Division of Responsibilities Matrix

Primary
Responsibility Review and
Sr. No. Description
and approvals
accountability
1 Permits and Approvals
Land acquisition Owner Owner
Power purchase agreement (PPA) Owner Owner
Power evacuation feasibility consent from
Owner Owner
Solar park
Planning approval from electrical inspectorate
on:
(a)            Solar PV array configuration
up to inverters Main Contractor Owner
(b)   Inverters and AC power
schematics, earthing, lightning
protection etc.
Consent from Pollution control board Main Contractor Owner
Consent from local fire authority Main Contractor Owner

Approval of relay coordination with the utility Main Contractor Owner

Electrical inspectorate's approval for charging

Main Contractor Owner
of transmission line and PV plant
Building and construction permits for control
Main Contractor Owner
rooms and administrative buildings
Water supply for construction and start-up
Main Contractor Owner
operations
Power supply for construction Main Contractor Owner
Power supply for operations Main Contractor Owner
All other approvals as required for project
Main Contractor Owner
completion and evacuation
2 Pre-Construction Activities
Geotechnical Investigations and topographic
Main Contractor Owner
survey
Solar resource assessment Main Contractor Owner
Technology selection Main Contractor Owner
Project component selection Main Contractor Owner

Conceptual design, schematics and layouts Main Contractor Owner

Energy yield predictions for project life cycle Main Contractor Owner

Performance Ratio (PR) prediction and

Main Contractor Owner
guarantees for five years
Project component review and approval Main Contractor Owner

Project scheduling, planning and sequencing Main Contractor Owner

Procurement and delivery schedule Main Contractor Owner

Submission of drawing schedule Main Contractor Owner
Submission of construction drawings Main Contractor Owner
Quality assurance plan Main Contractor Owner
 Method statements and various operating
Main Contractor Owner
manuals
Field Quality Plan Main Contractor Owner
Technical specification sheets for all
Main Contractor Owner
equipment’s
Health, Safety and Environmental policy for
Main Contractor Owner
project
Design plant and allied systems according to
Main Contractor Owner
the approved project configuration
Detailed engineering of the entire PV plant
upto point of interconnection at evacuation Main Contractor Owner
utility grid.
Reviews of all submission and approvals Main Contractor Owner
Power supply for construction Main Contractor Owner
Water supply for construction Main Contractor Owner
3 Procurement

Manufacturing, procurement, loading,

transportation, unloading, storing all
equipment’s, project components, hardware,
ancillaries and consumables as required to
3.1
complete the construction, installation, testing
and commissioning of 50MWp solar PV plant.
List indicated below is non-exhaustive and
will not be limited.

Solar PV modules. Main Contractor Owner

HSAT module mounting structures with all
Main Contractor Owner
hardware and ancillaries.
PV module cleaning system Main Contractor Owner
DC Cables Main Contractor Owner
String Combiner boxes with monitoring
Main Contractor Owner
arrangements and all consumables.
DC Switchboards Main Contractor Owner
Inverters with Ethernet interface Main Contractor Owner
Auxiliary Power Supply System with Standby
Main Contractor Owner
auxiliary transformer.
AC Cables Main Contractor Owner
LV AC Switchboards Main Contractor Owner
LV / MV Transformers Main Contractor Owner
MV Cables up to MCR MV switchgear feeder
Main Contractor Owner
termination
Inverter Station MV Ring Mains Units / MV
switchgear, protection and metering Main Contractor Owner
instrumentations
Inverter Station Battery chargers and battery
Main Contractor Owner
banks
Earthing Material Main Contractor Owner
Lightning arrestors Main Contractor Owner
UPS System Main Contractor Owner
Utility metering Main Contractor Owner
Complete SCADA System including
Main Contractor Owner
switchyard
 Fire detection and protection and system
Main Contractor Owner
including MCR

CCTV System with monitoring including MCR Main Contractor Owner

Weather Station Main Contractor Owner

Performance Monitoring System Main Contractor Owner
All procurement as required to complete
project implementation, testing and
Main Contractor Owner
commissioning up to point of interconnection
and metering.
Logistics: List indicated below is non-
3.2
exhaustive and will not be limited.
Packing and forwarding Main Contractor Owner
Transportation to site Main Contractor Owner
Comprehensive marine, transit, storage,
Main Contractor Owner
erection all risk insurance cover

Entry tax as applicable/any tax as applicable Main Contractor Owner

4 Construction Activities
4.1 Site Preparation
Site preparation for entire PV plant Main Contractor Owner
Site levelling and cleaning Main Contractor Owner
All earthwork including excavation, back filling
Main Contractor Owner
and compaction
Site Construction Office, Including all
Main Contractor Owner
furniture, supplies, etc.
Site Warehouse and Storage for all
Main Contractor Owner
equipment and materials

First Aid Station, Safety and health facilities Main Contractor Owner

Construction Facilities for Labor such as

Main Contractor Owner
toilets, shelters, change rooms, etc.
Fencing of plant with minimum 2nos. 7m
Main Contractor Owner
gates and required security cabins
Supply and Installation of weather station Main Contractor Owner
Main approach road, pathways, WBM surface
Main Contractor Owner
for main approach road.
Drainage system: minimum drainage system
Main Contractor Owner
as per the site requirements
4.2 Civil Engineering Works
Water reservoir and water management
Main Contractor Owner
system

Foundations for module mounting structures Main Contractor Owner

Construction of AC/DC cable trenches and

Main Contractor Owner
Hume pipes across the solar PV yard
Construction of modular block control rooms /
Main Contractor Owner
inverter stations

Foundations as required for all electrical

systems/MV substation including Main Contractor Owner
transformers, panels, distribution boards etc.
 Foundations as required for MV substation
including transformers, switchgear and Main Contractor Owner
switchyard
Construction of main control room including
Main Contractor Owner
storage, administration office, toilets etc.
Construction of auxiliary substation as
Main Contractor Owner
required.
All other civil and structural works as required
Main Contractor Owner
to complete the plant.
Accommodation Main Contractor Owner
Security Control Room Main Contractor Owner
4.3 Electrical Engineering Works
System study Main Contractor Owner

Transformer substations with energy metering

Main Contractor Owner
as required for plant auxiliary power supply.

Inverters, DC and AC switchgear and panels

Main Contractor Owner
as required.
LV/MV (22kV) substation and switchgear as
Main Contractor Owner
required for modular block.
DC and AC cabling as required for LV and
Main Contractor Owner
HV side of project
Earthing and lightning protection system Main Contractor Owner
Internal electrification for all control rooms,
Main Contractor Owner
inverter stations and substations
lighting system Main Contractor Owner
Battery chargers and battery banks as
Main Contractor Owner
required
Emergency power supply system for all
Main Contractor Owner
modular block control rooms
Auxiliary power supply system including all
Main Contractor Owner
cabling as required.
Controls and monitoring system including
Main Contractor Owner
SCADA system
Performance monitoring from solar Inverter
Main Contractor Owner
level onwards
4.4 Other Miscellaneous Systems
Fire detection system Main Contractor Owner
Firefighting system for entire solar PV yard,
modular block control rooms, switchyard,
Main Contractor Owner
main control rooms and administrative
buildings.
Air Conditioning system for all control rooms
Main Contractor Owner
and administration building.
Water supply system and waste management
Main Contractor Owner
as required for entire plant

Spares as required for defects liability period. Main Contractor Owner

5 Project and Construction Management

Project Management Main Contractor Owner
Site Supervision Main Contractor Owner
Project scheduling and tracking Main Contractor Owner
Drawing Schedules Main Contractor Owner
 Equipment Delivery Schedules Main Contractor Owner
Construction Schedules Main Contractor Owner
Overall Project Status Reports Main Contractor Owner
Witnessing factory test for all major Owner + Main
Owner
equipment’s Contractor
Factory Tests Reports Main Contractor Owner
Quality Assurance / Quality Control Main Contractor Owner
HSE monitoring Main Contractor Owner
6 Post-Construction Activities
Removal of all temporary constructions and
Main Contractor Owner
equipment’s.
Finishing the main approach roads and
Main Contractor Owner
pathways within the plant.
Owner + Main
Performance test and final report. Owner
Contractor
As built drawings. Main Contractor Owner
Handing over copies of manuals and test
Main Contractor Owner
report for all project components.
Plant Operation Training(Post
Main Contractor Owner
Commissioning)
7 Testing and Commissioning
Mechanical completion test / Provisional
Main Contractor Owner
acceptance test
Preliminary PR acceptance test Main Contractor Owner
Annual PR acceptance Test Main Contractor Owner
Consumables required for all these tests Main Contractor Owner

Standard and special test instruments, tools

Main Contractor Owner
and equipment required for all the tests.

Reporting and documentation of all tests Main Contractor Owner

Owner + Main
Recording of all tests Owner
Contractor
8 Operation and Maintenance
2 years comprehensive operation and
Main Contractor Owner
maintenance
5 years warranties for DLP and O&M Main Contractor Owner
Spares and consumables as required for
Main Contractor Owner
O&M
Manpower Required for 2 years of O & M
Main Contractor Owner
Excluding security
Final PR acceptance after O&M period Main Contractor Owner
Training of owner's personnel after 2 years of
Main Contractor Owner
O&M and handing over warranties
Handing over plant to owner Main Contractor Owner
Insurance Cover Main Contractor Owner