Guidelines

for

Industrial
Training
(For Companies and Students)

Bachelor of Engineering (Honours)

Compiled by
Faculty of Engineering and Technology (FOET)
Tunku Abdul Rahman University College
Kuala Lumpur.

Document No: TAR/FOET/BIT/G_COMP&STU

Rev: 00
Effective date: 01.06.2018
Table of Contents
1 Introduction ......................................................................................................................... 3
1.1 Course Objectives ........................................................................................................ 3
1.2 Course Learning Outcomes (CLO) .............................................................................. 3
1.3 Industrial Training Committee ..................................................................................... 3
2 Duration of Industrial Training ........................................................................................... 4
3 Pre-Requisite of Industrial Training ................................................................................... 4
4 Application Procedures of Industrial Training Placement .................................................. 5
4.1 Oversea Industrial Training Placement ........................................................................ 5
5 Student’s Codes of Conduct during Industrial Training Application ................................. 6
5.1 Companies for Industrial Training ............................................................................... 6
5.2 Allowances for Industrial Training .............................................................................. 6
6 Confirmation of Industrial Training Placement .................................................................. 6
7 Student’s Codes of Conduct during Industrial Training ..................................................... 7
7.1 Observance of Rules & Regulations ............................................................................ 7
7.2 Health and Safety during Industrial Training ............................................................... 7
7.3 Attendance & Leave Application ................................................................................. 7
7.4 Disciplinary Action by the University College ............................................................ 8
7.5 Insurance Coverage & Claim Procedures .................................................................... 8
8 Industrial Training Visit by Internship Coordinators (ICs) .................................................. 9
9 Reports for Industrial Training ........................................................................................... 9
9.1 Reports by Industrial Training Supervisor ................................................................. 10
9.1.1 Report on Trainee’s Attendance ......................................................................... 10
9.1.2 Confidential Report on Trainee .......................................................................... 10
9.2 Reports by Students .................................................................................................... 10
9.2.1 Industrial Training Logbook ............................................................................... 10
9.2.2 Guidelines to Prepare Industrial Training Logbook ........................................... 10
9.2.3 Industrial Training Report................................................................................... 11
9.2.4 Guidelines to Prepare Industrial Training Report ............................................... 11
10 Assessment of the Industrial Training .............................................................................. 14
11 Problems and Enquiry during Industrial Training ............................................................ 15
12 List of Forms ..................................................................................................................... 15
13 Appendices ........................................................................................................................ 30

Page 2 of 35
1 Introduction

All Bachelor (Honours) Degree students in the Faculty of Engineering and Technology
(FOET) are reminded that Industrial Training course is compulsory as part of the
requirements for graduation. Students who did not complete the industrial training will not be
able to graduate from the degree programme.

1.1 Course Objectives

This course provides students to the real working environment, gain hands-on experience
related to their programme discipline, prepare and enhance students’ ability to face the
challenges posed by the industry.

1.2 Course Learning Outcomes (CLO)

On completion of the course, students should be able to:

CLO 1: Apply relevant engineering knowledge in accordance to industry practice. (C4)

CLO 2: Participate in industrial activities within resources given. (A3)
CLO 3: Demonstrate good attitude and ethics in accordance with professional engineering
practice. (A3)
CLO 4: Demonstrate competency in communication skills at workplace. (A3)
CLO 5: Demonstrate the ability to work effectively in a workgroup. (A3)

1.3 Industrial Training Committee

An Industrial Training Committee is established to handle the overall industrial training

process where academic staff will be assigned as Departmental In-Charge (DIC) and
Internship Coordinators (ICs).

Students are advised to refer all the official matters related to their industrial training to the
assigned ICs, who is also the Industrial Training Committee. The following ICs assigned to
handle the industrial training placement for students of each programme are listed in
Appendix A, B and C respectively.

Page 3 of 35
2 Duration of Industrial Training

Students must complete the industrial training for a period as stipulated by the Faculty during
their course of study in the University College.

3 Pre-Requisite of Industrial Training

Students who registered for a Bachelor (Honours) Degree programme will undergo their
industrial training before the end of their studies. In connection thereto, students are required
to attend compulsory briefings before going for industrial training.

DIC will conduct the first briefing to guide students on the application of industrial training
placement by the end of May semester. Subsequently, a second briefing will be conducted to
guide students on their codes of conduct and report writing before the commencement of
industrial training.

Prior to the undertaking of industrial training, students are required to complete and submit
the following documents to the assigned Internship Coordinator:

• Students to complete and submit the Letter of Indemnity in duplicate copies; and
• Students to inform their parents/guardians and to complete and submit the Parent’s
Acknowledgement Form and
• Students to apply for industrial training with the Faculty Supporting Letter and send the
Company Reply Form to training company. The completed Company Reply Form will be
replied through the student or directly email to the Faculty.

Note: Pursuant to TARUC Examination Rules, students in Warning/Final Warning status due
to unsatisfactory examination performance are not allowed to register for industrial training.

Page 4 of 35
4 Application Procedures of Industrial Training Placement

Students are required to apply for industrial training placement to companies of their choice
independently. It is advisable for students to apply to companies they are familiar or keen to
work for with regards to their future career development. A list of previous participating
training companies will be provided for student’s reference.

The following are the step by step procedures for industrial training placement:

1. Students to contact the company in advance to enquire on the availability of internship

vacancies.

2. Students must send their resume together with job application letter, Company Reply
Form and Faculty Supporting Letter in their application to the company via email or hand
it in personally.

3. Students need to follow up with the company to check on their application status via
telephone call / email.

4. Students are advised to apply ONE (1) company at a time.

5. Students to request the company to complete the Company Reply Form with company
stamp then send reply through the student or directly email to the Faculty before the date
as stipulated in the Company Reply Form.

4.1 Oversea Industrial Training Placement

The following are the step by step procedures for oversea industrial training placement:

1. Students to contact oversea companies/institutions with consent by the IC/DIC.

2. Upon confirmation from the oversea companies/institutions, students must obtain the
approval from the Faculty.

3. Students to request the company to complete the Company Reply Form with company
stamp then send reply through the student or directly email to the Faculty before the date
as stipulated in the Reply Form.

4. Faculty to obtain the approval from President via recommendation from the Dean of
FOET.

5. Students are required to fulfil the immigration requirements of the chosen country; find
their own sponsor for the application of training/working permit; keep the permit valid
throughout the course of industrial training and to return home upon expiry of the
training/working permit.

6. Students are required to bear all the costs and expenses including but not limited to visa
fees, medical check-up fees and all other medical expenses, personal insurance,
travelling expenses, personal maintenance and lodging expenses, repatriation expenses
and any miscellaneous expenses as stipulated by the relevant authorities or the company.
Page 5 of 35
5 Student’s Codes of Conduct during Industrial Training Application

5.1 Companies for Industrial Training

• It is the responsibility of students to source for the suitable companies related to their
discipline of study to undertake their industrial training.
• Students are NOT allowed to undergo industrial training at companies which are
wholly/directly owned by their parents or relatives.
• Students are allowed to undergo industrial training at companies in Malaysia. At this
point of time, students may also apply for training in Singapore and Brunei, with prior
approval from the Dean of FOET.
• The discretion of whether or not to accept the student as an industrial trainee lies entirely
with the company and not with the Faculty. Students should prepare themselves
conversantly for the job interview, e.g. the company may test students on their knowledge
and skills of the relevant subject areas.
• Students are required to comply with the contract that stipulates the terms and conditions
of industrial training between the student and the company. In no way should the students
breach the contract entered into by themselves and the company.
• For industrial training undertaken outside Malaysia, students are required to fulfil the
immigration requirements of the chosen country; find their own sponsor for the
application of training/working permit; keep the permit valid throughout the course of
industrial training and to return home upon expiry of the training/working permit.
• Unless otherwise sponsored by the company to undergo industrial training outside
Malaysia, students are required to bear all the costs and expenses including but not
limited to visa fees, medical check-up fees and all other medical expenses, travelling
expenses, personal maintenance and lodging expenses, repatriation expenses and any
miscellaneous expenses as stipulated by the relevant authorities or the company.

5.2 Allowances for Industrial Training

• The assigned Internship Coordinators will not be responsible in negotiation of any
subsistence such as allowance for students with the company.
• Students shall be grateful to the company that provides guidance and advice which will
complement their personal growth.
• The provision of allowance, accommodation and transportation is within the discretion of
the company.
• If the company has decided to give the students a fixed allowance or none, no further
negotiation on allowance with the company is allowed.
• If a student is found to have demanded extra allowance after he/she has been placed at the
company, he/she may subject to disciplinary action by the University College.

6 Confirmation of Industrial Training Placement

Students who have secured and accepted a placement and have informed their placement to
the assigned Internship Coordinators are strictly prohibited to change the training company
without valid reasons.

In the event that students are unable to secure a placement at least one month prior to the
commencement of industrial training period, students shall inform the assigned Internship
Coordinator for assistance.

Page 6 of 35
Students are expected to seek for their own training company, failing which means he/she
must accept any company assign to him regardless of location. The assigned Internship
Coordinator will not guarantee to place the students to their choice of company or location.

Student Internship Placement Confirmation Letter and Training Company Placement

Confirmation Letter will be prepared and distributed prior to the commencement of industrial
training.

Any decision taken by the Industrial Training Committee on student placement is final. If the
assigned Internship Coordinator successfully places a student in a company, and the
placement has been confirmed, then the placement is considered final. Students are not
allowed to swap or exchange industrial training placements between students without the
permission from the company and Faculty.

7 Student’s Codes of Conduct during Industrial Training

7.1 Observance of Rules & Regulations

• Students are required to observe and follow the prevailing corporate practice of the
industry and company. Students should present themselves at all times as a respectable
industrial trainee of the company and practitioner of their chosen discipline.
• The rules and regulations of the University College govern student’s conduct during the
industrial training period. Student’s industrial training contract with the company governs
their time and effort that they will spend with the company.
• Students are reminded to uphold the good name of the University College, abide by the
codes of conduct of the University College, the Company, the Industry, the terms of
industrial training contract, and any other relevant rules and regulations at all times during
the course of their industrial training.
• Students should also keep abreast with the developments in Faculty via Google
Classroom.
• Students should seek assistance if they encounter any problem relating to their industrial
training. Students are required to contact the Industrial Training Supervisor or the
Internship Coordinator and shall document and resolve the arising problem.

7.2 Health and Safety during Industrial Training

• Students shall adhere to the safety policies and procedures of the training company.
• Students should endeavour to take care of their safety at all times.
• Students are encouraged to attend Green Card training to better equip themselves at
workplace.
• Students should inform the company and Faculty as soon as possible should any accident
occurs during the industrial training.

7.3 Attendance & Leave Application

• All students are reminded that attendance and punctuality must be observed at all times
during the industrial training.
• Students should inform the company and the Faculty as soon as possible should any
sickness or accident occurs during the industrial training period that requires medical care.

Page 7 of 35
 Students should endeavour to take care of their health and well-being at all times. Most
companies would not provide medical care to industrial trainees.
• Students must not miss any day of the industrial training. In case of emergency, the
students must inform both the Industrial Training Supervisor and the assigned Internship
Coordinator. Any absenteeism or late attendance without valid reasons may result in
failing the industrial training course.
• Students are required to undergo industrial training even though they have repeat and/or
resit papers. Students who want to attend the Resit Examination during the industrial
training period must apply leave from the training companies subject to their approval
based on the following:

No. of resit subjects No. of leave days

(inclusive of examination day)
1–2 3
3–4 5
5–7 7

• Notwithstanding of the above, students are not allowed to apply leave during the
industrial training unless with the approval of the relevant training company.
• Students who are unable to attend the industrial training for more than SIX (6) days due
to sick or emergency leave will be considered as not fulfilling the requirements and thus
be required to replace the industrial training completely.
• Any student who stops his industrial training prematurely without prior approval from the
Faculty will also fail the industrial training course.

7.4 Disciplinary Action by the University College

• Any breach of discipline on the student part and/or unfavourable report from the training
companies would be viewed very seriously by the University College.
• Students will be served a written warning and/or subject to disciplinary action if they are
proved to breach any terms and conditions of the industrial training or any rules and
regulations of the Company and University College.
• Any student who fails to complete the industrial training satisfactorily will face
disciplinary actions which may include deferment of the degree award until the student
has made good of the deficiency in industrial training satisfactorily.

7.5 Insurance Coverage & Claim Procedures

• A ‘Student Personal Accident Insurance Scheme’ insures all students of the University
College. The policy will cover the students for accidents round the clock. In addition,
students can also claim for medical treatment for injuries sustained in an accident. In the
event of death of the policy holder, funeral expenses would also be paid.
• Copies of the Insurance Policy’s terms and conditions are available at the Department of
Student Affairs (DSA) for reference.

Page 8 of 35
Insurance Claim Procedures for Fatal Accident

• Parent(s) of the deceased student to inform DSA.

• Parent(s) to submit the completed insurance claim form to DSA.
• Parent(s) to attach certified true copy of the death certificate, burial permit, deceased
student’s NRIC and birth certificate, police report, post mortem report and parent’s NRIC
(both sides on one page).
• Parent(s) to attach photocopy of bills for all funeral expenses.
• DSA will contact parent(s) when the cheque is ready.

Insurance Claim Procedures for Non-Fatal Accident

• When student(s) injured while playing games, bitten by insect or animal, e.g. dengue
fever, dog bite and etc, student(s) to see doctor.
• Student(s) to pay the bills and keep the receipts.
• Student(s) to refer to DSA enquiry counter for details.
• Student(s) to fill up insurance claim form.
• Student(s) to attach receipts.
• DSA will contact student(s) when the cheque is ready.

8 Industrial Training Visit by Internship Coordinators (ICs)

• IC is required to conduct visit for students who are undergoing industrial training with
company located in Selangor and Kuala Lumpur.
• DIC will establish a visiting schedule to the assigned ICs.
• Before the visit, IC is required to contact the Industrial Training Supervisor of the student
to make prior arrangement for the visit.
• During the visit, IC needs to bring along the Industrial Training Visit Report to obtain
feedback from the Industrial Training Supervisor and students.
• IC needs to look at the students’ daily logbook and any reports that the student has written
during their visit.
• IC is required to discuss with the students on any problems encountered and to discuss
with the Industrial Training Supervisor regarding the overall performance of the trainees.
• IC is allowed to submit the travelling claim for the visit according to the mileage
allowance of the University College.

9 Reports for Industrial Training

Students must document their industrial training experience and log their activity daily in a
logbook. On completion of the industrial training period, students must submit written reports
to the Faculty. The Industrial Training Supervisor will also submit a confidential report on
trainee’s performance to the Faculty at the end of the industrial training.

Page 9 of 35
9.1 Reports by Industrial Training Supervisor

9.1.1 Report on Trainee’s Attendance

All students reporting for duty on the first day of industrial training must request the
Industrial Training Supervisor to complete and return the Report on Trainee’s Attendance to
the assigned Internship Coordinator by email within ONE (1) week after they have reported
for duty. Failing to do so without valid reasons may render the student to fail the Industrial
Training course.

9.1.2 Confidential Report on Trainee

All students are required to give a copy of the Trainee’s Confidential Report to the Industrial
Training Supervisor at the beginning of Week 10 of the industrial training period. The
Industrial Training Supervisor is required to return the completed form to IC via email at the
end of Week 10. The hardcopy completed form will return to the trainee under confidential
cover for submission by students to the Faculty together with the Industrial Training Logbook
and Report on the FIRST week of the new semester.

9.2 Reports by Students

9.2.1 Industrial Training Logbook

All students undergoing industrial training are required to keep a logbook of their daily
training activities. The main purpose is to provide an authenticated record of the industrial
training which may come in useful when applying for membership of professional institutions
at a later date.

The Industrial Training Logbook must be submitted (via email) to the assigned Internship
Coordinator for marking at the end of Week 10 of the industrial training. Students are to
submit the hardcopy of Industrial Training Logbook during the FIRST week of the new
semester.

All students must observe the requirements given in the Guidelines for Industrial Training
(For Companies and Students) to prepare the Industrial Training Logbook.

9.2.2 Guidelines to Prepare Industrial Training Logbook

In preparing the Industrial Training Logbook, all students must observe the following
requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate
from these requirements/guidelines must obtain prior approval from the Faculty.

• The Industrial Training Logbook should comprise of descriptions on daily activities

related to work / project / company and include approval documents for leave of absence
from the training organisations and/or medical certificate, if applicable.

• No duplication of report will be accepted.

Page 10 of 35
• The Industrial Training Logbook must be initiated by the Industrial Training Supervisor
at the end of each week.

• The Industrial Training Logbook should be handwritten / type written in accordance with
the format in TARC/FOET/BIT/F12.

• The Industrial Training Logbook should be properly tape binding with a suitable front
cover indicating the name of company, name of student, programme of study and
academic year. The colour of front cover should be blue.

• The front cover of Industrial Training Logbook should follow the format as shown in
Appendix E.

• Students shall make additional copy for their own personal keeping. All Industrial
Training Logbook will become the property of the Faculty upon submission. The
copyright of all Industrial Training Logbook belongs to the Faculty.

9.2.3 Industrial Training Report

The Industrial Training Report should provide a much fuller account of the industrial training
than the logbook. Beside the subject matter on the industrial training itself, the report format
is detailed in Section 9.2.4.

In the report, the students are NOT required to:

• Reveal any commercial or technical confidentiality of the training organisations or make
uncalled for or irrelevant criticism. The students should be grateful for the industrial
training that have been provided; and
• Comment on the management structure of the company, and not pry into
management/staff/union relationships.

The Industrial Training Report must be submitted (via email) to the assigned Internship
Coordinator at the end of Week 10 of the industrial training. Students are to submit the
hardcopy of Industrial Training Report during the FIRST week of the new semester.

All students must observe the requirements given in the Guidelines for Industrial Training
(For Companies and Students) to prepare the Industrial Training Report.

9.2.4 Guidelines to Prepare Industrial Training Report

In preparing the Industrial Training Report, all students must observe the following
requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate
from these requirements/guidelines must obtain prior approval from the Faculty.

• The Industrial Training Report should comprise of at least 3000 words and may include
photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc.,
which must be clearly annotated.

• No duplication of report will be accepted.

Page 11 of 35
• All students may submit the Industrial Training Report to Industrial Training Supervisor
for vetting and comments before the end of the industrial training period.

• The Industrial Training Report should be type written single-sided on A4 size papers with
1.5 spacing, font size 12 and Times New Roman. Margin spacing should be observed for
each page as given below:

o Top edge margin: 3 cm

o Left hand margin: 3 cm
o Right hand margin: 2.5 cm
o Bottom edge margin: 2.5 cm

• The Industrial Training Report should be properly tape binding with a suitable front cover
indicating the name of company, name of student, programme of study and academic year
with reference to Appendix D. The colour of front cover should be blue.

• Students shall make additional copy for their own personal keeping. All Industrial
Training Reports will become the property of the Faculty upon submission. The copyright
of all Industrial Training Reports belongs to the Faculty.

• The Industrial Training Report should include the following:

(i) Front Cover of Industrial Training Report (Appendix D)

(ii) Declaration

“The report submitted herewith is a result of my own works. All information that has
been obtained from other sources had been fully acknowledged. I understand that
plagiarism constitutes a breach of University College rules and regulations and would be
subjected to disciplinary actions.”

Signature
-----------------------
<Name of Student>
Date:

(iii) Acknowledgements

<Expression of appreciation to the company, faculty, individuals, etc.>

(iv) Abstract

<Summary of report with 200 to 300 words>

(v) Table of Contents

Page 12 of 35
Chapter 1: Introduction

a. Industrial training scheme

<A brief description on the course objectives, duration, etc.>
b. Background and details of company <such as industry area, business objectives, vision
and missions of company, organisation structure, etc.>
c. Industrial training scopes
<A summary of trainee’s job functions, roles, and responsibilities, etc. in the
company/organisation>
d. Training department and personnel
<Describe the structure and activities of training department which you were placed in.
Describe the names, job positions and working relationships among the personnel of
training organisation and department >

Chapter 2 to N: Relevant Topics

<Describe the details of task and activities with supporting documents (photographs,
tabulations, drawings, graphs, flowcharts, computer programmes, etc.)>
< Describe the execution of planned activities within resources allotted.>

Chapter N + 1: Conclusion

<State your opinion regarding experiences in the industry and appreciation on engineering
practices exposed in the industry.>

(vi) References

List of references (books, manuals, etc.) according to Harvard referencing system:

Author’s family name, Initial(s). Year, Title of book, Edition (if any), Publisher, Place of
publication.

(vii) Appendices

<Detailed task and activities undertaken must be supported by photographs, tabulations,

drawings, graphs, flowcharts, computer programmes, etc., which must be clearly annotated>

Page 13 of 35
10 Assessment of the Industrial Training

Assessment of this course is based on:

• Part A: Confidential Report on Trainee (40%)
• Part B: Industrial Training Logbook & Report (60%)

Part A: Confidential Report on Trainee (40%)

Students are assessed on their continuous performance during the industrial training in
accordance to the following criteria:
1. Engineering Knowledge
2. Engineer’s Responsibility
3. Work Attitude
4. Teamwork
5. Communication

Part B: Industrial Training Logbook & Report (60%)

Students are assessed on the contents of Industrial Training Logbook and Report, which must
include:

1. Industrial Training Logbook

a. Description of daily activities related to work / project / company (15%)

2. Industrial Training Report

a. Introduction
i. Description of the course objectives, duration, company background in
detail, vision and missions, organisation structure, etc. (5%)
ii. Description of the structure and activities of training department where the
trainee is attached. Description of trainee’s job functions, roles, and
responsibilities, etc. in the company/organisation with the inclusion of
names, job positions and working relationships among the personnel. (5%)
b. Subsequent chapters
i. Discussion on the engineering knowledge learnt and applied by the trainee.
Description of detailed task and activities with supporting documents
(photographs, tabulations, drawings, graphs, flowcharts, computer
programmes, etc. subject to company’s permission) (20%)
ii. Description of execution of planned activities within resources allotted.
(5%)
c. Conclusion - Describe trainee’s appreciation on engineering practices exposed in
the industry. (10%)

The pass marks for industrial training is 50%. All students must pass the industrial training,
failing which the students are required to make-good the training reports within the given
time frame for resubmission based on extenuating reasons. The award of marks will be
capped at 50% for any satisfactory make-good students.

No duplication of report will be accepted.

Page 14 of 35
11 Problems and Enquiry during Industrial Training

Should students have any problem relating to their industrial training, they should consult or
contact their respective Internship Coordinator as per assigned.

12 List of Forms

The following forms are made available together with this guideline:

No Form Title Document Number Retention Period

1. Faculty Supporting Letter TAR/FOET/BIT/F01 3 years
Rev:00
Effective date: 01.06.2018

2. Company Reply Form TAR/FOET/BIT/F02 3 years

Rev:00
Effective date: 01.06.2018

3. Letter of Indemnity TAR/FOET/BIT/F03 3 years

Rev:00
Effective date: 01.06.2018

4. Parent’s Acknowledgement Form TAR/FOET/BIT/F04 3 years

Rev:00
Effective date: 01.06.2018

5. Industrial Training Visit Report TAR/FOET/BIT/F09 3 years

Rev:00
Effective date: 01.06.2018

6. Report on Trainee’s Attendance TAR/FOET/BIT/F10 3 years

Rev:00
Effective date: 01.06.2018

7. Trainee’s Confidential Report TAR/FOET/BIT/F11 3 years

Rev:00
Effective date: 01.06.2018

8. Industrial Training Logbook TAR/FOET/BIT/F12 3 years

Rev:00
Effective date: 01.06.2018

9. Industrial Training Logbook and Report TAR/FOET/BIT/F13 3 years

Marking Scheme Rev:00
Effective date: 01.06.2018

Page 15 of 35
 Faculty Supporting Letter
TAR/FOET/BIT/F01
Rev: 00
`Effective date: 01.06.2018

Date:

To Whom It May Concern

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

This document is given in support of the student’s application for a place of industrial training in your esteemed
organisation. The applicant is at present a student in the Bachelor (Honours) Degree programme.

It is the programme requirements that the students should obtain industrial training for the scheduled period as stated
above. We shall be grateful for your kind assistance in this matter. We believe that with the guidance and experience
of your esteemed organisation, our students will acquire practical skills so that they can integrate actual practice with
academic knowledge that they have learned.

Students are required to observe and comply with all the terms and conditions of industrial training as stipulated by
your company. For your information, all TAR University College students are covered by insurance during their
period of industrial training.

We would also like to inform you that our academic staff will be visiting your company during the industrial training
period. This visit aims to meet with the company’s supervisor for feedback on the student’s development during the
industrial training. Such visit shall be arranged to the convenience of your company supervisors and our academic
staff. An academic staff will, in due time, contact your organisation to arrange for such visit.

Assessment of Industrial Training aims to evaluate the student’s work performance and their development of soft
skills. We would be grateful if the assigned supervisor would be able to sign their training diary weekly and to
complete the Trainee’s Confidential Report at the end of the industrial training period. These documents will
contribute to the student’s grade at the end of their industrial training.

We wish to thank you in advance for your kind support and cooperation. Should you require further clarification or
information, please do not hesitate to contact the relevant Internship Coordinator below via email.

Thank you.

Yours sincerely,

Industrial Training Committee

Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College
Kuala Lumpur
……………………………………………………………………………………………………………………............
(To be filled in by student trainee)

Particulars of Applicant Particulars of Internship Coordinator

Name : ___________________________ Name : ________________________
Programme : ___________________________ Email : _____________@tarc.edu.my
Student Reg. No. : ___________________________
MyKad/Passport No. : ___________________________
Email :__________________________

Page 16 of 35
 Company Reply Form
TAR/FOET/BIT/F02
Rev: 00
Effective date: 01.06.2018
COMPANY REPLY FORM

(Please send reply through EMAIL to student or Internship Coordinator before DD:MM:YYYY)

Internship Coordinator
Industrial Training Committee
Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College
Kuala Lumpur

Dear Sir/Madam

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

With reference to the above matter, we are able to accept ___________________________________

(Applicant’s Name)
for industrial training in our organisation. We shall give him a subsistence allowance of

RM _________________ per month / day. (Delete whichever is not applicable.)

Name of Company : _____________________________________________________________

Address of Company : _____________________________________________________________

_____________________________________________________________

Tel. No. : ___________________ Company Website: ________________________

Name of Officer : ____________________ H/P No: _______________________________

Designation : ____________________ Company Stamp:

Email : ____________________

Nature and Scope of work during Industrial Training: CIDB (Green Card) Required: Yes  No 

__________________________________________________________________________________

__________________________________________________________________________________

(To be filled in by student trainee)

Particulars of Student Particulars of Internship Coordinator

Name: _________________________________ Name: __________________________________
Student Reg. No: _________________________ Email: ____________________@tarc.edu.my
Email: _________________________________
Programme:_____________________________

(For Faculty use Only)

Acceptance Recommended / Not Recommended
by student by Internship Coordinator
(Signature and Date) (Signature and Date)

Page 17 of 35
 Letter of Indemnity
TAR/FOET/BIT/F03
Rev: 00
Effective date: 01.06.2018

Date:

Internship Coordinator
Industrial Training Committee
Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College
Kuala Lumpur

Dear Sir/Madam

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

Letter of Indemnity

I hereby undertake at all times to comply with all Rules and Regulations and obey all lawful
instructions given to me during the period of my industrial training.

I shall indemnify and keep indemnified and save from all harms the Tunku Abdul Rahman University
College and the company which provided such industrial training, from all liabilities in Law or in
Equity arising from any personal injuries or loss that may be suffered by me or otherwise arising from
my own actions and/or omissions as the case may be.

I pledge that I will at all times during the period of such industrial training conduct myself in such a
manner as to uphold the good name of the University College and shall always subject myself to the
University College’s Students Code of Conduct.

Yours faithfully,

_________________
(Signature of Student)
Date:

Personal Details of Student Trainee (Complete this section in BLOCK LETTERS)

1. Name: ____________________________ 2. Gender: Male/Female*

3. Programme: _________________________________________________________________
4. Date of Birth: _______________________ 5. Age: _________________________
6. MyKad/Passport No.: _________________ 7. Student Reg. No.: _______________
8. Home Address: ______________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Contact No. & Email: _________________________________________________________
9. Next of Kin (Person to contact in case of emergency)
Name: ____________________________ Relationship: _________________________
Address: ___________________________________________________________________
Contact No.: ________________________________________________________________

* Delete whichever is not applicable.

Note: Complete this form in DUPLICATE. One copy of this form will be sent to the company
providing the training.
Page 18 of 35
 Parent’s Acknowledgement Form
TAR/FOET/BIT/F04
Rev: 00
Effective date: 01.06.2018
Date:

Parent/Guardian of Student Concerned

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

I wish to inform you that your son/daughter/ward in the Faculty of Engineering and Technology,
Tunku Abdul Rahman University College will be undergoing Industrial Training scheduled for the
period as stated above. This Industrial Training course is a requirement in order for students to
graduate from their Degree studies, it is an essential and integral part of the educational programme
conducted by the Faculty of Engineering and Technology.

I shall be grateful if you could return the Parent’s Acknowledgement Form below before
DD:MM:YYYY

Thank you.

Internship Coordinator
Industrial Training Committee
Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College
__________________________________________________________________________________

Internship Coordinator
Industrial Training Committee
Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College

Dear Sir/Madam

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

Parent’s Acknowledgement Form

I hereby acknowledge that my son/daughter/ward* will be undergoing Industrial Training scheduled

for the period as stated above.

Particulars of my son/daughter/ward* are given below:

Name: ......................................................................
Student Reg. No: ............................….....................
Programme: .......................................……..............

....................................................
Signature of Parent/Guardian

......…….......................................
Name (in BLOCK LETTERS)
MyKad/Passport No: .............................................
Date: ......................................................................

* Delete whichever is not applicable.

Page 19 of 35
 Industrial Training Visit Report
Tunku Abdul Rahman University College TAR/FOET/BIT/F09
Faculty of Engineering and Technology Rev: 00
Effective date: 01.06.2018
Industrial Training Visit Report

Notes:
a. This form is to be filled in by the Internship Coordinator who make visit to the training company.
b. Please return the completed form to the respective Departmental In-Charge ONE week after the visit.

1. Name of Student Trainee: _______________________________

2. Programme of Study: __________________________________

3. Date and Time of Visit: ________________________________

4. Name and Address of Training Company / Organisation:

________________________________________________ Company Stamp:

________________________________________________
________________________________________________
________________________________________________

5. Nature and Main Activities of the Training Company / Organisation:

_____________________________________________________________________
_____________________________________________________________________

6. Are there any previous interns from TARUC? Yes  No 

7. Are there any employees who are previously graduated from TARUC? Yes  No 

8. Name of Industrial Training Supervisor: _______________________________

Designation: _____________________________________________________

9. Feedback from Industrial Training Supervisor:

• What is the scope of assigned tasks to the student?
• How well the student copes with the assigned tasks and working environment?
• Has the trainee participated in discussion and communicates effectively among
peers/supervisor?
• How is the student’s overall performance during the industrial training period?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Page 20 of 35
 Industrial Training Visit Report
Tunku Abdul Rahman University College TAR/FOET/BIT/F09
Faculty of Engineering and Technology Rev: 00
Effective date: 01.06.2018
Industrial Training Visit Report

10. Feedback from Student Trainee:

• What is your current job scope in the work area that you are assigned to within
the department / organisation?
• Describe your training experience and exposure in terms of engineering
knowledge in this company.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

11. Challenges faced by training company or student trainee or any issue to highlight:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

12. Recommendation and other feedback from students:

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

13. Recommendation by the Internship Coordinator on suitability of the company;

Strongly Recommend Not
Recommend Recommended

Specify reasons:
_____________________________________________________________________
_____________________________________________________________________

___________________________________ ______________________________
Name & Signature of Internship Coordinator Name & Signature of Student Trainee
Date: Date:

Page 21 of 35
 Report on Trainee’s Attendance
TAR/FOET/BIT/F10
Rev: 00
Effective date: 01.06.2018
Internship Coordinator
Industrial Training Committee
Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College
Kuala Lumpur

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

Report on Trainee’s Attendance

This is to inform you that ______________

(Name of Student Trainee)

reported for work on _____ ___

Name of Company : _____________________________________________________________

Address of Company : _____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Tel. No.: __________________ Fax No.: ______________________

Email: ____________________

Name of Officer : _____________________________________________________________

Designation : _____________________________________________________________

Signature : _____________________________________________________________

H/P No.: ___________________ Date: ________________________

Company Stamp :

Note: Please return the completed form to the above address within the FIRST week the trainee
reports for work.
…………………………………………………………………………………………………………….
(To be filled in by student trainee)
Particulars of Internship Coordinator
Name: ________________________
Email: _____________@tarc.edu.my

Page 22 of 35
 Trainee’s Confidential Report
TAR/FOET/BIT/F11
Rev: 00
Effective date: 01.06.2018

Trainee’s Confidential Report

Internship Coordinator
Industrial Training Committee
Department of ____________ Engineering
Faculty of Engineering and Technology
Tunku Abdul Rahman University College
Kuala Lumpur

Bachelor (Honours) Degree Industrial Training (DD:MM:YYYY to DD:MM:YYYY)

General Information (To be filled in by Industrial Training Supervisor)

Name of Student Trainee: _______________________________________________

Programme of Study: _______________________________________________

Date trainee reported for duty: _______________________________________________

Date trainee stopped training: _______________________________________________

Name of Company: _______________________________________________

Company Stamp: Address of Company:

______________________________________________

_______________________________________________

_______________________________________________

Tel No: _______________________________________________

Company Email: _______________________________________________

Name of Officer: _______________________________________________

Designation: _______________________________________________

Signature: _______________________________________________

Date: _______________________________________________

H/P No: _______________________________________________

Nature of work/training _______________________________________________

provided by the company:
_______________________________________________

_______________________________________________

Page 23 of 35
 Trainee’s Confidential Report
TAR/FOET/BIT/F11
Rev: 00
Effective date: 01.06.2018

Trainee’s Confidential Report

Please grade in accordance to the criteria provided:

Marking Criteria Rating

Rating
No Description C/P/A CO PO Excellent (4) Good (3) Satisfactory (2) Poor (1)
(1-4)
Always demonstrate good Usually demonstrate good Sometimes demonstrate Seldom demonstrate
Engineering understanding of the key understanding of the key good understanding of the understanding of the key concepts
1. C4 CO1 PO1 concepts of the tasks related concepts of the tasks related key concepts of the tasks of the tasks related to relevant
Knowledge
to relevant engineering to relevant engineering related to relevant engineering knowledge.
knowledge. knowledge. engineering knowledge.
Always conduct themselves Usually conduct themselves Sometimes conduct Seldom conduct themselves
honourably, responsibly, honourably, responsibly, themselves honourably, honourably, responsibly, ethically
Engineer’s ethically pertains to the ethically pertains to the responsibly, ethically pertains to the environment,
2. A3 CO2 PO6
Responsibility environment, health, safety, environment, health, safety, pertains to the environment, health, safety, legal, and welfare
legal, and welfare issues. legal, and welfare issues. health, safety, legal, and issues.
welfare issues.

Always abide rules and Usually abide rules and Sometimes abide rules and Seldom abide rules and regulation
regulation at the workplace. regulation at the workplace. regulation at the workplace. at the workplace.

Always complete tasks on Usually complete tasks on Sometimes complete tasks Seldom complete tasks on time.
3. Work Attitude A3 CO3 PO8 time. time. on time.

Always maintain good and Usually maintain good and Sometimes maintain good Seldom maintain good and
professional work quality by professional work quality and professional work professional work quality by
conforming to standards. by conforming to standards. quality by conforming to conforming to standards.
standards.
Always contribute to the Usually contribute to the Sometimes contribute to the Seldom contribute to the effective
effective functioning of team. effective functioning of effective functioning of functioning of team.
team. team.

4. Teamwork A3 CO5 PO10 Always works independently Usually works Sometimes works Seldom works independently on
on assigned task, and seeks independently on assigned independently on assigned assigned task, and seeks for help
for help when needed. task, and seeks for help task, and seeks for help when needed.
when needed. when needed.

Page 24 of 35
 Trainee’s Confidential Report
TAR/FOET/BIT/F11
Rev: 00
Effective date: 01.06.2018

Marking Criteria Rating

Rating
No Description C/P/A CO PO Excellent (4) Good (3) Satisfactory (2) Poor (1)
(1-4)
Demonstrates professionalism Demonstrates effective oral Selectively demonstrates Demonstrates ineffective oral
in and/or written effective oral and/or written and/or written communication
all situations, conversations, communication skills. communication. skills.
and
documents.

Demonstrates excellent Demonstrates good logbook Acceptable standard of Poor organization of logbook &
5. Communication A3 CO4 PO9 logbook & report writing skill & report writing skill with logbook & report writing report writing skill with poor
where the organization and good command of English. skill with moderate command of English.
flow of contents is coherent command of English.
with excellent command of
English.

Excellent listener. Good listener. Moderate listener. Poor listener.

Always able to provide Usually able to provide Sometimes able to provide Seldom provide constructive
constructive feedback. constructive feedback. constructive feedback. feedback.

Satisfaction on trainee’s overall performance (please tick () in the appropriate box):

Highly satisfied Satisfied Somewhat satisfied Unsatisfied

If unsatisfied, please elaborate: _______________________________________________________________________________________________________

________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________

Any other comments: ______________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________

Note: Please return the completed form to the trainee under confidential cover for submission to the Faculty at the end of the industrial training period. Thank you.
Page 25 of 35
 Industrial Training Logbook
TAR/FOET/BIT/F12
Rev: 00
Effective date: 01.06.2018

Industrial Training Logbook

Weekly Activity Log
Name of Trainee:
Name of Company:

Day of the Week &

Projects / Activities
Date

Monday

Date:

Tuesday

Date:

Wednesday

Date:

Thursday

Date:

Friday

Date:

Saturday

Date:

Endorsement by the Industrial Training Supervisor:

The above is a true record of activities taken by the trainee in the captioned week.
Signature of Supervisor:

Name of Supervisor: Date:

Company Stamp / Chop:

Page 26 of 35
 Industrial Training Logbook and Report Marking Scheme
TAR/FOET/BIT/F13
Rev: 00
Effective date: 01.06.2018
Industrial Training Logbook and Report Marking Scheme

Marking Criteria Rating Score

Weight Rating Marks
No Descriptions C/P/A CO PO Excellent Good Satisfactory Poor None
Factor (0-4) Awarded
Industrial Training Logbook and Report

4 3 2 1 0

Discussions with Discussions with Discussions with Discussions with No

supervisor/team, supervisor/team, supervisor/team, supervisor/team, work
Logbook evidence of evidence of
evidence of projects evidence of projects done.
being carried out, projects being projects being being carried out,
1. Description of daily A3 CO2 PO6 15
solution to problems carried out, carried out, solution to problems
activities related to
encountered are solution to solution to encountered are
work / project /
company problems problems
organised, detailed, minimally reported.
encountered are encountered are
and well documented.
organised and adequately
documented. reported.

Detailed description Good description Adequate Poor description of No

of company of company description of company work
background, vision background, company background, vision done.
and missions, vision and background, and missions,
organisation structure, missions, vision and organisation
Training Report etc.. organisation missions, structure, etc.
structure, etc. organisation
Description of
structure, etc.
2. company background, A3 CO1 PO1 5
vision and missions,
organisation structure,
etc.

Page 27 of 35
 Industrial Training Logbook and Report Marking Scheme
TAR/FOET/BIT/F13
Rev: 00
Effective date: 01.06.2018
Marking Criteria Rating Score
Weight Rating Marks
No Descriptions C/P/A CO PO Excellent Good Satisfactory Poor None
Factor (0-4) Awarded
4 3 2 1 0
Description of Detailed description Good description Adequate Poor description of No
3. trainee’s job function A3 CO2 PO6 of responsibilities in of responsibilities description of responsibilities in work 5
in the department the department. in the department. responsibilities in the department. done.
the department.

Description of Thorough description Good description Moderate Poor description of No

detailed task and of the assigned tasks, of the assigned description of the the assigned tasks work
activities with provides all necessary tasks, adequate assigned tasks with minimal done.
supporting documents related information information and with some information and
4. (photographs, C4 CO4 PO9 and explanation. explanation. information and explanation 20
tabulations, drawings, explanation provided.
provided.
graphs, flowcharts,
computer
programmes, etc.)

Well description of Well description Adequate Lack of description No

tasks planning and of tasks planning description of of tasks planning work
execution. and execution. tasks planning and and execution. done.
execution.
Well planning of all
resources used.
Description of execution
of planned activities
5. A3 CO2 PO6 5
within resources
allotted.

6 Conclusion. A3 CO4 PO9 4 3 2 1 0 10

Page 28 of 35
 Industrial Training Logbook and Report Marking Scheme
TAR/FOET/BIT/F13
Rev: 00
Effective date: 01.06.2018
Marking Criteria Rating Score
Weight Rating Marks
No Descriptions C/P/A CO PO Excellent Good Satisfactory Poor None
Factor (0-4) Awarded
Appreciation on Daily task and key Daily task and Daily task and key Only summarizing No
engineering practices aspects are always key aspects are aspects are daily task and key work
exposed in the industry. well summarized. usually well sometimes well aspects are done.
summarized. summarized. neglected.

Detailed description Some description Minimum Lack of details in

of exposure to of exposure to description of exposure to
engineering or engineering or exposure to engineering or
industrial practices. industrial engineering or industrial practices.
practices. industrial
practices.

Total: 60

Internship Assessor’s comment (if any):____________________________________________________________________________

______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________

Signature: _________________________________
Name: ____________________________________
Date:______________________________________

Page 29 of 35
 Appendix A

13 Appendices

The following appendices are made available together with this guideline:

Appendix A: Committee Members (Department of Electrical and Electronics Engineering)

Appendix B: Committee Members (Department of Materials Engineering)
Appendix C: Committee Members (Department of Mechanical Engineering)
Appendix D: Cover page of Industrial Training Report
Appendix E: Cover page of Industrial Training Logbook

Page 30 of 35
 Appendix A

Committee Members (Department of Electrical and Electronics Engineering)

Departmental In-Charge Dr. Lim Lien Tze (limlt@tarc.edu.my)

Internship Coordinators Ms. Bong Huoy Lih (bonghl@tarc.edu.my)

Mr. Chen Pak Hen (chenph@tarc.edu.my)
Dr Hong Kai Sze (hongks@tarc.edu.my)
Ms King Yeong Ching (kingyc@tarc.edu.my)
Ms Kuan Yee Nee (kuanyn@tarc.edu.my)
Pn Nurul Nadia Bt Razak (nurulnadia@tarc.edu.my)
Dr Siew Yin Hong (siewyh@tarc.edu.my)
Ms Tareenjit Kaur Dhillon A/P Bhatal Singh
(tareenjitkaur@tarc.edu.my)
Mr Tan Sing Hah (tansh@tarc.edu.my)
Ms Tay Lee Choo (taylc@tarc.edu.my)
Dr Yiauw Kah Haur (yiauwkh@tarc.edu.my)
Dr Goh Kam Meng (gohkm@tarc.edu.my)

Ms Yeoh Sing Hsia (yeohsh@tarc.edu.my)

Ms Lim Kim Chea (limkc@tarc.edu.my)

Mr. Loo Pak Kwan (loopk@tarc.edu.my)

Dr Wong Jee Keen Raymond (wongjk@tarc.edu.my)

Mr. Yeo Kim Heng (yeokh@tarc.edu.my)

Ir. Liew Chia Pao (liewcp@tarc.edu.my)
Mr. Ee Gee Keng (eegk@tarc.edu.my)
Mr. Kow Cik Choy (kowcc@tarc.edu.my)
Ms Yong Swee Lan (yongsl@tarc.edu.my)

Dr Yeo Kwok Shien (yeoks@tarc.edu.my)

Ms Lin Lih Poh (linlp@tarc.edu.my)

Page 31 of 35
 Appendix B

Committee Members (Department of Materials Engineering)

Departmental In-Charge Ms Ng Foong Kee (ngfk@tarc.edu.my)

Internship Coordinators Mr Khoo Kee Tong (khookt@tarc.edu.my)

Dr Lee Xiau Yeen (leexy@tarc.edu.my)

Mr Goh Ching Lam (gohcl@tarc.edu.my)

Ms Kong Koon Yeon (kongky@tarc.edu.my)

Dr Ng Chui Kim (ngck@tarc.edu.my)

Mr Ong Thai Kiat (ongtk@tarc.edu.my)

Mr Ng Chan Wah (ngcw@tarc.edu.my)

Page 32 of 35
 Appendix C

Committee Members (Department of Mechanical Engineering)

Departmental In-Charge Mr Chay Tick Fei (chaytf@tarc.edu.my)

Mr Naveeyindren (naveeyindren@tarc.edu.my)

Internship Coordinators Assoc.Prof. Dr Yip Mum Wai (yipmw@tarc.edu.my)

Dr Seow Boon Loo (seowbl@tarc.edu.my)

Ms Lim Joo Eng (limje@tarc.edu.my)

Mr. Chew Chang Kean (chewck@tarc.edu.my)

Mr Lee Siew Seong (leess@tarc.edu.my)

Ir Wong Hon Mun (wonghm@tarc.edu.my)

Pn Azmin Norliza bt Ibrahim (azminn@tarc.edu.my)

Dr Ko Ying Hao (koyh@tarc.edu.my)

Dr Teoh Choe Yung (teohcy@tarc.edu.my)

Dr Goh Yeh Huann (gohyh@tarc.edu.my)

Dr Lum Kin Yun (lumky@tarc.edu.my)

Dr Vijayapragas (vijayapragasm@tarc.edu.my)

Dr Chiew Tsung Heng (chiewth@tarc.edu.my)

Ir Eu Kok Seng (euks@tarc.edu.my)

Mr Tay Tee Tiong (taytt@tarc.edu.my)

Mr Choy Hau Yan (choyhy@tarc.edu.my)

Mr Umma Sankar (ummasankar@tarc.edu.my)

Mr. Pung Kan Qin (pungkq@tarc.edu.my)

Mr Chew Khai Min (chewkm@tarc.edu.my)

Ms Sara Lee Kit Yee (leeky@tarc.edu.my)

Mr Tan Yong Li (tanyl@tarc.edu.my)

Page 33 of 35
 Appendix D

Industrial Training Report

At

<Name of Company>

<Address>

From <Start Date> To <End Date>

Prepared By

<Name of Student>

<Programme of Study>

Department of ……………

Faculty of Engineering and Technology

Tunku Abdul Rahman University College

Kuala Lumpur

<Academic Session>

Page 34 of 35
 Appendix E

Industrial Training Logbook

At

<Name of Company>

<Address>

From <Start Date> To <End Date>

Prepared By

<Name of Student>

<Programme of Study>

Department of ……………

Faculty of Engineering and Technology

Tunku Abdul Rahman University College

Kuala Lumpur

<Academic Session>

Page 35 of 35