8th Standard

GOVERNMENT OF KARNATAKA
INFORMATION AND
COMMUNICATION TECHNOLOGY
(ICT)
Support Material
8
EIGHTH STANDARD
LEVEL III
Karnataka Residential Educational Institutions Society

No-8, M.S.B -1, 6th and 7th Floor, Cunningham Road,
Bengaluru – 560 052
PREFACE
M.R. Hiremath K.A.S
Executive Director
KREIS, Bengaluru-20
Computers have become a way of life in the present day world. Everyone need to be
educated about the implications of this technology. Now the Karnataka Residential
Educational Institutions Society (KREIS) has proposed a course/textbook in this regards. The
course outlined for this textbook is an attempt to design a generally friendly course that
would not only be contemporary but also leaves sufficient scope for expansion into unknown
realms of computer activity that may emerge in future.
The National Curriculum Framework 2005 recommends that theoretical component of

Higher Secondary stage should emphasise on problem-solving methods and that the
awareness of the historical development of key concepts be judiciously integrated into the
content of a subject. It also recommends that given the pervasive impact of information and
communication technology (ICT), a course related to this, should address this infrastructure
challenge seriously and explore viable and innovative alternatives with regard to hardware,
software and connectivity technologies appropriate for rural schools.
NCF 2005 speaks about the tremendous effectiveness of the information and
communication technology in shaping modern society which has created the need for an
educated public that can utilise such technology most effectively for the betterment of society
and humankind. This book is aligned with these broad guidelines of NCF.
The book has been conscientiously designed and is the result of the renewed efforts of
the textbook team comprising of computer teachers and subject experts. Some of the
members worked at the advisory level while others worked towards the actual developmental
activity. It is hoped that the students will appreciate the beauty and logic of information and
communication technology. It has truly been a team work.
A conceptual coherence is derived with the pedagogy, the use of easily

understandable language, simple mathematical formulations in a logical fashion. This book
has some features which, we earnestly hope will enhance its usefulness to the students. Each
chapter is provided with learning outcomes in the beginning and the worksheets at the end of
each chapter.
I thank Dr. Shalini Rajanish, I.A.S, Principal Secretary, Former Department of
Backward Classes and the then Vice Chairman, KREIS, Bengaluru, a National awardee on
Sakala and Panchayat Raj whose spontaneous and continuous support for initiating this work
with distinct guidelines and made it happen. We express our gratitude to Sri E.Venkataiah Retd
I.A.S, Former Principal Secretary, Department of Social Welfare and the east while Vice
Chairman of KREIS, Bengaluru who was the path maker for KREIS. Sri Gangaram Baderiya
I.A.S, Principal Secretary, Department of Social Welfare and Vice Chairman, KREIS,
Bengaluru. Sri Naveen Raj Singh, I.A.S, Principal Secretary, Department of Backward Classes
and Dr. S.C Sharma, Former Vice Chancellor, Tumkur University, Karnataka, Prof. Rajaram
Sharma, Joint Director, CIET, NCERT, New Delhi, Prof. A.N Ramachandra, Former Joint
Commissioner, Navodaya Vidyalaya Samiti, New Delhi and also to the Director, DSERT, for
supporting us with the task of preparing these textbooks. I thank our core team of computer
teachers who worked restlessly for formulation of these text books in the leadership of Sri.
A.T Chamaraja, Retd. Joint Director, Department of Public Education, Mr. Santosh Elemmi,
Mr. Sunil C.S and Mr. Keerthi Kumar H.M.
We welcome suggestions and comments from our valued users, especially students
and teachers. We wish our young readers a happy journey to the exciting realm of ICT-
Support Material.
(M.R. Hiremath K.A.S)

FOREWORD
A N Ramachandra
Formerly- Joint Commissioner Acad
Navodaya Vidyalaya Samiti,
Min of HRD, Govt of India
an.ramachandra@gov.in
It is well said by Sir Winston Churchill that “Men occasionally stumble over truth,
but most of them pick themselves up and hurry off as if nothing ever happened”. Computers
have entered into classrooms so naturally than expected. While a decade ago teaching the
school children about the use of computers was a challenge. Now children in even remote
areas also know that a lot of fun can be understood by the touch of mobile screen. The 21 st
century digital children are at par with the pace of the Technology and its multiple
dimensions affecting all spheres of their life.
What is planned to teach the children through this support material is to engross the
children towards understanding the computer and its functional competency. This effort
surely enhances the learning pattern and desired outcomes. Parting computer in the school
curriculum brings paradigm shift from teaching to learning and also:
a. Use of computer by teacher increases their efficiency and quality of teaching.

b. Integration of ICT in curricular activities makes children learning a joyful event
c. Inter-disciplinary approach in learning brings higher order concepts
d. Computer aided learning gives impetus to Multiple Intelligence such as; Creative
thinking and problem solving skills.
Let me also caution that this support material does not contain material to learn
specific software. Further, learning computers is not designed as a substitute for learning core
subjects. However, by association with the computer and with the help of this set of support
material students will be able to explore the possibilities of using computer as a tool in
enhancing knowledge, understanding of subjects and skills and concepts dealt in core
subjects. I am happy to be associated with the team in developing this material to assist the
teachers and children in Karnataka Residential Educational Institutions Society (KREIS).
The team involved in this work has also taken into account the constraint like availability of
time of the children in the Residential school pattern. Hence, lot of activities could be
planned to be conducted after the class hours through a formal interaction with the computer
teacher and the subject teachers, using the techniques explained in this support material. With
this material it is expected to enhance collaborative activities and interdisciplinary
approaches. The support material in this series has links from level to level. Over a period of
5 years students are expected to integrate ICT tools in their core subjects at ease. Although
teachers can use their own methods to evaluate themselves the efficacy of use of this material
from time to time , learning concepts explained in this set of support material is not expected
to be evaluated through a formal set of examinations. The fun of learning the skills is
incorporated in various exercises and activities recommended.
Special features maintained in series of support material are:
 Minimum skills required at the age group for operation have been attempted to be
incorporated
 Time share of 100-120 periods (80 hrs per year) is planned
 Exercises and materials are designed in such a way that children Learn through
independent operation and collaborative work
 Play-way/Conversation /interactive approaches are adopted
 Brand neutrality is maintained to avoid specific alignment to any particular brand
 Kannada compliant inputs are exhaustively attempted
I wish that teachers will make use of this material more informally to have full
participation of the students in productive manner. I thank the Karnataka Residential
Educational Institutions Society (KREIS) for reposing confidence in our entire team in
developing the material. Thanks are also due to the team members who have invested
valuable time and expertise.
(A N Ramachandra)
TEXTBOOK COMMITTEE
ICT – Support Material Level III
CHAIRMAN:
Sri. M.R. Hiremath K.A.S , Executive Director, KREIS, Bengaluru.
MEMBERS:
Sri. Yuvaraj G T M.Tech, KRCRS, Hegadihalli, Channarayapatna Taluk, Hassan.

Sri. Chethan B.A MCA, MDRS, Byrapura, Alur Taluk, Hassan.
Sri.Shivarajkumar Bhadrapur M.Sc(CS), KRCRS, Shirahatti, Shirahatti Taluk, Gadag.
Sri. Ghanashyam Mohan Mesta MCA, KRCRS, Siddapur, Uttar Kannada.
Kum. Kavya MCA, MDRS, Miyar, Karkala Taluk, Udupi.
COORDINATORS:
Sri. A.T Chamaraja, Rtd. Joint Director, Department of Public Education and Consultant,
KREIS, Bengaluru.
Sri. Santosh Elemmi S.C M.Sc(CS), M.Phil, KREIS, Bengaluru.
Sri. Sunil C.S MCA, M.Tech, M.Phil, KREIS, Bengaluru.
Sri. Keerthi Kumar H M B.E, MDRS, Belur Town, Belur Taluk, Hassan.
I
TEXTBOOK COMMITTEE
ICT – Support Material Level III
CHAIRMAN:
Sri. M.R. Hiremath K.A.S , Executive Director, KREIS, Bengaluru.
MEMBERS:
Sri. Yuvaraj G T M.Tech, KRCRS, Hegadihalli, Channarayapatna Taluk, Hassan.

Sri. Chethan B.A MCA, MDRS, Byrapura, Alur Taluk, Hassan.
Sri.Shivarajkumar Bhadrapur M.Sc(CS), KRCRS, Shirahatti, Shirahatti Taluk, Gadag.
Sri. Ghanashyam Mohan Mesta MCA, KRCRS, Siddapur, Uttar Kannada.
Kum. Kavya MCA, MDRS, Miyar, Karkala Taluk, Udupi.
COORDINATORS:
Sri. A.T Chamaraja, Rtd. Joint Director, Department of Public Education and Consultant,
KREIS, Bengaluru.
Sri. Santosh Elemmi S.C M.Sc(CS), M.Phil, KREIS, Bengaluru.
Sri. Sunil C.S MCA, M.Tech, M.Phil, KREIS, Bengaluru.
Sri. Keerthi Kumar H M B.E, MDRS, Belur Town, Belur Taluk, Hassan.
I
Karnataka Residential Educational Institutions Society 8th Standard
HOW TO USE THIS BOOK

This book is prepared for teaching about the computer to children. The teachers’ role is
primarily that of a facilitator encouraging active learning. Specific guidelines can be found in the
Teachers’ Corner at the end of the book. The teachers’ should read all the books in a series before
starting any class and understand the flow of content to ensure that the contents are comfortably
transacted inside the classroom. Ensure that the conceptual understanding is mastered before
proceeding to the skills. Use the Group Activities and Projects to stimulate creativity and knowledge
sharing. The book can easily be covered in one year, with four classes (40 minutes) per week. See the
table below for an overview of the concepts, objectives covered in each lesson along with periods.
Sl
Topic Name Concepts Objectives Periods
No
1. Generations of computer
Overview of 2. Hardware and Software 10
01  Recall and apply what was learnt in Level II.
Level II 3. Operating System (5+5)
4. Typing Skills
1. Introduction
 Classify computers based on data handling.
Classification of 2. Analog Computer 12
02  List the features of different computers.
Computers 3. Digital Computer (10+2)
 Compare Analog and Digital Computers.
4. Hybrid Computer
 Write Block diagram of a computer.
Computer 1. Block Diagram of Computer 14
03  Identify different input, memory and output device.
Organization 2. Computer Memory (12+2)
 Compare primary and secondary memory
1. Introduction
2. Structure of Word Processor  Open a Word Processor.
Introduction to 22
04 Window  Create and Save document.
Word Processor (6+16)
3. Closing/ Exit From Word  Print document.
4. Comparison of Word Processor
1. Introduction
2. Clipboard
3. Formatting text  Format and align the document.
Formatting in 4. Aligning the text  Insert bullet and numbering. 30
05
Word Processor 5. Bullets and Numbering  Find the particular word. (6+24)
6. Paragraph  Check spellings and grammar.
7. Find and Replace
8. Checking Spellings & Grammar
1. Introduction
2. Starting with Spreadsheet
 Create workbook.
Introduction to 3. Copying Cell content 22
06  Enter and edit data.
Spreadsheet 4. Data selection and Data Entry (6+16)
 Manage worksheet.
5. Worksheet Modification
6. Getting Help
1. Formatting Cells  Read data given in a spreadsheet.
Formatting in
2. Cell Alignment  Enter data and do basic calculations using a 30
07 Spreadsheet
3. Number Format spreadsheet. (6+24)
4. Functions Library  Enter formula to compute average in a spreadsheet.
II
CONTENTS
SL.NO NAME OF THE LESSON PAGE NO
01 Overview of Level II 01
02 Classification of computer 08
03 Computer Organization 15
04 Introduction to Word Processor 26
05 Formatting in Word Processor 33
06 Introduction to Spreadsheet 43
07 Formatting in Spreadsheet 53
III
Input Unit
Word Processor – Editing Text Document
ALU Software
Block Spread Sheet – Data Handling
CU CPU
Diagram
MU
Output Unit
Safety and Security
Computer Hardware
Organization
Care and Handling
RAM
Primary
ROM
HDD Computer Memory Usage Skills
Secondary
CD, DVD
Word Processor
 Format, font Style, Size & Color
8th Standard
Familiarity with Computer  Alignment – Left, Right, Center
Level III  Inserting Bullets & Numbering
 Paragraph, Line Spacing
Computer Classification
 Find & Replace
Analog Computer Spread Sheet
 To Create and Save Spreadsheet
Digital Computer
 Data Selection & Data Entry
 Mini Computer Helpline
 Worksheet Modification
 Micro Computer
 Inserting & Deleting Rows and
 Mainframe Computer
Word Processor Help Columns
 Super Computer
 Font, Alignment, Number Format
Spread Sheet Help
Hybrid Computer  Doing Simple calculations like
sum, average etc on given data.
IV
Chapter 1: Overview of Level II
Inside
Revise the topics learned in the previous class.

 Generations of computer
 Hardware and Software
 Operating system
 Typing skills
Learning Objectives:
After you have studied this lesson you will be able to:
 Recall and apply what was learnt in Level II.
Chapter 1: Overview of Level II 8th Standard
 Generations of Computer
 First Generation of Computer (1945-1956): It is started with using vacuum tubes as the
basic components. The speed of these computers was very slow, storage capacity was very
less and these computers were large in size. Example ENIAC, UNIVAC.
 Second Generation of Computer (1956-1963): In this generation transistors were used
in place of vacuum tubes. These machines were much faster, more reliable than their
earlier machines. It generates less heat and consumed less electricity as compared to first
generation computers. Example IBM 1620, IBM 7094, CDC.
 Third Generation of Computer (1964-1971): In this generation Integrated Circuits
(IC's) were used in place of transistors. These IC’s were increased the speed of processing
and storage capacity. These computers were more reliable, smaller in size and faster.
Example IBM-360 series, Honeywell-6000 series.
 Fourth Generation of Computer (1971-1980): In this generation microprocessors were
used in place of Integrated Circuits (IC’s). The fourth generations of computers were
marked by the use of Very Large Scale Integrated (VLSI) circuits. These computers were
smaller in size. Example Mini Computer and Mainframe computer.
 Fifth Generation of Computer (1980-till date): In this generation computer involved
the concept of Artificial Intelligence (AI) which made the computer think like human
beings. This generation uses VLSI (Very Large Scale integration) and ULSI (Ultra Large
Scale Integration) technology. Example Desktop, Laptop, Notebook and Robot.
 Hardware and Software
There are four parts in a computer system. They are:
 Hardware: The physical parts of a computer system called as hardware. Example

Keyboard, Mouse, Monitor, Printer, RAM, CPU etc.
 Software: A Set or collection of programs is known as software. The software is a
computer program written using some computer programming languages to operate the
computer. Example Operating System, TUX Paint, Office Packages, Nudi, Adobe Reader,
Computer Games etc.
 Data: Data is the raw information or basic facts that computer can process. Example all
the information fed by the user.
 User(s): People who use the computer are called users.
Karnataka Residential Educational Institutions Society 2|Page

 Difference between Hardware and Software
Hardware Software
Physical components of a computer are Set of programs is called Software.
called Hardware.
Hardware can touch, see and feel. The software can not touch and feel.
Constructed using physical materials or Developed by the programming

components. language.
Not affected by computer viruses. Affected by computer viruses.
User cannot make copies User can make copies
Example: Monitor, Keyboard, RAM Example: OS, Text Editor, Nudi
 Operating System
“An operating system (OS) is a system software that manages computer hardware
and software resources and which acts as an interface between the user and the computer”.
Example DOS, UNIX, Windows (XP, Windows7), Linux, Mac, Android, etc.
 DOS
MS-DOS is a computer operating system by Microsoft Corporation. It stands for

"Microsoft Disk Operating System". DOS is a command - line based operating system,
meaning that a user works with a keyboard to input data and receives output in plain text.
DOS commands are divided into two types

 Internal Commands: These commands are combined together and stored in

Command.com file, which is an executable command file. Examples: CLS, DIR, DATE,
MD, RD etc.
 External Commands: These commands are commonly external because either they require
large requirements or not commonly used commands. Example: EDIT, LABEL, TREE,
SORT etc.
 Open the Command Prompt window
1. Click Start button

2. Select Programs
3. In that go to Accessories
4. Click on Command Prompt
 Differences between DOS and UNIX
DOS UNIX
Single user operting system Multi User operting system
Simple and Basic Powerful and customizable
Not Case sensitive Case sensitive
DOS has command prompt UNIX has a Shell
DOS has batch file UNIX has shell scripts

 Windows
Windows is a GUI based operating system developed by Microsoft Corporation to run

Personal Computers. Currently, Windows is the most popular operating system used in
Personal Computers.
 Exploring Desktop
A typical Windows desktop screen contains – Icons, Start button, Taskbar, System
tray.
 Icons: These are the small picture / buttons that represent a file, or a folder, program,
application. Clicking on these buttons respective software or files will be open.

 Start button: The button with the Windows logo on the left corner of the taskbar is called
Start Button. It is used to access files, folders programs and settings through the Start
Menu.
 Taskbar: It is a horizontal bar located at the bottom of the screen. The Taskbar allows
the user to locate and launch programs through the Start Button or view any program that
is currently open as small buttons.
 Changing the Desktop Background:

1. Click the Desktop Background option
in the bottom left corner of the
Personalize window.
2. Click on the desired picture.
3. Click Save changes button.
 Changing the Screen Saver

1. Click the Screen Saver option in the bottom
right corner of the Personalize window.
2. Choose the desired screensaver from the
drop-down menu.
3. Click Apply and then OK button
 Keyboard
The keyboard is a standard input device used for typing the text. The layout of the
keyboard is like that of the traditional typewriter. Most companies use the standard PC
keyboard of 104 keys.
The keys on keyboard are broadly divided into 5 types, they are
 Alphabet Keys: A keyboard has 26 alphabet keys from A to Z. These keys help in typing
the data in the form of text.
 Numeric Keys: These keys are used for typing the numbers. They are marked with the
digits from 0 to 9.
 Symbolic Keys: These keys are used to enter the Special Symbols into the text document.

 Functional Keys: The functional keys are used for the special task. They are marked from
F1 to F12. They are placed on top of the keyboard.
 Cursor Control Keys: Cursor is a blinking symbol that appears on the screen. The cursor
control keys are used to move the cursor in any one of the four directions, i.e., up, down,
left or right.
 Special Keys: Special keys are used to perform some special effects to be added to the text
like giving space between words, for entering new line, delete selected text etc.,
 Basics of typing
Now you have learnt about the keys on a keyboard, let us learn the basics of typing.
 Place the tip of the small finger of your left hand on the alphabet key “A”
 Place the other three fingers of your left hand on the alphabet keys “S, D and F”.
 Your forefinger of the left hand is used for both F and G.
 Place the small finger of your right hand on the “ ; ” key
 Place the other three fingers of your right hand on the alphabet keys “ L, K and J”
 Your forefinger of the right hand is used for both “J and H”
All these steps were shown in the below figure.

Chapter 2: Classification of Computer
Inside
 Introduction
 Analog Computer
 Digital Computer
 Mini Computer
 Micro Computer
 Main Frame
 Supercomputers
 Hybrid Computer
 Classify computers based on data handling.
 List the features of different computers.
 Compare analog and digital computers.
Chapter 2: Classification of Computer 8th Standard
 Introduction
Computers differ based on their data processing abilities. They are classified according
to purpose and data handling.
According to purpose, computers are classified into general purpose and specific
purpose. General purpose computers are designed to perform a range of tasks. They have an
ability to store numerous programs but lack in speed and efficiency. Specific purpose
computers are designed to handle a specific problem or to perform a specific task.
According to data handling, computers are classified into three types

1. Analog Computers
2. Digital Computers
3. Hybrid Computers
 Analog Computers
Analog computers work upon continuous data.

Computations are carried out with the physical quantities,
such as voltages, length, current, temperature etc. The
device that measures such quantities are analog devices.
Analog computer operates by measuring rather than
counting. The main advantage of analog computers is that
all calculations take place in parallel and hence these are faster.
 Digital Computer
The digital computer works upon discontinuous data. They convert the data into digits
(Binary Digit 0 and 1) and all operations carried out on these digits at extremely fast rates. A
digital computer basically knows how to count the digits and add the digit. Digital Computers
are much faster than an analog computer and far more accurate. Computers used for business
and scientific applications are digital computers. Digital computer can be classified into four
types:
1. Mini Computers
2. Micro Computers
3. Main Frames
4. Supercomputers

 Mini Computers
This type of computers are usually designed for real-time dedicated applications or as
high performance, multiple user applications. Today’s typical mini computer is a
multiprocessor system running some flavor of UNIX for an operating system.
Example: Digital Alpha, IBM RS/6000, IBM 8000 series, Sun Ultra and PDP 11
Features of Mini computers
 They have less memory & storage capacity is less than mainframe computers.
 They offer a limited range of peripherals.
 Limited range of software’s can be used by them.
 The end users can directly operate it.
 They are not very sensitive to the external environment and hence are more
generalized.
 They are used for data processing.
 Micro Computers
Also, know as PC (Personal Computer), this

is the most prevalent form of computers. Sitting in
front of a standard desktop(or laptop), today PC’s
are single/Multiprocessor systems which can
perform simple tasks such as word processing or
spreadsheet calculations or demanding task such as
graphic.
Karnataka Residential Educational Institutions Society 10 | P a g e

The first PC was built by IBM; today’s PCs are built by a variety of vendors such as
Dell, HP, HCL, and Lenovo or by users who build their own customized PCs using their
preferred components.
Example: Desktops (PC, Macintosh), Laptops, Notebooks, Tablets, Palmtops, Smart

Phones, etc.
Features of Micro computers
 They brought revolution in the history of computers.

 They are cheap and user-friendly.
 The main components are Monitor, CPU, Keyboard, Mouse, Speakers, Modem,
and Printer.
 They are having limited peripherals attached to them.
 This type of computers can use a wide range of software’s.
 They are used as desktops either in offices or even in homes.
 Their operation can be easily learned by anyone having the logical aptitude.
 Children enjoy playing games & watching movies in these computers.
 Most popular microcomputers processing chip manufacturing company is Intel.
 Main Frame
Applications which require high performance and generate and process a large
number of truncations are generally hosted on mainframes. As an example, you can imagine a
large amount of transactions that a major bank would have to process on a daily basis. To
process a high volume of ATM, Cheques and electronic transactions. Most major banks rely
heavily on mainframes.
Example: CDC 6600, IBM ES000 series, IBM S/390 etc.

Features of Main Frame
 They are big computer systems sensitive to temperature, humidity, dust etc.
 Qualified & trained operators are required to operate them.
 They have a wide range of peripherals attached.
 They have large storage capacity.
 They can use a wide variety of software’s.
 They are not user-friendly.
 They can be used for more mathematical calculations.
 They are installed in large commercial places or government organizations.
On May 11, 1997, an IBM computer called IBM Deep

Blue defeated the world chess champion Gary
Kasparov after a six-game match: two wins for Deep
Blue, one for the champion and three draws.
 Supercomputers
Supercomputers are designed for ultra-high performance tasks such as weather

analysis, encryption cracking, and the creation of animation. Supercomputers are large,
expensive, massively parallel-processing machines usually owned by government agencies or
large corporations.
Example: IBM Roadrunner, IBM Blue Gene, PARAM Padma, etc.

Features of Supercomputers
 They are huge computers installed in space centers, nuclear power stations etc.
 They are used for performing complex mathematical calculations.
 Only scientists and mathematicians can operate them.
 They are having huge memories & tremendous processing speed.
 They are used for weather forecasting, animation graphics etc.
 Supercomputing in India
India's supercomputer program was started in the late 1980s because Cray
supercomputers were denied for import due to an arms embargo imposed in India, as it was a
dual use technology and could be used for developing nuclear.
PARAM 8000 was India's first supercomputer. It was indigenously built in 1990
by Centre for Development of Advanced Computing and was replicated and installed at ICAD
Moscow in 1991 under Russian collaboration.
Supercomputer Organization
Anupam Bhabha Atomic Research Centre (BARC)
SAGA-220 Indian Space Research Organization (ISRO)
EKA Computational Research Laboratories
Vikram-100 Physical Research Laboratory
PARAM Yuva Centre for Development of Advanced Computing
 Hybrid Computers
Hybrid computers incorporate the measuring feature of an analog computer and

counting feature of a digital computer. For computational purposes, these computers use
analog components and for storage, digital memories are used.
In these computers, some calculations take place in analog manner and rest of them
takes place in a digital manner. Hybrid computers are best used in the hospital where the
analog part is responsible for measurement of patient’s heart beat, blood pressure, temperature
and other vital signs and then the operation is carried out in a digital fashion to monitor
patient’s vital signs. Hybrid Computers are also used in weather forecasting.

 Differences between Analog & Digital computers
Analog Computer Digital Computer
Operates on continuous values of data Operates on discrete values of data
They give only approximate results They give accurate results
Processing is slow Processing is fast
They have very limited use They are versatile
They have large memory & more

They have small memory & less reliable
reliable

Chapter 3: Computer Organization
Inside
 Block Diagram of Computer

 Input Unit
 Central Processing Unit
 Memory Unit
 Output Unit
 Computer Memory
 Primary Memory
 Secondary Memory
 Write block diagram of a computer.
 Identify different input, memory and output device.
 Compare primary and secondary memory.
Chapter 3: Computer Organization 8th Standard
 Introduction
Computer Organization refers to the Operational units and their interconnections that
realize and recognize the specification of Computer. Computer Organization includes
Hardware details transparent to the user between computer and peripherals and the memory
technology used.
 Block diagram of a computer
A computer is designed using four basic units. They are:
1. Input Unit
2. Central Processing Unit(CPU)
 Control Unit
 Arithmetic and Logic Unit (ALU)
3. Memory Unit
4. Output Unit
Memory Unit
Input Unit Control Unit Output Unit
Arithmetic &
Logic Unit
CPU
Fig: Block Diagram of Computer

 Input Unit
Computers need to receive data and instructions in order to solve a problem. The Input
unit performs this operation. The Input Unit basically links the external world or environment
to the computer system. The input unit may consist of one or more input devices. The
Keyboard and mouse of a computer are the most commonly used input devices. Some of the
input devices are given in the picture:
Input unit performs the following functions:

a) It accepts the instructions and data from the user.
b) Converts those instructions and data into computer understandable format.
c) Supplies the converted instructions and data to CPU for further processing.
 Central Processing Unit (CPU)
It is the main part of a computer system like the heart of a

human being. Most computers are identified by the type of CPU
that is present in them. The function of the CPU is to interpret the
instructions in the program and execute them one by one. It
consists of two major units.
The CPU is known to be the brain of the Computer System as it

follows the instruction of the software/program to manipulate
data into information.
Know This!

1. Control Unit: How does the input unit know it is time to input data? How does the
computer know that the execution of a job is complete? Why is it that, only the
required output is displayed on the output unit and not everything?
Control Unit refers to functioning unit which carries out four
basic operations, these are
 Fetches an instruction.
 Decodes the instructions.
Definition  Executes the instruction.
 It stores the result.
All this is possible because of the control unit. It controls and directs the transfer of
program instructions and data between various units. The main activity of the control unit is to
maintain order and direct the operations of the entire system.
2. Arithmetic and Logic Unit (ALU): Arithmetic and Logic Unit performs arithmetic
and logical operations and controls the speed of these operations. Arithmetic
operations like addition, subtraction, multiplication and division (+,-,*, /) and logical
operations like AND, OR, NOT and relational operations like (<,>, <=,>=) are being
carried out in this unit.
 Memory Unit
The data and the instructions required for processing have to

be stored in the memory unit before the actual processing starts.
In a similar manner, the results generated from processing has to
be preserved before it is displayed. The memory units thus
provide space to store input data, intermediate results and the final
output generated.
Secondary storage devices are additional memory (storage) devices such as floppy disks,
magnetic tapes, Hard Disk Drive (HDD), Compact Disk (CD), Digital Versatile Disk (DVD)
etc., which are used to store huge information for future use. The input unit, an output unit,
and secondary storage devices are together known as Peripheral Devices.

 Output Unit
It is used to print or display the results, which are stored in the memory unit. The
actual function of the output unit is just the reverse of the input unit. Thus, the output unit
links the computer to the outside world. The Monitor and Printer are the most commonly used
output devices. Some of the output devices are given in the picture:
Output unit performs the following functions:

a) It receives the results from the CPU.
b) Converts those results into the human understandable format.
c) Supplies the converted result to the user.
 Computer Memory
A computer contains a number of components such as CPU, input devices, and Output
devices and so on. We also use a number of other things such as instructions, programs and so
on. All these are no use if you do not have data to work with. Data can be stored only in the
memory of the computer.
Memory is an essential component of any digital computer. It is storing device. It stores

programs and data, which is required by the CPU, and the results generated after processing.

Computer Memory
Primary Memory Secondary Memory
RAM ROM HDD CD/DVD Pen Drive
There are two kinds of memory are commonly used in computers.

1. Primary Memory (Semi-Conductor Memory)
2. Secondary Memory ( Magnetic Memory)
The storage capacity of a computer is measured in terms of Bytes. One byte includes a
total of 8 individual units called as bits. One bit can store either a 0 or 1 in it. The table below
gives the storage capacities.
Binary
Unit Symbol No. of Bytes Equal to
Value
Byte B 20 1 1B
Kilobyte KB 210 1,024 1,024 B
Megabyte MB 220 10,48,576 1,024 KB
Gigabyte GB 230 1,07,37,41,824 1,024 MB
Terabyte TB 240 10,99,51,16,27,776 1,024 GB
Petabyte PB 250 1,12,58,99,90,68,42,624 1,024 TB
Exabyte EB 260 11,52,92,15,04,60,68,46,976 1,024 PB
Zettabyte ZB 270 1,18,05,91,62,07,17,41,13,03,424 1,024 EB
Yottabyte YB 280 12,08,92,58,19,61,46,29,17,47,06,176 1,024 ZB
 Primary Memory
The Primary memory is the main memory of the computer. It stores the programs and
data, which are currently needed by the CPU. The size of the main memory is comparatively
much smaller than that of the secondary memory because of its high cost.

The CPU communicates directly only with the main memory. As the CPU works at
very high speed, its matching memory must be very fast. Only primary memory devices can
provide the matching speed. RAM and ROM’s are used as the main memory of the computer.
Functions of the Primary memory include:
1. To contain a copy of the main software program (Operating System). This

program is loaded into primary memory when the computer is turned on.
2. Temporarily store a copy of the application program that is currently being
executed.
3. Temporarily store the data input from the keyboard, which is required for
processing.
4. Temporarily store the result, which is generated from processing until it is
transferred to an output device.
Primary memory is of two types

1. RAM (Random Access Memory)
2. ROM (Read Only Memory)
 Random Access Memory (RAM)
RAM is also called as the main memory of a

computer. The user can write information into Ram
and read information from it. RAM is accessible to
users. The user enters his program and data into RAM,
It has random access property. In a Random access
memory, any memory location can be accessed in a
random manner directly without going through any
other memory location. The access time is same for
each memory location.
RAM is a volatile memory. The information written into it is retained in it as long as

the power supply is on. As soon as the power supply goes off (or is interrupted) its stored
information is lost. The user has to reload his program and data into the RAM when the power
supply is resumed.

 Read Only Memory (ROM)
When the computer is put on for the first time it has to perform a
number of operations to start off such as checking the functioning of all the
hardware components and the loading of the operating system into to the
primary memory.
How does the computer know what to do? How does it know that all the hardware has
to be checked for proper functioning? How does it know from where the operating system has
to be loaded? Instructions to perform all these operations are present permanently in a
memory called as the ROM.
ROM stands for “Read Only memory”. It is nonvolatile, i.e., the information stored
in it is not lost even when the power supply goes off. It is used for permanent storage of
information.
 Secondary Memory
Since the storage capacity of the primary memory is not very large, it cannot hold a
large amount of data, including programs, which may be needed for processing. Thus,
secondary storage devices are necessary. Any additional storage used on a computer other
than the primary memory may be classified as secondary memory or storage.
The secondary memory is used as auxiliary memory. The information, which is not
being currently processed, resides in the secondary memory. The information, which is
needed by the CPU for current processing, is transferred from the secondary memory to the
main memory. The size of the secondary memory is normally large and the cost is also
reasonable.
The secondary memory is used for bulk storage or

mass storage of programs, data, and other information. It
has much larger capacity than main memory. The
secondary memory retains the information once stored on
it. The magnetic memory such as Hard Disk Drive (HDD),
Compact Disk, Pen Drive, Memory cards is the most
commonly used secondary memory in the computer.

Primary Memory Secondary Memory

Semiconductor memory. Magnetic or Optical memory.
Volatile(Temporary) Non-Volatile(Permanent)
Expensive Less Expensive
Faster Slower
Also called as Main Memory Also called as Auxiliary Memory
Example: RAM, ROM Example: HDD, Pen drive etc.
 Cache Memory
The cache memory (pronounced as cash) is placed in between the CPU and Main
memory. It is a very high-speed semiconductor memory. Its access time is much less
compared to that of the main memory. The cache memory is an intermediate memory and is
not accessible to users. It stores instructions and data, which are to be immediately executed.
It is used to reduce the average access time reading data, which normally stored in the main
memory. Thus, the cache memory increases the operating speed of the system. But it is much
costlier than main memory.
Cache Primary Secondary

CPU
Memory Memory Memory
 Care and Handling of Removable Media
 Optical Disks
 Handle discs by the outer edge or the center hole. Don’t touch the surface of the disc.
 Don’t bend the disc; use a non-solvent-based permanent marker to mark the label
side of the disc.
 Store discs upright (book style) in plastic cases specified for CDs and DVDs. Don’t
Store discs horizontally for a long time (years). Return discs to storage cases
immediately after use.
 Store discs in a cool, dry, dark environment in which the air is clean. Don’t expose
discs to extreme heat or high humidity.

 Check the disc surface before recording. Don’t write or mark in the data area of the
disc (the area the laser “reads”).
 Flash Drive
 When not in use, it must be kept in a secure place.

 Away from high temperature.
 Keep the connector (the metal portion inserted into the USB port) covered so that
dust and dirt will not accumulate inside.
 After use, do not remove the flash drive immediately from the USB port. Make it a
practice to always use “safely remove” procedure before pulling it out of the USB
port.

Explore!
ATM
ATM (Automated Teller Machine), now it’s making people's life very easy as they get
their money when they need. To get rid of this burden they need to deposit money in the bank
by opening an account and then the bank will be given a Card i.e. an ATM card with a PIN
number to them. By using that they can withdraw money from any ATM machine of that
bank. When they insert the card into the machine and the PIN number the machine will show
few instructions on the screen. By that time verification (PIN Number and Account Number)
will be done with the main bank computer as they are connected. If the verification is correct
then the user will choose an instruction and the ATM will dispense money to the card holder.
Internal Structure of ATM
In the pictures, we have the internal structure of two

different type of ATM machine. And also, it can be divided into
two different parts: Upper Unit and Lower Unit.
In the upper unit, it has the CPU that processes and
validates customer details by connecting to the bank computer
after the customer has entered ATM card. This ATM has few
layered boxes in the lower unit of it. These boxes are called
currency boxes or cassettes where currencies are kept for
withdrawal or the deposited money to be kept. A rubber roller is
there to check if more than one banknote is moving and also a
sensor to see that more than one banknote or bill stuck together or
not when cash is dispensing. There is a receipt printer as we see in the figure to print
current statistics of the cardholder’s account or every times cardholder withdraws cash.
 Card Reader: Customer inserts their card into it when

there is written “Please Insert your card” on the screen.
 Keypad: Use for PIN code input, choices, the amount of
money etc as the input to the ATM machine.
 Display Screen: This screen shows all the instructions or
options for the customers’ convenience.
 Screen Buttons: When options are given on the screen
one user can choose any of the options accordingly by the
use of a button on the left or right side of the screen. These
buttons select the option from the screen.
 Cash Dispenser: Withdrawal money is given by this slot.
 Deposit Slot: To deposit money this slot is used.
 Speaker: Speaker provides the facilities to customer by giving auditory feedback.

Chapter 4: Introduction to Word Processor
Inside
 Introduction
 Structure of Word Processor Window
 Operation on Word document
 Creating a new document
 Saving a new document
 Open the existing document
 Printing the document
 Closing/ Exit from Word
 Comparison of Word Processor
Learning Outcomes:
 Open a Word Processor.
 Create and Save a document.
 Print a document.
Chapter 4: Introduction to Word Processor 8th Standard
 Introduction
Word processor is an application program that allows you to create letters, reports,
newsletters, tables, form letters, brochures, and Web pages. Using this application program,
you can add pictures, tables, and charts to your documents. You can also check spelling and
grammar.
Word processor provides much more flexibility than a text editor, and would generally
be used when one wishes to create a document to be read by others. There are many flavors of
Word Processor programs like Microsoft Word, Open Office Writer, Libre Writer etc,
 Main features of Word Processor
 You can create documents fast, using built-in and custom templates.
 You can easily manage large documents using various features like the ability to
create a table of contents, index, and cross-references.
 You can work on multiple documents simultaneously
 With the help of mail merge, you can quickly create merge documents like mass
mailings or mailing labels.
 The print zoom facility scales a document on different paper sizes and allows you to
print out multiple pages on a single sheet of paper.
 You can export and save your word documents in Portable Document Format (PDF).
 Starting with Word Processor
Following steps show how to start Microsoft Office Word:
Step 1: Click the Start Button - then Start Menu appears

Step 2: Select All Programs
Step 3: Go to Microsoft Office
Step 4: Select Microsoft Office Word
 Structure of Word Processor Window
Let us discuss the important components of the startup screen of Word Processor:
 Office button: The office button is located on the upper-left corner of the window. It
contains a menu of file related commands such as New, Open, Save, Print, Exit, etc

 Title Bar: Title Bar is the top most bar in the Word Window. It displays the name of
the currently active Word document. It also contains three buttons namely minimize,
restore and close button at the right corner.
 Ribbon Tab: It is located just below the title bar. It has several tabs such as Home,
Insert, View, Page layout, etc.
 Scroll Bar: It is used to move the window viewing area like up, down, left and right.
Horizontal and Vertical Scrollbar are used to move the window.
 Ruler Bar: It is located below the toolbars. There are vertical and horizontal rulers.
The ruler bar allows you to format the vertical and horizontal alignment of the text in
a document.
 Workspace: The workspace is the area in the document window where you
enter/type the text.
 Status Bar: It appears at the left bottom corner of the window. It indicates current
page, section number and a total number of words in a document.
A blinking vertical line on screen is called cursor “|”
Definition

 Operations on Word Processor document
The Word Processor basic operations are

 Creating a New Document
 Saving New Document
 Open the Existing Document
 Printing the Document
 Closing/ Exit From Word
 Creating a new document
The steps involved in creating a new document are

1. Click the Office button
2. Click the New option and then select Blank Document.
 Saving the document
To reuse the document we have to save the file.

1. Click the Save button on the title bar. (Or)
3. Select the Save option
 The file in a word processor will have the extension “.odt”,
“.docx”, “.sdw”
 By default, the file will be stored in a folder named
Know This! Documents
 Opening existing document
If you have to open an existing document, then follow any one of the steps given below.
2. Select the Open option
3. An open dialog box will be displayed.
4. Select the drive that contains the document. The list of folders and files are
displayed.
5. In the list of files, select the document name.
6. Click on Open button. Then selected document will be opened.

 Printing the document
When the document is ready to print, click the Print button on the office button. Print
preview option allows you to preview and make changes to pages before printing.
Different options in Print dialog box.
 To print selected text, choose Selection option.

 To print only the page where the cursor is placed, select the Current page
option.
 To print a range of pages, or specific pages, select the pages option and type
the page numbers in the box. For example Type 3 to print only third page.
Type 3-6 to print the third page to the sixth page.
 To print only odd or even pages, select the option odd or even from the Print
list box and click OK
 Closing/Exiting the document
The steps involved in creating a new document are

2. Select the Close option
Exit from Word
The steps involved in Exit from Word the document are

2. Select the Exit word option

 Openoffice.org Writer
Openoffice.org Writer is the word processor component of Open Office (OO). In

addition to the usual features of a word processor (spelling check, thesaurus, hyphenation,
autocorrect, find and replace, automatic generation of tables of contents and indexes, mail
merge, and others).
Writer provides these important features:
 Templates and styles.
 Page-layout methods, including frames, columns, and tables.
 Embedding or linking of graphics, spreadsheets, and other objects.
 Built-in drawing tools.
 Master documents—to group a collection of documents into a single document.
 Change tracking during revisions.
 Database integration, including a bibliography database.
 Export to PDF, including bookmarks.
 Menu bar
The Menu bar is located across the top of the Writer window, just below the Title bar.
When you choose one of the menus, a submenu drops down to show commands.
 The file contains commands that apply to the entire document such as Open, Save,
and Export as PDF.

 Edit contains commands for editing the document such as Undo and Find &
Replace.
 The view contains commands for controlling the display of the document such as
Zoom and Web Layout.
 The insert contains commands for inserting elements into your document such as
headers, footers, and pictures.
 The format contains commands for formatting the layout of your documents, such as
Styles and Formatting, Paragraph, and Bullets and Numbering.
 The table shows all commands to insert and edit a table in a text document.
 Tools contain functions such as Spell-check, Customize, and Options.
 The window contains commands for the display window.
 Help contains links to the Help file; information about the program.
 Toolbars
The writer has several types of toolbars: The top toolbar (default position) is called the
Standard toolbar. The Standard toolbar is consistent across the OpenOffice.org applications.
The second toolbar across the top (default location) is the Formatting toolbar. It is a
context-sensitive bar that shows the relevant tools in response to the cursor’s current position
or selection. For example, when the cursor is on a graphic, the Formatting bar provides tools
for formatting graphics; when the cursor is in the text, the tools are for formatting text.
 Status bar
The Writer status bar provides information about the document and convenient ways to
quickly change some document features.
Keyboard Shortcut Keys
Remember
New Ctrl + N
Open Ctrl + O
Save Ctrl + S
Print Ctrl + P
Close Ctrl + W
Exit Alt + F4

Chapter 5: Formatting in Word Processor
Inside
 Introduction
 Clipboard
 Formatting text
 Aligning the text
 Bullets and Numbering
 Paragraph
 Find and Replace
 Checking Spellings & Grammar
Learning Outcomes:
 Format and align the document.
 Insert bullet and numbering.
 Find a particular word.
 Check spellings and grammar.
Chapter 5: Formatting in Word Processor 8th Standard
 Introduction
 Typing and inserting text
 To enter text, start typing using the keyboard.

 The text will appear where the blinking cursor is located ‘|’.
 Move the cursor by using the arrow buttons on the keyboard or positioning the
mouse and clicking the left button.
 The keyboard shortcuts listed below are also helpful when moving through the
text of the document.
Move Action Shortcuts
Beginning of the Line Home
End of the Line End
Top of the Document Ctrl + Home
End of the Document Ctrl + End
 Selecting Text
To change any attributes of text, it must be selected first.
 Select the text by dragging the mouse over the required text, while keeping the
left mouse button pressed, or
 Hold down the Shift key on the keyboard while using the arrow buttons to select
the text.
The following table shows techniques for selecting the text.
Selection Technique
Whole Word Double Click on the word
Whole Paragraph Triple-click within the Paragraph
Drag the mouse over the words or hold
Several words or Lines
down Shift while using the arrow keys.
Choose Select option followed by Select
Entire Document
All in menu bar Or Press Ctrl + A

 Deleting the text
Use the Backspace and Delete Keys on the keyboard to delete text.
 Backspace key will delete text to the left of the cursor.

 Delete key will delete the text to the right of the cursor.
 If a large amount of text is to be deleted, then select the text using any of the
methods mentioned in the above table and press the Delete key.
 Clipboard
The clipboard is a temporary holding area for information. It contains:
Cut the selection from the document and put it on clipboard
Copy the selection and put it on clipboard
Paste the contents of the clipboard.
Format Painter: copy formatting from one place and apply to another.
 Cut and Paste
Steps:
1. Select the relevant text or object.
2. Click the Cut button on the Home ribbon
3. Place the cursor at the point where you would like to add the text.
4. Click the Paste button.
 Copy and Paste
Steps:
1. Select the relevant text or object.
2. Click the Copy button on the Home ribbon.
3. Place the cursor at the point where you would like to add the text.
4. Now click the Paste button.
To use Word Processor help, click the Help button in the upper
Getting Help right corner of the window or press the F1 key on your keyboard.

 Undo and Redo
The UNDO and REDO features will keep a list of 100 actions that you have performed,
and it allows for taking “one step” backward in order to erase what you have just done.
 UNDO and REDO features reside on Quick Access Toolbar

 Click on the UNDO button to go back one step.
 Click on the REDO button to go forward one step.
 Formatting Text
Formatting means changing the style and design of text and objects in the document in a
proper way and this can be achieved using the formatting toolbar.
 Font
The font is a style to change the appearance of character/text. Font clipboard is located
in home ribbon tab.
Before applying the Font, make sure that the text

is selected
Note
 Font Face
Selecting a different font is called changing the

font type. Some of the commonly used fonts are Calibri,
Times New Roman, Arial and Dejavu sans.
1. Select the relevant text. This can be anything from a single character to the entire
document.
2. Select Font on the font group.
3. Click the Drop-Down on the Font Face.
4. Select the required Font face name.

Example
This text is in Calibri
This text is in Algerian
This text is in Lucida Console
Default font face in

 Microsoft word 2007 is Calibri.
 Openoffice.org is Times New Roman
Know This!
 Font Size:
1. Select the relevant text.

2. Select Font Size on the Font clipboard.
3. Click the Drop-Down on the Font Size.
4. On the list, select Font Size and click it.
Example
This text is in font size 10

You can also specify your own font size. Just click in the Font Size field
and type in the size that you would like, then press [ENTER]. The size
must be between 1 and 1638 and can include “half sizes” such as 12.5.
Know This!
 Font style: Bold, Italic, and Underline
The steps involved in changing the selected text to Bold, Italic and Underline are.
1. Select the relevant portion of the text.

2. Select the following option on the font clipboard.
for Bold (Keyboard shortcut Ctrl + B)
for Italic (Keyboard shortcut Ctrl + I)
for Underline (Keyboard shortcut Ctrl + U)

The arrow next to the underline button offers you a choice of underlining styles.
3. To turn a character format off, click the same button again.
You can select multiple formatting characteristics at the

same time, for example by clicking Bold and then Italic.
Note
 Superscript and Subscript:
Superscript refers to numbers that are positioned slightly higher than the text on
the line.
Example: 23, (a+b)2 etc.
To make text superscript,

2. Click on Home tab,
3. Choose the Superscript option in the Font group.
Subscript refers to numbers that are positioned slightly lower than the text on the
line.
Example: 10(2), H2O etc.
To make text subscript,

2. Click on Home tab,
3. Choose the Subscript option in the Font group.
 Change case
This option changes all the selected text to uppercase,

lowercase or other common capitalization.
Example: KARNATAKA
When we change this word by selecting a lowercase option,
it becomes karnataka.

 Change the text color
To make selected font color of a text:

1. Select the text.
2. On the Font group Click Font Color, and then select the color.
 Aligning the Text
Alignment is a way of arranging text and objects in the document. We can arrange text
and objects in four ways.
1. Align Text Left
2. Center
3. Align Text Right
4. Justify
Align text left: Text is aligned at the Align Text Right: Text is aligned at the
left margin but jagged on the right. right margin but jagged on the left.
The text in this box is aligned left. The text in this box is aligned right.
Center: Text is centered within each Justify: Text is aligned to both the left
line, with jagged margins on both left and right margins, adding extra space
and right. The text in this box is between words as necessary. The text
aligned center. in this box is justified.
 Bullets and Numbering
1. Click the Bulleted List button (or) Numbered List button from the
paragraph tab.
2. Type the first entry and press ENTER key. This will create a new bullet or a number
on the next line.
Bulleted List Numbered List

 Bananas 1. Bananas
 Milk 2. Milk
 Eggs 3. Eggs
 Ice Cream 4. Ice Cream

You can type the text first, then highlight the section and
click on the Bulleted List or Numbered List buttons to
add bullets or numbers.
Note
 Multilevel List
To create a nested list, such as a numbered list under a bulleted list, follow these
steps: Type the list and increase the indentation of the items that will make up the nested list
by clicking the Increase Indent button on each item.
Example:  Karnataka
 Hassan
 Alur
 Belur
o Residential Schools
 Mysore
 K R Nagara
 Nanjanagudu
o Residential Schools
 Paragraph
 Line spacing
Line spacing determines the amount of vertical space

between the lines of text in a paragraph. Paragraph spacing
determines the amount of space above or below a paragraph.

To change the spacing before and after selected line and paragraphs;
1. Select the line/paragraph before or after which you want to change the spacing.
2. On the Home tab, in Paragraph, click Line Spacing
3. Click on Line Spacing Options, and select options.
 Indent paragraphs
Indentation determines the distance of the paragraph from either the left or the right
margin. Within the margins, one can increase or decrease the indentation of a paragraph or
group of paragraphs.
Increases Indent level of the paragraph
Decreases Indent level of the paragraph
 Find and Replace
 Find: It is used to quickly search for every occurrence of a specific

word or phrase.
 Replace: It is used to automatically replace a word or phrase with
another — for example, you can replace MDRS with KRCRS.
For replacing a specific word, follow the steps:

1. Select Find option from editing clipboard on home.
2. It displays Find and Replace dialog box.
3. Enter the text to be searched in the Find What text box.
4. Select All options in search list box (indicated by More buttons)
5. Select Replace All to begin the search. It highlights the first occurrence of the
text to be searched in the document.
6. Selecting Find Next continues to search for next occurrence.
 Check spelling and grammar
While typing, we make mistake in spelling or we don’t know the spelling of some
unknown words. Thus, a spell check is a great tool for making the document a mistake free.
1. Open a Word document that needs to be checked.

2. On the Review tab, in the Proofing group, click Spelling & Grammar or Press F7

3. Spelling and Grammar dialog

box appears. The first suggested
correction is highlighted.
Example: Change the fon style
verdana and font size to 10
Here, Spelling and Grammar
option giving the suggestions
for the mistaken word fon.
Keyboard Shortcut Keys
Remember
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Undo Ctrl + Z
Redo Ctrl + Y
Bold Ctrl + B
Italic Ctrl + I
Underline Ctrl + U
Subscript Ctrl + =
Superscript Ctrl + Shift+ +
Grow Font Ctrl + >
Shrink Font Ctrl + <
Align Left Ctrl + L
Align Right Ctrl + R
Align Center Ctrl + E
Justify Ctrl + J

Chapter 6: Introduction to Spreadsheet
Inside
 Introduction
 Starting with Spreadsheet
 Copying cell content
 Data selection and data entry
 Worksheet modification
 Getting help
Learning Outcomes:
 Create workbook.
 Enter and edit data.
 Manage worksheet.
Chapter 6: Introduction to Spreadsheet 8th Standard
 Introduction
Spreadsheets are designed to record and analyze numbers and data. Spreadsheets are
very widely used for accounting and financial purposes.
A spreadsheet is a grid of rows and columns and is also called as a worksheet. The
database component manipulates lists of information. The chart component creates charts that
help to present data in a graphical manner.
There are many spreadsheet programs available like Open Office Calc, Microsoft
Excel, Libre Calc, etc.
 The features of Spreadsheet Program
 Data can also be presented graphically, which helps in a variety of data analysis.
 It includes a number of database functions. These functions allow us to work with
data in a tabular form.
 Format and organizing your data by sorting it.
 Name ranges of data and names in formulas and navigation for automatic updating.
 Generate charts and graphs illustrating your data
 Automate and customize procedures by using macros.
 Starting with Spreadsheet
1. Click the Start Button

2. Select All Programs
3. Go to Microsoft Office
4. Select Microsoft Office Excel
 Structure of Spreadsheet Window
 Title bar: It displays the name of the currently active workbook.

 Rows and Columns: Most of the screen is covered with a grid of rows and
columns. The rows are labelled with numbers and the columns are labelled with
letters. This grid is your spreadsheet work area, where you will enter your data and
the see the results of your calculations.

 Cell: The intersection of any column and row is called a cell. Cells have addresses.
The cell address is its column letter followed by its row number.
 Active Cell: The active cell is the cell that Spreadsheet is “looking” at. In a new
worksheet, the active cell is cell A1. Data is always entered into the active cell. The
active cell displays a highlighted border around the cell.
 Address bar: It gives the address of the currently active cell.
 Formula bar: It allows is used for examining and editing the contents of cells.
 Sheet tab: It gives us information about the currently active sheet.
 Creating a Workbook
Spreadsheet creates documents as workbooks. Each workbook can contain many

spreadsheets. Each spreadsheet has a tab on the bottom marked Sheet1, Sheet2, etc. These
sheets can be added, deleted, rearranged, and the tabs renamed.
To create a new workbook, you can open a blank workbook. The steps involved in creating a
new document are
1. Click the Office Button

2. Click the New option and then select Blank Workbook.
 The file in Spreadsheet will have the extension “.ods”,

“.xlsx”, “.sdc”
 By default, the file will be stored in a folder named
Know This! Documents

 Moving the Active Cell
 Using the Mouse: To select a new active cell using the mouse, click any cell. The
cell is highlighted and the name of the cell is shown in the Cell Address box.
 Using the Keyboard: To move the active cell one cell at a time press the arrow
keys: ↑ or ↑ or → or ←
 Data Selection
Use the mouse or keyboard shortcuts to select cells, rows, and columns of data:
 Single clicking on the column label will select the whole column.
 Single clicking on the row label will select the whole row.
 Clicking and dragging across several row or column labels will select several rows
or columns, respectively.
 Non-adjacent cells can be selected by holding down the Ctrl key and
using the mouse to single click the desired cells.
 Clicking on the gray box where the row labels and column labels
intersect (top left a corner of the worksheet) will select the whole
Hint
worksheet.
 Data Entry
To enter data into a worksheet:

 Select a cell.
 Type the data and press either Enter or Tab to move to the next cell.
To edit data that is already entered, you can do one of the following:
 Select the cell and retype the data (the previous data will be replaced).
 Double click or press F2, the cursor appears at the end of the data in the cell, and
then modify it.
 To enter data on a new line within a cell, enter a line break

by pressing Alt+Enter.
Hint

 Cut, Copy, and Paste
The cut, copy, and paste editing tools are available in Spreadsheet, just as they are
available in Word Processor. You can access them either through the Edit drop menu, using
the Standard Toolbar buttons, or by using their associated keyboard shortcuts.
 Filling Data
The Auto Fill feature allows you to quickly fill in commonly used series of data, such as
repetitive or sequential data.
It is used to fill in chronological dates or numbers, or repeated text. For example: If a

cell contains the word “January”, can quickly fill in other cells with “February”, “March”, etc.
To use the Auto Fill feature:

1. In several cells, type the first few elements of the series. For example Type 1, 3, and
5 into three different cells.
2. Select the cells.
3. Select the handle at the bottom right corner of the cell with the left mouse and drag it
down across as many rows as you want to fill. You can also auto-fill across columns
by dragging right.
4. Release the mouse button.
 Worksheet Modification
 Insert a Worksheet
By default, Spreadsheet provides 3 worksheets Sheet1, Sheet2, and Sheet3.To insert

a new worksheet in front of an existing worksheet do the following steps
1. Select the worksheet, then on the Home tab Cells group.
2. Click Insert and select Insert Sheet.
 Rename a Worksheet
To give a worksheet a more specific name, execute the

following steps.
1 Right-click on the sheet tab of Sheet1.
2 Choose Rename. Then type a name and Press Enter.

 Delete a Worksheet
To delete a worksheet, right click on a sheet tab and choose Delete.
 Moving or Copying a Worksheet
Right-click on the worksheet tab and select Move or Copy from the pop-up menu. A
dialog box will open:
 The To Book field allows you to move

or copy the current worksheet to
another workbook.
 The Before Sheet field allows you to
specify the new position of the
worksheet.
 The Create a Copy check box lets you
specify whether the worksheet should
be moved or copied. If it is selected, the
workbook will be copied otherwise it
will be moved.
 Inserting Rows and Columns
When you insert a row, the new row will be positioned above the row containing the
active cell.
1. Select a cell in the row above which you want to insert a new row.
2. On the Home ribbon, find the Cells group and click Insert followed by Insert Sheet
Rows.
3. A new row will be inserted above the current row.
When you insert a column, the new column will be positioned to the left of the column
containing the active cell.
1. Select a cell in the column to the left of which you want to insert a new column.
2. On the Home ribbon, find the Cells group and click Insert followed by Insert Sheet
Columns.
3. A new column will be inserted to the left of the current column.

 Deleting Rows and Columns
To delete a row, do as follows:
1. Select a cell in the row that you want to delete.

2. On the Home ribbon, find the Cells group and click Delete followed by Delete
Sheet Rows.
3. The row containing the active cell will be deleted. All the rows below it
will move up by one.
To delete a column, do as follows:
1. Select a cell in the column that you want to delete.

2. On the Home ribbon, find the Cells group and click Delete followed by Delete
Sheet Columns.
3. The column containing the active cell will be deleted. All the columns on its right
will move left by one
You can also right-click on the active cell and use the popup menu
to insert or delete a row/column.
Note
 Wrapping Text within a Cell
1. Select the cell or range of cells you wish to format

2. Locate the Alignment area of the Home ribbon
3. Click on the button labeled Wrap Text
 Merge Cells
Merging joins the selected cells into one larger cell. To merge several cells

3. Click on the down-facing arrow located next to the button labeled Merge & Centre
4. From the list that appears, select the formatting you wish to apply (example Merge
and Centre)

 Calculation Operators
Operators specify the type of calculation that you want to perform on the elements of a
formula. There are four different types of calculation operators: arithmetic, comparison, text
concatenation, and reference.
 Arithmetic operators
To perform basic mathematical operations such as addition, subtraction, or

multiplication, combine numbers and produce numeric results, use the following arithmetic
operators.
Arithmetic operator Meaning Example
+ (plus sign) Addition =3+3
– (minus sign) Subtraction =3–1
– (minus sign) Negation –1
* (asterisk) Multiplication =3*3
/ (forward slash) Division =3/3
% (percent sign) Percent 20%
^ (caret) Exponentiation 3^2
You can perform all above arithmetic operation on the cell with a cell reference. For
Example: if the cells A1 and B1 contain base and height of a triangle, then the formula to
calculate area is =(A1*B1)/2
 Getting Help
To use Spreadsheet help, click the Help button in the upper right corner of the
window or press the F1 key on your keyboard.

 Openoffice.org Calc
Calc is the spreadsheet component of OpenOffice.org (OOo). You can enter data (usually
numerical) in a spreadsheet and then manipulate this data to produce certain results.
Alternatively, you can enter data and then use Calc in a ‘What if...’ manner by changing
some of the data and observing the results without having to retype the entire spreadsheet or
sheet.
Other features provided by Calc include:
 Functions, which can be used to create formulas to perform complex calculations on

data
 Database functions, to arrange, store, and filter data
 Dynamic charts; two new types of charts—Bubble Charts and Filled Net Charts
 Macros, for recording and executing repetitive tasks; scripting languages supported
include OpenOffice.org Basic, Python, and JavaScript
 Ability to open, edit, and save Microsoft Excel spreadsheets
 Import and export of spreadsheets in multiple formats, including HTML, CSV, PDF,
and PostScript
 Title bar
This is located at the top, shows the name of the current spreadsheet. When the spreadsheet is
newly created, its name is Untitled X, where X is a number.

 Menu bar
Under the Title bar is the Menu bar. When you choose one of the menus, a submenu
appears with other options.
 File contains commands that apply to the entire document such as Open, Save,
Wizards, Export as PDF, and Digital Signatures.
 Edit contains commands for editing the document such as Undo, Changes, Compare
Document, and Find and Replace.
 View contains commands for modifying how the Calc user interface looks such as
Toolbars, Full Screen, and Zoom.
 Insert contains commands for inserting elements such as cells, rows, columns, sheets,
and pictures into a spreadsheet.
 Format contains commands for modifying the layout of a spreadsheet such as Styles
and Formatting, Paragraph, and Merge Cells.
 Tools contain functions such as Spelling, Share Document, Cell Contents, Gallery,
and Macros.
 Data contains commands for manipulating data in your spreadsheet such as Define
Range, Sort, Filter, and Data Pilot.
 Toolbars
Three toolbars are located under the Menu bar by default, the Standard toolbar, the
Formatting toolbar, and the Formula Bar. On the left-hand side of the Formula Bar is a small
text box, called the Name Box, with a letter and number combination in it.
 Status bar
The Calc status bar provides information about the spreadsheet and convenient ways to
quickly change some of its features.

Chapter 7: Formatting in Spreadsheet
Inside
 Formatting cells
 Cell alignment
 Number format
 Functions library
 Read data given in a spreadsheet.
 Enter data and do basic calculations using a spreadsheet.
 Enter formula to compute the average in a spreadsheet.
Chapter 7: Formatting in Spreadsheet 8th Standard
 Formatting Cell
The contents of a selected cell (either numbers or text) can be formatted in many ways.
By default, all cells are in General format where the text is left-aligned (contents of the cell
are flush with the left border of the cell) and numbers are right-aligned.
 Font
To change the font styles, follow the given steps
1. Select the cell or range of cells.

2. On the Home, find the Font group and Select the Font, Font style, size, borders, fill
color and font color.
3. Click on the OK button.
 Cell Alignment
You can align the cell data with horizontal

alignment, vertical alignment, and orientation option.
 Horizontal Alignment
1. Select the cell or range of cells you wish to format.

2. Locate the Alignment area of the Home ribbon.
3. Click on one of the following buttons to apply horizontal text alignment.
To Align your text to Click on

Left of the Cell
Middle of the Cell

Right of the Cell
 Vertical Alignment

3. Click on one of the following buttons to apply Vertical text alignment

To Align your text to Click on

Top of the Cell
Middle of the Cell
Bottom of the Cell
 Orientation
Rotate the text to a diagonal angle or vertical orientation

3. Click Orientation , and then select the rotation option that you want.
 Number Format
To clarify your worksheet further, you can specify the

format in which selected numbers are displayed. To do this, select
the cells containing the numbers in question, then from the
Number group on the Home tab, click the drop-down list.
Select any numbering style, or for more options, select the More Number Formats
option. In the dialog box that appears, you will see a list of categories of numbers and for each
category, there will be a second list containing possible formats. You can then choose a
format for your selected data.
In addition, there are buttons in the Number group which will quickly format
numbers as currency, percentages, or fixed numbers of decimals.
 Advanced formatting options
Excel permits number to be formatted in many different ways. Without changing the
value of the number in a cell, number format allows data to be represented so that they can be
used in many different kinds of projects.

Type Looks Like Option
General 0.55 None

Number of decimal places were shown,
Number 0.55
negative number format
Currency $0.55
currency symbol, negative number format
$0.55(lines up
Accounting decimal points in a
currency symbol
column of data)
Percentage 55% Number of decimal places shown
Number of digits in denominator, type of
Fraction 1/5
fraction
Text 0.55 Number is displayed exactly as entered
Date 1/0/00 Several Date formats available
Time 1:20:00 PM Several Time formats available

Zip code, Phone number, Social Security
Special Varies
Number
 Background color
Background colors (called Fill Color in Excel) can provide additional contrast in your
worksheets whether you use them alone or to complement existing cell borders. To apply Fill
color

2. Locate the Font area of the Home ribbon
3. Click on the down-facing arrow of the Fill Color Button
4. From the options that appear, select the color you wish to apply to your background.
 Formatting rows and columns
Any of the cell formatting options above can easily be applied to all the cells contained
in one or more rows or columns. Simply select the rows or columns by clicking on the row or
column labels, and then click on the formatting icons that you want to apply.

You may also want to adjust the width of a column:
1. To manually adjust the width, click and drag the boundary

between two column headings.
2. To automatically adjust the width, select the required
columns, and then in the Cell group on the Home ribbon,
select Format, Cell Size, Autofit Column Width.
To specify an exact column width, select the columns, and then in the Cell group on
the Home ribbon, select Format, Cell Size, Column Width, and type the value you want.
To adjust the height of a row:
1. To manually adjust the height, click and drag the boundary between two-row labels.
2. To automatically adjust the height, select the required rows, and then in the Cell
group on the Home ribbon, select Format, Cell Size, Autofit Row Height.
3. To set a row or rows to a specific height, select the rows, and then in the Cell group
on the Home ribbon, select Format, Cell Size, Row Height, and type the value that
you want.
 Functions library
A Function is a pre-defined formula for performing a particular task. Excel provides

many such functions to make work easier. Excel provides a wide range of built-in functions
that can be included in your formulas to avoid detailed calculations.
 Basic functions
Some of the most commonly used functions include:
Functions Name Description

SUM( ) To calculate the sum(total) of a set of numbers
AVERAGE( ) To calculate the average of a set of numbers
MAX( ) To calculate the maximum value within a set of numbers
MIN( ) To calculate the minimum value within a set of numbers
COUNT( ) To count the number of cells selected

 SUM( ): The SUM function adds all the numbers that you specify as arguments.
Each argument can be a range.
The general form of Sum function is =SUM (Starting Cell: Ending Cell)
Use this function to add the numbers in selected cells
1. Type ‘=’ sign.

2. Type SUM and open the left bracket ‘(‘.
3. Select the range of cells for which you want to add.
4. Close the right bracket ‘)’.
5. Press Enter key to get the result.
 AUTOSUM: The AutoSum is a button which is present on the toolbar.

Pressing this button will automatically calculate the sum of selected numbers.
Click on AutoSum button on editing tab to calculate the total of the set of numbers.
This button gives the sum of values of selected cells without typing the formula.
 AVERAGE( ): This function gives you the average of series of numbers.
The general form of this function is =AVERAGE (Starting Cell: Ending Cell)

Type the formula as shown in above picture and press enter key. You will get the
average of series of numbers.
 COUNT( ): This function counts the number of selected cells that contain data.
The general form of this function is =COUNT (Starting Cell: Ending Cell)
 MAX( ): This function is used for finding the largest value from a given series of
numbers.
The general form of this function is =MAX (Starting Cell: Ending Cell)
 MIN( ): This function gives the smallest value from a set of values.
The general form of this function is =MIN (Starting Cell: Ending Cell)
 Spreadsheet Navigation
As you enter and edit data, you will need to move through the worksheet, which can be
done using your mouse or keyboard shortcuts. The following is a summary of available
spreadsheet navigation techniques:
Action Result
Single Click Cell Makes the cell active
Enter Moves the active cell one cell down
Shift+Enter Moves the active cell one cell up
Tab Moves the active cell one cell to the right
Shift+Tab Moves the active cell one cell to the left
↑ Moves the active cell up one row

↓ Moves the active cell down one row

← Moves the active cell left one column
→ Moves the active cell right one column
Home Moves the active cell to column A of the current row
Ctrl+Home Moves the active cell to A1
Ctrl+End Moves the active cell to the last cell in the spreadsheet with data
Page Up or Page
Moves the active cell up or down by one screen full of rows
Down
Ctrl+↑ Moves the active cell to the first row with data in the current column
Ctrl+↓ Moves the active cell to the last row with data in the current column
Ctrl+ ← Moves the active cell to the first column with data in the current row
Ctrl+→ Moves the active cell to the last column with data in the current row
Ctrl+Page Down Moves to the next worksheet
Ctrl+ Page Up Moves to the previous worksheet
F5 Opens the Go To dialog box

Teachers’
Corner
 Discuss classification in general. Ask students what we mean by classification and
why we classify things. For example, why do we classify certain things as living,
others as non-living? Establish that classification makes things easy to find,
identify, and study.
 While discussing Analog and Digital computers, ask students what are the
different types of clocks they’ve seen. Ask them to list the differences between
Analog and Digital clocks. Use their answers to establish the concept of Analog
and Digital computers.
 Demonstrate how to use of removable storage devices.
 While discussing word processor ask students to observe each other’s handwriting
and note the similarities and differences. Tell them that they can use the computer
to write in different styles and colors. Inform them that the handwriting on a
computer is called ‘font’ and they can also make it bigger or smaller. Ask them to
open a particular textbook and note the different styles of fonts and whether they
are bold, underlined and so on.
 Demonstrate text formatting using a word processor. Encourage students to write
their own content for practice, like poems, essays, etc.
 Open a spreadsheet and demonstrate spreadsheet basics, formulas, and functions.
Encourage students to practice with the mathematical formulas that they are
already familiar with.

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GOVERNMENT OF KARNATAKA

Karnataka Residential Educational Institutions Society

The National Curriculum Framework 2005 recommends that theoretical component of

A conceptual coherence is derived with the pedagogy, the use of easily

(M.R. Hiremath K.A.S)

a. Use of computer by teacher increases their efficiency and quality of teaching.

ICT – Support Material Level III

Sri. M.R. Hiremath K.A.S , Executive Director, KREIS, Bengaluru.

Sri. Yuvaraj G T M.Tech, KRCRS, Hegadihalli, Channarayapatna Taluk, Hassan.

ICT – Support Material Level III

Sri. M.R. Hiremath K.A.S , Executive Director, KREIS, Bengaluru.

Sri. Yuvaraj G T M.Tech, KRCRS, Hegadihalli, Channarayapatna Taluk, Hassan.

HOW TO USE THIS BOOK

04 Introduction to Word Processor 26

05 Formatting in Word Processor 33

Revise the topics learned in the previous class.

 Hardware and Software

There are four parts in a computer system. They are:

 Hardware: The physical parts of a computer system called as hardware. Example

Karnataka Residential Educational Institutions Society 2|Page

 Difference between Hardware and Software

Constructed using physical materials or Developed by the programming

Not affected by computer viruses. Affected by computer viruses.

User cannot make copies User can make copies

Example: Monitor, Keyboard, RAM Example: OS, Text Editor, Nudi

MS-DOS is a computer operating system by Microsoft Corporation. It stands for

DOS commands are divided into two types

Karnataka Residential Educational Institutions Society 3|Page

 Internal Commands: These commands are combined together and stored in

 Open the Command Prompt window

1. Click Start button

 Differences between DOS and UNIX

Simple and Basic Powerful and customizable

Not Case sensitive Case sensitive

DOS has command prompt UNIX has a Shell

DOS has batch file UNIX has shell scripts

Karnataka Residential Educational Institutions Society 4|Page

Windows is a GUI based operating system developed by Microsoft Corporation to run

Karnataka Residential Educational Institutions Society 5|Page

 Changing the Desktop Background:

 Changing the Screen Saver

Karnataka Residential Educational Institutions Society 6|Page

Karnataka Residential Educational Institutions Society 7|Page

According to data handling, computers are classified into three types

Analog computers work upon continuous data.

Karnataka Residential Educational Institutions Society 9|Page

Features of Mini computers

Also, know as PC (Personal Computer), this

Karnataka Residential Educational Institutions Society 10 | P a g e

Example: Desktops (PC, Macintosh), Laptops, Notebooks, Tablets, Palmtops, Smart

Features of Micro computers

 They brought revolution in the history of computers.

Example: CDC 6600, IBM ES000 series, IBM S/390 etc.

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Features of Main Frame

On May 11, 1997, an IBM computer called IBM Deep

Supercomputers are designed for ultra-high performance tasks such as weather

Example: IBM Roadrunner, IBM Blue Gene, PARAM Padma, etc.

Karnataka Residential Educational Institutions Society 12 | P a g e