[Company Name]

[Company Group, Division, Location]

Document Title: Incoming Inspection

Document Number: [Document Number]
Document Filename: [Document Filename]

CONTROLLED COPY/ MASTER COPY

STAMP HERE

OTHER
STAMP HERE

Revision Revision DCO/ECO Revision

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DRAFT DD/MM/Y YY-00000 Draft Author Name
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1.00 DD/MM/Y YY-00000 Initial Release Author Name
Y

COMPANY PROPRIETARY AND CONFIDENTIAL

[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Table of Contents

1.0 Purpose..........................................................................................................................................................3

2.0 Scope.............................................................................................................................................................3

3.0 Definition Of Terms......................................................................................................................................3

3.1 Goods..................................................................................................................................................3
3.2 Production Material...........................................................................................................................3
3.3 Process Material.................................................................................................................................3
3.4 Inspection Criteria.............................................................................................................................3

4.0 Responsibilities.............................................................................................................................................3
4.1 Quality Assurance (QA).....................................................................................................................3
4.2 Shipping/Receiving............................................................................................................................3
4.3 Engineering........................................................................................................................................3

5.0 References.....................................................................................................................................................3

6.0 Procedure......................................................................................................................................................4
6.1 First Article Inspection (if applicable)...............................................................................................4
6.2 Documentation Verification...............................................................................................................4
6.2.1 Verify Engineer Drawings and Specifications....................................................................4
6.2.2 Verify Material Identification Label Accuracy....................................................................4
6.2.3 Verify Certification Receipt and Accuracy..........................................................................4
6.2.4 Verify Markings and Packaging..........................................................................................4
6.2.5 Verify Approved Supplier Status.........................................................................................4
6.2.6 Verify Receipt Record (RR) Accuracy and Completeness...................................................5
6.2.7 Verify Expiration Date.........................................................................................................5
6.3 Inspect Material.................................................................................................................................5
6.3.1 Material Inspected at the Supplier......................................................................................5
6.3.2 Inspect at Incoming Inspection...........................................................................................5
6.3.3 Accept..................................................................................................................................5
6.3.4 Reject....................................................................................................................................5
6.3.5 Release Prior to Inspection..................................................................................................5
6.4 Disposition.........................................................................................................................................6
6.4.1 Accepted Material................................................................................................................6
6.4.2 Rejected Material.................................................................................................................6

7.0 Flow Chart....................................................................................................................................................7

7.1 Incoming Inspection Flow Chart.......................................................................................................7

8.0 Appendix.......................................................................................................................................................8
8.1 Guidelines for Writing Inspection Criteria........................................................................................8

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[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

1.0 Purpose
This document establishes an inspection system and documentation requirements for incoming
(received) material requiring inspection.

2.0 Scope
This procedure applies to production and process material received at the facilities of [Company Name].
This procedure also may be applied to other received materials at the discretion of the Purchasing
Requisitioner.

3.0 Definition Of Terms

3.1 Goods
Material with utility and/or intrinsic value purchased by, internally produced by, and/or supplied
to a company.

3.2 Production Material

Material that becomes part of a shippable product.

3.3 Process Material

Materials that are required in the manufacturing process, but do not become part of the shippable
product.

3.4 Inspection Criteria

The criteria used to inspect and accept or reject production and process material. Inspection
Criteria must define the attributes or features to inspect, the sampling plan, and the accept/reject
criteria.

4.0 Responsibilities

4.1 Quality Assurance (QA)

Quality Assurance is responsible for the timely inspection of incoming material, and for notifying
Inventory when incoming inspection is complete. Quality Assurance is also responsible for
determining incoming material Inspection Criteria which are adequate and appropriate for the
material being inspected, taking into account recommendations from engineering.

4.2 Shipping/Receiving
Shipping/Receiving is responsible for all normal receiving activities, including material receipt,
creation of a Receipt Record (RR), and location of material requiring inspection at incoming
inspection (along with all certifications, test results and other related documentation for the
shipment). When material requiring incoming inspection has been received, Receiving moves it
to Incoming Inspection.

Shipping/Receiving is also responsible for moving and properly locating material after
inspection, based on inspection results.

4.3 Engineering
Engineering is responsible for recommending key attributes to inspect for all commercial items
and custom-designed items released by Engineering.

5.0 References
Material Review Board
First Article Inspection
Acceptance Sampling Plans

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[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Quality Records
Part History Record
First Article Inspection Data Sheet
Inspect Inquiry for Non-Inventory Parts

6.0 Procedure
Note: Before opening any packages and handling material review and follow all handling precautions in
the Inspection Criteria for the material.

When notified that material that requires inspection has been received, gather relevant documentation
for the material, which may include Inspection Criteria, Component Specification, Purchase Order,
Vendor History, and Certificate of Compliance or Test. Documentation may be paper or electronic
format.

6.1 First Article Inspection (if applicable)

If first article inspection is required, perform according to the First Article Inspection procedure.
See that procedure for guidelines on when to perform first article inspection.

If first article inspection is not required, continue with this procedure.

6.2 Documentation Verification

Begin an Inspection Report (First Article or Part History Record) for the material. Record Item
Number, Item Description, Revision (if applicable), Date Received, Quantity received, Lot
Number, Purchase Order (PO) Number, Supplier ID, and Inspection Document(s) and revision.
Record the following documentation verification results on the Inspection Report.

6.2.1 Verify Engineer Drawings and Specifications

Verify that the engineering drawings and specifications used for inspection are at the
appropriate revision level.

6.2.2 Verify Material Identification Label Accuracy

Compare the documentation and the material received to the Material Identification
Label(s), to assure that each label is accurate. Have Shipping/Receiving correct any label
discrepancies.

6.2.3 Verify Certification Receipt and Accuracy

Verify that material certification was received. Assure that the certification matches the
material received. Notify Purchasing immediately if certification is missing or incorrect
as required. QA will contact the vendor and request a faxed copy of the certification.
Reject material for which certification cannot be obtained.

6.2.4 Verify Markings and Packaging

Verify all material markings and/or packaging required by the Drawing, Component
Specification or Purchase Order.

6.2.5 Verify Approved Supplier Status

Verify that the material was purchased from an approved supplier. Verify that
manufacturer and manufacturer part number and/or supplier and supplier part number
are identical to those listed in the Component Specification.

6.2.6 Verify Receipt Record (RR) Accuracy and Completeness

Verify that the attached Receipt Record is accurate and complete.

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[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

6.2.7 Verify Expiration Date

For material with a finite shelf life, verify that the correct expiration date has been
recorded on each package. Record the expiration date on the Part History Report or First
Article Inspection Report.

6.3 Inspect Material

6.3.1 Material Inspected at the Supplier

A [Company Name] on-site inspector or Quality Assurance may inspect and accept
material at the supplier prior to shipment to [Company Name]. Any such material
received properly labeled as "Accepted" and accompanied by (or received separately) a
completed Part History Record or First Article Inspection Report from the inspector, has
passed incoming inspection and need not be re-inspected. Go to Disposition of Accepted
Material in this procedure to properly disposition material accepted at the supplier.

6.3.2 Inspect at Incoming Inspection

Inspect the material according to its Inspection Criteria.

Inspection Criteria are found in the Part History File and may be determined by Quality
Assurance and/or Engineering.

Randomly select any samples. Record inspection results on the Inspection Report,
attaching additional sheets as necessary, and numbering each sheet "Page __ of __.”
Highlight any non-conformities.

6.3.3 Accept
A shipment of material is accepted if Document Verification is satisfactory, and the
material meets or exceeds all of the acceptance criteria in the Inspection Criteria. For
sample inspection, acceptance criteria is met if the number or percentage of
nonconformities found in the sample is less than or equal to the acceptance number for
the sampling plan. Disposition as nonconforming material any sample material found
with nonconformities.

6.3.4 Reject
A shipment of material is rejected if Document Verification is not satisfactory, or if the
material does not meet one or more of the acceptance criteria in the Inspection Criteria.
For sample inspection, acceptance criteria is not met if the number or percentage of
nonconformities found in the sample is greater than or equal to the rejection number for
the sampling plan.

6.3.5 Release Prior to Inspection

In rare instances, a shipment of material will be needed by production before incoming
inspection is complete. At the discretion of the Quality Assurance Director, part or all of
the shipment (less samples retained by Quality Assurance for inspection) may be
released to production, providing a positive recall system is in place to identify and
recover the shipment if it is rejected when inspected. Lot tracing the shipment to all
stocking locations and assemblies is one positive recall method.

6.4 Disposition

6.4.1 Accepted Material

Complete the Inspection Report and Receipt Record, including quantity accepted,
quantity rejected, page numbering. Date, initial, and stamp the report. Attach material
certifications to the report if applicable.

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[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Status the material "Accepted" by attaching the appropriate material label and making
entries in Dataworks.

Retain (file) the Inspection Report and the Supplier History Form (ref Quality
Records).

Move material to inventory as required.

6.4.2 Rejected Material

Complete the Inspection Report, including quantity accepted, quantity rejected, NCMR
number (see Material Review Board procedure), page numbering, and date and initial
the report. Attach material certifications to the report.

Complete a manual NCMR form.

Status the material "Rejected" by attaching the appropriate material label and making
entries in Dataworks.

Record the electronic NCMR number (from Dataworks) on the manual NCMR form.

Retain (file) the Inspection Report and the Supplier History form (ref Quality Records).

Note: Rejected incoming material will be dispositioned by the Material Review Board
(MRB). Since the Inspection Report contains information needed by the MRB, to save
time, MRB paperwork may be initiated before filing the Inspection Report.

Rejected material must be quarantined in the MRB room.

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[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

7.0 Flow Chart

7.1 Incoming Inspection Flow Chart

Shipping/ Receiving notifies
Quality that Material Requiring
Inspection has been Received

Investigate per
Is First
Perform First First Article
Article Inspection Yes Pass? No
Article Inspection Inspection Procedure
Required?
-End-
Yes
No

Verify Documentation Extra Material

Yes No -End-
Accuracy and Completeness Received?

Inspect per Inspection Criteria

Accepted? No Complete Inspection Report

Yes

Initiate NCMR
Complete Inspection Report
(Manual/ Electronic)

Status Material “Accepted” Status material “Rejected”

Move material to inventory Move material to MRB Room

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[Company Name] Incoming Inspection
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

8.0 Appendix

8.1 Guidelines for Writing Inspection Criteria

Inspection Criteria are to verify that material meets engineering specifications. Inspection
Criteria cannot impose new design requirements or workmanship standards on the material.
Engineering and Quality Engineering are responsible for writing Inspection Criteria and to:

 Select the attributes to be inspected and the sampling plan for each attribute. See Acceptance
Sampling Plans for the list of available sampling plans.
 Select or recommend inspection equipment and conditions.
 For material that may be damaged by handling or storage during inspection (i.e. static,
temperature, or humidity sensitive material, or clean material), handling precautions must be
specified.
 When selecting attributes to inspect, focus attention on key attributes. For example, for a
mechanical component, key attributes may be dimensions with the tightest tolerance, or
dimensions which interact with mating components. Engineering is responsible for initially
recommending attributes to inspect.
 All product labeling (labels, inserts, physicians manuals, registration cards, etc.) must be, at
a minimum, sample inspected.
 Inspection Criteria for customer supplied or furnished material will be written. Unless
[Company Name] has agreed to provide inspection services for the customer, only customer
accepted material will be supplied to [Company Name]. Therefore, [Company Name]'s
inspection will consist of checking for shipping damage and verifying proper material
identification.

Inspection Criteria are documented by one of the following:

 An Inspection Instruction
 A Component Specification with an Inspection Criteria section
 A printout of the current revision of a drawing, marked-up to indicate the attributes to
inspect and the sampling plan for the attributes. The marked-up drawing is created and
signed by Engineering and Quality Engineering, and is maintained in the incoming
inspection file folder.

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