby given that a summary hearing on the petition for notarial
commission of (name of petitioner) shall be held on (date) at (place) at
(time). Any person who has any cause or reason to object to the grant of
the petition may file a verified written opposition thereto, received by the
undersigned before the date of the summary hearing.
______________
Executive Judge
SEC. 6. Opposition to Petition. - Any person who has any cause or reason
to object to the grant of the petition may file a verified written opposition
thereto. The opposition must be received by the Executive Judge before
the date of the summary hearing.
SEC. 7. Form of Notarial Commission. - The commissioning of a notary

public shall be in a formal order signed by the Executive Judge
substantially in the following form:
REPUBLIC OF THE PHILIPPINES
REGIONAL TRIAL COURT OF ______________

This is to certify that (name of notary public) of (regular place of work or
business) in (city or province) was on this (date) day of (month) two
thousand and (year) commissioned by the undersigned as a notary public,
within and for the said jurisdiction, for a term ending the thirty-first day of
December (year)
_______________
Executive Judge
SEC. 8. Period Of Validity of Certificate of Authorization to Purchase a

Notarial Seal. - The Certificate of Authorization to Purchase a Notarial Seal
shall be valid for a period of three (3) months from date of issue, unless
extended by the Executive Judge.
A mark, image or impression of the seal that may be purchased by the

notary public pursuant to the Certificate shall be presented to the Executive
Judge for approval prior to use.
SEC. 9. Form of Certificate of Authorization to Purchase a Notarial Seal. -

The Certificate of Authorization to Purchase a Notarial Seal shall
substantially be in the following form:
REPUBLIC OF THE PHILIPPINES
REGIONAL TRIAL COURT OF_____________
CERTIFICATE OF AUTHORIZATION TO PURCHASE A NOTARIAL SEAL
This is to authorize (name of notary public) of (city or province) who was

commissioned by the undersigned as a notary public, within and for the
said jurisdiction, for a term ending, the thirty-first of December (year) to
purchase a notarial seal.
Issued this (day) of (month) (year).
_______________
Executive Judge
SEC. 10. Official Seal of Notary Public. - Every person commissioned as

notary public shall have only one official seal of office in accordance with
these Rules.
SEC. 11. Jurisdiction and Term. - A person commissioned as notary public

may perform notarial acts in any place within the territorial jurisdiction of
the commissioning court for a period of two (2) years commencing the first
day of January of the year in which the commissioning is made, unless
earlier revoked or the notary public has resigned under these Rules and the
Rules of Court.
SEC. 12. Register of Notaries Public. - The Executive Judge shall keep and
maintain a Register of Notaries Public in his jurisdiction which shall contain,
among others, the dates of issuance or revocation or suspension of notarial
commissions, and the resignation or death of notaries public. The
Executive Judge shall furnish the Office of the Court Administrator
information and data recorded in the register of notaries public. The Office
of the Court Administrator shall keep a permanent, complete and updated
database of such records.
SEC. 13. Renewal of Commission. - A notary public may file a written

application with the Executive Judge for the renewal of his commission
within forty-five (45) days before the expiration thereof. A mark, image or
impression of the seal of the notary public shall be attached to the
application.
Failure to file said application will result in the deletion of the name of the
notary public in the register of notaries public.
The notary public thus removed from the Register of Notaries Public may
only be reinstated therein after he is issued a new commission in
accordance with these Rules.
SEC. 14. Action on Application for Renewal of Commission. - The Executive

Judge shall, upon payment of the application fee mentioned in Section 3
above of this Rule, act on an application for the renewal of a commission
within thirty (30) days from receipt thereof. If the application is denied, the
Executive Judge shall state the reasons therefor.

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RULE III : COMMISSIONING OF NOTARY PUBLIC

SECTION 1. Qualifications. - A notarial commission may be issued by an

To be eligible for commissioning as notary public, the petitioner:

(1) must be a citizen of the Philippines;

(2) must be over twenty-one (21) years of age;

(4) must be a member of the Philippine Bar in good standing with

SEC. 2. Form of the Petition and Supporting Documents. - Every petition

(a) a statement containing the petitioner's personal qualifications, including

(b) certification of good moral character of the petitioner by at least two

SEC. 3. Application Fee. - Every petitioner for a notarial commission shall

SEC. 4. Summary Hearing on the Petition. - The Executive Judge shall

(a) the petition is sufficient in form and substance;

The Executive Judge shall forthwith issue a commission and a Certificate of

SEC. 5. Notice of Summary Hearing. - (a) The notice of summary hearing

(b) The notice shall be substantially in the following form;

SEC. 7. Form of Notarial Commission. - The commissioning of a notary

REPUBLIC OF THE PHILIPPINES

REGIONAL TRIAL COURT OF ______________

SEC. 8. Period Of Validity of Certificate of Authorization to Purchase a

A mark, image or impression of the seal that may be purchased by the

SEC. 9. Form of Certificate of Authorization to Purchase a Notarial Seal. -

REPUBLIC OF THE PHILIPPINES

REGIONAL TRIAL COURT OF_____________

CERTIFICATE OF AUTHORIZATION TO PURCHASE A NOTARIAL SEAL

This is to authorize (name of notary public) of (city or province) who was

Issued this (day) of (month) (year).

SEC. 10. Official Seal of Notary Public. - Every person commissioned as

SEC. 11. Jurisdiction and Term. - A person commissioned as notary public

SEC. 13. Renewal of Commission. - A notary public may file a written

SEC. 14. Action on Application for Renewal of Commission. - The Executive

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