Tender 71521

E-T E N D E R SCHEDULE
E-Tender Notice No 22/2017-18
1 Download Period for on line Tender Date from 15.11.2017 To 11.12.2017

document. Time 23.00 Hours.
2 Pre-bid Conference Date Time & Venue Date 24.11.2017 Up to 11.30 Hours in the
office of the Chief Engineer, P. W. Region
Amravati
3 Last date and time for on line Bid Date 12.12.2017 Time 23.00 Hours.
preparation and Hash Submission
(Technical & Financial)
4 Super Hash Generation & Bid Lock Date 13.12.2017 Time 10.00 Hours To
Time 18.00 Hours.
5 Date and Time for online Bid data Date 14.12.2017 Time 11.00 Hours To
decryption and re-encryption 15.12.2017 Time 23.00 Hours. .
( Technical and Financial )
( TENDER SUBMISSION)
6 Date & Place of Submission of D.D./ D.D./ B.G. shall be submitted within 5
B.G. as mentioned in clause (B.A) working days from the date of recaipt of tender
PERFORMANCE SECURITY if required , in the office of the Executive Engineer,
P.W.D.Khamgaon
7 Place, time and date of opening Technical Date 16.12.2017 Time 11.00 Hours To
bid s & Financial bid s ( On line Envelop Date 18.12.2017 Time 18.00 Hours. in the
No. 1&2) office of the Superintending Engineer, P. W.
Circle Akola ( If Possible )
Executive Engineer
Public Works Division
Khamgaon
Note : -
(i) The above e-tender schedule is provisional and may changes due to unavoidable circumstances.
Revised schedule, amendments corrigendum if any will be notified on e-tender portal i.e
https://pwd.maharashtra.etenders.in
(ii) The Contractors can view the Detailed Tender notice along with the Time Schedule (Key Dates)
for all Live Tenders released by PWD on the home page of PWD e-Tendering Portal on
https://pwd.maharashtra.etenders.in under the section Recent Online Tender
1
GOVERNMENT OF MAHARASHTRA
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS REGION, AMRAVATI
PUBLIC WORKS CIRCLE, AKOLA
PUBLIC WORKS DIVISON, KHAMGAON
STANDARD BIDDING DOCUMENT

PROCUREMENT OF
CIVIL WORKS
ITEM RATE TENDER
PART-I : COMPLETE BIDDING DOCUMENT
NAME OF WORK : Improvement ,maintainance and repairs for two years to Raver
Patondi Pimpri Nandur MSH-5 Dolarkhed Kurha Wadoda
Khandavi Jalgaon Jamod Tunki Akot Daryapur Walgaon Nandgaon
peth Lehgaon Morshi Warud SH-47 Km.59/00 to 60/200 Taluka
Jalgaon Jamod in Buldhana District
BID VALUE :-Rs. 2,51,74,188/-
Bid Security (E.M.D.)VALUE :- Rs. 1,50,000/-
E-Tender Notice No.22 for 2017-18 Work No. 02

Tender I D No. 2017 - 71521
Signature of Contractor Dy. Executive Engineer Executive Engineer

P.W. Division, Khamgaon
2
PUBLIC WORKS DEPARTMENT PROJECT
AGREEMENT NO---------------
Name of work : Improvement ,maintainance and repairs for two

years to Raver Patondi Pimpri Nandur MSH-5
Dolarkhed Kurha Wadoda Khandavi Jalgaon Jamod
Tunki Akot Daryapur Walgaon Nandgaon peth
Lehgaon Morshi Warud SH-47 Km.59/00 to 60/200
Taluka Jalgaon Jamod in Buldhana District
Period of download of bidding : As Per Online Schedule

document online
Time and date of pre-bid conference : As Per Online Schedule
Last date and time for receipt of online : As Per Online Schedule
bids (bid due date)
Date & time of submission of bid As Per Online Schedule

security and cost of tender fee
document in original
Time, date of opening technical bids : As Per Online Schedule
Time, date of opening financial bids : As Per Online Schedule

Place of opening of technical bids As Per Online Schedule
Officer inviting bids As Per Online Schedule

3
NVITATIONS FOR BIDS (IFB)

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5
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS REGION AMRAVATI
PUBLIC WORKS CIRCLE, AKOLA
PUBLIC WORKS DIVISON, KHAMGAON
INVITATIONS FOR BIDS (IFB)
NATIONAL COMPETITIVE BIDDING
Date :09/10/2017
Tender/ 71521/2017-18 Tender Notice No: 22/2017-18
The Executive Engineer,Public Works Division Khamgaon invites online bids for
the construction of work detailed in the table.
TABLE
Sr. Name of Work Approximate Bid Cost of Period of

No. value of work Security docum Completio
( Rs. ) EMD ents n
( Rs.)
( Rs.)
1 2 3 4 5 6
01 Improvement ,maintainance and 2,51,74,188/- 1,50,000/- 2,000/- 24 (Twenty
repairs for two years to Raver + GST Four)
Patondi Pimpri Nandur MSH-5 Calendar
Dolarkhed Kurha Wadoda months
Khandavi Jalgaon Jamod Tunki including 06
Akot Daryapur Walgaon Nandgaon months
peth Lehgaon Morshi Warud SH-47
Construction
Km.59/00 to 60/200 Taluka Jalgaon
Jamod in Buldhana District .
1. The Tender can be downloaded as per e-tendering schedule up to …..am/pm of
– dated……, on payment of a non –refundable fee of Rs.2,000/- + GST online via
NEFT/RTGS payment gateway mode only at the time of download of the Tender.
2. The Proposals must be submitted online at the e – tender portal of the Public
WorksDepartment, Government of Maharashtra i.e. https:// pwd. maharashtra.
etenders.inon or before as per e-tendering schedule
3. Before submitting the proposal, the bidders shall mandatorily register and enlist
themselves (the firm and all key personnel), on https://pwd.maharashtra. etenders.
inFurther, the bidders shall follow the operating procedure as may be prescribed
on the said website.

6
SECTION 1 – INSTRUCTIONS TO BIDDERS (ITB)Table of Clauses
Page No. Page No.

A. General D. Submission of Bids
1. Scope of Bid 19. Sealing and Marking of Bids
2. Sources of Funds 20. Deadline for Submission of Bids
3. Eligible Bidders 21. Late Bids
4. Qualification of the Bidder 22. Modification and Withdrawal of

Bids
5. One Bid per Bidder
6. Cost of Bidding
7. Site Visit E. Bid Opening and Evaluation
23. Bid Opening
B. Bidding Documents 24. Process to be Confidential
8. Content of Bidding 25. Clarification of Financial Bids

Documents
26. Examination of Bids and
Determination of Responsiveness
9. Clarification of Bidding
Documents
27. Correction of Errors
10. Amendment of Bidding 28. Deleted

Documents
29. Evaluation and Comparison of
Financial Bids
C. Preparation of Bids 30. Deleted
11. Language of Bid F. Award of Contract
12. Documents Comprising the Bid 31. Award Criteria
13. Bid Prices 32. Employer’s Right to Accept any

Bid and to Reject any or all Bids
14. Currencies of Bid and Payment
15 Bid Validity 33. Notification of Award and Signing

of Agreement
16 Bid Security
17. Alternative Proposals by 34. Performance Security / Additional

Bidders Performance Security
35. Advance Payment and Security
18. Format and Signing of Bid 36. Dispute Review Expert
37. Corrupt or Fraudulent Practices

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A. GENERAL
1. Scope of Bid
1.1 The Employer (named in Appendix to ITB) invites bids for the constructions of works (as defined in
these documents and referred to as “the works”) detailed in the table given in IFB. The bidders may
submit bids for any or all of the works detailed in the table given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended completion date
specified in the Contract data.
1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives
(bidder/tenderer, bid/tender, bidding/tendering etc.) are synonymous.
2. Sources of Funds
2.1 The expenditure on this project will be met from the budget of Govt. of Maharashtra.
3. Eligible Bidders
3.1 This invitation for Bids is open to all bidders.
3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a statement that
the Bidder is neither associated, nor has been associated, directly or indirectly, with the Consultant
or any other entity that has prepared the design, specification, and other documents for the Project or
being proposed as Project Manager for the Contract. A firm that has been engaged by the Employer
to provide consulting services for the preparation of supervision of the works, and any of its
affiliates, shall not be eligible to bid.
4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a preliminary
description of the proposed work method and schedule, including drawings and charts, as necessary.
The proposed methodology should include programme of construction backed with equipment
planning and deployment duly supported with broad calculations and quality assurance procedures
proposed to be adopted justifying their capability of execution and completion of work as per
technical specifications, within stipulated period of completion.
4.2 All bidders shall include the following information and documents with their bids in Section 2.
(a) Copies of original documents defining the constitution or legal status, place of registration
under partnership or companies Act and principal place of business, written power of attorney
of the signatory of the Bid to commit the Bidder ;
(b) Total monetary value of construction work performed for each of the last ThreeFinancial
years ;
(c) Experience in works of a similar nature and size for each of the last ThreeFinancialyears
and details of works underway or contractually committed and clients who may be
contacted for further information on those contracts ;
(d) Major items of construction equipment proposed to carry out the Contract.
(e) Qualifications and experience of key site management and technical personnel proposed for
contract;
(f) Reports on the financial standing of the Bidder, such as profit and loss statements and
auditor’s reports for the past ThreeFinancial years ;
(g) Evidence of access to line(s) of credit and availability of other financial resources facilities
(10% of contract value) certified by the Bankers. (Not more than 3 months old)(To be
deleted for works costing less than Rs.5 Crores);
(h) Undertaking that the bidder will be able to invest a minimum cash upto 25% of contract
value of work during implementation of work ;
(i) Authority to seek references from the Bidder’s bankers ;

8
(j) Information regarding any litigation, current or during the last ThreeFinancial years, in
which the Bidder is involved, the parties concerned and disputed amount ;
(k) Proposals for subcontracting components of the Works amounting to more than 10 percent
of the Bid Price (for each, the qualifications and experience of the identified sub contractor
in the relevant field should be annexed); and
(l) The proposed methodology and programme of construction, backed with equipment
planningand deployment, duly supported with broad calculations and quality control
procedures proposed to be adopted, justifying their capability of execution and completion
of the work as per technical specifications within the stipulated period of completion as per
milestones.(To be deleted for works less than Rs.1.50Crore)(to be made applicable for
works over Rs.1.50Crore).
4.3 Bids from Joint ventures are acceptable
● Pre-registered consortiums Registered in stamp office will be accepted as joint ventures.
4.4A. To qualify for award of the contract, each bidder in its name shouldhaveinthe last
Five Financial yearsas referred to in Appendix.
(a) Achieved a minimum annual financial turnover (in all classes of civil engineering
construction works only) amount indicated in Appendix inanyone year (usually not less
than two and a half times the estimatedannual payments under the contract);
(a) Achieved a maximum annual financial turnover of Rs. 94.40 Lakhs (in all classes of
civil engineering construction works only) of amount indicated in Appendix in any one
year during Last Five Years (ie 2012-13,2013-14,2014-15 , 2015-16 , 2016-17) (usually
not less than 75 % of the annual cost of the project under the contract);
(b) Satisfactorily completed (not less than 30% of contract value), as a prime contractor (or as
a nominated subcontractor, where the subcontract involved execution of "all main items of
work described in the bid document, provided further that all other qualification criteria
are satisfied) at least one similar work of Rs. 75.52 Lakh value not less than amount
indicated in Appendix (usually not less than 30% of estimated value of contract);
(b) Satisfactorily completed as a prime contractor (or as a nominated subcontractor, where
the subcontract involved execution of "all main items of work described in the bid
document, provided further that all other qualification criteria are satisfied) at least one
similar work of value not less than amount indicated in Appendix(for Project costing Rs.1
crore to 10 crore not less than 50 % of the Project cost and for Projects costing more than
10 crore - not less than 60 % of Project Cost),(usually not less than 50% of estimated
value of contract);
(c) executed in anyone year, the minimum quantities of the following items of work
asindicated in Appendix.
1) Excavation for Roadway & Excavation for Foundation - 1666.00 Cum
2) MPM 75mm 1305.00 sqm
3) DBM 84.83 Cum
4) BC 52.20 Cum
5) M20 cc & Above 334.97 Cum
(usually30% of the expected peak rate of construction)
(d) The contractor or his identified sub-contractor should possess required valid electrical
license for executing the building electrification works upto Rs.15 lakh and should
have executed similar electrical works for a minimum amount as indicated in
Appendix in anyone year. (Delete if not applicable)
(e) The contractor or his identified sub-contractor should possess required valid license
for executing the water supply/sanitary engineering works upto Rs.7.5 lakh and
should have executed similar water supply/sanitary engineering works for a minimum
amount as indicated in Appendix in anyone year. (Delete if not applicable)

9
B. Each bidder should further demonstrate:
(a) availability (either owned or leased) of thefollowing key and critical equipment for this work:
NOTE: (To be deleted for works uptoRs. 1.50Crore, above Rs. 1.50Croreapplicable )
Based on the studies, carried out by the Engineer the minimum suggested major equipment to attain
the completion of works in accordance with the prescribed construction schedule are shown in the
Annexure-I.
The bidders should, however, undertake their own studies and furnish with their bid, a detailed
construction planning and methodology supported with layout and necessary drawings and
calculations (detailed) as stated in clause 4.3 (1) above to allow the employer to review their
proposals. The numbers, types and capacities of each plant/equipment shall be shown in the
proposals along with the cycle time for each operation for the given production capacity to match the
requirements.
(b) availability for this work of personnel with adequate experience as required; as per Annexure-II.
(c) liquid assets and/or availability of credit facilities of no less than amount indicated in Appendix
(Credit lines / letter of credit / certificates from Banks for meeting the funds requirement etc. -
usually the equivalent of the estimated cash flow for 3 months in peak construction period.)(for
works above Rs.1.50Crores)
C. To qualify for a package of contracts made up of this and othercontracts for which bids areinvited in
the IFB, the bidder must demonstrate having experience and resourcessufficient to meet the aggregate of
the qualifying criteria for the individual contracts.
4.5Sub-contractors' experience and resources shall not 'be taken into account in determiningthebidder's
compliance with the qualifying criteria except to the extent stated in 4.5 (A) above.
4.6Bidders who meet the minimum qualification criteria will be qualified only iftheiravailablebid
capacity is more than the total bid value. The available bid capacity will be calculated as under:
Assessed Available Bid capacity = ( A*N*2 - B )

where
A = Maximum value of civil engineering works executed in anyone year during the last Five
Financial years (updated to the price level of the year indicated in Appendix) taking into
account the completed as well as works in progress.
N = Number of years prescribed for completion of the works for which bids are invited.
B = Value (updated to the price level of the year indicated in Appendix) of existing commitments
and on-going works to be completed during the next Two Years (period of completion of the
works for which bids are invited)
Note: The statements showing the value of existing commitments and on-goingworks as well
as the stipulated period of completion remaining for each of the works listed should be
countersigned by the Engineer in charge, not below the rank of an Executive Engineer
or equivalent.
● Chartered Accounts Certificates for balance sheet shall be considered as valid.
4.7 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they
have:
- made misleading or false representations in the forms, statements and attachments submitted in
proof of the qualification requirements; and/or
- record of poor performance such as abandoning the works, not properly completingthe contract,
inordinate delaysin completion, litigation history, or financial failures etc.; and/or

10
- participated in the previous bidding for the same work and had quoted unreasonablyhigh bid
prices and could not furnish rational justification to the employer.
5.0 One Bid per Bidder
5.1 Each bidder shall submit only one bid for one work. A bidder who submits or participates inmore
than one Bid (other than as a subcontractor or in cases of alternatives that have been permittedor
requested) will cause all the proposals with the Bidder's participation to be disqualified.
6.0 Cost of Bidding
6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid,and the
Employer will in no case be responsible and liable for those costs.
7.0 Site Visit
7.1. The Bidder, at the Bidder's own responsibility and risk is encouraged to visit and examine the Site
of Works and its surroundings and obtain all information that may be necessary for preparing the
Bid and entering into a contract for construction of the Works. The costs of visiting the Site shall
be at the Bidder's own expense.
B. BIDDING DOCUMENTS
8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda issued in
accordance with Clause 10.
Section Particulars Volume No.
Invitation for Bids
1 Instruction to Bidders
2 Qualification information and other forms I
3 Conditions of Contract
4 Contract Data
5 Technical Specification II
6 Form of Bid
7 Bill of Quantities III
8 Securities and other forms
9 Drawings IV
10 Documents to be furnished by bidder V
8.2 One copy of each of the volumes I, II, III and IV will be issued to the bidder. Documents to be
furnished by the bidder in compliance to section 2 will be prepared by him and furnished as Volume-
V in two parts (refer clause 12).
8.3 The bidder is expected to examine carefully all instructions, conditions of contract, contract data,
forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in the Bid
Document. Failure to comply with the requirements of Bid Documents shall be at the bidder's own
risk. Pursuant to clause 26 hereof, bids which are not substantially responsive to the requirements of
the Bid Documents shall be rejected.

11
9. Clarification of Bidding Documents

9.1 A prospective bidders requiring any clarification of the bidding documents may notify the Employer
in writing or by Fax /email at the Employer’s address indicated in the invitation to bid before the
date and time of the pre-bid meeting specified in the Tender Schedule. The Employer will respond to
any request for clarification which he received, earlier than 3 days prior to the Bid due date. Copies
of the Employer's response will be uploaded in “edit attachment option” of concern tender on e-
tendering portal and viewable to all tenderer, including a description of the enquiry but without
identifying its source.
9.2 Pre-bid meeting
9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will take
place at the address, venue, time and date as indicated in NIT.
9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter
that may be raised at that stage.
9.2.3 The bidder is requested to submit any questions in writingby fax or by e-mail to reach the
Employer well before the date & time of the pre-bid meeting.
9.2.4 Minutes of the meeting, including the text of the questions raised (without identifying the
source of enquiry) and the responses given will be transmitted by uploading on e-tender portal
without delay for information to all intended bidder. Any modifications of the bidding
documents listed in sub clause 8.1 which may become necessary as a result of the pre-bid
meeting shall be made by the Employer exclusively through the issue of an Addendum
pursuant to clause 10 and not through the minutes of the pre-bid meeting.
9.2.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.
10. Amendment of Bidding Documents
10.1 Before the deadline for submission of bids, the Employer may modify thebiddingdocuments by
issuing addenda.
10.2 Any addendum thus issued shall be part of the bidding documents and shall becommunicated
inwriting or by fax or e-mail to all the purchasers of the bidding documents. Prospectivebidders
shallacknowledge receipt of each addendum in writing or by fax or email to the Employer.
TheEmployerwillassume no responsibility for postal delays.
10.3 To give prospective bidders reasonable time in which to take an addendum into account
inpreparing their bids, the Employer may, at his discretion, extend as necessary the deadlinefor
submission of bids, in accordance with Sub-Clause 20.2 below.
C. PREPARATION OF BIDS
11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.
12. Documents Comprising the Bid
12.1 The bid to be submitted by the bidder as Volume V of the bid document (refer Clause 8.1) shall
be in two separate parts:
Part I shall be named "Technical Bid" and shall comprise
(i) Bid Security in the form specified in section 8

(ii) Qualification Information and supporting documents as specified in Sect. 2.
(iii) Certificates, undertakings, affidavits as specified in Section 2.
(iv) Any other information pursuant to Clause 4.2 of these instructions.
(v) Undertaking that the bid shall remain valid for the period specified in Clause 15.1.

12
(vi) Acceptance/ non acceptance of Dispute Review Expert proposed in Clause 36.1.
Part II shall be named "Financial Bid" and shall comprise
(i) Form of Bid a specified in Section 6.

(ii) Priced Bill of Quantities for items specified in Section 7.
Each part will be separately sealed and marked in accordance with the Sealing and Marking
Instructions Clause 19.
12.2 The documents and details mentioned in clause 12.1 Part I above scanned copies of the original
documents shall be submitted online on website http://pwd.maharashtra.etenders.in. Details and
process of online submission of the tender and relevant documents are given in the website mentioned
above. The above mentioned documents to be submitted in Hard Copies in the manner as prescribed
below:
12.2 The bidder shall prepare two copies of the bid, marking them 'Original' and 'Copy' respectively.
12.3 Following documents, which are not submitted with the bid, will be deemed to be part of the
bid.
Section Particulars Volume No.

Invitation for Bids (IFB)
1
Instruction to Bidders
3 Volume I
Conditions of Contract
4 Contract Data
5 Specifications Volume II
6 Drawings Volume IV
13 Bid Prices.
13.1 The contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced Bill
of Quantities submitted by the Bidder.
13.3 The bidder shall fill rates and prices and line item total (both in figures and words)for Sr.No.1 to
45 items of the Works described in the Bill of Quantities Part II along with total bid price (both in
figures and words). Items for which no rate or price is entered by the bidder will not be paid for by
the Employer when executed and shall be deemed covered by the other rates and prices in the Bill
of Quantities. Corrections of any, shall be made by crossing out, initialing, dating and rewriting.
13.2 All duties, taxes and other levies payable by the contractor under the contract, or for any
other cause shall be included in the rates, prices and total Bid Price submitted by the
Bidder.
● After the enforcement of Section 51 of Maharashtra Goods & Services Act 2017
Provisional amounts CGST & MGST will be deducted at source.
● No Extra Payment on Account of GST will be Paid.

13
13.4*The rates and prices quoted by the bidder shall be fixed for the duration of the Contract and shall not
be subjectto adjustment on any account (For contracts up to 12 months period).
OR
13.4 The rates and prices quoted by the bidder are subject to adjustment during the performance of the
Contract in accordance with the provisions of Clause 47 of the Conditions of Contract (For
contracts more than 12 months period).
14.0 Currencies of Bid and Payment
14.1 The unit rates and the Prices shall be quoted by the bidder entirely in Indian Rupees. All payment
shall be made in Indian Rupees.
* Choose one and delete the other
15.0 Bid Validity
15.1. Bids shall remain valid for a period not less than 90 days after the deadline date for bidsubmission
specified in Clause 20. A bid valid for a shorter period shall be rejected by the Employer as non-
responsive. In case of discrepancy in bid validity period betweenthat given in the undertaking
pursuant to Clause 12.1 (v) and the Form of Bid submittedby the bidder, the latter shall be deemed
to stand corrected in accordance with the former and the bidder has to provide for any additional
security that is required.
15.2. In exceptional circumstances, prior to expiry of the original time limit, the Employer may request
that the bidders may extend the period of validity for a specified additional period. The request and
the bidders' responses shall be made in writing or by cable. A bidder may refuse the request
without forfeiting his bid security. A bidder agreeing to therequest will not be required or permitted
to modify his bid except as providedin 15.3hereinafter, but will be required to extend the validity of
his bid security for a period ofthe extension, and in compliance with Clause 16 in all respects.
15.3.* In the case of contracts in which the Contract Price is fixed (not subject to priceadjustment), in the
event that the Employer requests and the Bidder agrees to an extensionof the validity period, the
contract price, if the Bidder is selected for award shall be thebid price corrected as follows: (delete
if the contract is for more than 12 months period)
The price shall be increased by the factor of 0.2% for each week or part of a week that has elapsed
from the expiration of the initial bid validity to the date of issue of letter of acceptance to the
successful Bidder.
15.4 Bid evaluation will be based on the bid prices without taking into consideration the
abovecorrection.
16.0 Bid Security
16.1 The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in column 4 of
the table of IFB for this particular work. This bid security shall bein favor of Employer as named
in Appendix and may bein one of the following forms;
16.1 The Bid Security (Earnest Money) deposit for works shall be Rs. 150000/-
This should be Paid Online From Contractors Account
.
16.2 Security Deposit :- Rs. 600000/- Only
This should be Submited in the form Of Demand Draft / Bank Guarantee / FDR/TDR as may be
instructed by Executive Engineer

14
a) Receipt in challan of cash deposit in the Govt. Treasury in Maharashtra.

b) Deposit-at-call Receipt from any scheduled Indian Bank or a foreign Bank located in India
and approved by the Reserve Bank of India.
c) Indian Post Office/National Savings Certificate duly endorsed by the competent postal
authority in India.
d) Bank Guarantee from any scheduled Indian Bank, in the format given in Volume III.
e) Fixed Deposit Receipt, a certificate cheque or an irrevocable letter of credit, issued by any
Scheduled Indian Bank or a Foreign Bank approved by the Reserve Bank of India.
16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for thebid shall be
validfor 45 days beyond the validity of the bid.
16.3 Any bid not accompanied by an acceptable Bid Security and not secured as indicated inSub-
Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.
16.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the bid
validity period specified in Sub-Clause 15.1.
16.5 The Bid Security of the successful bidder will be discharged when the bidder has signedthe
*Delete if the contract is for more than 12 months period
Agreement and furnished the required Performance Security.
16.6 The Bid Security may be forfeited
(a)if the Bidder withdraws the Bid after Bid opening during the period of Bid validity;
(b)if the Bidder does not accept the correction of the Bid Price, pursuant to Clause 27; or
(c) in the case of a successful Bidder, if the Bidder fails within the specified time limit to
(i) sign the Agreement; or
(ii) furnish the required Performance Security.

17.0 Alternative Proposals by Bidders
17.1 Bidders shall submit offers that fully comply with the requirements of the biddingdocuments,
including the conditions of contract (including mobilisation advance or time for completion), basic
technical design as indicated in the drawing and specifications. Conditional offer or alternative
offers will not be considered further in the process of tender evaluation.
18.0 Format and Signing of Bid

18.1 The Bidder shall prepare one original and one copy of the documents comprising the bid as
described in Clause 12 of these Instructions to Bidders, bound with the volume containing the
"Technical Bid" and "Financial Bid" in separate parts and clearly marked "ORIGINAL" and
"COPY" as appropriate. In the event of discrepancy between them, the original shall prevail.
18.2 The original and copy of the Bid shall be typed or written in indelible ink and shall be signed by a
person or persons duly authorized to sign on behalf of the Bidder, pursuant to Sub- Clauses 4.3.
All pages of the bid where entries or amendments have been made shall be initialed by the
person or persons signing the bid.
18.3 The Bid shall contain no alterations or additions, except those to comply with instructions issued
by the Employer, or as necessary to correct errors made by the bidder, in which case such
corrections shall be initialed by the person or persons signing the bid.

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D. SUBMISSION OF BIDS
19.0 Sealing and Marking of Bids

19.1 The bidder shall submit his bid online as per the procedure laid down on the e-tender
portal.The Bidder shall also submit Bid in Hard Copy within 72 hours from the date and
time of Bid Lock as below. This Hard Copy will be opened only if any problem arises.
The Bidder shall seal the original and copy of the Bid in separate envelopesduly marking the envelopes
as "ORIGINAL" and "COPY". These two envelopes (called as inner envelopes) shall then be put
inside one outer envelope. Each set of the inner envelope marked "ORIGINAL" and "COPY"
shall contain within it two separate sealed envelopes marked "Technical Bid" and "Financial Bid"
with additional markings as follows
- Original or Copy, as the case may be
- Technical Bid: To be opened on---------------------- (AS per NIT)
in the presence of Evaluation Committee.
- Financial Bid: Not to be opened except with the approval of Evaluation Committee
- The contents of Technical and Financial Bids will be as specified in clause 12.1
● Hard copies shall be opened only if there are problems in opening! downloading of tender offers.
●If the contractor inadvertently or otherwise does not submit hard copy, then it shall not constitute a
bar to open his e-offer. His online tender shall be opened by the tender opening authority and shall
be processed. If the contractor’s offer is lowest then it shall be accepted and his downloaded
tender shall be treated as hard copy.
● Hard copies to be submittedin any one in of five authorised offices within working day offices
19.2. The inner, outer, and separate envelopes containing Technical and Financial Bids shall
(a) be addressed to the Employer at the address given in Appendix
(b) bear the identification as indicated in Appendix.
19.3. In addition to the identification required in Sub-Clauses 19.1 and 19.2, each of the envelopes shall
indicatethe name and address of the bidder to enable the bid to be returned unopened in case it is
declared late, pursuant to Clause 21, or the Evaluation Committee declares the bid as non
responsive pursuant to Clause 23.
19.4 If the outer envelope is not sealed and marked as above, the Employer willassume no
responsibility for the misplacement or premature opening of the bid.
20.0 Deadline for Submission of the Bids
20.1 Complete Bids (including Technical and Financial) must be received by the Employer at the
address specified above not later than the date indicated in appendix. In the event of the specified
date for the submission of bids declared a holiday for the Employer, the Bids will be received upto
the appointed time on the next working day.
20.2. The Employer may extend the deadline for submission of bids by issuing an amendment in
accordance with Clause 10, in which case all rights and obligations of the Employer and the
bidders previously subject to the original deadline will then be subject to the new deadline.
21.0 Late Bids
21.1 Any Bid received by the Employer after the deadline prescribed in Clause 20 will be returned
unopened to the bidder.
22.0 Modification and Withdrawal of Bids
22.1 Bidders may modify or withdraw their bids by giving notice in writing before the deadline
prescribed in Clause 20 or pursuant to Clause 23.
22.2 Each Bidder's modification or withdrawal notice shall be prepared, sealed, marked, and delivered
in accordance with Clause 18 & 19, with the outer and inner envelopes additionally marked
"MODIFICATION" or "WITHDRAWAL", as appropriate.
22.3 No bid may be modified after the deadline for submission of Bids except if pursuance of Clause
23.
22.4 Withdrawal or modification of a Bid between the deadline for submission 0f bids and the
expiration of the original period of bid validity specified in Clause 15.1 above or as extended
pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant to Clause 16.

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E. BID OPENING AND EVALUATION

23.0 Bid Opening
23.1 The Superintending EngineerEmployer will open all the Bids received (except those received
late), including modifications made pursuant to Clause 22, in the presence of the Bidders or their
representatives who choose to attend at time, date and the place specified in Appendix in the
manner specified in Clause 20 and 23.3. In the event of the specified date of Bid opening being
declared a holiday for the Employer, the Bids will be opened at the appointed time and location
on the next working day.
23.2 Envelopes marked "WITHDRAWAL" shall be opened and read out first. Bids for which an
acceptable notice of withdrawal has been submitted pursuant to Clause 22 shall not be opened.
23.3 The envelope containing "Technical Bid" shall be opened. The amount, form and validity of the
bid security furnished with each bid will be announced. If the bid security furnished does not
conform to the amount and validity period as specified in the Invitation for Bid (ref. Column 4 and
paragraph 3), and has not been furnished in the form specified in Clause 16, the remaining
technical bid and the sealed financialbid will be returned to the bidder.
23.4 (i) Subject to confirmation of the bid security by the issuing Bank, the bidsaccompanied with
valid bid securitywill be taken up for evaluation withrespect to the Qualification
Information and other information furnishedin Part I of the bid pursuant to Clause 12.1.
(ii) After receipt of confirmation of the bid security, the bidder will be asked inwriting (usually
within 10 daysof opening of the Technical Bid) to clarify or modify his technical bid, if
necessary, with respect to anyrectifiable defects.
(iii) The bidders will respond in not more than 7 days of issue of theclarification letter, which
will also indicatethe date, time and venue of opening of the Financial Bid (usually on the
21st day of opening of theTechnical Bid)
(iv) Immediately(usually within 3 or 4 days), on receipt of these clarifications the Evaluation
Committee will finalize the list of responsive bidders whosefinancial bids are eligible for
consideration.
23.5 At the time of opening of "Financial Bid", the names of the bidders were found responsivein
accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be opened.
The remaining bids will bereturned to the bidders unopened. The responsive Bidders' names, the
Bid prices, the total amount of each bid,any discounts, Bid Modifications and withdrawals, and
such other details as the Employer may considerappropriate, will be announced by the
Superintending Engineer/ Employer at the opening. Any Bid price or discount, which is not
readout and recorded will not be taken into account in Bid Evaluation.
23.6 In case bids are invited in more than one package, the order for opening of the "FinancialBid" shall
be that in which they appear in the "Invitation For Bid".
23.7 The Employer shall prepare minutes of the Bid opening, including the informationdisclosed to
those present in accordance with Sub-Clause 23.6.
24.0 Process to be Confidential
24.1. Information relating to the examination, clarification, evaluation, and comparison of Bidsand
recommendations for the award of a contract shall not be disclosed to Bidders or anyother persons
notofficially concerned with such process until the award to the successfulBidder has been
announced. Any effortby a Bidder to influence the Superintending Engineer''s/ Employer's
processingof Bids or award decisions may result in the rejection of hisBid.
25.0 Clarification of Financial Bids
25.1 To assist in the examination,evaluation,and comparison of Bids, the Employermay, at his
discretion, ask anyBidder for clarification of his Bid, including breakdowns ofunit rates. The
request for clarification and theresponse shall be in writing or by cable, butno change in the price
or substance of the Bid shall be sought,offered, or permitted exceptas required to confirm the
correction of arithmetic errors discovered by the Superintending Engineer''s/ Employer in the
evaluation of the Bids in accordance with Clause 27.

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25.2. Subject to sub-clause 25.1, no Bidder shall contact the Superintending Engineer''s/ Employer on
any matter relating tohis bid from thetime of the bid opening to the time the contract is awarded.
If the Bidderwishes to bring additional informationto the notice of the Employer, it should do so
inwriting.
25.3 Any effort by the Bidder to influence the Superintending Engineer''s/ Employer in the
Superintending Engineer''s/ Employer's bidevaluation, bid comparison orcontract award
decisions may result in the rejection of theBidders' bid.
26.0 Examination of Bids and Determination of Responsiveness
26.1. During the detailed evaluation of "Technical Bids", the Employer will determine whether each
Bid(a) meetsthe eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c) is
accompanied by therequired securities and; (d) is substantially responsive to the requirements of
the Bidding documents. Duringthe detailed evaluation of the "Financial Bid", the responsiveness
of the bids will be further determined withrespect to the remaining bid conditions, i.e., priced bill
of quantities, technical specifications, and drawings.
26.2 A substantially responsive "Financial Bid" is one which conforms to all the terms, conditions,
andspecifications of the Bidding documents, without material deviation or reservation. A material
deviation orreservation is one (a) which affects in any substantial way the scope, quality, or
performance of the Works; (b)which limits in any substantial way, inconsistent with the Bidding
documents, the Employer's rights or theBidder's obligations under the Contract; or (c) whose
rectification would affect unfairly the competitive positionof other Bidders presenting
substantially responsive Bids.
26.3. Ifa "Financial Bid" is not substantially responsive, it will be rejected by theEmployer, and may
notsubsequently be made responsive by correction orwithdrawal of the non-conforming
deviation or reservation.
27.0 Correction of Errors
27.1 "Financial Bids" determined to be substantially responsive will be checked by the Employer for
any arithmetic errors. Errors will be corrected by the Employer as follows:
(a)where there is a discrepancy between the rates in figures and in words, the rate in wordswill
govern; and
(b)where there is a discrepancy between the unit rate and the line item total resultingfrom
multiplying theunit rate by the quantity, the unit rate as quoted will govern.
27.2 The amount stated in the "Financial Bid" will be corrected by the Employer in accordance with
the aboveprocedure and the bid amount adjusted with the concurrence of the Bidder in the
following manner:
(a) If the Bid price increases as a result of these corrections, the amount as stated in the bid willbe
the 'bidprice' and the increase will be treated as rebate;
(b) If the bid price decreases as a result of the corrections, the decreasedamount will be treated as
the 'bidprice'Such adjusted bid price shall be considered as binding upon the Bidder. If the
Bidder does not accept the corrected amount the Bid will be rejected, and the Bid security may
be forfeited in accordance with Sub-Clause 16.6 (b).
28.0 Deleted
29.0 Evaluation and Comparison of Financial Bids
29.1 The Superintending Engineer''s/ Employer will evaluate and compare only the Bids determined
to be substantiallyresponsive in accordancewith Sub-Clause 26.2.
29.2 In evaluating the Bids, the Employer will determine for each Bid the evaluated BidPrice by
adjusting the BidPrice as follows:
(a) making any correction for errors pursuant to Clause 27; or
(b)making an appropriate adjustments for any other acceptable variations,deviations; and
(c)making appropriate adjustments to reflect discounts or other price modifications offeredin

accordance with Sub-Clause 23.6.

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29.3 The Superintending Engineer''s/ Employerreserves the right to accept or reject any variation or
deviation. Variationsand deviations andother factors, which are in excess of the requirements of
the Biddingdocuments or otherwise result inunsolicited benefits for the Employer shall not be
takeninto account in Bid evaluation.
29.4 The estimated effect of the price adjustment conditions under Clause 47 of theConditions of
Contract, duringthe period of implementation of the Contract, willnotbetaken into account in Bid
evaluation.
29.5 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer'sestimate of
the cost ofwork to be performed under the contract, the Employer mayrequire the Bidder to
produce detailed price analyses for any or all items of the Bill ofQuantities, to demonstrate the
internal consistency of those prices with theconstructionmethods and schedule proposed. After
evaluation of the price analyses, the Employermay requirethat the amount of the performance
security set forth in Clause 34 beincreased at the expense of the successfulBidder to a level
sufficient to protect theEmployer against financial loss in the event of default of the
successfulBidder underthe Contract.
29.6 A bid which contains several items in the Bill of Quantities which are unrealisticallypriced low
and whichcannot be substantiated satisfactorily by the bidder, may be rejected as non-responsive.
30.0 Deleted
F. AWARD OF CONTRACT
31.0 Award Criteria
31.1. Subject to Clause 32, the Employer will award the Contract to the Bidder whose Bid has been
determined
(i) to be substantially responsive to the Bidding documents and whohas offered the
lowestevaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for hisbid price which is evaluated
the lowest in any of the packages opened earlier than the one under consideration.
In no case, the contract shall be awarded to any bidder whose available bid capacity is less
than the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will in
such cases be awarded to the next lowest bidder at his evaluated bid price.
32.0 Employer's Right to Accept any Bid and to Reject any or all Bids
32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to
cancel theBidding process and reject all Bids, at any time prior to the awardof Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the
affected Bidder or Bidders of thegrounds for the Employer'saction.
33.0 Notification of Award and Signing of Agreement
33.1 The Bidder whose Bid has been accepted will be notified of the award by the Employerprior to
expiration of the Bid validity period by cable, telex or facsimile confirmed by registered letter.
This letter (hereinafter andin the Conditions of Contract called the"Letter of Acceptance") will
state the sum that the Employer will paythe Contractor in consideration of the execution,
completion, and maintenance of the Works by theContractoras prescribed by the Contract
(hereinafter and in the Contract called the "Contract Price").
33.2. The notification of award will constitute the formation of the Contract, subject onlyto the
furnishing of aperformance security in accordance with the provisions ofClause 34.
33.3. The Agreement will incorporate all agreements between the Employer and thesuccessful Bidder.
It will besigned by the Employer and sent to the successfulBidder, within 28 days following the
notification of awardalong with the Letter of Acceptance. Within 21 days of receipt, the
successful Bidder will sign theAgreementand deliver it to the Employer.
33.4 Upon the furnishing by the successful Bidder of the Performance Security, theEmployer will
promptly notify the other Bidders that their Bids have beenunsuccessful.
34.0 Performance Security

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34.0 Security Deposit ( Performance Security)
34.1 Within 21 days of receipt of the Letter of Acceptance, the successful Bidder shall deliver to the
Employer a Security Deposit in any of the forms as given below for appropriate amount as
mentioned in the Tender
- a bank guarantee in the form given in Section 8; or
- certified Cheque / Bank Draft as indicated in Appendix.
34.2. If the Security Deposit is provided by the successful Bidder in the form of a Bank Guarantee, it
shall be issued either (a) at the Bidder's option, by a Nationalized Scheduled Indian bank or (b) by
a foreign bank located in India and acceptable to the Employer.
34.3 Failure of the successful Bidder to comply with the requirements of Sub-Clause 34.1 shall
constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.
Note For Security Deposit

The Security Deposit of contractor shall be released online immediately after the completion of the
Defect Liability period irrespective of the demand for its release.
34. [A] ADDITIONAL PERFORMANCE SECURITY ;- Bank Guarantee Or Demand Draft for
Additional Performance Security Deposit for Quoting Offer More than 1% below the tender
cost. (As Per GR. Dated 12.04.2017).
As per the directives laid down in Government Of Maharashtra, Public Works

Department, Marathi Resolution No. CAT 2017/PRA.KRA 8/ Bldg-2/dt. 12.04.2017, If the bidder
intends to quote his offer below more than 1 % of the Bid cost of the department then such bidder
should upload a Bank Guarantee (in the form as prescribed by Government) Or Demand Draft from
any Schedule Bank or Nationalized Bank against Additional Performance Security in Part II -
Financial Bid as mentioned below.
A) If the Bidder intends to quote his offer below more than 1 % upto 10 % of the estimated cost
put to Bid then he should submit a Bank Guarantee Or Demand Draft amounting to 1% of the Bid
cost of the department towards Additional Performance Security and scanned copy of Bank
Guarantee Or Demand Draft shall be uploaded in Part II - Financial Bid.
B) If the Bidder intends to quote his offer more than 10 % below the estimated cost put to Bid then
he should submit Additional Performance Security 1 % for every percent after 10 % below
percentage in addition to the cost of 1% Additional performance security mentioned above clause A
for quoting below offer, scanned copy of Bank Guarantee Or Demand Draft shall be uploaded in
Part II - Financial Bid
(eg. If Bidder quotes his offer 14 % below the estimated cost put to bid, then he should submit 14
- 10 = 4 % Additional Performance security + 1% = 5 % amount of the cost put to bid as a total
Additional Performance Security.)
If the amount of Additional Performance Security as required above (under A & B) is not
submitted by the bidder along with Part II - Financial Bid, then his offer will be treated as ''Non
Responsive" and will not be considered.
1) Such Bank Guarantee Or Demand Draft or FDR shall strictly issued only by the Nationalized
Bank or Scheduled Bank in favour of in the Executive Engineer Public Works Division Khamgaon

20
and Bank Guarantee shall be valid up to more than 1 month from the period of Defect Liability
Period, DD shall be valid for three months
2) The Bank Guarantee Or Demand Draft or FDR should bear the MICR and IFSC Code Number
of the issuing bank.
3) The scanned copy of this Bank Guarantee Or Demand Draft or FDR shall be uploaded in Part II -
Financial Bid of the bid. The Hard Copy of this Bank Guarantee Or Demand Draft or FDR shall be
submitted in the office of the concerned Executive Engineer in "sealed envelope" within five working days
from the date of receipt of bid. The bidder shall write the 'Name of Work,' 'E- Tender No.' and 'Tender Notice
No.' on such sealed envelope addressed to the concerned Executive Engineer.
4) If such contractor will not comply the stipulations laid down in the bid and not qualified for the opening of
his financial offer Part II - Financial Bid the Bank Guarantee Or Demand Draft or FDR of such bidder
shall be returned within 7 days after the date of opening of the bid.
5) If the bidder comply the stipulations laid down in the tender and qualified for the opening of his financial
offer then the Bank Guarantee Or Demand Draft or FDR of the other bidders (other than 1st and 2nd
lowest bidder) shall be returned within 7 days after the date of opening of the bid.
6) The demand draft/ Bank Guarantee of the 2nd lowest bidder shall be returned within 3 days from the date
of work order.
7) If it is found that the Bank Guarantee Or Demand Draft or FDR as above submitted by the bidder is
False / Forged then the Earnest Money submitted by such bidder shall be Forfeited and appropriate action as
per the prevailing Govt. Rules will be taken against him his registration as a contractor of Public Works
Department will be suspended. & he will also be Black Listed. This is also applicable for Unregistered
Bidder.
8) The work order to the successful contractor shall be issued only after the encashment of his Demand Draft
or FDR by the concerned Executive Engineer.
9) The amount of performance security of successful contractor shall be refunded within the period of three
months after the date of completion of said work successfully.
10) If at the time of submitting the below offer as stated above, contractor has submitted the required Demand
Draft then after completing the tender process the Demand Draft of the Lowest bidder will be returned to him
if the Bank Guaranttee of the required amount valid upto the period of the Defect Liability period submitted
by the contractor
1) The Addintional Performance Security shall be returned upon satisfactory completion of work .
Note :- for calculating the amount of ADDITIONAL PERFORMANCE SECURITY contractors offer
will be calculated in percentage rounded upto two decimal points only.
● The additional performance security is permitted to be in the form of DD/ FDR/ BG of any
Nationalized Scheduled Bank. This shall be enclosed in the financial envelope (envelope no.2) with a
self attested affidavit that Additional Performance Security is enclosed in envelope No.2 shall be
included in the Technical Envelope No.1. If the Additional Performance Security is not found included
in envelope No.2 (financial envelope) (in cases which are found below 1% of amount put to tender) the
offer shall be treated as non responsive.
● The Additional Performance Security shall be returned immediately upon satisfactory completion of
work; the certificate of which shall be issued by the EE before releasing the additional security.
35.0 Advance Payment and Security

35.1 The Employer will provide an Advance Payment on the Contract Price as stipulated in
theConditions of Contract, subject to maximum amount, as stated in the ContractData.
36.0 Dispute Review Expert
36.1. The Employer proposes that [name of proposed Dispute Review Expert as indicated in Appendix]
be appointed as Dispute Review Expert under the Contract, at a daily fee as indicated in Appendix

21
plus reimbursable expenses. If the Bidder disagrees with this proposal, the Bidder should so state
in the Bid. If in the Letter of Acceptance, the Employer has not agreed on the appointment of the
Dispute Review Expert, the Dispute Review Expert shall be appointed by the Council of Indian
Roads Congress at the request of either party.
36.2 For works costing above Rs.5 Crore the procedure for arbitration will be as per G.R of Law &
Judiciary Department issued videSankirn- 2016/C.R. 20/ Ka-19 dt. 13/10/2016 regarding “
Institutional Arbitration Policy”.
37.0 Corrupt or Fraudulent Practices

37.1 The Employer will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in question and
will declare the firm ineligible. either indefinitely or for a stated period of time, to be awarded a
contract with National Highways Authority of India / State PWD and any other agencies, if it at
any time determines that the firm has engaged in corrupt or fraudulent practices in competing for
the contractor, or in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub-Clause 23.2 and Sub-Clause
59.2 of the Conditions of Contract.

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APPENDIX TO ITB
Clause Reference
With respect to
Section – I.
1 Name of the Employer is- Executive Engineer, Public Works Division [ Cl. 1.1]
Khamgaon-
2 The last Five years
2016-2017………………….
2015-2016………………….
2014-2015…………………
2013-2014…………………..
2012-2013…………………….
3 Themaximum annual financial turn over The last Five years [Cl. 4.5 A(a)]
amount is Rs. 94.40 Lakhs
4 Value of Similar work is Rs- 75.52 Lakhs [Cl. 4.5 A(b)]
5 Quantities of work are –
Sr.No. Item Quantity
1 Excavation for Roadway & Excavation for 1666.00 Cum [Cl. 4.5 A ( c )]
Foundation
2 MPM 75mm 1305.00sqm
3 DBM 84.83 cum
4 BC 52.20 Cum
5 M20 cc & Above 334.97 Cum
6 The cost of electric work is Rs. ……………….. (In Words) [Cl. 4.5 A(d)]
7 The cost of water supply/ sanitory work is Rs………………….. (In Words) [Cl. 4.5 A( e )]
8 Liquid assets and/or availability of credit facilities is Rs……………… lakhs [Cl. 4.5 B ( c )]
(In Three Crore only)
9 Price level of the financial year 2016-17 [Cl. 4.7]
10 The Pre-bid meeting will take place at C.E.Office Amravati (address of the [Cl. 9.2.1]
venue) on …………. (time and date) As per NIT
11 The technical bid will be opened online at the Office of the ----As per NIT
12 Address of the Employer- Executive Engineer, Public Works Division
Khamgaon
13 Identification : [Cl. 19.2(b)]
Bid for -
Bid Reference : No..
Do not open before .............. As per NIT
14 The bid should be submitted latest by ................(date and time)As per NIT [Cl. 20.1]
15 The Financial bid will be opened at ---- As per NIT [Cl. 23.1]
16 The Bank Guarantee / Draft in favour of Executive Engineer, Public Works [Cl. 34.1]
Division Khamgaonpayable atKhamgaon
17 The name of Dispute Review Expert is............ [Cl. 36.1]
18 Escalation factors (for the cost of works executed and financial figure to a
common base value for works completed)
Year before Multiply factor
One 1.10
Two 1.21
Three 1.33
Four 1.46
Five 1.61

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ANNEXURE-I
List of Key Plant &Equipment to be deployed on Contract Work [Reference Cl. 4.5 (B) (a)]
(a) Each bidder should further demonstrate : Availability of the following key equipment
for this work
Sr. Name of the equipment Quantity Own /Hire/ Lease/
No. Undertaking
1 Drum Mix type Hot Mix Plant with SCADA & V Sat 1 Owned
2 Bitumenus Sprayer 2 Owned
3 Sensor Paver Finisher 1 Owned
4 Static Road Roller 8-10 ton 1 Owned
5 Vaibratory Road Roller 1 Owned
6 Tipper / Truck 3 Owned
7 Concrete Mixer of minimum 8 cum/hr capacity 1 Own / Hire
with Integral Weigh Batching facility.
8 needle Vibratory 60mm 2 Own / Hire
9 Steel Centering plate (0.60x1.20) 1 Own / Hire
10 Sand washing equipment mechanically operated with 1 Own / Hire
electric pump 1 Hp
11 Water Tanker 10000 Ltr. Capacity 1 Own / Hire
Note : I. The life of new machinery will be considered as 15 years.

2.There will no need of checking by SE (Mechanical) for first 6 years.
3. After 6th year, the machinery shall be checked and certified for its fitness by SE
Mechanical ACE (Mechanical) every 3'd year till the 15th year. After the 15th year, the
contractor will get machinery certified every year from SEI ACE (Mechanical) and
produce the certificate of fitness. The certificate will be required for machinery where
it is necessary and not issued by RTO.
For Machineries
1.The location of the above stated Hot Mix Plant shall be such that the quality and temperature shall
be maintained as per M.O.R.T.& H. specification at the time of laying of bituminous hot mix. It must
be located within 60 KM from farthest point of work site.
2. For effective execution of work the machinery as mentioned above must be owned /
Hire (As may be Applicable ) by the tenderer.
3.The tenderer who already has ownership of above stated machinery shall upload following
scanned copies of the original documents in the Technical Bid.
i)Purchase voucher, Receipt / ownership documents, Tax invoice.
ii)Registered (Stamp Duty Paid) Sale Deed & Receipt of the Original owner,(if purchased
old machinery / second sale)
iii) The details of above stated Hot Mix Plant, its current location. Google Maps / Images
showing locations of his Hot Mix Plant from the farther point of work site.

24
4.The tenderers who do not have the ownership of above stated machinery but intends to
purchase, then he shall upload following scanned copies of the original documents in the
Technical Bid
i)The necessary “Firm Purchase Order” placed on reputed manufacturer with payment
not below 25 % of the cost of the said plant / machinery along with the Proforma invoice
ii)ForHot Mix Plant only the tendered shall furnish additional security of Rs. 10.00lakhs
in the form of FDR/TDR in the name of the said Executive Engineer, payable at his office
headquarter of the “Trial Run” and commissioning of the Hot Mis Plant. If contractor
fails to give trial tun within 60 days from the date of issue of work order, then his above
said additional Security shall be encased without any notice to the contractor without
considering any force majeure and shall be credited to Government revenue by the
Engineer in charge immediately on 61 th day.
iii)Encashment of additional security deposit as mentioned above shall not absolved the
contractor from the responsibility of installing the Hot Mix Plant which is required for
carrying out Hot Mix work.
5. The tenderer shall submit an undertaking in Technical Bid, that he will make available all the
other required machinery like, Air Compressor / Excavator / Front End Loaders / Truck /
Tippers etc. on the work site as and when required by the Engineer Incharge.
6.The successful tenderer shall give trial run of abovestated Hot Mix Plant within 60 Days
from the date of work order.
7. In Case of Hire of Machinery Necessary Hire Agreement With Supporting Document Should be
Uploaded in Envelop No. 1
Note :- The tenderer who owns abovestated Hot Mix Plant of the required capacity and such
plant is located and installed within 60 kms.from the farthest point of the work site and is in
working condition then such tenderer need not to furnish Assured Performance Security for
the trial run and commissioning of the Hot Mix Plant.

25
ANNEXURE-II
List of Key Personnel to be deployed on Contract Work [Reference Cl. 4.5 (B) (b)]
Sr. Personnel Qualification Contract Package Size
No.
Upto Rs.30 Above Rs.30 & Rs.50 Crores

Crores upto 50 Crores and above
1 Site Engineer B.E. Civil or Dip. Civil + 03 1 No. 2 No. 4 No.

Years Exp.
2 Soil & Material B.E. Civil or Dip. Civil + 03 1 No. 1 No. 2 No.
Engineer years Exp.
Total 2 3 6
Note:-The above list is indicative. The number of personnel may be modified and experience shall be specified
by DTP approving authority (Viz. Buildings / Bridges / Roads)

26
SECTION 2
QUALIFICATION INFORMATION

27
SECTION – 2
QUALIFICATION INFORMATION
The information to be filled in by the bidder in the following pages will be used for purposes
of post qualification as provided for in clause 4 of the Instructions to bidders. This
information will not be incorporated in the contract
1. For Individual Bidders

1.1 Constitution or legal status of Bidder
(Attach Copy)
Place of registration: ----------------------------------
Principal place of business: ----------------------------------
Power of attorney of signatory of bid
(Attach)
1.2 Total value of civil Engineering
1.3 Construction work performed in thelast Five years** β

(Rs. in Crore)
2016-2017 -----------
2015-2016 -----------
2014-2015 -----------
2013-2014 -----------
2012-2013 -----------
1.3.1Work performed as prime contractor, work performed in the past as a nominated sub-
contractor will also be considered provided the Sub-contract involved execution of all
main items of work described in the bid document, provided further that all other
qualification criteria are satisfied (in the same name) on works of a similar nature over
the last Three/five years **
Project Name of Description Contract Value of Date of Stipulated Actual date Remarks
Name the of work No. Contract Issue of period of of explaining
Employer (Rs. work completion completion reasons for
* Crore) order * delay &
work
completed
* Attach certificate(s) from the Engineer(s)-in-charge.

** Immediately preceding the financial year in which bid are received.
βAttach certificate(s) from Chartered Accountant.

28
1.4 Information on Bid capacity (works for which bids have been submitted and
works which are yet to be completed) as on the date of this bid.
(A) Existing commitments and on-going works :
Descript place & Contract Name & Value of stipulated Value of Anticipate
ion of State No. Address of Contract period of works* d date of
work employer (Rs. Cr.) completio remaining completion
n to be .
completed
(Rs. Cr.)
1 2 3 4 5 6 7 8
* Attach certificate(s) from the Engineer(s)-in-charge.

@ The item of works for which data is requested should tally with that specified in ITB clause
4.5A(C).
** Immediately preceding the financial year in which bid are received.
The list is indicative and may be suitably modified by the DTP approving authority suiting to the
requirements of work (Viz. Buildings/ Bridges/ Roads)
(B) Works for which bids already submitted:

Description Place & Name & Estimated value Stipulated Date when Remarks,
of works State Address of of works period of decision is if any
Employer (Rs Cr) completion expected
1 2 3 4 5 6 7
1.5. Availability of key items of Contractor's Equipment essential for carrying out the Works [Ref.
Clause 4.5(B)(a)]. The Bidder should list all the information requested below. Refer also to Sub
Clause 4.3 (d) of the Instructions to Bidders.
Item of Requirement Availability proposals Remarks

Equipment No. Capacity Owned/Leased Nos./Capacity Agel (from whom
to be procured Condition to be
purchased)

29
1.6. Qualifications and experience of key personnel required for administration and execution of the
Contract [Ref. Clause 4.5(B)(b)]. Attach biographical data. Refer also to Sub Clause 4.3(e) of
instructions to Bidders and Sub Clause 9.1 of the Conditions of Contract.
Position Name Qualification Year of Experience Years of experience in the

(General) proposed position
Project Manager
Etc
1.7. Proposed sub-contracts and firms involved. [Refer ITB Clause 4.3 (k)]
Sanctions of the works Value of Sub-contract Sub-contractor Experience in similar work
(Name & Address)
Attach copies of certificates on possession of valid license for executing water supply / sanitary work /
building electrification works [Reference Clause 4.5(d) & Clause 4.5 (e)]
*1.8. Financial reports for the last Three / fiveyears: balance sheets, profit and loss
statements,auditors' reports (in case of companies/corporation), etc. List them below and attach
copies.
1.9 Evidence of access to financial resources to meet the qualification requirements: cash in hand,
lines of credit. etc. List them below and attach copies of support documents.
1.10 Name, address, and telephone, telex, and fax numbers of the Bidders' bankers who mayprovide
references if contacted by the Employer.
1.11 Information on litigation history in which the Bidder is involved.
Other Party (ies) Employer Cause of Dispute Amount involved Remarks showing Present
Status
1.12 Statement of compliance under the requirements of Sub Clause 3.2 of the instructionsto
Bidders. (Name of Consultant engaged for project preparation is**..................................
)
------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------
1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings and charts
as necessary to comply with the requirements of the Bidding documents. [Refer ITB Clause 4.1
& 4.3 (I)]
1.14 Programme
1.15 Quality Assurance Programme
2.0. Deleted
3.0 Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the requirements of
Clause 4 of the Instructions to the Bidders, if applicable.
(i) Affidavit
(ii) Undertaking
(iii) Update of original prequalification application
(iv) Copy of original prequalification application
(v) Copy of prequalification letter

30
SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY

OF CREDIT FACILITIES
(CLAUSE 4.2 (i) OF ITB)
BANK CERTIFICATE
This is to certify that M/s. ____________________________ is a reputed company with a good

financial standing.
If the contract for the work, namely ____________________________ is awarded to the above
firm, we shall be able to provide overdraft/credit facilities to the extent of Rs
________________________ to meet their working capital requirements for executing the above
contact during the contract period.
___________________________
(Signature)
Name of Bank
Senior Bank Manager
Address of the Bank
(Not required for works costing less than Rs. 5 Crores)

31
AFFIDAVIT
1. I, the undersigned, do hereby certify that all the statements made in the required attachments are
true and correct.
2. The undersigned also hereby certifies that neither our firm
M/s--------------------------------------- have abandonedany work on Building/Bridges/Roads etc. nor
any contract awarded to us for such works have been rescinded, during last five years prior to the
date of this bid.
3. The undersigned hereby authorize (s) and request(s) any bank, person, firm or corporation to
furnish pertinent information deemed necessary and requested by the Department to verify this
statement or regarding my (our) competence and general reputation.
4. The undersigned understand and agrees that further qualifying information may be requested, and
agrees to furnish any such information at the request of the Department, Project implementing
agency.
---------------------------------------------------
(Signed by an Authorised Officer of the Firm)
-------------------------------
Title of Officer
---------------------
Name of Firm
---------------------
DATE

32
UNDERTAKING
I, the undersigneddo hereby undertake that our firm M/s -------------------------------------------would
invest a minimum cash up to 25% of the work during implementation of the Contract.
-----------------------------------------
(Signed by an Authorised Officer of the Firm)
---------------------
Title of Officer
-------------------
Name of Firm
--------------------
DATE

33
SECTION 3
CONDITIONS OF CONTRACT

34
Conditions of Contract
Table of Contents
Page No. Page No.

A. General C. Quality Control
1. Definitions 33. Identifying Defects
2. Interpretation 34. Tests
3. Language and Law 35. Correction of Defects
4. Engineer’s Decision 36. Defects
5. Delegation
6. Communications D. Cost Control
7. Sub-contracting 37. Bill of Quantities
8. Other Contractors 38. Changes in Quantities
9. Personnel 39. Variations
10. Employer’s & Contractor’s risk 40. Payments for Variations
11. Employer’s Risks 41. Cash Flow forecasts
12. Contractor’s Risks 42. Payment Certificates
13. Insurance 43. Payments
14. Site Investigation Reports 44. Compensation Events
15. Queries about the Contract Data 45. Tax
Contractor to Construct the
16. 46. Currencies
Works
The works to be completed by the
17. 47. Price Adjustment
Intended Completion Date
48. Retention
18. Approval by the Engineer 49. Liquidated Damages
19. Safety 50. Bonus
20. Discoveries 51. Advance Payment
21. Possession of the Site 52. Securities
22. Access to the Site 53. Deleted
23. Instructions 54. Cost of Repairs
24. Disputes
25. Procedure for Disputes E. Finishing the Contract
Replacement of Dispute Review 55. Completion
26.
Expert
56. Taking Over
57. Final Account
B. Time Control 58. Operating and Maintenance
27. Programme Manuals
28. Extension of the Intended 59. Termination
Completion Date 60. Payment upon Termination
29. Deleted 61. Property
30. Delays Ordered by the Engineer 62. Release from Performance
F. Special Conditions of
31. Management Meetings
Contract

35
CONDITIONS OF CONTRACT
A. GENERAL
1. Definitions
1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but
keep their defined meanings. Capital initials are used to identifydefined terms.
The Adjudicator (synonymous with Institutional Arbitration Policy ) is the person
appointed jointly by the Employer and the Contractor to resolve disputes in the first instance, as
provided for in Clauses 24 and 25. The name of the Adjudicator is defined in the Contract Data.
Bill of Quantities means the priced and completed Bill of Quantities formingpart of the Bid.
Compensation Events are those defined in Clause 44 hereunder.
The Completion Date is the date of completion of the Works as certified by the Engineer in
accordance with Sub Clause 55.1.
The Contract is the contract between the Employer and the Contractor to execute, complete
and maintain the Works. It consists of the documents listed in Clause 2.3 below.
The Contract Data defines the documents and other information which comprise the
Contract.
The Contractor is a person or corporate body whose Bid to carry out the Works has been
accepted by the Employer.
The Contractor's Bid is the completed Bidding document submitted by the Contractor to the
Employer and includes Technical and Financial bids.
The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted
in accordance with the provisions of the Contract.
Days are calendar days; months are calendar months.
A Defectis any part of the Works not completed in accordance with the Contract.
The Defects Liability Period is the period named in the Contract Data and calculated from
the Completion Date.
The Employer is the party who will employ theContractorto carry out the,Works.
The Engineer is the person named in the Contract Data (or any other competent person
appointed and notified to the contractor to act in replacement of the Engineer) who is responsible
for supervising the Contractor, administering the Contract, certifying payments due to the
Contractor, issuing and valuing Variations to the Contract, awarding extensions of time, and valuing
the Compensation Events.
Equipment is the Contractor's machinery and vehicles brought temporarily to the Site to
construct the Works.
The Initial Contract Price is the Contract Price listed in the Employer's Letter of
Acceptance.
The Intended Completion Date is the date on which it is intended that the Contractor shall
complete the Works. The Intended Completion Date is specified in the Contract Data. The Intended
Completion Date may be revised only by the Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for incorporation in
the Works.
Plant is any integral part of the Works which is to have a mechanical, electrical, electronic or
chemical or biological function.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding documents and are
factual interpretative reports about the surface and sub-surface conditions at the site.

36
Specification means the Specification of the Works included in the Contract and any
modification or addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the Contractor shall
commence execution of the works. It does not necessarily coincide with any of the Site Possession
Dates.
A Subcontractor is a person or corporate body who has a Contract with the Contractor to
carry out a part of the work in the Contract which includes work on the Site.
Temporary Works are works designed, constructed, installed, and removed by the
Contractor which are needed for construction or installation of the Works.
A Variation is an instruction given by the Engineer, which varies the Works.
The Works are what the Contract requires the Contractor to construct, install, and turn over
to the Employer, as defined in the Contract Data.
2.0 Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female or
neuter, and the other way around. Headings have no significance. Words have their normal meaning
under the language of the Contract unless specifically defined. The Engineer will provide
instructions clarifying queries about the Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in theConditions of Contract to
the Works, the Completion Date, and the Intended Completion.
Date apply to any Section of the Works (other than references to the Completion Date and Intended
Completion date for the whole of the Works).
2.3. The documents forming the Contract shall be interpreted in the following order of priority:
(1) Agreement
(2) Letter of Acceptance, notice to proceed with the works
(3) Contractor's Bid
(4) Contract Data
(5) Conditions of Contract including Special Conditions of Contract
(6) Specifications
(7) Drawings
(8) Bill of quantities and
(9) any other document listed in the Contract Data as forming part of the Contract.
3.0 Language and Law
3.1 The language of the Contract and the law governing the Contract are stated in the ContractData.
4.0 Engineer's Decisions
4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters between the
Employer and the Contractor in the role representing the Employer.
5.0 Delegation
5.1 The Engineer may delegate any of his duties and responsibilities to other people except tothe
Adjudicator after notifying the Contractor and may cancel any delegation afternotifyingthe
Contractor.
6.0 Communications

37
6.1 Communications between parties which are referred to in the conditions are effective onlywhen in
writing. A notice shall be effective only when it is delivered (in terms of Indian Contract Act).
7.0 Sub-contracting
7.1 The Contractor may sub-contract any portion of work, upto a limit specified in Contract Data, with
the approval of the Engineer but may not assign the Contract without the approval of the Employer in
writing. Sub-contracting does not alter the Contractor's obligations.
8.0 Other Contractors
The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities, and
the Employer between the dates given in the Schedule of otherContractors. The Contractor shall as
referred to in the Contract Data, also provide facilities and services for them as described in the
Schedule. The employer may modify the schedule of other contractors and shall notify the contractor of
any such modification.
9.0 Personnel
9.1 The Contractor shall employ the key personnel named in the Schedule of KeyPersonnel as referred
to in the Contract Data to carry out the functions stated in the Schedule or other personnel approved
by the Engineer. The Engineer will approve any proposed replacement of key personnel only if their
qualifications, abilities, and relevant experience are substantially equal to or better than those of the
personnel listed in the Schedule.
9.2. If the Engineer asks the Contractor to remove a person who is a member of the Contractor's staff or
his work force stating the reasons the Contractor shall ensure that the person leaves the Site within
seven days and has no further connection with the work in the Contract.
10.0 Employer's and Contractor's Risks
The Employer carries the risks which this Contract states are Employer's risks, and the Contractor
carries the risks which this Contract states are Contractor's risks.
11.0 Employer's Risks
11.1 The Employer is responsible for the excepted risks which are (a) in so far asthey directly affect the
execution of the Works in India, the risks of war, hostilities, invasion, act of foreign enemies,
rebellion, revolution, insurrection or military or usurped power, civil war, riot commotion or disorder
(unless restricted to the Contractor's employees), and contamination from any nuclear fuel or nuclear
waste or radioactive toxic explosive, or (b) a cause due solely to the design of the Works, other than
the Contractor's design.
12.0 Contractor's Risks
All risks of loss of or damage to physical property and of personal injury anddeath which arise during
and in consequence of the performance of the Contract other than the excepted risks are the
responsibility of the Contractor.
13.0 Insurance
13.1 The Contractor shall provide, in the joint names of the Employer and theContractor, insurance
cover from the Start Date to the end of the Contract Period, in the amounts and deductibles stated in
the Contract Data for the following events which are due to the Contractor's risks:
(a) loss of or damage to the Works, Plant and Materials;
(b) loss of or damage to Equipment:
(c) loss of or damage of property (except the Works, Plant, Materials andEquipment) in connection
with the Contract; and
(d) personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor to theEngineer for the
Engineer's approval before the Start Date. All such insurance shall provide for compensation to be
payable in the types and proportions of currencies required to rectify the loss or damage incurred.
13.3 If the Contractor does not provide any of the policies and certificates required,the Employer may
effect the insurance which the Contractor should have provided and recover the premiums the
Employer has paid from payments otherwise due to the Contractor or, if no payment is due, the
payment of the premiums shall be a debt due.

38
13.4 Alterations to the terms of an insurance shall not be made without the approval of the Engineer.
13.5 Both parties shall comply with any conditions of the insurance policies.
14.0 Site Investigation Reports
The Contractor, in preparing the Bid, shall rely on any site Investigation Reports referred to in the
Contract Data, supplemented by any information available to the Bidder.
15.0 Queries about the Contract Data
15.1 The Engineer will clarify queries on the Contract Data.
16.0 Contractor to Construct the Works

16.1 The Contractor shall construct and install the Works in accordance with the Specification and
Drawings.
17.0 The Works to be Completed by the Intended Completion Date
17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the
Works in accordance with the program submitted by the Contractor, as updated with the approval of
the Engineer, and complete them by the Intended Completion Date.
18.0 Approval by the Engineer
18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to
the Engineer, who is to approve them if they comply with theSpecifications and Drawings.
18.2 The Contractor shall be responsible for design of Temporary Works.
18.3 The Engineer's approval shall not alter the Contractor's responsibility for design of the Temporary
Works.
18.4 The Contractor shall obtain approval of third parties to the design of the Temporary Works where
required.
18.5 All Drawings prepared by the Contractor for the execution of the temporary or permanent Works,
are subject to prior approval by the Engineer before their use.
19.0 Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.
20.0 Discoveries
20.1. Anything of historical or other interest or of significant value unexpectedly discovered on the Site is
the property of the Employer. The Contractor is to notify the Engineer of such discoveries and carry
out the Engineer's instructions for dealing with them.
21.0 Possession of the Site
21.1 The Employer shall give possession of all parts of the Site to the Contractor. If possession of a part is
not given by the date stated in the Contract Data the Employer is deemed to have delayed the start of
the relevant activities and this will be CompensationEvent.
22.0 Access to the Site
22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer access to the
Site, to any place where work in connection with the Contract is being carried out or is intended to
be carried out and to any place where materials or plantare being manufactured / fabricated /
assembled for the works.
23.0 Instructions
23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works which comply with
the applicable laws where the Site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor's accounts and records relating to
the performance of the Contractor and to have them audited by auditors appointed by the Employer,
if so required by the Employer.
24.0 Disputes

39
24.1 If the Contractor believes that a decision taken by the Engineer was either outsidethe authority given
to the Engineer by the Contract or that the decision was wrongly taken, the decision shall be referred
to the Dispute Review Expert within 14days of the notification of the Engineer's decision.
25.0 Procedure of Disputes

25.1. The Employer proposes that [name of proposed Dispute Review Expert as indicated in
Appendix] be appointed as Dispute Review Expert under the Contract, at a daily fee as indicated in
Appendix plus reimbursable expenses. If the Bidder disagrees with this proposal, the Bidder should so
state in the Bid. If in the Letter of Acceptance, the Employer has not agreed on the appointment of the
Dispute Review Expert, the Dispute Review Expert shall be appointed by the Council of Indian Roads
Congress at the request of either party.
25.2 For works costing above Rs.5 Crore the procedure for arbitration will be as per G.R of Law &
Judiciary Department issued videSankirn- 2016/C.R. 20/ Ka-19 dt. 13/10/2016 regarding “
Institutional Arbitration Policy”.
26.0 Replacement of Dispute Review Expert

26.1 Should the Dispute Review Expert resign or die, or should the Employer and the Contractor
agree that the Dispute Review Expert is not fulfilling his functions in accordance with the provisions
of the Contract, a new Dispute Review Expert will be jointly appointed by the Employer and the
Contractor. In case of disagreement between the Employer and (he Contractor, within 30 days, the
Dispute Review Expert shall be designated by the Appointing Authority designated in the Contract
Data at the request of either party, within 14 days ofreceipt of such request.
B. TIME CONTROL
27.0 Programme
27.1 Within the time stated in the Contract Data the Contractor shall submit to the Engineer for approval a
Programme showing the general methods, arrangements, order, and timing for all the activities in the
Works along with monthly cash flow forecast.
27.2 An update of the Programme shall be a programme showing the actual progress achieved on each
activity and the effect of the progress achieved on the timing of the remaining work including any
changes to the sequence of the activities.
27.3 The Contractor shall submitted theEngineer,for approval, an updated Programme at intervals no
longer than the period stated in the Contract Data. If the Contractor does not submit an updated
Programme within this period, the Engineer may withhold the amount stated in the Contract Data
from the next payment certificate and continue to withhold this amount until the next payment after
the date on which the overdue Programme has beensubmitted.
27.4. The Engineer's approval of the Programme shall not alter the Contractor's obligations. The Contractor
may revise the Programme and submit it to the Engineer again at any time. A revised Programme is
to show the effect of Variations and Compensation Events.
28.0 Extension of the Intended Completion Date
28.1 The Engineer shall extend the Intended Completion Date if a Compensation Event occurs or a
Variation is issued which makes it impossible for Completion to be achieved by the Intended
Completion Date without the Contractor taking steps to accelerate the remaining work and which
would cause the Contractor to incur additional cost.
28.2 The Engineer shall decide whether and by how much to extend the Intended Completion Date
within 35 days of the Contractor asking the Engineer for a decision upon the effect of a
Compensation Event or Variation and submitting full supporting information.
If the Contractor has failed to give early warning of a delay or has failed to cooperate indealing with
a delay, the delay by this failure shall not be considered in assessing the new Intended Completion
Date.

40
28.3 The Engineer shall within 14 days of receiving full justification from the contractor for extension of
Intended Completion Date refer to the Employer his decision. The Employer shall in not more than
21 days communicate to the Engineer the acceptance or otherwise of the Engineer's decision. If the
Employer fails to give his acceptance, the Engineer shall not grant the extension and the contractor
may refer the matter to the Dispute Review Expert under Clause 24.1.
29.0 Deleted
30.0 Delays Ordered by the Engineer
30.1 The Engineer may instruct the Contractor to delay the start or progress of anyactivity within the
Works.
31.0 Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a management meeting. The
business of a management meeting shall be to review the plans for remaining work and to deal with
matters raised in accordance with the early warning procedure.
31.2 The Engineer shall record the business of management meetings and is to provide copies of his
record to those attending the meeting and to the Employer. The responsibility of the parties for
actions to be taken is to be decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.
32.0 Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future events or
circumstances that may adversely affect the quality of the work, increase the Contract Price or delay
the execution of works. The Engineer may require the Contractor to provide an estimate of the
expected effect of the future event or circumstance on the Contract Price and Completion Date. The
estimate is to be provided by the Contractor as soon as reasonably possible.
32.2 The Contractor shall cooperate with the Engineer in making and considering proposals for how the
effect of such an event or circumstance can be avoided or reduced by anyone involved in the work
and in carrying out any resulting instruction of the Engineer.

41
C. QUALITY CONTROL
33.0 Identifying Defects

33.1 The Engineer shall check the Contractor's work and notify the Contractor of any Defects
that are found. Such checking shall not affect the Contractor's responsibilities. The Engineer
may instruct the Contractor to search for a Defect and to uncover and test anywork that the
Engineer considers may have a Defect.
34.0 Tests
If the Engineer instructs the Contractor to carry out a test not specified in the Specification to
check whether any work has a Defect and the test shows that it does, the Contractor shall pay
for the test and any samples. If there is no Defect the test shall be aCompensation Event.
35.0 Correction of Defects

35.1 The Engineer shall give notice to the Contractor of any Defects before the end of the
Defects Liability Period, which begins at Completion and is defined in the Contract Data.
The Defects Liability Period shall be extended for as long as Defects remain to becorrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified Defect
within the length of time specified by the Engineer's notice.
36.0 Uncorrected Defects

If the Contractor has not corrected a Defect within the time specified in the Engineer's notice,
the Engineer will assess the cost of having the Defect corrected, and the Contractor will pay
thisamount.
D. COST CONTROL
37.0 Bill of Quantities
37.1 The Bill of Quantities shall contain items for the construction, installation, testing, and
commissioning work to be done by the Contractor.
37.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the
quantity of the work done at the rate in the Bill of Quantities for each item.
38.0 Deleted
38.1 Deleted
38.2Deleted
38.3 Deleted.
39.0 Deleted
40.0 Deleted
41.0 Cash Flow Forecasts
41.1 When the Programme is updated, the contractor is to provide the Engineer with an
updated cash flow forecast.
42.0 Payment Certificates

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated value of
the work completed less the cumulative amount certified previously.
42.2. The Engineer shall check the Contractor's monthly statement within 14 days and certify the
amount to be paid to the Contractor after taking into account any credit or debit for the
month in question in respect of materials for the works in the relevant amounts and under
conditions set forth in sub-clause 51(3) of the Contract Data (Secured Advance).

42
42.3. The value of work executed shall be determined by the Engineer.
42.4. The value of work executed shall comprise the value of the quantities of the items in the
Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of Variations and Compensation
Events.
42.6. The Engineer may exclude any item certified in a previous certificate or reduce the
proportion of any item previously certified in any certificate in the light of
laterinformation.
43.0 Payments
43.1. Payments shall be adjusted for deductions for advance payments, retention, other recoveries
in terms of the contract and taxes at source, as applicable under the law. The bill shall be
paid after due verification and upon availability of budget.
43.2. If an amount certified is increased in a later certificate as a result of an award by the
Adjudicator or an Arbitrator, the Contractor shall be paid interest upon the delayed payment
as set out in this clause. Interest shall be calculated from the date upon which the increased
amount would have been certified in the absence of dispute.
43.3. Items of the Works for which no rate or price has been entered in will not be paid for by the
Employer and shall be deemed covered by other rates and prices in the Contract.
44.0 Compensation Events
44.1 Compensation shall be applicable and only extension may be considered on merits if not on
part of Contractor
44.2 The Contractor shall not be entitled to compensation to the extent that the Employer's
interests are adversely affected by the Contractor not having given early warning or not
having cooperated with the Engineer.
45.0 Tax
45.1 The rates quoted by the Contractor shall be deemed to be inclusive of the GST and other
taxes that the Contractor will have to pay for the performance of this Contract. The
Employer will perform such duties in regard to the deduction of such taxes at source as per
applicable law.
46.0 Currencies
46.1 All payments shall be made in Indian Rupees.
47.0 Deleted
48.0 Retention
48.1 The Employer shall retain from each payment due to the Contractor the proportion stated in the
Contract Data until Completion of the whole of the Works.
48.2 On Completion of the whole of the Works total amount retained is repaid to the Contractor
after contract Period has passed and the Engineer has certified that all the works completed
as per specification of contract document.
48.3 On completion of the whole works, the contractor may substitute retention money with an
"on demand" Bank guarantee.
49.0 Liquidated Damages
49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the
Contract Data for each day that the Completion Date is later than the Intended Completion
Date (for the whole of the works or the milestone as stated in the contract data). The total
amount of liquidated damages shall not exceed the amount defined in the Contract Data. The

43
Employer may deduct liquidated damages from payments due to the Contractor. Payment of
liquidated damages does not affect the Contractor's liabilities.
49.2 If the Intended Completion Date is extended after liquidated damages have beenpaid, the
Engineer shall correct any overpayment of liquidated damages by the Contractor by
adjusting the next payment certificate. The Contractor shall be paid interest on the over
payment calculated from the date of payment to the date of repayment at the rates specified
in Sub Clause 43.1.
49.3. If the contractor fails to comply with the time for completion as stipulated in the tender,
then the contractor shall pay to the employer the relevant sum stated in the Contract Data
as Liquidated damages for such default and not as penalty for everyday or part of day
which shall elapse between relevant time for completion and the date stated in the taking
over certificate of the whole of the works on the relevant section, subject to the limit
stated in the contract data.
The employer may, without prejudice to any other method of recovery deduct the
amount of such damages from any monies due or to become due to the contractor. The
payment or deduction of such damages shall not relieve the contractor from his
obligation to complete the works on from any other of his obligations and liabilities
under the contract.
49.4. If, before the Time for Completion of the whole of the Works or, if applicable, any
Section, a Taking - Over Certificate has been issued for any part of the Works or of a
Section, the liquidated damages for delay in completion of the remainder of the Works or
of that Section shall, for any period of delay after the date stated in such Taking-Over
Certificate, and in the absence of alternative provisions in the Contract, be reduced in the
proportion which the value of the part so certified bears to the value of the whole of the
Works or Section, as applicable. The provisions of this Sub-Clause shall only apply to the
rate of liquidated damages and shall not affect the limit thereof.
50.0 Deleted
51.0 Secured Advance -
The Engineer shall make advance payment in respect of materials intended for but not yet
incorporated in the Works in accordance with conditions stipulated in the Contract Data.
52.0 Securities
52.1 The Performance Security (including additional security for unbalanced bids) shall be
provided to the Employer no later than the date specified in the Letter of Acceptance and
shall be issued in an amount and form and by a bank or surety acceptable to the Employer,
and denominated in Indian Rupees. The Performance Security and additional security for
unbalanced bids shall be valid until a date 28 days from the date of issue of the certificate of
completion.
53.0 Deleted
54.0 Cost of Repairs

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start
Date and the end of the Defects Correction periods shall be remedied by the Contractor at
the Contractor's cost if the loss or damage arises from the Contractor's acts or omissions.

44
E. FINISHING THE CONTRACT

55.0 Completion
55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the Works
and the Engineer will do so upon deciding that the Work is completed.
56.0 Taking Over
56.1 The Employer shall take over the Site and the Works within seven days of the Engineer
issuing a certificate of Completion.
57.0 Final Account
57.1. The Contractor shall supplyto the Engineer a detailed account of the total amount that the
Contractor considers payable under the Contract before the end of the Defects Liability
Period. The Engineer shall issue a Defect Liability Certificate and certify any final payment
that is due to the Contractor within 56 days of receiving the Contractor's account if it is
correct and complete. If it is not, the Engineer shall issue within 56 days a schedule that
states the scope of the corrections or additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Engineer shall decide on the amount payable
to the Contractor and issue a payment certificate, within 56 days of receiving the
Contractor's revised account.
58.0 Operating and Maintenance Manuals-
58.1 If "as built" Drawings and/or operating and maintenance manuals are required, the
Contractor shall supply them by the dates stated in the Contract Data.
58.2 If the Contractor does not supply the Drawings and/or manuals by the datesstated in the
Contract Data, or they do not receive the Engineer's approval, the Engineer shall withhold
the amount stated in the Contract Data from payments due to the Contractor.
59.0 Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party causes a
fundamental breach of the Contract.
59.2 Fundamental breaches of Contract include, but shall not be limited to thefollowing:
(a) the Contractor stops work for 15 days when no stoppage of work is shown on the
current Programme and the stoppage has not been authorized by the Engineer;
(b) the Engineer instructs the Contractor to delay the progress of the Worksand the
instruction is not withdrawn within 28 days;
(c) the Employer or the Contractor is made bankrupt or goes intoliquidation other than for
a reconstruction or amalgamation;
(d) a payment certified by the Engineer is not paid by the Employer tothe Contractor
within 56 days of the date of the Engineer'scertificate;
(e) the Engineer gives Notice that failure to correct a particular Defectis a fundamental
breach of Contract and the Contractor fails tocorrect it within a reasonable period of
time determined by theEngineer;
(f) the Contractor does not maintain a security which is required;
(g) the Contractor has delayed the completion of works by the number of days for which
the maximum amount of liquidated damages can be paid as defined in the Contract
data; and
(h) if the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract.
For the purpose of this paragraph: "corrupt practice" means the offering,
giving, receiving or soliciting of any thing of value to influence the action of a public
official in the procurement process or in contract execution. "Fraudulent practice"
means a misrepresentation of facts in order to influence a procurement process or the
execution of a contract to the detriment of the Borrower, and includes collusive practice
among Bidders (prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive the Borrower of the benefits of free and
open competition."

45
59.3 When either party to the Contract gives notice of a breach of contract to theEngineer for a
cause other than those listed under Sub Clause 59.2 above, the Engineer shall decide whether
the breach is fundamental or not.
59.4 Notwithstanding the above, the Employer may terminate the Contract for convenience.
59.5 If the Contract is terminated the Contractor shall stop work immediately, make the Site safe
and secure and leave the Site,Soon as reasonably possible.
60.0 Payment upon Termination
60.1 If the-Contract is terminated because of a fundamental breach of Contract by the Contractor,
the Engineer shall issue a certificate for the value of the work done less advance payments
received up to the date of the issue of the certificate, less other recoveries due in terms of the
contract, less taxes due to be deducted at source as per applicable law and less the
percentage to apply to the work not completed as indicated in the Contract Data. Additional
Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any
payment due to the Contractor the difference shall be a debt payable to the Employer.
60.2 If the Contract is terminated at the Employer's convenience or because of a fundamental
breach of Contract by the Employer, the Engineer shall issue a certificate for the value of the
work done, the cost of balance material brought by the contractor and available at site, the
reasonable cost of removal of Equipment, repatriation of the Contractor's personnel
employed solely on the Works, and the Contractor's costs of protecting and securing the
Works and less advance payments received up to the date of the certificate, less other
recoveries due in terms of the contract and less taxes due to be deducted at source as per
applicable law.
61.0 Property
61.1 All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed to be
the property of the Employer, if the Contract is terminated because of a Contractor's default.
62.0 Release from Performance
If the Contract is frustrated by the outbreak of war or by any other event entirelyoutside the
control of either the Employer or the Contractor the Engineer shall certify that the Contract has
been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible
after receiving this certificate and shall be paid for all work carried out before receiving it and
for any work carried out afterwards to which commitment was made.
F. SPECIAL CONDITIONS OF CONTRACT

1. LABOUR:
The Contractor shall, unless otherwise provided in the Contract, make his ownarrangements
for the engagement of all staff and labour, local or other, and for their payment, housing,
feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in
such form and at such intervals as the Engineer may prescribe, showing the staff and the
numbers of the several classes oflabour from time to time employed by the Contractor on the
Site and such other information as the Engineer may require.
2. COMPLIANCE WITH LABOUR REGULATIONS:
During continuance of the contract, the Contractor and his sub-contractors shall abide at all
times by all existing labour enactments and rules made there under, regulations, notifications
and bye laws of the State or Central Government or local authority and any other labour law
(including rules), regulations, bye laws that may be passed or notification that may be issued
under any labour law in future either by the State or the Central Government or the local
authority. Salient features of some of the major labour laws that are applicable to construction
industry are given below. The Contractor shall keep the Employer indemnified in case any
action is taken against the Employer by the competent authority on account of contravention of
any of the provisions of any Act or rules made there under, regulations or notifications
including amendments. If the Employer is caused to pay or reimburse, such amounts as may be

46
necessary to cause or observe, or for non-observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/Employer shall have the right to deduct any money due to the
Contractor including his amount of performance security. The Employer/Engineer shall also
have right to recover from the Contractor any sum required or estimated to be required for
making good the loss or damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be treated as
theemployees of the Employer at any point of time.
3) As per the directives laid down by the Government of Maharashtra Department of

Industries, Energy andlabour Mantralaya Mumbai GR No BCA -2009/ Case No 108/
Labour –7 A Dt 17.6.2010. Cess @ 1% (One percent) shall be deducted at source, from every bill
of the contractor by the Executive engineer under Building and other construction for workers
welfare, cess act 1996.
4) Insurance of Contract work.
Contractor shall take out necessary Insurance Policy/Policies (Viz contractors all risk
Insurance policy, Erection all risk, Insurance policy etc. as decided by the Directorate of
Insurance) so as to provide adequate insurance cover for execution of the awarded work for
total contract value and complete contract period compulsorily from the, “Directorate of
Insurance, Maharashtra State, Mumbai” only. Its postal address for correspondence is “264,
MHADA, First Floor, Opp. Kalanagar, Bandra (East) Mumbai-400051”. (Telephone Nos.
26590403/26590690 and Fax Nos. 26592461/26590403. Similarly all workmen appointed to
complete the contract work are required to insure under workmen’s compensation insurance
Policy. Insurance Policy/Policies taken out
from any other company will not be accepted. If any Contractor has effected Insurance with
any Insurance Company, the same will not be accepted and the amount of premium calculated
by the Government Insurance Fund will be recovered directly from the amount payable to the
Contractor for the executed contract work and paid to the Directorate of Insurance Fund
Maharashtra State, Mumbai. The Director of Insurance reserves the right to distribute the risk
of insurance among the other resources.
5)Contractor shall submit a certificate to the effect that “All the payments to the labour/staff are made in
bank accounts of staff linked to Unique Identification Number (AADHAR CARD).” The
certificate shall be submitted by the contractor within 60 days from the commencement of
contract. If the time period of contract is less than 60 days then such certificates shall be
submitted within 15 days from the date of commencement of contract.
6). Royalty:- Royalty charges will be recovered from the contractor's bills as pe material
consumption in that bill. Royalty so recovered, will be kept in deposit. Contractors will have to
submit "Royalty Clearance Certificate" from the Revenue Authority; failing which the recovered
royalty amount will be transferred to Revenue Authority.
7) Governmentin P.W.Deptt.letter(in Marathi) No.Misc./10 /09/Pra.Kra.277/
Bldg.-2,Mantralaya, Mumbai.32dated17/08/2010.
- Building and Other Construction WorkersWelfarec ess:-
As per Government of Maharashtra, Industry, Energy &LabourDeptt. G.R. No. BLA
2009/Pra.Kra.108/Kamgar-7A, dt.17/6/2010 & Public Works Department Circular No.BDG-
2010/Pra.kra. 277/Building-2, dated 28/09/2010, Building and Other Construction Workers
Welfare Cess at one percent or at the rates amended from time to time as intimated by the
competent authority under Building and Other Constructions Worker Welfare Act 1996 will
be deducted from the Bill amount, whether measured Bill, advance payment or Secured
Advance.

47
SALIENT FEATURES OF SOME MAJOR LABOUR LAWS APPLICABLE

TOESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONWORK.
(a) Workmen Compensation Act 1923 :- The Act provides for compensation in case of injury by
accident arising out of and during the course of employment.
(b) Payment of Gratuity Act 1972 :- Gratuity is payable to an employee under the Act on
satisfaction of certain conditions on separation if an employee has completed 5 years service
or more on death, the rate of 15 days wages for every completed year of service. The Act is
applicable toall establishments employing 10 or more employees.
(c) Employees P.P. and Miscellaneous Provision Act 1952:The Act Provides for monthly
contributions by the employer plus workers @ 10%or 8.33%. The benefits payable under the
Act are:
(i) Pension or family pension on retirement or death, as the casemaybe.
(ii)Deposit linked insurance on the death in harness of the worker.
(iii)Payment of P.P. accumulation on retirement/death etc.
(d) Maternity Benefit Act 1951:- The Act provides for leave and some other benefits to women
employees in case of confinement or miscarriage etc.
(e) Contract Labour (Regulation & Abolition) Act 1970:- The Act provides for certain welfare
measures to be provided by the Contractor to contract labour and in case the Contractor fails to
provide, the same are required to be provided, by the Principal Employer by Law. The
Principal Employer is required to take Certificate of Registration and the Contractor is
required to take licence from the designated Officer. The Act is applicable to the
establishments or Contractor of Principal Employer, ifthey employ 20 or more contract labour.
(f) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the Minimum
Wages fixed by appropriate Government as per provisions of the Act, if the employment is a
scheduled employment. Construction of Buildings, Roads, Runways are scheduled
employments.
(g) Payment of Wages Act 1936:- Itlays down as to by what date the wages are to be paid, when it
will be paid and what deductions can be made from the wages of the workers.
(h) Equal Remuneration Act 1979 :- The Act provides for payment of equal wages for work of
equal nature to Male and Female workers and for not making discrimination against Female
employees in the matters of transfers, training and promotions etc.
(i) Payment of Bonus Act 1965 :- The Act is applicable to all establishments employing 20 or
more employees. The Act provides for payments of annual bonus subject to a minimum of
8.33% of wages and maximum of 20% of wages to employees drawing Rs.3S00/-per month or
less. The bonus to be paid to employees getting Rs.2S00/- per month or above upto Rs.3500/-
per month shall be worked out by taking wages as Rs.2S00/ -per month only. The Act does not
apply to certain establishments. The newly set-up establishments are exempted for five years
in certain circumstances. Some of the State Governments have reduced the employment size
from 20 to 10 for the purpose of applicability of this Act.
(j) Industrial Disputes Act 1947 :- The Act lays down the machinery andprocedure for
resolution of Industrial disputes, in what situations a strike or lock-out becomes illegal and
what are the requirements for laying off or retrenching the employees or closing down the
establishment.
(k) Industrial Employment (Standing Orders) Act 1946 :-It is applicable to all establishments
employing 100 or more workmen (employment size reduced by some of the States and Central
Government to SO). The Act provides for laying down rules governing the conditions of
employment by the Employer on matters provided in the Act and get the same certified by the
designated Authority.
(l) Trade Unions Act 1926 :- The Act lays down the procedure for registration of trade unions of
workmen and employers. The Trade Unions registered under the Act have been given certain
immunities from civil and criminal liabilities.

48
(m) Child Labour (Prohibition & Regulation) Act 1986 :- The Act prohibitsemployment of
children below 14 years of age in certain occupations and processes and provides for
regulation of employment of children in all other occupations and processes. Employment of
Child Labour is prohibited in Building and Construction Industry.
(n) Inter-State Migrant workmen's (Regulation of Employment & Conditions of Service) Act 1979
:- The Act is applicable to an establishment which employs 5 or more inter-state migrant
workmen through an intermediary (who has recruited workmen in one state for employment in
the establishment situated in another state). The Inter-State migrant workmen, in an
establishment to which this Act becomes applicable, are required to be provided certain
facilities such as housing, medical aid, travelling expenses from home upto the establishment
and back, etc.
(0) The Building and Other Construction workers (Regulation of Employment and Conditions of
Service) Act 1996 and the Cess Act of 1996 :- All the establishments who carryon any building
or other construction work and employs 10 or more workers are covered underthis Act. All
such establishments are required to pay cess at the rate not exceeding 2% of the cost of
construction as may be modified by the Government. The Employer of the establishment is
required to provide safety measures at the Building or construction work and other welfare
measures, such as Canteens, First-Aid facilities, Ambulance, Housing accommodations for
workers near the work place etc. The Employer to whom the Act applies has to obtain a
registration certificate from the Registering Officer appointed by the Government.
(p) Factories Act 1948:- The Act lays down the procedure for approval of plans before setting up a
factory, health and safety provisions, welfare provisions, working hours, annual earned leave
and rendering information regarding accidents or dangerous occurrences to designated
authorities. It is applicable to premises employing 10 persons or more with aid of power or 20
or more persons without the aid of power engaged inmanufacturing process.
(q) The Contractor shall ………. of works DGIC at a . If
3 ARBITRATION
3.1. The Employer proposes that [name of proposed Dispute Review Expert as indicated in
Appendix] be appointed as Dispute Review Expert under the Contract, at a daily fee as
indicated in Appendix plus reimbursable expenses. If the Bidder disagrees with this proposal,
the Bidder should so state in the Bid. If in the Letter of Acceptance, the Employer has not
agreed on the appointment of the Dispute Review Expert, the Dispute Review Expert shall be
appointed by the Council of Indian Roads Congress at the request of either party.
3.2 For works costing above Rs.5 Crore the procedure for arbitration will be as per G.R of
Law & Judiciary Department issued vide Sankirn- 2016/C.R. 20/ Ka-19 dt. 13/10/2016
regarding “ Institutional Arbitration Policy”.

49
SECTION-4
CONTRACTDATA

50
SCOPE OF WORK
NAME OF WORK : Improvement ,maintainance and repairs for two years to Raver
Patondi Pimpri Nandur MSH-5 Dolarkhed Kurha Wadoda
Khandavi Jalgaon Jamod Tunki Akot Daryapur Walgaon Nandgaon
peth Lehgaon Morshi Warud SH-47 Km.59/00 to 60/200 Taluka
Jalgaon Jamod in Buldhana District
The scope of work for repairs and maintenance of road is as mention below.
A) Inspection of road for maintenance for road as per Appedix 1.2 of GR. No.
RMR-1082/CR-315/Raod-1/Dt. 30.09.2016
B) Inspection of road for action to be taken pre mansoon, duringmansoon and

post mansoon as per Appendix 1.3 of GR. No. RMR-1082/CR-315/Raod-1/Dt.
30.09.2016
C) Maintenance as per Schedule 2.1 of GR. No. RMR-1082/CR-315/Raod-1/Dt.

30.09.2016 for maintenance of road for following defects.
a) Surface Defects -
1. Fatty surface 2. Smooth surface 3. Streaking 4. Hungry Surface.
5. Bleeding of asphalt
b) Cracks -
1. Hair line cracks. 2. Longitudinal 3. Edge cracks 4. Shrinkage

cracks
5. Reflection cracks
c) Deformation -
1. Slippage 2. Rutting 3.Corrugations 4.Shoving 5. Shallow
Depression
6. Settlement and up- heaval
d) Disintegration
1. Stripping 2. Loss of aggregate 3.Raveling 4.Pot holes 5. Edge

breaking

51
D) The activities of repairs and maintenance of road shall be done as per time
schedule given in the tender document and as given in Appendix 2.2 of aforesaid
GR
Types of roads under maintenance are –
1) Concrete Roads 2) Asphalt/Mastic Roads
3) Water Bound Macadam Roads & 4) Moorum Roads
5) Bridges, Culverts, Slab Drains, CD works :-
a) Removal of railing over submersible bridges.
b) Re-fixing of railing over submersible bridges.
c) Removal of plants or unwanted growth of shrubs including poisoning of
roots and branches of trees and to be trimmed.
d) Painting of parapets and Krebs.
E) The scope of work includes maintenance & repairs of road as per maintenance
criteria mention in Appendix - 2.3 of the above GR
F) The scope of work also includes any other activity relating to road, bridge, culverts,
slab drains, CD works, road furniture and miscellaneous items which is not mention
above and it is in the opinion of engineer in charge is required to be executed
immediately after detection of defect as directed by engineer in charge.
G) Road maintenance specifications shall be as per Appendix 3.1 of GR. No. RMR-
1082/CR-315/Raod-1/Dt. 30.09.2016 for maintenance of road and as mentioned in
tender
documents.
H) Testing of Material as per frequency for various materials required for repairs and
maintenance
I) Safety measures for material and working labourer and staff working on repair and
maintenance of road
J) Safety measures for traffic during operation, repairs & maintenance
K) Road Renewal by Bituminous courses
L) For execution of maintenance and repairs items as mention above the following
general

52
provisions are proposed.
1. 80 mm-metal layer 0.10 m. tk. for sunken portion for pot holes.
2. 40 mm- metal layer 0.075 m. tk. for sunken portion for pot holes.
3. 75 mm MPM over WBM surface for sunken portion for pot holes.
4. 75 mm MPM over BT surface for pot holes.
5. 50 mm MPM over BT surface for full width.
6. Road renewal by Bituminous Macadam, 20 mm thick premix carpet with premix seal
coat. (H.M.H.L.)
7. Murum PI < 6 and for side shoulder at both side of road.
8. Excavation for foundation in earth, soils of all types for retaining wall.
9. Providing and laying in situ C.C. of 1:4:8 metal in foundation
10. Providing and laying in situ C.C. of M-15 for face wall
11. Micro seal surfacing
12. Thermoplastic paint to road marking
13. Road furniture.
Maintenance Items
1. Cleaning of carriage way and shoulder, bridge, culvert, CD work.

2. Cleaning obstruction to traffic.
3. Cleaning desilting, filling scour
4. Arrangement for traffic safety and repair
5. Attendance of accidents, emergency situation
6. Removal / Cutting trees fallen on road / carriage way which is dangerous to traffic
7. Plantation
8. Clearing land slide.
9. Excavation of Road side catch water Gutter in all sorts of soil
10. Providing and laying hot applied thermoplastic paint for pavement marking
11. Km. stone, 200 m. stone, information board, road side furniture.
12. Coloring to trees
13. Traffic census
14. Restoration of rain cuts with soil, murum gravel or a mixture.
15. Maintenance of earthen shoulder.
16. The maintenance of drains including erosion repairs ,clearing, cleaning.
17. Maintenance of Hume pipe culvert by way of clearing , cleaning , etc.
18. Cutting of branches of trees and shrubs from the road way.
19. Trimming of grass and weeds from the shoulders / berms.

53
3.9. A Physical Submission:
The bidder shall submit his bid online as per the procedure laid down on the e-tender portal. The
Bidder shall also submit Bid in Hard Copy within 72 hours from the date and time of Bid Lock in
any of below mention offices
1. Executive Engineer, P. W. DivisionKhamgaon
2. Executive Engieer, World Bank Division,Akola
(Nominated by Chief Engineer)
3. Superintending Engineer, P. W. Circle, Akola
4. Chief Engineer, P. W. Region, Amravati
5. Deputy Secretary (Roads), P. W. D. Mantralaya, Mumbai
This Hard Copy will be opened only if any problem arises.
49.3. If the contractor fails to execute various maintenance activities as per time schedule
given in the "Time schedule for Maintenance and Repairs activity for Road" then
the contractor shall pay to the employer the relevant sum stated in the Contract Data as
Liquidated damages for such default and not as penalty for everyday or part of day which
shall elapse between relevant time for completion and the date stated in the taking over
certificate of the whole of the works on the relevant section, subject to the limit stated in
the contract data.c
The employer may, without prejudice to any other method of recovery deduct the
amount of such damages from any monies due or to become due to the contractor. The
payment or deduction of such damages shall not relieve the contractor from his
obligation to complete the works on from any other of his obligations and liabilities
under the contract.
18. PAYMENT
The contractor must understand clearly that the rates quoted are for completed work and
include all cost due to labour, scaffolding, plant, machinery, supervision, power, royalties,
taxes etc. and should also include all expenses to cover the cost of height work as and when
required and no claim for additional payment beyond the prices or rates quoted will be
entertained. The mode of measurement has been indicated in the specifications. If there is any
ambiguity or doubt in this respect, the decision of Superintending Engineer will be final.
The Budget provision for the work is less at present. Payment of bills will be made as per
availability of funds. No claim will be entertained on account of delayed payment for non-
availability of funds. The payment of pot hole filling will be done on priority. No payment will
be done for the other activities unless pot hole filling activity in 100 % completed

54
Time schedule for maintenance &repair activity for road

(Refer IRC:SP:95-2011 & Govt. Of Maharashtra G.R. No. RMR/1082/CR-315/Road-1 Dt. 30.09.2016)
Sr.No. Type of Activity Maximum response time Time Schedule
1 Pot holes by B.T. I)within 3 days after detection Post mansoon& pre
of pot hole mansoon as per need & as
directed by engineering
charge
II)pot hole causing safety as per need & as directed by
hazard to be repairs within 24 engineering charge
hours
2 Pot holes by W.B.M. I)within 3 days after detection During mansoon every year
of pot hole & as per need & as directed
by engineering charge
II)pot hole causing safety as per need & as directed by

hazard to be repairs within 24 engineering charge
hours
3 Road Renewal Within 2 Months Pre mansoon& Post

in first year mansoon
4 Cleanining of Within 14 day As soon as noticed & as per

carriageway need
&shoulder,bridge,
culvert C.D.deck
5 Cleanining obstruction Within 12 hours As per need at any time
to traffic
6 Earth shoulders I) Within 14 days from As per need during

mansoon& after mansoon
every year
II)Water ponding to be cleared During mansoon& as per

in 3 days need every year
7 Culverts &bridges
I)Cleaning ,desilting within 28 day As per need pre mansoon&

post mansoon
II)Filling of scour within 14 day As per need pre mansoon&

post mansoon
8 Painting I)14 days after detection of once in year post mansoon

karb&parapet,km damage
stone,200m stone,guard
stone information pillar,
Sign & caution board,
road side trees

55
9 Arrangement for traffic I)within 6 hour As per requirment, at any

safety time
Repairs II)within 24 hour after detection
10 Maintenance of drains I)within 14 days Before &after rains

I)cleaninig&repairs pre mansoon& post mansoon
11 Road signs 7 days Twice a year

I)Maintenance & pre mansoon& post mansoon
protection
12 Pavement marking 14 days once in year post mansoon
13 Attendance of Immediately As per need, at any time

Accidants, Emegency
situation
14 Rain cuts within 24 hours During monsoon &as per

need
15 Triming of trees 14 days with approval of forest Regularly

department
16 Removal / Cutting trees within 4 hours At any time

fallen on road /
carriageway which is
dangerous to traffic
17 Traffic Censurs 7 days May & December as directed
by engineer incharge
18 Plantation
I) digging pit I) 1 Month May every year

II) Plantation II) 2 Month June &Jully every year
19 Speed Breakers Immediately As directed by engineer

incharge
20 Clearing land slide within 3 hours As per need & As directed by

engineer incharge
21 Any other activity Immediately after detection of As directed by engineer

relating to road, bridge defect incharge
& culvert maintenance &
repairs

56
Contract Data
Items marked “N/A” do not apply in this Contract Clause

Reference
with
respect to
Section - 3
1. The Employer is Executive Engineer, Public Works Division Khamgaon [Cl.1.1]
Name :
Address :
2. The Engineer is Executive Engineer, Public Works Division Khamgaon
3. The Dispute Review Expert appointed jointly by the employer and Contractor is: [Cl.1.1]
* Name :
*Address:
4. The Defects Liability Period as per ANNEXURE- A. from the date of [Cl.1.1 &
Completion. 35]
5. The Start Date shall be 7 days from the date of issue of the Work Order. [Cl.1.1]
6. The Intended Completion Date for the whole of the Works is …. days [Cl.1.1,17&28]
including monsoon period after start of work with the following milestones: as
per ANNEXURE- A.
[Cl.2.2,& 49.1]
Milestone dates: Milestones of Repa
irs/Construction/Maintenance & Defect Liability Period is as per ANNEXURE- A

enclosed herewith in Tender Document.
Physical Works to be completed Period from the start date
i) Milestone 1 : 15% of work 4 months
ii) Milestone 2 : 50% of work 12 months
iii) Milestone 3 : 100% of work 24 months
7. Improvement ,maintainance and repairs for

Site Location - Site is located [Cl.1.1]
two years to Raver Patondi Pimpri Nandur MSH-5 Dolarkhed Kurha
Wadoda Khandavi Jalgaon Jamod Tunki Akot Daryapur Walgaon
Nandgaon peth Lehgaon Morshi Warud SH-47 Km.59/00 to 60/200
Taluka Jalgaon Jamod in Buldhana District
8. The name and identification number of the Contract is:- [Cl.1.1]

57
9 The work consist of ... [Cl.1.1]
1. ……………..
2. …………….
3. The works shall, inter alia, include the following, as specified or as
directed:
(A) Road Works
Site Clearance; setting out and layout; widening of existing
carriageway and strengthening including camber corrections;
construction of new road/parallel service road; bituminous pavements
remodelling/construction of junctions, intersections, bus bays,
laybyes; supplying and placing of drainage channels, flumes, guard
posts and guard other related items; construction/extension of cross
drainage works, bridges, approaches and other related stones; road
markings, road signs and kilometre / hectometre stones; protective
works for roads/bridges; all aspects of quality assurance of various
components of the works rectification of the defects in the completed
works during the Defects Liability Period; submission of “ As Built”
drawings and other related documents; and other item of work as may
be required to be carried out for completing the works in accordance
with the drawings and provisions of the contract to ensure safety.
(B) Bridge Works
Site Clearance; setting out, provision of foundations, piers abutments
and bearings; pre-stressed / reinforces cement concrete
superstructure; wearing coat, hand railing, expansion joints, approach
slabs, drainage spouts / downtake pipes, arrangements for fixing light
posts, water mains, utilities etc. provision of suitably designed
protective works, wing / return walls; provision of road markings,
road signs etc. all aspects of quality assurance; clearing the site and
handing over the works on completion; rectification of the defects
during the Defects Liability Period and submission of “ As Built”
drawings and other related documents; and other item of work as may
be required to be carried out for completing the works in accordance
with the drawings and provisions of the contract to ensure safety.
(C) Buildings and Other Items
Any other items as required to fulfil all contractual obligations as per
the Bid documents
10. The following documents also form part of the Contract:....................... [ Cl. 2.3(9) ]
11. The law, which applies to the Contract, is the law of Union of India. [ Cl. 3.1 ]
12. The language of the Contract documents is English [ Cl. 3.1 ]
13. Limit of subcontracting – 50 % of the Initial Contract Price [ Cl. 7.1 ]
14. The Schedule of Other Contractors – [ Cl. 8 ]
15. The Schedule of Key personnel - As per Annex-II to section I [Cl. 9]

16. The minimum insurance cover for physical property, injury and death is Rs.5 [Cl. 13]
lakhs per occurrence with the number of occurrences limited to four. After each
occurrence, Contractor will pay additional premium necessary to make insurance
valid for four occurrences always.
17. Site investigation report – To be assessed by the contractor [Cl. 14]

58
18. The site possession Dates shall be same day from issue of Work order to proceed [Cl. 21]
with the work.
19. Fees and types of reimbursable expenses to be paid to the Dispute Review Board [Cl. 25]
(To be inserted later)
20. Appointing Authority for the Dispute Review Expert-Council, Indian Roads [Cl. 26]
Congress, New Delhi
21. The period for submission of the programme for approval of Engineer shall be 21 [Cl. 27.1]
days from the issue of letter of Acceptance
22. The period between programme updates shall be … day. [Cl. 27.3]
23. The amount to be withheld for late submission of an update programme shall be [Cl. 27.3]
Rs. ……
24. The following events shall also be Compensation Events: [Cl. 44]
Substantially adverse ground conditions encountered during the course of
execution of work not provided for in the bidding document –
(i) Removal of underground utilities detected subsequently
(ii) Significant change in classification of soil requiring additional
mobilisation by the contractor e.g. ordinary soil to rock excavation
(iii) Removal of unsuitable material like marsh, debris dumps etc. not caused
by the contractor
(iv) Artesian conditions.
(v) Seepage, erosion, landslide
(vi) River training requiring protection of permanent work
(vii) Presence of historical, archaeological or religious structures, monuments
interfering with the works
(viii) Restriction of access to ground imposed by civil. judicial, or military
authority.
25. The currency of the Contract is Indian Rupees [Cl. 46]

26. The Proportion of payments retained (retention money) shall be 6 % from each [Cl. 48]
bill subject to a maximum of 5 % of final contract price.
27. Amount of liquidated damages for delay in (I) for Whole of work [Cl. 49]
completion of works
(1/2000)th of the initial contract
price rounded off to the nearest
thousand per day
28. Nature of Advances Amount (Rs.)Conditions to be
fulfilled
i. *EQUIPMENT After equipment is brought to site
(provided the Engineer is satisfied
---- NA ---- that the equipment is required for
performance of the contract) and
on submission of unconditional
Bank Guarantee for amount of
advance.

59
ii. Secured advance for non-perishable materials a) The materials are in accordance [Cl. 45]
brought to site with the specification for works.
b) Such materials have been delivered
to site, and are properly stored and
protected against damage or
deterioration to the satisfaction of the
Engineer. The Contractor shall store
the bulk material in measurable stacks;
c) The Contractor’s records of the
requirements, orders, receipt and use
of materials are kept in a form
approved by the Engineer and such
records shall be available for
inspection by the Engineer.
d) The contractor has submitted with
his monthly statement the estimated
value of the materials on site together
with such documents as may be
required by the Engineer for the
purpose of valuation of the materials
and providing evidence of ownership
and payment thereof.
e) Ownership of such materials shall
be deemed to vest in the Employer for
which the Contractor has submitted an
Indemnity Bond in an acceptable
format, and
f) The quantities of materials are not
excessive and shall be used within a
reasonable time as determined by the
Engineer
iii) Repayment of Secured advance

The advance shall be repaid from each monthly payments to the extent materials
[for which advance was previously paid pursuant to Clause 51.4 of G. C. C. ]
have been incorporated into the works.
iv) Maximum limit of liquidated damages for 10 percent of the Initial [Cl. 49.3(a)]
delay in completion of work. contract Price rounded off to
the nearest thousand.
v) Amount of liquidated damages per day for . Rs. 100/- per day (over
maintenance activities &aboe Clause No 49.3)
29. The amounts of the advance payment are. [Cl. 51 &

52]
30. The Securities shall be for the following minimum [Cl. 52] 30.
amounts equivalent as a percentage of the Contract
Price:
Performance Security for 5 percent of contract price
plus Rs....................... (to be decided after
evaluation of the bid) as additional security in terms
of ITB Clause 29.5
The Standard form of Performance Security
acceptable to the Employer shall be an
unconditional Bank Guarantee of the type as
presented in Section 8 of the Bidding Documents.

60
31. The Schedule of Operating and Maintenance [Cl. 58] 31.

Manuals ................N/A
32. The date by which “as-built’ drawings (in scale [Cl. 58] 32.
as directed) in 2 sets are required is within 28
days of issue of certificate of completion of
whole or section of the work, as the case may
be.
33. The amount to be withheld for failing to supply [Cl. 58] 33.
“as-built” drawings by the date required is Rs.
………. Lakh.
34. The following events shall also be fundamental [Cl. 59.2] 34.
breach of contract : “The Contractor has
contravened Sub-Clause 7.1 and Clause 9 of
GCC.”
35. The Percentage to apply to the value of the [Cl. 60] 35.
work not completed representing the
Employer’s additional cost for completing the
Works shall be 20 percent.
27. The proportion of payments retained (retention money) shall be 06% [Cl. 48]
from each bill subject to a maximum of 05% of final contract price.
28. Amount of liquidated damages for For Whole of work [Cl. 49]
delay in completion of work (1/2000) th of the Initial
Contract Price, rounded off to
the nearest Thousand, per day.
For sectional completion
(wherever specified, in item 6 of
Contract Data) (1/2000)th of the
amount specified against the respective
mile stone rounded off to the nearest
thousand per day
29. Maximum limit of liquidated damages for 10 percent of the Initial [Cl. 49]
delay in completion of work Contract Price rounded
off to the nearest thousand.
30. Amount of Bonus for early completion Deleted [Cl. 50]
Of whole of works
31. Maximum limit of Bonus for early Deleted [Cl. 50]

Completion Of works
32. The amounts of the advance payment are : [Cl. 51 & 52]

61
SECTION 5
TECHNICAL SPECIFICATIONS

62
TECHNICAL SPECIFICATIONS
1.1 PREAMBLE
1.1 The Technical Specifications contained herein shall be read in conjunction with the other
Bidding Documents as specified in Volume –I, III & IV.
1.2 SITE INFORMAION
1.2.1 The information give hereunder and provided elsewhere in these documents is given in
good faith by the Employer but the Contractor shall satisfy himself regarding all aspects
of site conditions and no claim will be entertained on the plea that the information
supplied by the Employer is erroneous or insufficient.
1.2.2 The area in which the Works are located is plain terrain
1.2.3 General Climatic Conditions
1.2.3.1 The temperature in this region is a under: During summer months, average maximum
temperature
is above 46oC.
1.2.3.2 The average annual rainfall in the area is of the order of 1000mm
1.2.4 Seismic Zone
The Works are located in Seismic Zone II as defined in IRC: 6-2000.
2 GENERAL REQUIREMENTS
The Technical Specifications in accordance with which the entire work described
hereinafter
shall be constructed and completed by the Contractor shall comprise of the following,
2.1 PART- 1- General Technical Specifications
The General Technical Specifications shall be the “SPECIFICATIONS FOR ROAD

AND BRIDGE WORKS” FIFTH REVISION APRIL 2013, issued by the Ministry of
Surface Transport (Road Wing), Government of India and published by the Indian Roads
Congress.
2.2 Maharashtra State Public Works Department Specifications Book.
2.2.1 Govt. of Maharashtra, Public Works Department, Marathi Circular No.आरएमआर-
1082/ . .315/र ते-1/ dt.30.09.2016
2.3 PART – II- Supplementary Technical Specifications.
The Supplementary Technical Specifications shall comprise of various Amendments /

Modifications / Additions to the “SPECIFICATION FOR ROAD AND BRIDGE
WORKS” referred to in PART–1 above and Additional Specifications for particular item
of Works not already covered in PART-1.
2.4 A particular clause or a part thereof in “SPECIFICATION FOR RAOD AND BRIDGE
WORKS (FIFTH REVISION, APRIL 2013)’’ referred in PART-I above, where
Amended / Modified / Added upon and incorporated in PART-II, referred to above , such
Amended / Modified / Added upon, and incorporated in PART-II, referred to above, such

63
Amendment / Modification / Addition supersedes the relevant Clause or part of the

Clause.
2.5 The Additional Specifications shall comprises of specifications for particular item of
Works not already covered in PART-I.
2.6 When an Amended / Modified / Added Clause supersedes a Clause or part thereof in the
said Specifications, then any reference to the superseded Clause shall be deemed to refer
to the Amended / Modified /Added Clause or part thereof.
2.7 In so far as Amended / Modified / Added Clause may come in conflict or be inconsistent
with any of the provisions of the said Specifications under reference, the Amended /
Modified /Added Clauses shall always prevail.
2.8 The following Clauses in the “SPECIFICATIONS FOR ROAD AND BRIDGE WORKS
(FIFTH REVISION APRIL 2013)’’ are applicable /Modified for project.
112, 201, 202,301, 309,401, 404, 406,408,501, 502, 503,504, 507, 801, 803, 900, 1000,
3000
2.9 In the absence of any definite provision on any particular issue in the aforesaid
Specifications, reference may be made to the latest codes and specifications of IRC and
BIS in that order. Where even these are silent, the construction and completion of the
works shall confirm to sound engineering practice as approved by the Engineer and in
case of any dispute arising out of the interpretation of the above, the decision of the
Engineer shall be final binding on the contractor.
Section Respective / Clauses
100- General 101 -121- General
200- Site Clearance 201- Clearing and grubbing
Contractor shall remove and dispose of all materials
such as trees, bushes, shrubs, stumps roots not
exceeding 150 mm thick from side berms as directed
by Engineer.
400- Sub –Base coarse ( Non- .
Bituminous)
500- Base & Surface courses 501- General requirement for bituminous pavement layers.
(Bituminous) 502- Primer coat over Granular Base.
503- Tack Coat : Tack coat shall be as specified in the item
of work.
504- Bituminous Macadam
505- Dense Bituminous Macadam
507- Bituminous concrete.
300- Earth work and Drainage 301- Excavation of road way and drainage
Cement / Lime shall be used as filler Job mix design for
bituminous concrete is mandatory and variation in binder
content beyond permissible variation of +/- 0.30% by
weight of total mix will be assessed and paid accordingly
for lower side only. Adjustment in payment will not be
allowed for binder content on higher side.
800- Traffic sign, Marking & other road 803- Road Markings,
Appurtenances and IRC-67- 2010
900- Quality Control for Road 10 % of the density tests shall be done on edges. “Stone
Works crushing cum screening plant (cone type) should be
deployed for getting proper size and grading of aggregates.
Combined flakiness and elongation index shall not be
allowed more than the specific limit as mentioned in
specifications of respective items ”
Complete clause from 901 to 903 is applicable

64
1000- Material for structure All material required for various items shall be confirm to
Section 1000
3000- Maintenance of road The following should be added in this clause.
The following clauses shall apply for routine maintenance
during defect liability period.
3001- General
3002- Restoration of rain cuts
3003- Maintenance of earthen shoulders
3004- Bituminous work in connection with maintenance
and repairs
Sign/Caution/Mandatory/Information IRC-67, 2010 and 1997 Road furniture and signs.
Boards etc.
2.9 All the defects observed during the defect liability period shall be rectified by the Contractor at
his own cost within specified time period as per instruction Engineer-In-Charge.
2.10 The following Clauses in the “SPECIFICATION FOR ROAD AND BRIDGE WORKS
(MAHARASHTRA STATE P.W.D. SPECIFICATION BOOK”) are Applicable /Modified for
the Project
Rd-23 Supply of Hard Murum

Rd-39 Spreading Hard Murum
Rd-40 Compaction of Hard Murum
Rd 42 Supply of Bitumen VG-30 Grade
Rd 47.3. Tack coat Application
Rd 49.3.1 (e) Tack coat
1.0 In the absence of any definite provision on any particular issue in the aforesaid Specification
reference may be made to the latest codes and specifications of IRC and BIS in that order. Where
even these are silent, the construction and completion of the Works shall confirm to sound
engineering practice as approved by the Engineer and in case of nay dispute arising out of the
interpretation of the above, the decision of the Engineer shall be final binding on the Contractor.
1.1 The Following clauses in the "Specififications For Rural Road" First Revision - 2014, issued by the
Ministry of Rural Development (M.o.R.D.), Govt. of India & Published by the Indian Road Congress
are applicable for the project.
Sr. Items Respective Clause

No.
1 Restoration of Rain Cuts clause 1902
2 Maintenance of earthen shoulders clause 1903
3 Maintenance of drains clause 1908
4 Maintenance of Hp Culvert & Slab clause 1909
Culvert
5 Maintenance of causeway clause 1910
6 Maintenance of Road signs clause 1911
7 Maintenance of Raillings clause 1912
8 Cutting Branches of trees &Treaming of clause 1915
Grass

65
A. SUPPLEMENTRAY SPECIFICATION
1. Working Method & Progress Schedule
1.1 Working Method
a) The Contractor shall submit within the time stipulated by the Engineer-in-charge in
writing the details of actual methods that would be adopted by the Contractor for the
execution, of any items as required by Engineer-in –charge at each of the location,
supported by necessary detailed drawings and sketches including those of the plant
and machinery that would be used, their locations, arrangement for conveying and
handling materials etc. and obtain prior approval of the Engineer-in-charge well in
advance of starting such items of work.
b) The Engineer-in-charge reserves the right to suggest modifications or make
corrections in the method proposed by the Contactor, whether accepted previously or
not at any stage of the Work to obtain the desire accuracy, quality, safety and progress
of Work which shall be binding on the Contractor. The Contractor shall take
cognizance of such suggestions / objections and suitably modify his method of
construction. No claim on account of such change in method of execution will be
entertained by the Government so long as specification of the item remains unaltered.
1.2 Progress Schedule
a) The Contractor shall furnish and got approved within Fifteen days of the order to start
the Work, a programme of Work in quadruplicate indicating the date of actual start,
the monthly progress expected to be achieved and the anticipated completion date of
each major item of work to be done by him, also indicating date of procurement of
materials and setting up of plant and machinery. The programme is to be such as to be
practicable achievement towards the completion of the whole Work in the time limit
and of the particular items, if any, on the due dates specified in the Contract. Planning
and programme of Work shall be done by the mutual discussion between the
Engineer-in-Charge and Contracts representative in charge of work. The programme
shall be prepared by employing CPM/PERT chart
b) The progress of work shall be reviewed at every mile stone and revised programme
shall be drawn up, if necessary. No revised programme shall be operative without the
approval of Engineer-in-Charge in writing.
c) The Engineer-in-Charge is further empowered to ask for more detailed schedule or
schedules say weekly for any item or item in case of urgency of Work as will be
directed by him and the Contractor shall supply the same when asked for.
d) Acceptance of the programme or the revised programme, by the Engineer-in-charge
shall not relieve the Contractor of his responsibility to complete the whole of the
Work by the prescribed time or the extended time if any.
1.3 a) The Contractor shall furnish sufficient plant, equipment and labour as may be
necessary to maintain the progress schedule. The working and shift hours restricted to
one shift a day for operations to be done under the Government supervision shall be
such as may be approved by the Engineer- in-Charge They shall not be varied without
prior approval of the Engineer-in-Charge.
b) Night work which requires supervision shall not be permitted except when specifically
allowed by Engineer-in-Charge each time, if required by Contractor. The Contractor
shall provide necessary lighting arrangement and other measures etc for right Works
as directed by Engineers-in Charge without extra cost.
1.4 The Contactor shall submit reports on progress of Work in forms and statements etc.
at periodical intervals in the form of progress charts forms, statements and /or reports
as may be approved by the Engineer-in Charge.

66
1.5 The Contractor shall maintain programme chart, details regarding machinery,
equipment, labour, materials and periodical returns thereof in programme to be got
approved from the Engineer-in-charge.
1.6 Priorities of Works to be executed
Priorities for items to be executed shall be determined periodically as deemed fit by

the Engineer-in-Charge keeping in view the final time limit allowed for the Work and
all the time Schedule fixed for intermediate stages of Works as directed by the
Engineer-in-Charge.
Additional Specifications
1.1 PREAMBLE
1.1 The Technical Specifications contained herein shall be read in conjunction with the other
Bidding Documents as specified in Volume –I, III & IV.
1.2 SITE INFORMAION
1.2.1 The information give hereunder and provided elsewhere in these documents is given in good
faith by the Employer but the Contractor shall satisfy himself regarding all aspects of site
conditions and no claim will be entertained on the plea that the information supplied by the
Employer is erroneous or insufficient.
1.2.2 The area in which the Works are located is plain terrain
1.2.3 General Climatic Conditions
1.2.3.1 The temperature in this region is a under: During summer months, average maximum
o
temperature is above 40 C.
1.2.3.2 The average annual rainfall in the area is of the order of 500mm
1.2.4 Seismic Zone
The Works are located in Seismic Zone II as defined in IRC: 6-2000.
B. SUPPLEMENTRAY SPECIFICATION
1 Setting out
1.1.1 The Contractor shall be responsible for
A) Accurate setting out of the Work in relation to original points lines, and levels of references
given by the Engineer-in-charge in writing
B) The correctness of position, levels dimensions and alignments of all parts of the Work
C) The provision of all necessary instruments, appliance and labour in connection with forgoing
responsibilities.
1.1.2 If at any time during execution of Works any error appears in the position levels, dimensions or
alignment of any part of the Work the Contractor on being required so to do by the Engineer-in-
Charge shall at his own cost, rectify such error to the satisfaction of the Engineer-in-Charge
whatever the case may be as regards the error.
1.1.3 The checking of any setting out or of any line or level by the Engineer-in-charge shall not in any
way relive the Contractor of his responsibility for the accuracy. Thereof and the Contractor shall
carefully protect and preserve all benchmarks pegs and other materials used in setting out the
Works. The Contractor shall give a notice not less than 48 hours in advance of his intention to set

67
out or layout for any part of the Works to the Engineer-in-charge so that checking can be made
in time.
1.1.4 Layout of Work
i) Layout of the work will be done by Contractor in consultation with the Engineer-in-charge of the
Department or his representative Some permanent marks should however be established to
indicate the demarcation of the structure or any component thereof made to this permanent
marks in measurements books and drawing, signed by the Contractor and departmental officer.
1.2 Road Work
1.2.1 The Contractor shall establish working bench marks in the area soon after taking possession of
the site. The reference bench mark for the area shall be as directed by the Engineer-in-charge.
The working bench marks shall be at the rate of four per Kilometer and also at or near all
drainage structure. Over bridges. The working bench marks shall be got approved from
Engineer-in-charge. Checks must be made on these bench marks once every month and
adjustment if any got approved form Engineer-in-charge and recorded. An up to if date record of
all bench marks including approved adjustment, if any shall be maintained by the Contractor and
also a copy the supplied to the Engineer-in-charge for this record.
1.2.2 The lines and levels of formulation, side slopes, drainage, carriageways and shoulders shall be
carefully set and frequently checked. Care shall be taken to ensue that correct gradients and cross
sections are everywhere obtained.
1.2.3 In order to facilitate the setting out the Works, the center line of the carriage way of highway
must be accurately established by the Contractor and approved by the Engineer-in-charge. It
must then be accurately referred in a manner satisfied to the Engineer-in-charge at every 50m.
Intervals in plan and rolling terrain and 20m intervals in hilly terrain and at the curve points as
directed by the Engineer-in-charge with marker pegs and change boards set in or near the fence
line and a schedule of reference dimension shall be prepared and supplied by the Contractor to
the Engineer-in-charge. These markers shall be maintained until the Works reach finished
formation level and are accepted by the Engineer-in-charge.
1.2.4 The Works of setting out shall be deemed to be part of general Works, preparatory to the
execution of work and no separate payment shall be made for same.
1.2.5 The drawings enclosed with the bidding documents are for general guidance only.
1.2.6 All necessary Registers formatted as per instructions of Engineer-in-charge required for
documentation of Works shall be supplied by the Contractor in duplicate before commencement
of Work. Record shall be maintained by the Contractor and shall be got verified from time to
time by the Engineer-in-charge or his representative.
1.3.1 Responsibilities of Level and alignment
The Contractor shall be entirely and exclusively responsibilities for the horizontal and vertical
alignment the levels and corrections of every part of work and shall rectify effectively any errors
or imperfection there in such rectification shall be carried out by the Contractor at his own cost
when instructions are issued to that effect by the Engineer-in-charge
1.3.2 Leveling Instrument
If measurement of item of the work are based on Volumetric measurements, calculated from
levels taken before and after construction of the item a sufficient number of leveling instruments
staves tapes etc. will have to be kept availability by the Contractor at the site of work for this
purpose. Lack of such leveling instruments staves tapes etc. in required number may cause delay
in measurement of the work. The Contractor will have therefore to keep sufficient number of
these instruments in working condition readily available at the Work site.
1.4 Ancillary Works
The Contractor shall submit to Engineer-in-charge in writing the details of all ancillary Works
including layout and specifications to be followed for its constructions. Ancillary Works shall
not be taken up in hand unless approved by Engineer-in-charge. The Engineer-in-charge reserves
the right to suggest modifications or make complete changes in the layout and specifications
proposed by the contract at any stage to ensure the safety on the work site. The Contractor shall
carry out all such modification to the ancillary Works at his own expenses as ordered by the
Engineer-in-charge.
All above conditions are incidental or Works & no extra payment will be made for this.

68
2 Agenda and work order book
2.1 The Contractor shall himself manage the work or engage an authorized all time agent on the
work capable of managing supervising and guiding the work and understanding the
specifications and contract conditions. A qualified and experienced engineer be provided by the
Contractor as his agent for technical matters in case the Engineer-in-charge considers this as
essential for the work and so directs the Contractor. Agent will take orders as will be given by
the Engineer-in-charge or his representative and shall be responsible for carrying them out. The
agent and/or site engineer shall not be changed without prior intimation to the Engineer-in-
charge or his representative on the wok site The Engineer-in-charge has the unquestionable right
to ask for changes in the quality and strength of Contractors supervisory staff and to order
removal from work of any of such staff. The Contractor shall comply with such order and effect
replacements to be satisfaction of the Engineer-in-charge.
2.2 A work order book shall be maintained on site and it shall be the property of Government and
the Contractor shall promptly acknowledge the order given therein by the Engineer-in-charge or
his authorized representative or his superior officer and comply with them. The compliance
shall be reported by Contractor to the Engineer-in-charge within 15 days from the date of issued
of instructions. The blank work order book with machine numbered pages in quadruplicate with
perforated sheets (for three copies to be detached) will be provided by the Departments for this
purpose. The Contractor will be allowed to copy out the instructions therein from time to time.
3 Land for temporary use
Land for temporary site office, site laboratory, parking yard, store yard, labour camp, Workshop
etc. shall have to be arranged by the Contractor at his own cost. The department will extend
help by providing recommendation letter etc. if necessary and so desire by the Contractor.
4 Assistance in procuring priorities permits etc.
4.1 The Engineer-in-charge on written request by the Contractor, will if in his opinion the request is
reasonable and in the interest of work and its progress assist the Contractor in securing the
police protection and the priorities for deliveries, transport permits for controlled materials,
permits for quarries and other similar permits including labour license etc. where such are
needed. All cost in this behalf shall be borne by the Contractor. The department will not
however be responsible for the non-availability of such facilities or delays in this behalf and no
claims on account of such failure or the Department shall allow delays.
The Contractor has to make his own arrangement for machinery required for the work.
However if such machinery is conveniently available with the department it may be spared on
hire as per department’s rules in force, if requested by the Contractor in writing. The supply or
non-supply of machinery shall not form a ground for any claim or extension of time limit for
this work.
4.2 Water supply
i) Availability of adequate water for work and sources thereof shall be confirmed by the
Contractor before submitting the tender.
ii) Water for construction, curing or any other purpose shall be brought by the Contractor at his
own cost.
4.3 Electricity

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The Contractor will have to make his own arrangement at his own cost for obtaining or
providing electric supply at Work site. Electrical supply for the department’s use at work site
shall be provided by the Contractor. No charges would be payable by the Department.
4.4 Telephone Facilities

Contractor will have to make his own arrangement at his own cost of telephone facilities at
work site, if required
5 Quarries
The Contractor will have to make his own arrangement of acquiring land for quarries. The
Contractor shall carry out all quarrying operations without endangering the environment and
natural beauty of surrounding. All excess and un useful excavated materials shall be stacked at
dumping places if available identified by the Department as directed by the Engineer-in-charge
otherwise the Contractor has to make his own arrangement for the same.
6 Supervisory staff
The Contractor shall at his own expenses maintain sufficient experienced supervisory staff etc.
required for the work and shall make his own arrangement for housing such staff.
7 Co-ordination|
When several agencies for different sub Works of the project are to work simultaneously on the
project site, the Contractor shall render full co-ordination for achieving proper co-ordination
between different Contractor to ensure timely completion specified in each contract shall
therefore be strictly adhered to each Contractor may make his independent arrangements for
water power, housing etc. but he will be at liberty to come to mutual agreement with the
approval of the Engineer-in-charge. The Contractor shall not take or cause to be taken any steps
of action that may cause disruption, discontent or disturbance to work, labour or other
arrangements etc. of other Contractors in the project localities. Any action by the Contractors
which the Engineer-in-charge in his unquestioned discretion may consider as infringement of
the above code would be considered as a breach of the contract conditions and shall be dealt
with accordingly. In case of any dispute or disagreement between the various Contractors, the
Engineer-in-charge’s decisions regarding the coordination, co-operation and facilities to be
provided by any of the Contractor shall be final and binding on the Contractor concerned and
such a decision or decision shall not violate any contract nor absolve the Contractor of his
obligations under the contract, nor form the ground for any claim or compensation.
8 Relation with public authorities
The Contractor shall comply with all rules, regulations, by laws and directions given from time
to time by any local or public authority or body in connection with this work and shall him self
pay fees or charges which are livable on him without any extra cost to Government.
9 Work preliminaries
The Contractor shall supply, fix and maintain at his own cost, during the execution of Works,
all the necessary centering and scaffoldings, staging, planking, timbering strutting, shoring,
plumbing, fencing hoardings, watering, lightening by night as well as the necessary equipment
for protection of public and safety at any place adjacent to road and railway line. The
Contractor shall remove any/or all such centering, scaffolding, staging planking and equipment
when ordered to do so by the Engineer-in-charge and make good all matters and things
disturbed during the execution of work to the satisfaction of the Engineer-in-charge.
C. Execution of Work
10 Authorities
10.1 Authorities of Engineer-in-charge
10.1 .1 Save in so far as it is legally or physically impossible the Contractor shall execute complete and
maintain the Works in strict accordance with the contract under the directions and to the entire
satisfaction of the Engineer-in-charge and shall comply with and adhere strictly to the Engineer-
in-charge’s instructions and directions on any matter (whether mentioned in the Contract or not)
pertaining to this Work.
10.1.2 The Engineer-in-charge shall decide all questions which may arise as to quality and
acceptability of materials furnished and work executed, manner of execution rate of progress of
the work, interpretation of the plans and specifications and acceptability of fulfillment of
contract to on the part of Contractor. He shall determine the amount and quantities of work

70
performed and materials furnished and his decision and measurements shall be final. In all such
matters and in any technical questions, which may arise touching the contract, his decision shall
be binding on the Contractor.
10.1.3. The Engineer-in-charge shall have the power to enforce such decisions and orders if the
Contractor fails to carry them out promptly. If the Contractor fails to execute the work ordered
by the Engineer-in-charge, the Engineer-in-charge may give notice to the Contractor specifying
a reasonable period therein and on the expiry of that period proceed to execute such work as
may be deemed necessary and recover the cost thereof from the Contractor.
10.2 Authorities of the Engineer-in-charge’s Representative
10.2.1 The duties of the representative of the Engineer-in-charge are to watch and supervise the work
and to test and examine the materials to be used for workmanship employed in connection with
the work.
10.2.2 The Engineer-in-charge may from time to time in writing delegate to his representative any of
the powers and authorities vested in the Engineer-in-charge and shall furnish to the Contractor a
copy of all such delegations of powers and authorities.
10.2.3 Any written instruction of approval given by the representative of the Engineer-in-charge to the
Contractor within the terms of such delegations (but not otherwise) shall bind the Contractor
and the department as though, it had been given by the Engineer-in-charge, provided always as
follows:
a) Failure of the representative of the Engineer-in-charge to disapprove any work or materials
shall not prejudice the power of the Engineer-in-charge thereafter to disapprove such work or
materials and to order its putting down, removal or breaking up thereof.
b) If the Contractor is dissatisfied with any decision of the representative of the Engineer-in-
charge, he shall be entitled to refer the matter to the Engineer-in-charge who shall there upon
confirm, reverse or vary such decision.
11 Work Preliminaries
11.1 Display of Work Information
The two information sign boards in rectangular shape of size 2.45 x 1.2 0m made out of 3mm
thick Aluminum sheet painted with one coat of zinc chromate staving primer and two coats of
yellow stove enamel paint on front side and gray stove enamel paint on back side and
border/messages/symbols etc. with cutout of while retro reflective sheeting of Engineering
Grade including M.S .angle iron frame of 35 x 35 x 3mm and two M.S. angle iron post of size
65 x 65 x 6mm properly cross braced with angle iron of 50 x 50 x 5mm etc. duly painted with
alternative black and white bands of 25cm in width including G.I. fixtures etc. and fixing the
board in 1:4:8 concrete block of size 60 x 60 x 75 cm shall be fixed etc. and fixing the boards in
1.4.8 concrete block of size 60 x 60 x 75 cm shall be fixed on the site (each on one side). It is
incidental to the Work and no extra payment will be made to the Contractor. Information Board
shall be as per the drawing attached.
11.2 Omissions and Discrepancies
In case of errors omissions and/or disagreement between written and scaled dimension in
drawings or between the drawings and specifications etc. the following order of preference shall
apply.
i) Between the actual scaled and written dimension or descriptions on a drawings the latter shall
be adopted
ii) Between the written or shown description or dimension in the drawing and the corresponding
one in the specifications, latter shall apply.
ii) Between the quantities shown in the schedule of quantities and those arrived at from the
drawing the latter shall apply.
iii) Between the quantities shown in the schedule of quantities and those arrived at from the
drawing the latte shall apply.
iv) In case of omissions and /or doubts or discrepancies in dimension or description of any item or
specifications a reference shall be made to the Engineer-in-charge whose elucidation,
elaboration or decision shall be considered as authentic. The Contractor shall be held
responsible for any error that may occur in the work through lack of such reference and
precaution.

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11.3 Temporary Diversions, Maintenance of Same and Traffic Management

In addition to provision made herein, it is stipulated that the Contractor shall construct, maintain
and carry out the traffic management including the safety features, for all temporary diversions.
12.4 Site office-
The Contractor shall have a site office with all required facilities as discussed with Engineer in
charge. A field lab is to be installed on site for testing of all items to be executed as per tender.
The list of required equipment shall be got approved from Engineer in charge within 7 days of
work order and lab shall be installed in a period of 1 mone from work order.
For road and bridge works the site office will have to be established on Work Site only.
12.5 Laboratory for Testing
The Contractor shall for the purpose of testing the materials establish a field laboratory of
adequate floor area as approved by Engineer-in-charge. The Contractor shall provide all
equipments and amenities as per the details mentioned in MORT& H specification clause No.
121.3.1
Note: The field laboratory shall either be established at plant Site or as directed by Engineer-in-
Charge.
12.6 The Contractor will make arrangements to carry out various tests in the field laboratory
established for this purpose. The 70% sample could be tested at the field laboratory and 30%
samples shall be got tested in the Government laboratory or laboratory approved by the
Engineer- in-charge. The charges of testing the material in Government or Government
approved laboratory or recognized laboratory approved by Engineer- in-charge shall be borne
by the Contractor only.
12.7 The material for which test can not be carried out at the field laboratory shall be tested at the
Government laboratory approved by the Engineer- in-charge. The material which can not be
tested at Government laboratory shall be tested at the recognized laboratory approved by the
Engineer- in-charge in presence of the Engineer- in-charge or his authorized representative.
13. Materials for use on Work
13.1 General
13.1.1 The Contractor shall make his own independent investigations into the availability as well as
suitability of the various materials required for construction.
13.1.2 The Contractor will have to make his own arrangement for procuring quarries or quarry
permits. Necessary assistance for this will be extending by the Department if desired.
13.1.3 All the material required for construction of work shall be brought by the Contractor at his own
cost. The samples of material to be procured shall be got approved from the Engineer- in-
charge. The material as per approved samples shall only be procured.
The Contractor shall submit periodically as well as on completion of work, an account of all
materials brought by the Engineer- in-charge. The Contractor shall also furnish monthly
account of materials. A separate register shall be maintained on Site for recording daily item
wise receipt and consumption of cement, steel and bitumen used by him and item wise
consumption of other materials used. This register shall be signed daily by the Contractor or his
representative and representative of Engineer- in-charge.
13.1.5 The Contractor shall not transfer any material once brought at Work site without prior written
permission from Engineer- in-charge and for bonafied reasons only.
13.1.6 Testing of all construction material shall be carried out as per required frequency and MORT&
H specification clause No.903.3.1, 1000, 1600, 1700, 1900, 2200, 2700.
13.1.7 In case the materials brought by the Contractor become surplus owing to the change in the
design for the work the materials should be taken back by the Contractor at his own cost after
prior permission of the Engineer- in-charge.
13.1.8 The charges for conveyance of materials from the place of delivery to the site of work and the
actual spot on work site shall be entirely borne by the Contractor. No claim on this account
shall be entertained.
13.1.9 Royalty Charges for materials as per BOQ Part II shall be borne by the Contractor if
there is any Variation in Royalty Charges the difference shall be paid Extra over the items to
the Contractor and shall be recovered if the Royalty rate are reduced by the Govt. i.e Revenue
Department of Maharashtra

72
13.2 Cement
13.2.1 The Contractor shall make his own arrangement for procurement of Cement required for the
Work. The Cement shall be OPC Grade-43 conforming to IS 8222. The supply of cement shall
be of brand approved by Engineer-in-Charge. The testing of cement so procured shall be
carried out as per the frequency as mentioned in MORT & H specification clause No.1000. The
testing charges will have to be borne by the Contractor.
13.2.2 Cement to be used on Works shall be as fresh as possible and shall be used as per I.S. Code
from the date of manufacture.
13.3 Bitumen
13.3.1 Contractor shall procure and use bitumen of required grade from Government refinery.
13.3.2 Bitumen to be procured by Contractor shall conform to the IS 73-1992.
13.3.3 Contractor should be aware that delay may occur in getting the bulk bitumen to be supplied at
the refinery. The Contractor therefore is advised to place indent for their requirement
sufficiently in advance to allow for the period usually taken by the refinery for supplying bulk
bitumen.
13.3.4 The Contractor is expected to know all the rules and regulations framed by the refineries for
supply of bitumen.
13.3.5 The Contractor shall have to submit attested copy or original purchase voucher duly supported
by delivery challan& exit gate pass. The bitumen brought by the Contractor for the work will
be open to check by the Engineer- in-charge or his representative at all times.
13.3.6 The Engineer- in-charge reserves the right of weight of individual random buzzer as and when
considered necessary at the cost of the Contractor.
13.3.7 The bitumen so procured will have to be tested as per the frequency as mentioned in MORT &
H specification (Fourth revision) clause 903.3.1. The testing charges will have to be borne by
the Contractor.
13.3.8 The Contractor should inform the schedule of arrival of bouzers to the Engineer- in-charge
from time to time. The Contractor shall also arrange to provide field laboratory at plant site
along with all necessary equipment & materials for testing the grade of bitumen procured by
him.
13.4 Bitumen’s Mixes.
(i) The bituminous wearing surfaces and other bituminous overlays as directed by the Engineer-
in-charge will have to be executed as per the job mix formula based on mix design. The
Contractor will have to inform the Engineer- in-charge in writing at least 20 days before the
start of work of the job mix formula proposed for use in the Works. While establishing the job
mix formula the Contractor should ensure that it is based on correct and truly representative
samples to the materials that will actually be used in the work and that the mixture and its
different ingredients satisfy the physical and strength requirement of these specifications.
(ii) The job mix formula will have to be got approved from the Engineer- in-charge.
(iii) The approved job mix formula shall remain effective unless and until revised job mix formula
is approved. Should a change in the source of material be proposed or when specified by the
Engineer- in-charge, a new job mix formula be prepared and submitted for approval. On
approval of the job mix formula the Contractor should carry out plant trials to establish that the
plant is set up to produce a uniform mix conforming to the approved job mix formula.
The permissible variations as regards a) Individual percentages of various ingredients and b)
Binder content shall be as specified in MORT & H specification Revision V Table 500-7 &
500-18. The job mix design shall be carried out in the Regional Laboratory or any other
approved laboratory as approved by Engineer- in-charge.
13.5 Cement Concrete

13.5.1 The Contractor shall carry out all preliminary tests to work out grading and proportioning of
aggregates in order to obtain and maintain uniform quality of work. The Contractor shall
supply all materials, labour for preparing and testing samples as required by the Engineer-in-
charge Unless otherwise specified in the detailed item wise specifications. The concrete cube
shall be tested as per CI. 1716.2.4 The contractor shall also make field arrangements for slump

73
test and bulkage of sand. The frequency of test as per Ministry’s specification. The cubes shall
be got tested as approved laboratory and the test results shall conform to the M.O.R.R.T. & H
specifications (4th Revision) Clause No.1716.2.6 or as laid down in the specifications.
13.2.2 a) All concrete shall be machine mixed, either in a concrete mixer or in a batching and mixing
plant as per specifications. No. hand mixing will be permitted. The mixer or the plant shall be
at an approved location considering the proportions of the mixes and transportation means
available with the Contractor.
b) Fro Controlled or High grade concrete, the grading of aggregate shall be got approved from
the Engineer-in-Charge. The correct proportions and the total quantity of water for the mix will
be determined b means of preliminary test and shall be got approved from the Executive –in –
Charge. However, such approval does not relive the Contractor from his responsibility
regarding the minimum strength requirements for Work. Test shall be taken in accordance with
relevant codes and specifications
13.5.3 Concrete shall meet with any other requirements as specified on the drawings or as directed be
Engineer-in-charge. Additional requirements as regards overall limits of deleterious substances
in concrete shall be as per M.O.R.T. & H specifications (Fifth Revision) Clause No.1704.4
13.5.4 The Concrete shall be mechanically vibrated for proper water from 28 days after the time of its
placement or as may be directed by the Engineer-in-charge. Alternate method of curing viz.
steam curing, use of curing compound shall be got approved from Engineer-in-charge in
writing before its application.
13.3 Cement- for B.C.
Cement to be used for the work shall comply of the following with the prior approval of
Engineer- in-charge. Ordinary Portland Cement 43 grade only confirming to IS: 8112 shall be
used in the item of B.C. as a filler and shall be from the same factory. Independent testing of
cement used shall be done by the Contractor at site and in the laboratory approved by the
Engineer- in-charge before use. Any cement with lower quality than those shown in
manufacture’s certificate shall be debarred from use.
134 All Material testing charges as per part III of BOQ shall be borne by the contractor any
variation in testing charges the diff shall be paid Extra over the items to the Contractor and
shall be recovered if the testing rates are reduced by the Authority on the avoidance of
satisfactory results Testing of material is to be done at authorised vqcc laboratory at Akola /
Amravati as per Instruction of Engineer in charge
14 Patented devices
Whether the Contractor desired to use any designed device, material or process
covered by letter of patent or copy right, the right for such use shall be secured by
suitable legal arrangement and arrangement with patent owner and the copy of
their agreement shall be field with the Engineer- in-charge if so desired by the
latter.
15. Rejection of Material
15.1 Any stock or batch of material (s) of which sample(s) does not conform to the
prescribed test and quality shall be rejected by the Engineer- in-charge or his
representative and such material(s) shall be removed from the site by the
Contractor at his own cost. Such rejected material shall not be made acceptable by
any modifications.
15.2 Material not corresponding in character and quality with approved samples will be
rejected by the Engineer- in-charge or his representative and shall be removed
form site by the Contractor at his own cost.
16. Stacking, Storage & Guarding of Materials
16.1.1 The stacking and storage of materials at site at shall be in such a manner as to
prevent deterioration or intrusion of foreign matter and to ensure the preservation
of their quality, properties and fitness for the work. Suitable precautions shall be
taken by the Contractor to protect against atmospheric actions, fire and other
hazard.

74
16.1.2 The materials likely to be carried away by wind shall be stored in suitable stores or
with suitable barricades and where there is likelihood of subsidence of soil; heavy
materials shall be stored on paved platforms. Suitable separating barricades and
enclosures as directed by Engineer- in-charge shall be provided to separate various
materials brought by Contractor.
16.2 The Contractor shall at his own expenses, engage watchmen for guarding the
materials, plant, machinery and the work during day and night against any
pilferage or damage and also for prohibiting trespassers.
16.3 No materials brought to the site shall be removed from the site without the prior
approval of the Engineer- in-charge.
16.4 All constructional plant, provided by the Contractor shall, when brought on the
site, be deemed to be exclusively intended for the construction and the Contractor
shall not remove the same or any part thereof (save for purpose of moving it from
on part of the site to another) without the consent in writing of the Engineer- in-
charge who shall record the reasons for withholding the consent.
16.5 The materials shall not be stacked in place where it is liable to be damaged or lost
due to traffic passing over or to be washed away by rain or floods, to be buried
under the land slide etc. or ship down on embankment or hill side etc. No claims
for any loss due to these and similar causes will be entertained.
16.6 Before stacking, the materials shall be free from all earth, rubbish, vegetable
matter and other extraneous substance and in the case of metal, screened to gauge,
if so directed when ready. Ir shall be collected/ stacked entirely clear of the
roadway, on ground, which has been cleaned of vegetation and leveled. On high
banks, ghat roads etc. where it may not be practicable to stack it entirely clear of
the road way, it may be stacked with permission of the Engineer- in-charge, on
berms in such a way as to cause minimum danger and obstruction to the traffic or
as may be directed by him.
16.7 The material brought by the Contractor and dismantled material if any shall be so
stacked as to allow the traffic on National Highway in smooth and undisturbed
manner without any hindrances and as directed by Engineer- in-charge that the
material stacked along the road side is causing hindrances to the through traffic or
blocking the required working area then the such material will be ordered to be
removed or shifted at the place directed by the Engineer- in-charge at the cost of
the Contractor.
17 Supervision and Inspection of Work
17.1 Supervision
17.1.1 The Contractor shall either himself supervise the execution of the Works or shall
appoint the competent agent approved by the Engineer- in-charge to act on his
behalf. The intimation of appointment of such agent shall be communicated in
writing to the Engineer- in-charge within 10 days of the date of issue of notice to
proceed with the work.
17.1.2. Orders given to the Contractor’s agent shall be considered to have the same force
as if these had been given to the Contractor himself. If the Contractor fails to
appoint suitable agent as directed by the Engineer- in-charge the Engineer- in-
charge shall have full power to suspend the execution of the work until such date a
suitable agent is appointed and the Contractor shall be responsible for the delay so
cause to the Works and Contractor shall not be entitled for any compensation on

75
this behalf.
17.2 Inspection
17.2.1 The Engineer- in-charge and or any person authorized by him shall at all times
have access to the Works or part thereof and to all Workshops and places
(including required documents) where work is being prepared or from where
materials, manufactured articles or machinery are being obtained for the Works
and the Contractor shall offer every facility for and every assistance in or in
obtaining the right to such access.
17.2.2 The Contractor shall inform the Engineer- in-charge in writing when any portion
of the work is ready for inspection giving him sufficient notice to enable him to
inspect the same without affecting the further progress of the work.
17.2.3. The Contractor shall provide at his own cost necessary ladders and such
arrangements as are considered safe by the Engineer- in-charge for proper
inspection of all parts of the work.
17.2.4 The Contractor shall extend his full co-operation and make all necessary
arrangement when needed for carrying out inspection of the work or any part of
the work by the local representatives, M.L.A., M.P. and officers etc. No
compensation shall be paid to the Contractor on this account.
18 Measurement of Works
18.1 Initial Measurement for Record.

18.1.1 Where for proper measurement of the work, it is necessary to have an initial set of
levels or other measurement taken, the same as recorded in the authorized field
book or Measurement book of Government by the Engineer- in-charge or his
authorized representative will be signed by the Contractor who will be entitled to
have a true copy of same made at his cost.
18.1.2 Any failure on the part of the Contractor to get such level etc. recorded before
starting the work will render him liable to accept the decision of the Engineer- in-
charge as to the basis of taking measurements.
18.1.3. The Contractor will not cover any work which will render its subsequent
measurement difficult or impossible without first getting the same jointly
measured by himself and the authorized representative of the Engineer- in-charge.
The record on the Government side of such measurement will be signed by the
Contractor and he will be entitled to have a true copy of the same made at his cost.
18.2 Intermediate and Final Measurements
The General rules for intermediate & final measurement for payment shall
conform to the provision mentioned in clause 113 of MORT&H specifications 5th
Revision
19 Completion of Work
19.1 The Contractor after completion of work shall clean the site of all debris and
remove all unused materials other than those supplied by the department and all
plant and machinery, equipment, tools etc. belonging to him within one month
from the date of completion of the work, or otherwise the same will be removed
by the department at his cost o disposed of as per departmental procedure. In case
the material is disposed off by department, the sale proceeds will be credited to

76
the Contractors account after deducting he cost of sale incurred. However no claim
of Contractor regarding the price of amount credited will be entertained
afterwards.
19.2 The work shall not be considered to have been completed in accordance with the
terms of the contract until the Engineer- in-charge shall have certified in writing to
that effect. No approval of material or workmanship or approval of part of work
during the progress of execution shall blind the Engineer- in-charge or in any way
prevent him from even rejecting the work which is claimed to be completed and to
suspend the issue of his certificate of completion until such alteration and
modification or reconstruction have been effected at the cost of the Contractor as
shall enable him to certify that the work has been completed to his satisfaction.
19.3 After the work is completed the Contractor shall give notice of such completion to
the Engineer- in-charge and within 30 days of receipt of such a notice the
Engineer- in-charge shall inspect the work and if there is no defect in the work,
shall furnish the Contractor with certificate indicating the date of completion.
However, if there are any defects which in the opinion of the Engineer- in-charge
are rectifiable he shall inform the Contractor the defects noticed. The Contractor
after rectification of such defects shall then inform the Engineer- in-charge and
Engineer- in-charge on his part shall inspect the work and issue the necessary
completion certificate within 30 days if the defects are rectified to his satisfaction
and if not he shall inform the Contractor indicating defects yet to be rectified. The
time cycle as above, shall continue.
19.4 In case defects noticed by the Engineer- in-charge which in his opinion are not
rectifiable but otherwise work is acceptable at reduced payment, work shall be
treated as completed. In such cases completion certificate shall be issued by the
Engineer- in-charge within 30 days indicating the unrectifiable defects for which
specified reduction in payment is being made by him.
19.5 The completion certificate shall not be issued until the site is thoroughly cleaned
and cleared off all unwanted material
19.6 On completion of work in all respects necessary certificate will be issued by the
Engineer- in-charge and defect liability period will be counted from the date of
issue of such certificate.
19.7 Completion drawing

The Contractor shall submit to the Engineer- in-charge within 2 (two) months of
actual completion “Completion Drawing” as specified below and operation and
maintenance instruction for the whole of the work.
These drawings shall be accurate and correct in all respect and shall be shown to
and approved by the Engineer- in-charge. For “Completion” drawing 2 (Two)
prints and one polyester film of quality approved by the Engineer- in-charge or his
representative shall be supplied.
19.8 Supply of Color Record Photographs and Albums
19.8.1 The Contractor shall arrange to take colour photograph at various stages / faces of
the Works including interesting and novel features of the work as desired by the
Engineer- in-charge needed for authentic documentation as desired. The
photographs shall be of acceptable quality and they shall be taken by
professionally competent photographer with camera having the facility to record

77
the date of photographs taken in the prints and negative /C.D. The Contractor
shall supply two color prints of each of the photographs taken to the standard 4’’ x
6’’ size mounted in albums of acceptable quality along with C.D. Also the
negative in 35mm. size for each photograph or in C.D. shall be supplied. Each
photograph in the album shall be suitably captioned. It shall be considered as
incidental to the work and no additional payment whatsoever will be made for the
same.
19.8.2. Videography
Contractor shall supply video films/video C.D./Digital Photograph before stating
of work, during execution and completed work of important activities of the work
as directed by Engineer- in-charge during currency of the project and editing them
to a video film / CD of playing time not less than 90 minutes and up to 180
minutes as directed by Engineer- in-charge. Such as film shall be suitably
narrative and titled indicating chainage, activities. The video cassette / CD shall be
of acceptable quality and shall be capable of producing colored pictures. This is
incidental to work and no payments shall be made for the same.
20 Handing over of Work
20.1 All the work and material before finally taken over by Government will be the
entire liability of the Contractor for guarding, maintaining and making good any
damaged of any magnitude. Interim payments made for such work will not alter
this position.
20.2 The handing over by the Contractor and taking over by the Engineer- in-charge or
his authorized representative will always are writing of which copies will go to the
Engineer- in-charge and the Contractor. It is however understood that before
taking over such Works Government will not put it into regular use as distinct
from casual or incidental one, except as specifically mentioned elsewhere in this
contract, or as mutually agreed to.
20.3 Indemnity
The Contractor shall indemnify the Government against all action, suits, claims
and demands brought or made against it in against of anything done or committed
to be done by the Contractor in execution of or in connection with the work of this
contract and against any loss or damages to the Government in consequences to
any action or suit being brought against the Contractor for anything done or
committed to be done in the execution of the work of this contract. The
Government may, at its discretion and entirely at the cost of Contractor, defend
such sit either jointly with the Contractor or single, in case the latter chooses not to
defend the case.
21 Amenities to Department - NIL
22 Maintenance During Contract Period

22.1.1 The section of road in which the work lies shall be deemed to be handed over on Date of Work
Order (in respect of repairs to pot holes formed during agreement period). Notwithstanding
whether the agency has tackled some length or otherwise the responsibility of maintaining the
complete length covered under the scope of work will be with the agency only. The agency
shall get the potholes filled as per the directions of the Engineer- in-charge and ensure that the
road remaining traffic worthy. The Contractor shall maintain the finished surface of the road
for a period up to Defect Liability Period without any extra cost to the Government irrespective
of the designs standards and specifications and actual traffic etc.

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22.1.2 All damages during execution shall be made good by the Contractor at his own cost. He will be
responsible for any damages to the road surface including B.T. surface in rainy seasons and
during construction and guaranteed maintenance period and no separate payment will be made
for restoring such damages.
22.1.3. Defective work is liable to rejected at any stage. The Contractor on no account shall refuse to
rectify the defects merely on reasons that further work has been carried out. No extra payment
shall be made for such rectification.
22.2 During Defect Liability Period
22.2.1 Defect Liability shall mean the obligation of Contractor to undertake the following Works as
per the specifications, to the satisfaction of Engineer- in-charge.
a. To complete any work which is outstanding in date stated in Taking Over Certificate
within a stipulate d time as directed by Engineer- in-charge and
b. To execute all work required to remedy defects or damage as may be as notified by
Engineer- in-charge on or before the expiry date of the defects notified by the Engineer- in-
charge for the Works or sections as the case may be. If a defect appears or damage occurs the
Contractor shall be notified accordingly by the Engineer- in-charge or his authorized
representative on his behalf. The Contractor shall remedy the defects/ damages notified to him
within a time period as stipulated by Engineer- in-charge. If the Contractor fails to remedy/
rectify the defects or damages by this notified date, it shall be executed at the risk and cost of
Contractor.
22.2.2 The Contractor has to commence the remedying work as soon as possible and in any case not
later the 3 days of its communication by the Engineer- in-charge and complete the same within
7 days maximum or in a time period as directed by Engineer- in-charge. In case the Contractor
fails to start the remedying work within above specified period, the department will take
necessary action to carry out such Works at the risk and cost of the Contractor and the amount
so incurred will be recovered from the Contractor from any such amount payable to the
Contractor by the Government or though the deposit available with the department and even as
recovery of land revenues if necessary.
22.3 The agency will have to make all necessary arrangements for smooth flow of traffic till the
time the remedying rectification work is completed or also this will be done by the department
at the risk and cost of Contractor. The Contractor’s liability of maintaining the road to the
required specifications will commence right from the date of issue of notice to proceed with the
work till the expiry of defect liability period. The extends to the untracked portion of work
also.
22.4 Visit of Contractor During Defect Liability Period

Contractor shall carry out one inspection in every 3 months during the first year after
completion of the work and carry minimum 2 inspections per year for the remaining 2 years of
Defect Liability Period. However during rainy season the Contractor shall undertake such an
inspection every month till the monsoon is over. The inspection shall be in the company of the
representative of Engineer- in-charge. The defects noticed during the inspections shall be
recorded and signed by the Contractor and representative of Engineer- in-charge. The
Contractor shall rectify the defects if any, within 7 days or such period as may be notified by
the Engineer- in-charge.
23 Plants and Equipments
23.1 Contractor shall use of Batch Type Mix Plant 80-120 TPH of standard make and
specification :
General
The drum mix plants should be of reputed make and proven design, sturdy in
structure and capable of producing desire quality of mix as per specification for
laying bituminous road surface and should have following essential arrangements.
1) Cold Aggregate Feeder: -

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The cold aggregate feeder arrangement should have minimum 4 bins of sufficient capacity capable
of storing different sizes of aggregate and fines to ensure continuous uninterrupted supply driven
by a variable speed motor and a control gate to ensure accurate aggregate feed to meet design mix
formula. It is pre-requisite that only properly screened and graded materials are fed to the bins.
There should be a gathering conveyor to receive and transport materials discharged from bins with
separate drive arrangements.
There should be a screen or suitable arrangement like baffle plate at the discharge end of gathering
conveyor for rejection of any oversize metal above permissible limit. The conveyor should be fitted
with suitable electronic load sensor device for weighing quantity of all aggregate being fed to dryer
drum.
The plant should have a mineral filler arrangement with suitable control device to accurately
proportion the flow of filler material into dryer drum at appropriate stage.
2) Dryer Drum :
It should be thermo drum type with smooth rotation arrangement to give rated output
and capable of reducing the moisture content of the aggregate to desirable limit of 2%
to 6% and achieving hot mix temperature ( up to 160oc as per requirement) with such
design that no blue smoke is emitted from the exhaust. The drum may have optional
arrangement for feeding reclaimed material. There should be arrangement to restrict
burner flame up to certain length in the drum before bitumen is injected.
It should be fitted with positive displacement bitumen pump driven by variable speed
motor automatically controlled from control cabin capable of feeding desire quantity of
bitumen synchronized with aggregate feed system. Thermo fluid system or hot oil
circulation system should be an in built feature to keep bitumen pump and pipes
sufficiently hot to avoid clogging of pipes.
i) Burner: - The burner used should be capable of burning the fuel efficiently and
develop the required temperature. It should befit with remote control system to detect
flame failure, and also electric spark ignition system or some other suitable
arrangement. Burner operation should have thermostatic control of flame within the
specified temperature range.
ii) Bitumen Heater: - It should consist of an insulated tank of adequate capacity fitted
with effective and positive control of temperature, for allowing continuous circulation
of bitumen between bitumen heaters and proportioning units. Suitable arrangement
should be provided for recording the temperature at the tank and in circulating system.
iii) Fuel System: Fuel tanks should be of sufficient capacity and fitted with suitable type
of fuel pump to receive the fuel from storage tank and supply to line heater and burner.
iv) Cyclone System : Cyclone unit is required to control dust discharge within the
admissible standard of pollution board.
v) Operating Control Unit: - The drum mix plant must have centralized control system
with operation from a control cabin located adjacent to the drum mix plant. The
control system should be capable of following.
a. Automatic control of speed of each bin feeder conveyor and gate, so as to control
and regulate the flow of various grades o material to ensure constant and accurate
proportion of aggregates.
b. Pre-set and control percentage of flow of aggregate and bitumen required as per
design mix.
c. Automatic detection of plant operation fault, display of aggregate temperature,
asphalt and mix temperature, aggregate flowing, fully automatic aggregate blending,
bitumen /aggregate ratio control and burner control and system.
d. Control for pre-setting the moisture content of aggregate displayed distinctly.
e. Entire control system should be such that if desired it would be operated manually
also.

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vi) Surge Silo: The plant may have optional arrangement to store and hot mix material
for at least equivalent 30% of rated capacity to cater for any delay in loading the
tippers, Temporary storage silo should have adequate automatic hydraulic unloading
arrangement operated either from the control cabin or manually with necessary
safety control.
Hot mix plant shall be calibrated by the recognized agency approved by the
Engineer- in-charge or his representative and certificate to that effect shall be
produced to Engineer- in-charge
The Contractor will have to make his plant and machinery and equipment open for
the inspection by the Engineer- in-charge or his representative or and representative
of MORT&H. The Contractor shall carryout necessary modification if any as
directed by inspecting authorities.
The plant should have the facility of producing a computerized output of daily
consumption of materials as regards the bitumen, materials and mix produced. The
Contractor shall make available computer output to the Engineer- in-charge or to his
representative as and when asked for.
The location of the Hot mix plant to be used for the work shall be such that
distance mix temperature at the time of laying bituminous mix shall in no case
be less than as mentioned in table 500.2 of the MORTH Sp.Vth Rev. (April,2013)
published in IRC in Road and Bridge works.
The dry run and trial run of the hot mix plant should be carried out in presence of Engineer- in-
charge or his representative as and when directed.
It is obligatory on the part of Contractor to obtain N.O.C. regarding Prevention and Control of
Pollution Act, 1974.
The plant should have a fully equipped laboratory with trained personnel to carry out all testing
related to bituminous Works, as mentioned in MORT&H specification (fourth revision) clause No.
121.3.1
The contractor should employ qualified and experienced plan operator to run the hot mix plant and
he should be capable of understanding and following the instruction of Engineer- in-charge or his
representative.
24 Works
24.1 The hot mix work should be carried out from the approved plan and approved machinery only.
24.2 Sources of metal to be used for work should be the same through out. Should there be any
change, the Contractor will have to obtain approval to the revised job mix formula at least 15
days prior to the date of its intended use.
24.3 Weather restriction to carryout hot mix work shall be as per MORT&H specification
24.4 No hot mix Works shall be carried out during Night time unless otherwise permitted by
Engineer- in-charge.
24.5 The newly land surface shall not be opened to traffic for at least 24 hours after laying and
completion of compaction without the expressed approval of Engineer- in-charge in writing.
24.6 The necessary grade and camber for the road length under improvement should be strictly
observed during execution.
24.7 The traffic management during execution of hot mix Works shall be as per MORT&H
specification (fourth revision) clause No. 800.
24.8 Bituminous materials shall be transported in clean insulated vehicles and unless otherwise
agreed by Engineer- in-charge shall be covered while in transit or waiting tipping.
24.9 Contractor should note that once the hot mix work is started he will not be allowed to operate
his plant for any work other than the Works of Public Works Department without the specific
permission in writing from Engineer- in-charge.
24.10 In case for any reasons, the Works get damaged the Contractor has to carry out the
rectification at his risk and cost for full width of carriageway.

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24.11 The work activity program me considering the start date and completion period shall be
prepared and submitted for approval of Engineer- in-charge. 15 days prior to start of work. No
hot mix work shall be undertaken unless such program me is approved by Engineer- in-
charge.
24.12 The Contractor shall be required to give a trail run of the equipment such as pavers, vibratory
roller, sprayer etc. for establishing their capability to achieve the laid down specification and
tolerances to the satisfaction to the Engineer- in-charge before commencement of work. All
equipment and personnel shall be removed from Worksite without permission of Engineer- in-
charge.
24.13 Plant mixed bituminous materials for pavement courses shall be weighted on accurate scales
approved by the Engineer- in-charge in the presence of representative of Engineer- in-charge.
As and when asked for. The weight slips shall be produced for official record. The activity is
obligatory to work.
24.14 It is obligatory on the part of Contractor to carry out the field tests as required by the
Engineer- in-charge. He should have required equipments and trained personnel to carry out
such testing and will be the responsibility of Contractor to maintain record of such testing and
to furnish such record to the Engineer- in-charge within 3 days from the date of testing.
24.15 The non-working machinery if any shall not be kept at the site of work. After a days work is
over, the working machinery shall be parked in such a manner as not to cause any hindrance
or pose danger to the traffic plying on the section of road. The working machinery parked on
site should have traffic safety devices
25 General
25.1 Considering the stakes and technical intricacies involved in constructions. It is needless to
emphasize that an unfailing control on quality of the work has to be exercised so as to ensure
that the structures constructed are stable and sound. Quality of final products depends upon
adopting the proper procedure of construction in addition to proper selection of materials. For
ensuring the requisites of construction, the materials of work shall be subject to Quality
Control test s for ascertaining the quality of material for its approval for construction.
25.2 All material to be used all methods adopted and all Works performed shall be strictly in
accordance with the requirements of these specifications. The Contractor shall set up a field
laboratory at locations approved by the Engineer- in-charge and equip the same with adequate
equipments and personnel in order to carry out all required tests and Quality Control work as
per specification and /or as directed by the Engineer- in-charge. The interest layout of the
laboratory shall be as directed by the Engineer- in-charge. The list of equipment and the
facilities to be provided shall be got approved from the Engineer- in-charge in advance and
shall be as per MORT&H specification (Fifth Revision) clause No.121.3
25.3 The Contractor shall carry out quality control tests on the materials and work to the frequency
stipulated in relevant clause of MORT&H specification. In the absence of clear indication
about method and or frequency of tests for any item, the instructions of the Engineer- in-
charge shall be followed.
25.4 For satisfying himself about the quality of the materials and work, quality control tests will
also be conducted by the Engineer- in-charge (by himself by his quality control units or by
any other agency as deemed fir by the Engineer- in-charge) generally to the frequency set.
Additional tests may also conduct where, in the opinion of the Engineer- in-charge, needs for
such tests exist.
25.5 The Contractor shall provide necessary co-operation and assistance in obtaining the samples
for tests and carrying out the field tests as required by the Engineer- in-charge from time to
time. This shall include provision of labour, attendants, assistance in packing and dispatching
and any other assistance considered necessary in connection with the tests by Engineer- in-
charge.
25.6 The Contractor shall carry out modifications in the procedure of work, if found necessary, as
directed by the Engineer- in-charge during inspection. Works failing short of quality shall
either be rectified or redone by the Contractor at his own cost, shall also remove defective
work or material from the site of Works.
25.7 The cost of laboratory building, including services, essential supplies like water, electricity
sanitary services and their maintenance and cost of all equipment, tools, materials, labour and
incidents to perform tests and other operation soft quality control according to the

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specifications requirements be deemed to be incidental to the work and no extra payment shall
be made for the same.
25.8 For testing of samples of soils / soils mixes, granular materials and mixes bituminous
materials and mixes, cement and concrete cubes, aggregate mixes etc., samples in the required
quantity and form shall be supplied to the Government laboratory or any other laboratory as
directed by the Engineer- in-charge by the Contractor at his own cost.
25.9 For cement bitumen, mild steel, and similar other materials where essential test are to be
carried out at the manufacturers plants or at laboratories other that the site laboratory the cost
of samples, sampling testing and furnishing of tests certificates shall be borne by the
Contractor . He shall also furnish the test certificate to the Engineer- in-charge in reasonable
time as directed by the Engineer- in-charge.
25.10 All materials which the Engineer- in-charge/representative has determined as not conforming
to the requirements of the contract shall be rejected whether in place or not, they shall be
removed immediately from the site as directed. Materials, which have been subsequently
corrected, shall not be used in the work unless approval is accorded in writing by the
Engineer- in-charge. Upon failure of the Contractor to comply with any order of the
Engineer/his representative, given under this clause, the Engineer- in-charge/his representative
shall have authority to cause the removal of rejected material and to deduct the removal cost
thereof from any payments due to the Contractor.
25.11 For ensuring the requisite quality of construction, the materials and Works shall be subjected
to quality control tests, as described in MOSRT&H specifications (Fourth Revision) section
No.900 and 1000 as mentioned in the relevant clauses for all items. The testing frequencies set
forth in relevant clauses for all items are the desirable minimum and the Engineer- in-charge
shall have the full authority to vary out additional tests as frequently as he may deem
necessary, to satisfy himself that the materials and Works comply with the appropriate
specifications.
25.12 Test procedures for the various quality control tests are indicated in the respective I.S code.
Where no specific testing procedure is mentioned, the tests shall be carried out as per the
prevalent accepted engineering practice to the directions of the Engineer- in-charge.
26 Samples & Method of sampling
26.1 All materials to be used on work such as cement, aggregate steel, bitumen, wood, tiles etc. shall
be got approved in advance from the Engineer- in-charge and shall pass the tests and analysis
required by him.
26.2 The tests shall be
1) as per specifications of the items concerned and or,
2) as specified by the Indian Road Congress standard specification and code of
practice for road and bridges or,
3) I.S. specification whichever and wherever applicable
4) As per specification of Ministry of Road Transport and Highways latest edition

900, 1000, 1700 & 1900 Quality control for road work.
5) Such recognized specification acceptable to the Engineer- in-charge as equivalent
thereto or in the absence of such authorized specification.
6) Such requirement/tests and or analysis in the order of precedence given above.
26.3 The Contractor shall at his cost make all arrangements and/or shall provide for all such
facilities as the Engineer- in-charge may require for collecting, preparing and forward required
number of samples for testing or for analysis of the materials or product for which laboratory
testing is required to the nearest approved Government laboratory as directed by Engineer- in-
charge. The Contractor shall bear all charges and cost of tests or analysis of such samples, shall
also be deposited with the laboratories as per their prevailing schedule or rates.
26.4 The Contractor shall, if and when required, submit at his cost the samples of materials to be
tested or analyzed and if so directed, shall not make use or incorporate in the Works any
materials to be represented by the sample until the required test or analysis have been made and
after the test results of the material finally accepted by the Engineer- in-charge.
26.5 The method of sampling and testing of materials shall be as required by the Handbook of
Quality control for construction of Roads and Runways’’ (IRC: SP:11), relevant I.S. codes and

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the relevant MOSRT&H Specifications. Where they are contradicting, the provision in these
specifications shall be followed. Where they are silent, sound engineering practices shall be
adopted. The sampling and testing procedure to be used shall be as approved by the Engineer-
in-charge and his decision shall be final and binding on the Contractor.
27. Testing of Materials
27.1 The Contractor shall make field arrangements for testing of all materials as per MORT & H
specifications or as directed by Engineer- in-charge in the field laboratory.
27.2 The Contractor shall not be eligible for any claim or compensation either arising out of any
delay in the work or due to any corrective measures required to be taken on account of and as a
result of testing of testing of material.
27.3 The quality control tests shall be carried out at various stages of work, viz. selection of material
to be procured for work, acceptance of procured material before its use on the work, acceptance
of procured material before its use on the work, after completion of work in view of its
strength, durability, serviceability, etc, and as directed by Engineer- in-charge for any other
reasons of public interest.
27.4 The Contractor shall carry out at least 30 % testing from the Regional/District Laboratory of
the department. The necessary testing charges for these 30% tests shall be borne by the
Contractor shall carry out remaining 70% tests at his own cost in the laboratory established by
him for the work. This is subject to the condition that the field laboratory established by the
Contractor at site or plant is certified to have set up as mentioned in the clauses hereunder by
the Engineer- in-charge. The testing charges shall be as per the prevailing schedule of rates of
Vigilance & Quality control Circle.
Laboratory Setup
28 Field Laboratory
The Contractor for the purpose of testing of material shall arrange to provide and
maintain fully furnished and adequately equipped field laboratory of adequate
floor area, as shown in drawing. The field laboratory shall preferably be located
adjacent to the site of work. In case of road Works the field laboratory shall either
be established at plant site or as directed by the Engineer- in-charge. The field
laboratory shall be provided with amenities like water, electric supply etc., to be
arranged by Contractor.
(a) The floor space requirement shall include office space for engineer &
Contractor’s representative storage of samples, installation of equipment,
laboratory table, cup boards, working platform of size 1 m x 10 m working space
for carrying out various tests. Curing tank, wash basin, toilet etc. and the minimum
furniture such as office tables & chairs for material engineers, stools, working
tables, store accessories.
(b) The cost of construction of laboratory & site office at work site or plant site
as the case may be, and cost of supply of furniture, electrical equipments fittings
during the currency of contractor is incidental to work and no separate payment
will e made for the same to the Contractor.
(c) The laboratory established by the Contractor shall be manned by a qualified
material Engineer/ Civil Engineer assisted by experienced technicians, and the set-
up shall be got approved from the Engineer-in-charge.
(d) The Contractor should prepare printed proforma for recording readings
results of each type of tests. Such formats shall be got approved from the
Engineer-in-charge. The Contractor should keep a daily record of all the tests
carried out by him. Two copies of the test results will be returned to the Contractor
by Engineer-in-charge for keeping the record of test results in acceptable manner
at site of work.
(e) All Quality Control registers / records shall be maintained by the
Contractor and checked by the Engineer-in-charge or his representatives regularly.
The list of register required to be maintained shall be got approved from Engineer-

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in-charge in advance.
29 Set up of equipments
29.1 The Contractor shall set up the laboratory equipments for tests to be carried out as
per specifications of item or as directed by Engineer-in-charge. Tentative list of
equipment shall be as per MORT&H specification (fourth revision) clause no.
121.3
29.2 The Contractor shall use calibrated equipment to the latest date in the laboratory so
established. The Contractor will have to carry out the calibration of the
equipmentsfrom the approved agency as and when directed by the Engineer-in-
charge at his own cost in cases where the calibration validity stands expired.
30 Frequency of Test
30.1 Overall quality of the work depends on the quality of ingredient material being
used in the work and exercising adequate control over it. It is therefore prime
responsibility of the Contractor to get the ingredient material and product tested
strictly as per the frequencies stipulated hereunder.
30.2 The testing frequency specified hereunder are minimum and Engineer-in-charge
shall have full rights to carry out additional tests as may be necessary to satisfy
himself that the material and Works comply with requirement of the specifications.
30.3 The frequency of the testing shall be conforming to the MORT&H specification under Chapter
900,1000,1700, &1900
30.4 The right of acceptance / rejection of the material / work done is reserved by Engineer-in-
charge in view of non conformation of frequency of testing.
30.5 The cost involved on account of testing of materials as per the frequency MORT&H
specification clause is to be included in the respective tender items. The cost of testing charges
as per prevailing schedule of rates VQCC laboratory shall be borne by the Contractor
30.6 If the Contractor fails to carryout testing as per the specified frequency, the cost of the testing
charges at penal rate equal to ten times the prevailing schedule of rate of VQCC laboratory will
be recovered from him to the extent of shortfall. The recovery on account of shortfall in testing
with reference to specified frequency will be done from his immediate bills due for payment
and will be credited to Government account.
30.7 Various tests (and their frequencies) to be conducted to assure quality control on the work shall
be as relevant clauses o MORT&H specification (fourth revision) and as directed by Engineer-
in-charge.
31 Training of Personnel
The contractor shall arrange training camp, Workshops, seminars etc. for his personnel
deployed/ being deployed on site and plant and the departmental staff as identified by the
Engineer-in-charge, well in advance of likely start of the work, for monitoring quality of work
to the optimum level. The Contractor in consultation with Engineer-in-charge shall decide for
training program me schedule and the faculty for the training course as soon as the work order
is issued to him.
QUALITY ASSURANCE
32 Quality Assurance
32.1 It is a process which exercises various checks at different stages for a work right
from its inception till its acceptance, to put it in service to ensure that the work has
been properly designed and constructed as per approved designs, drawings and
specifications.
32.2 In order that the properties of the completed structure be consistent with the
requirements and the assumptions made during planning and the design, adequate
Quality Assurance measures should be taken at the site of work.
32.3 The construction should result in satisfactory strength, serviceability and long term
durability so as to lower the overall life cycle cost.
32.4 Quality Assurance Manual: It provides a base document outliving policies,

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procedure, responsibility, compliance acceptance criteria and documentation. It

shall generally cover the following aspects
a). Identification of all persons of Contractor and as well as department side
involved in Quality Assurance and their interrelationship.
b). Internal Quality Assurance system of the Contractor and the Engineer-in-
charge.
c). Levels of cross checking, verification including system of inspection and audit.
d). Organization of personnel, responsibilities and lines of reporting.
e). Criteria for acceptance / rejection including identification of authorities for
making such decisions.
f). Inspection at the end of Defect Liability Period.
g). Item to be included in maintenance manual
h). All formats for documentations.
32.5 Quality Assurance Manual shall be prepared and accepted by the Contractor and the Engineer-
in-charge before start of the work.
32.6 Quality Assurance manual consisting of quality plans, test plans, checklist for inspection,
quality Audit and third party inspection shall be prepared and furnished by the Contractor in
pursuant to clause no. 59 of condition of contract and shall confirm to the provision stipulate in
“ Guideline on Quality system for Roads” – IRC :SP:57-2000.
33. Additional works for Right of Way Integrity
“In addition to the foregoing the engineer may deem it necessary to instruct the
performance of other works from time to time during the progress of the Contract
go preserve the integrity of the Right of Way”.
34 Deductible amount for Non provision of amenities
a) Field Laboratory at Plant site Rs.5.00 lakhs
i) office at Plant site Rs. 5.00 lakhs
ii) Furniture Rs. 1.00 lakhs
2 Whether the Government land for establishing field laboratory and site office will be made
available ? No.
3 In case field laboratory and site office along with equipment furniture and amenities is
established at Govt. land by the Contractor whether it will be the property of Government. No.
4 Whether the roughness index test is intended to be carried out by the Contractor?
Yes. (before and after of each layer of bitumen)
35. SPECIAL CONDITIONS
(1 ) MORTH Specification for Road and Bridges Work (Fifth revision 2013) :
MORTH Specification for Road and Bridge Work ( Fifth revision- April 2013) shall form part
of the contract documents and the contractors shall be legally bound to the various provisions
made therein unless and otherwise specifically relaxed or waived wholly or partly by any
special clauses in the contract documents.
(2) Special Condition for B.T. work :
2.1 In respect of Black Top Work, 20% (Twenty percent) payment of Black Top in a particular
km will be retained till completion of side berms / C.D. Works etc. in that km. After
completion of other items satisfactorily, the withheld payment will be released finally.
2.2 The aggregate required for the item of Hot Mix shall be screened in” mechanical Vibratory
Screening Unit” so as to comply with the grading requirement as specified in MORT&H
specification and then only shall be fed to the Hot Mix Plant for heating and mixing. The
Mechanical Vibratory screening unit shall consist of main input hopper to receive raw metal,
conveyor belt to transport it to the “Mechanical Vibratory Screening Unit.” The Mechanical
Vibratory screening unit shall have required number of trays, sieves/decks as directed by

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Engineer In charge. The output of Mechanical Vibratory Screening unit shall be conveyed to
the “storage unit /feeder”. The metal so supplied from the “Mechanical Vibratory Screening
unit ” at site shall not exempt the contractor from carrying out tests as specified in the
specifications.
However if the mechanical Vibratory Screening unit is installed at quarry site, the contractor
shall provide Vehicle Tracking System for all vehicles used for the particular work of
National Highway. The contractor shall provide web application that will show all vehicles of
the contractor on a GIS map along with the hot mix plant .The contractor shall also provide
software that will update the entire mapping on the PWD NH e-governance works
management system. The system of complete management of VTS for monitoring by the
PWD staff shall have to be provided by Contractor at his own cost.
The above condition of installation of Mechanical vibratory screening unit shall be exempted
only, if the contractor uses the batch mix plant (Min 120 TPH).
2.3 Procurement of aggregate For Grade –I /Grade-II / Grade –III / WBM and for BUSG work
The metal shall be supplied at site only after screening it on “mechanical vibratory screening
unit”. The special “mechanical vibratory screening unit” arrangement shall consist of main
input hopper to receive raw metal, conveyor belt to transport it to the “mechanical vibratory
screening unit”. The “mechanical vibratory screening unit” shall have required number of
trays, sieves/decks as directed by the Engineering in charge. The output of “mechanical
vibratory screening unit” shall be conveyed to “storage Unit” where metal of different sizes,
shall be stored separately. Metal so supplied shall undergo all the tests as per the
specifications. As a input to the main input hopper, contractor may use hand broken metal or
output of primary crusher of size not less than 24“x18” The metal so supplied from the
“mechanical Vibratory screening unit” at site shall not exempt the contractor from carrying
out tests as specified in the specifications
2.4 Supervision on Work by Field Officers.
2.4.1 The Executive Engineer shall remain present and personally supervise the first 200 m length
accordingly in presence of Deputy Engineer, Junior Engineer and Contractor/ Contractor’s
representative.
2.4.2 The Deputy Engineer shall remain present and personally supervise at least 25 % of the area
of primer coat / tack coat / seal coat executed .
1.4.3 The Junior Engineer shall remain present and personally supervise cent percent length
executed.
2.4.4 The Executive Engineer shall show the check measurement of primer coat / tack coat
accordingly in the measurement book for the executed 200 m demo length. This check
measurement shall be part of percentage check measurement required by Executive Engineer
as per the Maharashtra Public Works Manual, Appendix-24.
2.4.5 The work order book shall be kept to maintain evidence of supervision on work by field officers
as mention at Sr.no 2.5.1 to 2.5.4 The measurement of primer coat / tack coat / liquid seal
coat of the work shall be recorded by Deputy Engineer only.
2.4.6 The Engineer in charge shall allow the commencement of work after inspection of Hot mix
plant, sensor paver and other key equipment, testing of material and approval of quarries job
mix design of bituminous macadam and BC/SDBC, establishing temporary bench mark on
permanent pillar and leveling.
3. DELETED
4. Special conditions for Road safety item such as Thermoplastic retro reflective painting,
cat eyes, sign boards, W Beam crash barrier.

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i) The work of road marking with Hot applied thermoplastic compound shall be
carried out as per specification in Schedule C with approved road marking
machine and paint of approved manufactures.
ii) The payment of these item shall be made only after furnishing the approved
Manufacture’s Test certificates.
iii) The work of thermoplastic retro reflective painting, cat eyes, sign boards, W beam crash barrier
shall have to be got executed by approved/ specialized agency empanelled / approved by
MORT&H.
The contractor shall not sublet the item of road marking without the approval of the Employer
i.e. Chief Engineer, National Highway in writing. Sub contracting does not alter the contractors
obligations.
iv) Subletting proposals shall be comprise sublet agreements on Rs.100/- stamp paper mentioning
experience of the sub contractor experience certificates & details of Machinery and material to
be used.
36. The contractor will have to take levels of the existing road prior to treatment
and after the BT work in presence of representative of Engineer-in-charge.
37. Warm Mix Asphalt Provisions

General Description: Warm Mix Asphalt (WMA) is the generic term used to describe the
reduction in production, paving and compaction temperatures achieved through the application
of one of several WMA technologies. The contractor shall submit a mix design for Warm
Mix Asphalt production, or submit a statement that details production and testing items that
require attention if the design is performed by standard HMA practice. The design shall be in
accordance with CLAUSE 507 OF MORT&H Mix Requirements and IRC SP 101: 2014.
Some modifications to asphalt mixture plants may be necessary to accommodate the
WMA technologies as instructed and brochures by the manufacturer .All provisions for the
production and placement of conventional hot mix asphalt (HMA) mixtures as stipulated in
clause 501,503,and 507 of MORT&H are in force except as noted below.
Mix Requirements:
Warm Mix Asphalt (WMA) may be produced by adding , mineral additives, or
chemicalsthat allow the reduction of mix production temperatures by as much
as 30°C Apply all mix design requirements for hot mix asphalt to the
development of the WMA mix design. A Warm Mix Asphalt (WMA) mixture
design shall identify the technology to be used. The Contractor /Producer shall
comply with the manufacturer’s recommendations for incorporating additives
and WMA technologies into the mix. Comply with the manufacturer’s
recommendations regarding receiving, storage, and delivery’ of additives.
Maintain supplier recommendations on file at the asphalt mixing plant and
make available for reference while producing WMA.
Warm Mix Asphalt (Additive): For WMA using additives, the design shall be
performed using the additive. Each WMA design shall specify the production
temperatures recommended by the WMA additive manufacturer to be used in
production of Warm Mix Asphalt.
Construction Requirements:
Asphalt Mixing Plant: Contractor/Producer modify the asphalt mixing plant as
required by the manufacturer to introduce the WMA technology. Plant

88
modifications may include additional plant instrumentation, the such as WMA

additive delivery systems, with values tuning the plant burner and adjusting
the flights in order to operate at lower production temperatures and/or reduced
tonnage.
Equipment: Use an equipment and WMA technology capable of producing an

asphalt mixture that meet specification requirements and is workable at the
minimum placement and compaction temperature desired, regardless of storage
or haul distance considerations.
Placement: Place WMA only on dry, unfrozen surfaces and only when weather
conditions allow for proper production, placement, handling and compacting.
The minimum delivery, placement, and compaction temperatures should be
reviewed to accommodate the WMA reduced temperature and achieve
workability and density requirements. Documentation that demonstrates a
proven history of the WIVIA technology’s ability to be placed and compacted
at the reduced temperatures may be required. A test strip or initial production
verification requirement can be used to demonstrate placement and compaction
at thereduced temperature. Minimum ambient paving temperature requirements
may be lowed by 10°Cto 20°C.
38. Roughness Index

The Contractor shall be responsible to measure the roughness of road surface for which he may use
the Roughness Index, Testing machine at his own cost Use of “Towed fifth wheel Bump integrator”
shall be made to measure the roughness of the road surface. The calibration of the machine shall be
done from time to time as and when warranted, from reputed institution like C.R.R.I., New Delhi and
their certificate shall be produced to that effect. The values of roughness so measured shall not exceed
the values given below for various types of road surfaces under standard conditions of carrying out
the test and as specified below.
iii) Bituminous Concrete : 2000 mm / Km.
The Roughness Index test shall be carried out before start of the work and after completion
of surface course as directed by Engineer- in-charge.
The result of roughness index test shall be made available to the Engineer- in-charge within
15 days from the test so taken and Engineer in charge shall submit the soft copy of result of
roughness index test to the Chief Engineer National Highway by email on
nhmumbai.ce@mahapwd.comWork shall be commence by the agency only after taking the
roughness index test in presence of Engineer-in-charge.
As an outcome of roughness test, where the surface irregularity of wearing surfaces rails
outside the tolerances mentioned above, the Contractor shall be liable to rectify the
deficiencies in a manner as directed and to the satisfaction of the Engineer- in-charge .
If the Contractor fails to carry out roughness index test the same will be done departmentally
and double the cost so incurred will be recovered from him
28.8 For testing of samples of soils / soils mixes, granular materials and mixes bituminous
materials and mixes, cement and concrete cubes, aggregate mixes etc., samples in the
required quantity and form shall be supplied to the Government laboratory or any other
laboratory as directed by the Engineer- in-charge by the Contractor at his own cost.
28.9 For cement bitumen, mild steel, and similar other materials where essential test are to be
carried out at the manufacturers plants or at laboratories other that the site laboratory the cost
of samples, sampling testing and furnishing of tests certificates shall be borne by the
Contractor . He shall also furnish the test certificate to the Engineer- in-charge in reasonable

89
time as directed by the Engineer- in-charge.

28.10 All materials which the Engineer- in-charge/representative has determined as not
conforming to the requirements of the contract shall be rejected whether in place or not, they
shall be removed immediately from the site as directed. Materials, which have been
subsequently corrected, shall not be used in the work unless approval is accorded in writing
by the Engineer- in-charge. Upon failure of the Contractor to comply with any order of the
Engineer/his representative, given under this clause, the Engineer- in-charge/his
representative shall have authority to cause the removal of rejected material and to deduct
the removal cost thereof from any payments due to the Contractor.
28.11 For ensuring the requisite quality of construction, the materials and Works shall be subjected
to quality control tests, as described in MOSRT&H specifications (Fifth Revision) in the
relevant clauses for all items. The testing frequencies set forth in relevant clauses for all
items are the desirable minimum and the Engineer- in-charge shall have the full authority to
vary out additional tests as frequently as he may deem necessary, to satisfy himself that the
materials and Works comply with the appropriate specifications.
28.12 Test procedures for the various quality control tests are indicated in the respective I.S code.
Where no specific testing procedure is mentioned, the tests shall be carried out as per the
prevalent accepted engineering practice to the directions of the Engineer- in-charge.
29 Samples & Method of sampling

29.1 All materials to be used on work such as cement, aggregate steel, bitumen, wood, tiles etc.
shall be got approved in advance from the Engineer- in-charge and shall pass the tests and
analysis required by him.
29.2 The tests shall be
(a) as per specifications of the items concerned and or,
(b) as specified by the Indian Road Congress standard specification and code of
practice for road and bridges or,
(c) I.S. specification whichever and wherever applicable
(d) As per specification of Ministry of Road Transport and Highways latest edition .
(e) Such recognized specification acceptable to the Engineer- in-charge as
equivalent thereto or in the absence of such authorized specification.
(f) Such requirement/tests and or analysis in the order of precedence given above.
29.3 The Contractor shall at his cost make all arrangements and/or shall provide for all such
facilities as the Engineer- in-charge may require for collecting, preparing and forward
required number of samples for testing or for analysis of the materials or product for which
laboratory testing is required to the nearest approved Government laboratory as directed by
Engineer- in-charge. The Contractor shall bear all charges and cost of tests or analysis of
such samples, shall also be deposited with the laboratories as per their prevailing schedule or
rates.
29.4 The Contractor shall, if and when required, submit at his cost the samples of materials to be
tested or analyzed and if so directed, shall not make use or incorporate in the Works any
materials to be represented by the sample until the required test or analysis have been made
and after the test results of the material finally accepted by the Engineer- in-charge.
29.5 The method of sampling and testing of materials shall be as required by the Handbook of
Quality control for construction of Roads and Runways’’ (IRC: SP:11), relevant I.S. codes
and the relevant MOSRT&H Specifications. Where they are contradicting, the provision in
these specifications shall be followed. Where they are silent, sound engineering practices
shall be adopted. The sampling and testing procedure to be used shall be as approved by the
Engineer- in-charge and his decision shall be final and binding on the Contractor.
30. Testing of Materials
30.1 The Contractor shall make field arrangements for testing of all materials as per MORT & H

90
specifications or as directed by Engineer- in-charge in the field laboratory.

30.2 The Contractor shall not be eligible for any claim or compensation either arising out of any
delay in the work or due to any corrective measures required to be taken on account of and
as a result of testing of testing of material.
30.3 The quality control tests shall be carried out at various stages of work, viz. selection of
material to be procured for work, acceptance of procured material before its use on the
work, acceptance of procured material before its use on the work, after completion of work
in view of its strength, durability, serviceability, etc, and as directed by Engineer- in-charge
for any other reasons of public interest.
30.4 The Contractor shall carry out at least 30 % testing from the Regional/District Laboratory of
the department. The necessary testing charges for these 30% tests shall be borne by the
Contractor shall carry out remaining 70% tests at his own cost in the laboratory established
by him for the work. This is subject to the condition that the field laboratory established by
the Contractor at site or plant is certified to have set up as mentioned in the clauses
hereunder by the Engineer- in-charge. The testing charges shall be as per the prevailing
schedule of rates of Vigilance & Quality control Circle.
Laboratory Setup
31 Field Laboratory
The Contractor for the purpose of testing of material shall arrange to provide and maintain
fully furnished and adequately equipped field laboratory of adequate floor area, as shown in
drawing. The field laboratory shall preferably be located adjacent to the site of work. In case
of road Works the field laboratory shall either be established at plant site or as directed by
the Engineer- in-charge. The field laboratory shall be provided with amenities like water,
electric supply etc., to be arranged by Contractor.
(f) The floor space requirement shall include office space for engineer & Contractor’s
representative storage of samples, installation of equipment, laboratory table, cup
boards, working platform of size 1 m x 10 m working space for carrying out various
tests. Curing tank, wash basin, toilet etc. and the minimum furniture such as office
tables & chairs for material engineers, stools, working tables, store accessories.
(g) The cost of construction of laboratory & site office at work site or plant site as the
case may be, and cost of supply of furniture, electrical equipments fittings during
the currency of contractor is incidental to work and no separate payment will e made
for the same to the Contractor.
(h) The laboratory established by the Contractor shall be manned by a qualified material
Engineer/ Civil Engineer assisted by experienced technicians, and the set-up shall be
got approved from the Engineer-in-charge.
(i) The Contractor should prepare printed proforma for recording readings results of
each type of tests. Such formats shall be got approved from the Engineer-in-charge.
The Contractor should keep a daily record of all the tests carried out by him. Two
copies of the test results will be returned to the Contractor by Engineer-in-charge for
keeping the record of test results in acceptable manner at site of work.
(j) All Quality Control registers / records shall be maintained by the Contractor and
checked by the Engineer-in-charge or his representatives regularly. The list of
register required to be maintained shall be got approved from Engineer-in-charge in
advance.
32 Set up of equipments
32.1 The Contractor shall set up the laboratory equipments for tests to be carried out as per
specifications of item or as directed by Engineer-in-charge. Tentative list of equipment shall
be as per MORT&H specification (fourth revision) clause no. 121.3
32.2 The Contractor shall use calibrated equipment to the latest date in the laboratory so
established. The Contractor will have to carry out the calibration of the equipments from the

91
approved agency as and when directed by the Engineer-in-charge at his own cost in cases
where the calibration validity stands expired.
33 Frequency of Test
33.1 Overall quality of the work depends on the quality of ingredient material being used in the
work and exercising adequate control over it. It is therefore prime responsibility of the
Contractor to get the ingredient material and product tested strictly as per the frequencies
stipulated hereunder.
33.2 The testing frequency specified hereunder are minimum and Engineer-in-charge shall have
full rights to carry out additional tests as may be necessary to satisfy himself that the
material and Works comply with requirement of the specifications.
33.3 The frequency of the testing shall be conforming to the MORT&H specification under
Chapter 900,1000,1700, &1900
33.4 The right of acceptance / rejection of the material / work done is reserved by Engineer-in-
charge in view of non conformation of frequency of testing.
33.5 The cost involved on account of testing of materials as per the frequency MORT&H
specification clause is to be included in the respective tender items. The cost of testing
charges as per prevailing schedule of rates VQCC laboratory shall be borne by the
Contractor
33.6 If the Contractor fails to carryout testing as per the specified frequency, the cost of the
testing charges at penal rate will be recovered from him to the extent of shortfall. The
recovery on account of shortfall in testing with reference to specified frequency will be done
from his immediate bills due for payment and will be credited to Government account.
33.7 Various tests (and their frequencies) to be conducted to assure quality control on the work
shall be as relevant clauses o MORT&H specification (fifth revision) and as directed by
Engineer-in-charge.
34 Training of Personnel
The contractor shall arrange training camp, Workshops, seminars etc. for his personnel
deployed/ being deployed on site and plant and the departmental staff as identified by the
Engineer-in-charge, well in advance of likely start of the work, for monitoring quality of
work to the optimum level. The Contractor in consultation with Engineer-in-charge shall
decide for training program me schedule and the faculty for the training course as soon as
the work order is issued to him.
QUALITY ASSURANCE
35 Quality Assurance
35.1 It is a process which exercises various checks at different stages for a work right from its
inception till its acceptance, to put it in service to ensure that the work has been properly
designed and constructed as per approved designs, drawings and specifications.
35.2 In order that the properties of the completed structure be consistent with the requirements
and the assumptions made during planning and the design, adequate Quality Assurance
measures should be taken at the site of work.
35.3 The construction should result in satisfactory strength, serviceability and long term
durability so as to lower the overall life cycle cost.
35.4 Quality Assurance Manual: It provides a base document outliving policies, procedure,
responsibility, compliance acceptance criteria and documentation. It shall generally cover
the following aspects
a). Identification of all persons of Contractor and as well as department side involved in
Quality Assurance and their interrelationship.
b). Internal Quality Assurance system of the Contractor and the Engineer-in-charge.
c). Levels of cross checking, verification including system of inspection and audit.
d). Organization of personnel, responsibilities and lines of reporting.

92
e). Criteria for acceptance / rejection including identification of authorities for making
such decisions.
f). Inspection at the end of Defect Liability Period.
g). Item to be included in maintenance manual
h). All formats for documentations.
35.5 Quality Assurance Manual shall be prepared and accepted by the Contractor and the
Engineer-in-charge before start of the work.
35.6 Quality Assurance manual consisting of quality plans, test plans, checklist for inspection,
quality Audit and third party inspection shall be prepared and furnished by the Contractor in
pursuant to clause no. 59 of condition of contract and shall confirm to the provision stipulate
in “ Guideline on Quality system for Roads” – IRC :SP:57-2000.
36. Additional works for Right of Way Integrity
“In addition to the foregoing the engineer may deem it necessary to
instruct the performance of other works from time to time during the
progress of the Contract go preserve the integrity of the Right of Way”.
37 Deductible amount for Non provision of amenities
b) Field Laboratory at Plant site Rs.5.00 lakhs
iv) office at Plant site Rs. 5.00 lakhs
v) Furniture Rs. 1.00 lakhs
2 Whether the Government land for establishing field laboratory and site office will be made
available ? No.
3 In case field laboratory and site office along with equipment furniture and amenities is
established at Govt. land by the Contractor whether it will be the property of Government.
No.
4 Whether the roughness index test is intended to be carried out by the Contractor?
Yes. (as directed by Engineer In Charge)
38. SPECIAL CONDITIONS

(1 ) MORTH Specification for Road and Bridges Work (Fifth revision 2013) :
MORTH Specification for Road and Bridge Work ( Fifth revision- April 2013) shall form part
of the contract documents and the contractors shall be legally bound to the various provisions
made therein unless and otherwise specifically relaxed or waived wholly or partly by any
special clauses in the contract documents.
(2) Special Condition for B.T. work :
3.1 In respect of Black Top Work, 20% (Twenty percent) payment of Black Top in a particular km
will be retained till completion of side berms / C.D. Works etc. in that km. After completion of
other items satisfactorily, the withheld payment will be released finally.
2.3 The aggregate required for the item of Hot Mix shall be screened in” mechanical Vibratory
Screening Unit” so as to comply with the grading requirement as specified in MORT&H
specification and then only shall be fed to the Hot Mix Plant for heating and mixing. The
Mechanical Vibratory screening unit shall consist of main input hopper to receive raw metal,
conveyor belt to transport it to the “Mechanical Vibratory Screening Unit.” The Mechanical
Vibratory screening unit shall have required number of trays, sieves/decks as directed by
Engineer In charge. The output of Mechanical Vibratory Screening unit shall be conveyed to
the “storage unit /feeder”. The metal so supplied from the “Mechanical Vibratory Screening
unit ” at site shall not exempt the contractor from carrying out tests as specified in the
specifications.

93
However if the mechanical Vibratory Screening unit is installed at quarry site, the contractor
shall provide Vehicle Tracking System for all vehicles used for the particular work of National
Highway. The contractor shall provide web application that will show all vehicles of the
contractor on a GIS map along with the hot mix plant .The contractor shall also provide
software that will update the entire mapping on the PWD NH e-governance works management
system. The system of complete management of VTS for monitoring by the PWD staff shall
have to be provided by Contractor at his own cost.
The above condition of installation of Mechanical vibratory screening unit shall be exempted
only, if the contractor uses the Drum Mix Hot Mix Plant / batch mix plant (Min 120 TPH).
2.3 Procurement of aggregate For Grade –I /Grade-II / Grade –III / WBM and for BUSG work
The metal shall be supplied at site only after screening it on “mechanical vibratory screening
unit”. The special “mechanical vibratory screening unit” arrangement shall consist of main
input hopper to receive raw metal, conveyor belt to transport it to the “mechanical vibratory
screening unit”. The “mechanical vibratory screening unit” shall have required number of
trays, sieves/decks as directed by the Engineering in charge. The output of “mechanical
vibratory screening unit” shall be conveyed to “storage Unit” where metal of different sizes,
shall be stored separately. Metal so supplied shall undergo all the tests as per the
specifications. As a input to the main input hopper, contractor may use hand broken metal or
output of primary crusher of size not less than 24“x18” The metal so supplied from the
“mechanical Vibratory screening unit” at site shall not exempt the contractor from carrying
out tests as specified in the specifications
2.4 Supervision on Work by Field Officers.
2.4.1 The Executive Engineer shall remain present and personally supervise the first 200 m
length accordingly in presence of Deputy Engineer, Junior Engineer and Contractor/Contractor’s
representative.
2.4.2 The Deputy Engineer shall remain present and personally supervise at least 25 % of the
area of primer coat / tack coat / seal coat executed .
2.4.3 The Junior Engineer shall remain present and personally supervise cent percent length
executed.
2.4.4 The Executive Engineer shall show the check measurement of primer coat / tack coat
accordingly in the measurement book for the executed 200 m demo length. This check
measurement shall be part of percentage check measurement required by Executive
Engineer as per the Maharashtra Public Works Manual, Appendix-24.
2.4.5 The work order book shall be kept to maintain evidence of supervision on work by field
officers
2.4.6 The Engineer in charge shall allow the commencement of work after inspection of Hot mix
plant, sensor paver and other key equipment, testing of material and approval of quarries
job mix design of bituminous macadam and BC/SDBC, establishing temporary bench
mark on permanent pillar and leveling.
3. DELETED
4. Special conditions for Road safety item such as Thermoplastic retro reflective
painting, cat eyes, sign boards, W Beam crash barrier.

94
i) The work of road marking with Hot applied thermoplastic compound shall be carried out
as per specification in Schedule C with approved road marking machine and paint of
approved manufactures.
ii) The payment of these item shall be made only after furnishing the approved
Manufacture’s Test certificates.
iii) The work of thermoplastic retro reflective painting, cat eyes, sign boards, W beam
crash barrier shall have to be got executed by approved/ specialized agency empanelled
/ approved by MORT&H.
The contractor shall not sublet the item of road marking without the approval of the
Employer i.e. Chief Engineer, National Highway in writing. Sub contracting does not
alter the contractors obligations.
iv) Subletting proposals shall be comprise sublet agreements on Rs.100/- stamp paper
mentioning experience of the sub contractor experience certificates & details of
Machinery and material to be used.
39. The contractor will have to take levels of the existing road prior to treatment and after the BT
work in
presence of representative of Engineer-in-charge.
39. Warm Mix Asphalt Provisions

General Description: Warm Mix Asphalt (WMA) is the generic term used to describe the
reduction in production, paving and compaction temperatures achieved through the
application of one of several WMA technologies. The contractor shall submit a mix
design for Warm Mix Asphalt production, or submit a statement that details production and
testing items that require attention if the design is performed by standard HMA practice.
The design shall be in accordance with MORT&H Mix Requirements and IRC SP 101:
2014. Some modifications to asphalt mixture plants may be necessary to
accommodate the WMA technologies as instructed and brochures by the manufacturer
.All provisions for the production and placement of conventional hot mix asphalt
(HMA) mixtures as stipulated in MORT&H are in force except as noted below.
Mix Requirements:
Warm Mix Asphalt (WMA) may be produced by adding , mineral additives, or
chemicals that allow the reduction of mix production temperatures by as much as 30°C
Apply all mix design requirements for hot mix asphalt to the development of the WMA mix
design. A Warm Mix Asphalt (WMA) mixture design shall identify the technology to be
used. The Contractor /Producer shall comply with the manufacturer’s recommendations for
incorporating additives and WMA technologies into the mix. Comply with the
manufacturer’s recommendations regarding receiving, storage, and delivery’ of additives.
Maintain supplier recommendations on file at the asphalt mixing plant and make available
for reference while producing WMA.
Warm Mix Asphalt (Additive): For WMA using additives, the design shall be performed
using the additive. Each WMA design shall specify the production temperatures
recommended by the WMA additive manufacturer to be used in production of Warm Mix
Asphalt.
Construction Requirements:
Asphalt Mixing Plant: Contractor/Producer modify the asphalt mixing plant as
required by the manufacturer to introduce the WMA technology. Plant modifications may
include additional plant instrumentation, the such as WMA additive delivery systems, with
values tuning the plant burner and adjusting the flights in order to operate at lower
production temperatures and/or reduced tonnage.

95
Equipment: Use an equipment and WMA technology capable of producing an

asphalt mixture that meet specification requirements and is workable at the minimum
placement and compaction temperature desired, regardless of storage or haul distance
considerations.
Placement: Place WMA only on dry, unfrozen surfaces and only when weather
conditions allow for proper production, placement, handling and compacting. The
minimum delivery, placement, and compaction temperatures should be reviewed to
accommodate the WMA reduced temperature and achieve workability and density
requirements. Documentation that demonstrates a proven history of the WIVIA
technology’s ability to be placed and compacted at the reduced temperatures may be
required. A test strip or initial production verification requirement can be used to
demonstrate placement and compaction at the reduced temperature. Minimum ambient
paving temperature requirements may be lowed by 10°Cto 20°C.
SECTION 6
FORM OF BID

96
FORM OF BID
Description of the Works:- ……………………………………………

To,
-----------------------
-----------------------
Address: -----------
1. We offer to execute the Works described above and remedy any defects therein in conformity with
the conditions of Contract, specification, drawings, Bill of Quantities and Addenda for the sum(s)
of
(------------------------------------------)
2. We undertake, if our Bid is accepted, to commence the Works as soon as is reason-ably possible
after the receipt of the Engineer's notice to commence, and to complete the whole of the Works
comprised in the Contract within the time stated in the document.
3. We agree to abide by this Bid for the period of 120 days from the date fixed for receiving the
same, and it shall remain binding upon us and may be accepted at any time before the expiration
of that period.
4. Unless and until a formal Agreement is prepared and executed this Bid, together with your written
acceptance thereof, shall constitute a binding contract between us.
5. We understand that you are not bound to accept the lowest or any tender you may receive.
6. We accept the appointment of Shri. ........................................................ as the Dispute Review

Expert.
(OR)
We do not accept the appointment of Shri. .......................... as the Dispute Review Expert
and propose instead that Shri. ........................ be appointed as Dispute Review Expert,
whose BIO-DATA is attached.
Dated this .......................day of ......................... 20.................

Signature _______________________ in the capacity of _________duly authorised sign
bids for and on behalf of ......................................................................................................
(in block capitals or typed)
Address
................................................................................................................................................
..........
Witness
................................................................................................................................................
..........
Address
................................................................................................................................................
........
Occupation
................................................................................................................................................
...
# Note-The bidder will submit this form online without his financial offer. The bidder shall fill
the rates online in the BOQ sheet provided in the e-tender portal only

97
SECTION 7
BILL OF QUANTITIES

98
BILL OF QUANTITIES
Preamble
1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, Conditions of
Contract, Technical Specifications and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to provide
a common basis for bidding. The basis of payment will be the actual quantities of work ordered and
carried out, as measured by the Contractor and verified by the Engineer and valued at the rates and
prices tendered in the priced Bill of Quantities, where applicable, and otherwise at such rates and
prices as theEngineer may fix within the terms of the Contract.
3. The rates and prices tendered in the priced Bill of Quantities shall, except in sofar as it is otherwise
provided under the Contract, include all constructional plant, labour, supervision, materials,
erection, ·maintenance, insurance, profit, taxes and duties, together with all general risks, liabilities
and obligations set out or implied in theContract.
4. The rates and prices shall be quoted entirely in Indian Currency.
5. A rate or price shall be entered against each item in the Bill of Quantities, whether quantities are
stated or not. The cost of Items against which the Contractor has failed to enter a rate or price shall
be deemed to be covered by other rates and prices entered in the Bill of Quantities.
6. The whole cost of complying with the provisions of the Contract shall be included in the items
provided in the priced Bill of Quantities, and where no Items are pro-vided the cost shall be deemed
to be distributed among the rates and prices entered for the related Items of Work.
7. General directions and descriptions of work and materials are not necessarily re-peated or
summarized in the Bill of Quantities. References to the relevant sections of the contract
documentation shall be made before entering rates or prices against each item in the Bill of
Quantities.
8. The method of measurement of completed work for payment shall be in accordance with the
specification for Road and Bridge Works published by the Ministry of Surface Transport (edition).
9. Errors will be corrected by the Employer for any arithmetic errors pursuant to Clause 29 of the
Instructions to Bidders.
10. Rock is defined as all materials which, in the opinion of the Engineer, require blasting' or the use of
metal wedges and sledgehammers, or the use of compressed air drilling for its removal, and which
cannot be extracted by ripping with a tractor of at least 150 kw with a single rear mounted heavy
duty ripper.
Note: The bidder shall fill the rates online in the BOQ sheet provided in the e-tender portal
only

99
BILL OF QUANTITIES
Sr. Description of item (with brief specification and Quantity Unit Rate Amount
No reference to book of specification May be (Rs)
more or In Fig. In
less Words
Part I
1 Cutting down trees including trunks and branches with 15.00 one
girths above 30cm to 60cm and stacking the materials Number
neatly with all lifts and lead of 1000m as directed and earth
filling in the depression / pit if any.Spec.No. MORTH 201
2 Cutting down trees including trunks and branches with 10.00 one
girths above 60cm to 90cm and stacking the materials Number
neatly with all lifts and lead of 1000m. as directed and earth
filling in the depression/pit if any Spec.No..MORTH 201
3 Dismantling brick masonry in lime or cement mortar and 81.87 one
stacking the materils as directed with all leads, lifts Cubic
etc.Spec.No.BDW 8 Metre
4 Removing lime or lean cement concrete including stacking 49.83 one

the spoils as directed with all leads, lifts etc, Cubic
complete.Spec.No. BDW 8 Metre
5 Dismantling the R.C.C. Work 1:2:4 and sorting out the 100.00 one
materials such as steel etc. as directed and stacking them Cubic
within the specified lead as directed etc. complete.BDW 8 Metre
6 Deploying Automated Traffic Count and classification 28.00 one

system on Road (Two Lane) in both direction at designated Day
traffic count post by using High Definition
Cameras..Collecting the Non Editable Data In DVR System
with necessary electronic and electrical arrangements or
inventor of required capacity Classification of data as per
vehicle category as required with the help of software and
submitting the the reports to the concerned department in
hard copies as well as in soft copy, including using
necessary technical manpower etc. complete. A) Up to 7
Days (Two Lane)Spec.No. As directed by Engineer in
charge
7 Providing and fixing R.C.C. 200 metre stones as per I.R.C. 2.00 one
standard including fixing in standard size C.C.1:4:8 block Number
including curing, painting lettering etc. complete.
Spec.No.MORTH 805
8 Providing and fixing R.C.C. 1:2:4 ordinary km. stones 1.00 one
including painting numbering etc. complete for N.H./ S.H./ Number
M.D.R. etc. as per IRC design for highway km stone and
fixing in standard size C.C. 1:4:8 block etc.
complete.Spec.No.MORTH 805
9 Dismantling of existing B.T. Surface (flexible Pavement) to 1650.00 One

a depth of 50 mm.by cold milling with Writgen or similar Square
type machine including loading of dismantled material by Metre
automatic conveyor belt to transport vehicle at site
excluding lead charges . Spec.No.MORTH 202

100
10 Excavation for roadway in earth, soil of all sorts, sand, 3207.60 One
gravel or soft murum including dressing section to the Cubic
required grade, camber and side slopes and conveying the Metre
excavated materials with all lifts upto a lead of 50m. and
spreading for embankment or stacking as directed. Spec.No.
MORTH 301
11 Compacting the hard murum / kankar for all widths (200 4710.00 one
mm. loose) with By Vibratory Roller including necessary square
artificial watering complete.Spec.No. Rd.38/Page No.210 meter
12 Conveying the excavated material obtained from road side 2566.08 one
widening upto a lead of 4.00 Km. incluidng loading Cubic
unloading and disposing as directed.Spec.No. As directed Metre
by engineer incharge
13 Supplying hard murum/ kankar at the road site, including 2639.25 One
conveying and stacking complete. MORTH 408 Cubic
Metre
14 Spreading hard murum for side width etc. complete. 2639.25 One
Spec.No.MORTH 408 Cubic
Metre
15 Watering and compacting of embankment formed of 1983.00 One

materials obtained from the road cutting within a lead of 50 Cubic
m, not less than 97 % of standard Proctor density after Metre
laying them in layers of 20 cm. to 30 cm. with vibratory
roller.Spec.No.MORTH 305
16 Providing granular sub-base (drainage layer ) by coarse 1224.60 one
graded material,confirming to grading II table 400-2 of cubic
MORTH in 50:30:20 proportion of 40mm,20mm crusher meter
broken metal and sand respectively , spreading on prepared
surface mixing by mix in place method at OMC, and
compacting to achieve the desired density, etc complete as
per clause 401 for grading II material etc complete.
Compacting with vibratory roller Spec.No. M.O.R.T. &H -
2001 cl No 401 p No 101
17 Providing, laying, spreading and compacting stone 621.00 One

aggregates of specific sizes to water bound macadam Cubic
specification including spreading in uniform thickness, Metre
hand packing to proper grade and camber, applying and
brooming requisite type of screening/ binding Materials to
fill up the interstices of coarse aggregate, watering and
compacting with Intelligent Compactor with compaction
analyzer and V-Sat attachment. to the required density.
Grading I (Using Screening Type A (13.2) mm Aggregate)
Spec.No.MORTH 404
18 Providing, laying, spreading and compacting stone 465.75 One
aggregates of specific sizes to water bound macadam Cubic
specification including spreading in uniform thickness, Metre
hand packing to proper grade and camber, applying and
brooming requisite type of screening/ binding Materials to
fill up the interstices of coarse aggregate, watering and
compacting with Intelligent Compactor with compaction
analyzer and V-Sat attachment. to the required density.
Grading II (Using Screening Type B (11.2 mm)
Aggregate)Spec.No.MORTH 404

101
19 Providing and constructing 75 mm. thick Modified 4350.00 One

Penetration Macadam (MPM) road surface including all Square
materials, preparing the existing road surface, spreading 40 Metre
mm. stone metal layers 30% crusher broken metal + 70%
Hand broken (by breaking rubble obtained by blasting)
heating and spraying the bitumen of VG-30 grade @ 2
Kg/sqm, spreading 12 mm.size chips compacting with three
wheel static roller having weight 8 to 10 MT. to achive the
desired degree of compaction as per Technical
Specification Clause 506 etc. complete. Including picking
of existing WBM surface. Spec.No. IRC SP20 2002 Clause
8.7.B
20 DENSE BITUMINOUS MACADAM:--Providing and 282.75 One
laying dense bituminous macadam using crushed aggregate Cubic
of grading 2, premixed with bituminous binder,@ 4.50 % Metre
by weight of total mix and filler, transported at site with
VTS, laid over a previously prepared surface , finished to
the required grade ,level, alignment,and rolling to achieve
the desired density for 50/75 mm compacted thickness with
drum mix type hot mix plant with SCADA having
complying essential features of Hot mix plant as per IRC-
27-2009 specified conditions and attachments such as
electronic load sensor based belt conveyers, automatic
synchronization of bitumen and aggregate fedder,built in
dust controller system and PLC for Drum Mix plant ,Sensor
paver, and Vibratory roller including applying Tack coat
etc. complete --3 Kg.per 10 sqm. VG-30 grade with stone
dust fillerMORTH 505
21 BITUMINOUS CONCRETE:--Providing and laying 174.00 One
bituminous concrete using crushed aggregate of grading 2, Cubic
premixed with bituminous binder @5.4% by weight of total Metre
mix and filler, transported at site with VTS, laid over a
previously prepared surface, finished to the required grade
,level, alignment, and rolling to achieve the desired density
for 30/40 mm compacted thickness with drum mix plant
with SCADA, Sensor paver and Vibratory roller including
Tack coat 2.5 Kg. per 10 sqm.etc. complete --Bitumen VG-
30 grade with stone dust fillerMORTH 507
22 Road Marking with Hot Applied Thermoplastic Compound 180.00 oneSqu

with Reflectorizing Glass Beads on Bituminous Surface- are
Providing and laying of hot applied thermoplastic Meter
compound 2.5 mm thick including reflectorizing glass
beads @ 250 gms per sqm area, thickness of 2.5 mm is
exclusive of surface applied glass beads as per IRC:35 .The
finished surface to be level, uniform and free from streaks
and holes.complete.MORTH 803.4

102
23 Supplying and Fixing of Molded Shank Raised Pavement 50.00 one

Markers / Cat's Eye made of polycarbonate and ABS Number
moulded body and reflective panels with micro prismatic
lens capable of providing total internal reflection of the
light entering the lens face and shall support a load of
16000 kg tested in accordance to ASTM D 4280 Type H
and complying to Specifications of Category A of MORTH
Circular No RW/NH/33023/10-97 DO III Dt 11.06. 1997.
The height, width and length shall not exceed 50 mm, 100
mm and 102 +/- 2 mm and with minimum reflective area of
13 Sqcm on each side and the slope to the base shall be 35
+/- 5 degree. The strength of detachment of the integrated
cylindrical shanks, (of diameter not less than 19 +/- 2 mm
and height not less than 30+/- 2 mm) from the body is to be
a minimum value of 500 Kg. Fixing will be by drilling
holes on the road for the shanks to go inside, without nails
and using epoxy resin based adhesive as per manufacturer's
recommendation and complete as directed by the
engineer.The contractor shall submit a two year warranty
for satisfactory field performance including stipulated retro-
reflectance of the reflecting panel, to the
Engineer.Spec.No.MORTH 806
24 Providing and fixing steel pipe delineators of 10 cm. in 20.00 one
diameter and total height of 130 cm, provided with 2 strips Number
of white retroreflective sheeting of size 5 cm. x 32.5 cm.
each fixed horizontally and 2 strips of red retroreflective
sheeting each having size 5 cm. x 32.5 cm. fixed
horizontally at top, with M.S. round cap having diameter 11
cm. and wire mesh at top (10 guage thick) and height of
wire mesh 15 cm, M.S. hold fast 6 mm thick with 35 cm. in
length, fixing the delineators in C.C. 1:4:8 concrete block of
size 25 cm. x 25 cm. x 45 cm. with necessary excavation
etc. complete. Spec.No. MORTH 806
25 Providing and fixing Cautionary/Warning sign boards in 2.00 one

Equilateral Triangle size of 750 mm made out of 4mm Number
aluminum composite material ( ACM) sheet bonded with
white retro reflective sheeting of Class C ( Type XI Micro
prismatic grade sheeting) having pressure sensitive/heat
activated adhesive retoreflective specified back ground,
border and back side retoreflctive symbols, letters,
numerals, arrow as per IRC:67-2012 Table No 8.3
Supported with back support frame 25mm x 25mm x 3mm,
duly painted on back side with grey stove enamel paint and
supported on one no. of M. S. angle iron post of size 65
mm X 65 mm X 6 mm, 3.45 m long, duly painted with
with flat oil paint having alternate black and white bands of
25 cm width including G.I. fixtures etc; fixing the boards in
M25 grade concrete block of size 60cm X 60cm X 75cm
including transportation etc; complete. Class C ( Type XI
Micro prismatic grade sheeting) shall have 10 years written
warranty from the manufacturer and authorised
distributor/convertor issued for field performance including
the screen printed areas and cut-out sheeting and cut-out
durable transparent overlay film and this warranty
certificate in original should be submitted to the Engineer
in charge by the contractor/supplier.Spec.No.MORTH 801

103
26 Providing and fixing Cautionary/Warning sign boards in 5.00 one

Equilateral Triangle size of 1200 mm made out of 2mm Number
aluminum sheet bonded with white retro reflective sheeting
of Class B ( Type IV High intensity micro-prismatic grade
sheeting-HIP) having pressure sensitive/heat activated
adhesive retoreflective specified back ground, border and
back side retoreflctive symbols, letters, numerals, arrow as
per IRC:67-2012 Table No 8.3 Supported with back support
frame 25mm x 25mm x 3mm, duly painted on back side
with grey stove enamel paint and supported on one no. of
M. S. angle iron post of size 65 mm X 65 mm X 6 mm,
3.45 m long, duly painted with with flat oil paint having
alternate black and white bands of 25 cm width including
G.I. fixtures etc; fixing the boards in M25 grade concrete
block of size 60cm X 60cm X 75cm including
transportation etc; complete. Class B ( Type IV High
intensity micro-prismatic grade sheeting-HIP) shall have 7
years written warranty from the manufacturer and
authorised distributor/convertor issued for field
performance including the screen printed areas and cut-out
sheeting and cut-out durable transparent overlay film and
this warranty certificate in original should be submitted to
the Engineer in charge by the
contractor/supplier.Spec.No.MORTH 801
27 Providing white and colour washing to road side trees in 2 56.00 one
coats in 2 bands of white and one red band at centre of 30 Number
cm height each including preparing the surface, cost of
material, conveying etc. complete.Spec.No.MORTH 801
28 Providing and applying white-wash in two coats on old / 54.00 oneSqu

new plastered or masonry surfaces and asbestos cement are
sheets including scaffolding and preparing the surface by Metre
brushing and brooming down etc. complete.Spec.No.BDP
1A
29 Painting with approved enamel paint in two coats including 2.00 one
cleaning surface and lettering on masonry works with nalla Number
flow direction, span number and location etc.
complete.Spec.No.MORTH 801
30 Excavation for foundation in earth, soil of all types, sand, 2346.00 one
gravel and soft murum, including removing the excavated Cubic
material up to a distance of 50 m. beyond the building area Metre
and stacking and spreading as directed, dewatering,
preparing the bed for the foundation and necessary back
filling, ramming, watering including shoring and strutting
etc. complete. (Lift upto 1.5 m.)Spec.No. BDA 1Page
No.259
31 Providing soling using 80 mm size trap metal in 15 cm. 234.60 one
layer including filling voids with Crushed sand/grit, Cubic
ramming, watering etc. complete.Spec.No.As directed by Metre
Eng.in charge.

104
32 Providing and laying Cast in situ/Ready Mix cement 234.60 one

concrete in M-10 of trap/ granite/ quartzite/ gneiss metal for Cubic
foundation and bedding including bailing out water, Metre
formwork, laying/pumping, compacting, roughening them
if special finish is to be provided, finishing if required and
curing complete, with fully automatic micro processor
based PLC with SCADA enabled reversible Drum Type
mixer/concrete Batch mix plant (Pan mixer) etc. complete.
With natural sand/V.S.I. quality Artificial Sand
Spec.No.BDE 1 Page No.287
33 Providing and laying in situ cement concrete of M-20 with 699.20 one
trap / granite / quartzite / gneiss metal in face wall including cubic
plywood/ steel formwork and steel centering, compaction meter
by vibrator, finishing uneven and honeycombed surface
with C.M.1:3 of sufficient minimum thickness to give
smooth and even surface, filling joints with bitumen, curing
etc. complete. (Excluding cost of reinforcement.) The C.M.
1:3 plaster is considered for rendering uneven and
honeycombed surface only. Newly laid concrete shall be
covered by gunny bag, plastic, tarpaulin etc. (Wooden
centering/formwork will not be allowed). Spec.No.
CD.3/Page No.160 /I.S.456 (2000)
34 Providing and laying concrete pipes of I.S.NP. class of 118.20 one

300mm diameter in proper line, level and slope including Runnin
necessary collars, excavation, laying, fixing with collars in g Metre
cement mortar 1:1 and refilling the trench
complete.Spec.No.BDV 41 Page No.573
35 Providing and laying in situ / ready mix M 30 RCC of trap/ 123.75 one
granite/ quartzite/ gneiss metal for RCC work of ballast Cubic
walls, kerbs and box returns including scaffolding, Metre
compaction, formwork finishing and curing etc. complete.
(excluding reinforcement, with fully automatic micro
processor based PLC with SCADA enabled concrete batch
mix plant / pan mixer with Natural / VSI standard Artificial
Sand)BR50 Page No. 143 & B.7 Page No.38
36 Providing and laying in situ / ready mix M25 controlled 257.60 one
cement concrete of trap metal for RCC work in solid/ deck Cubic
slab etc. including ramming, vibrating, curing, formwork, Metre
centering and finishing in cement plaster excluding
reinforcement etc. complete. (height up to 4 meter with
fully automatic micro processor based PLC with SCADA
enabled concrete batch mix plant / pan mixer with Natural /
VSI standard Artificial Sand)Spec.No.BR 38 Page No.135
& B.7 Page No.38
37 Providing and laying weep holes of 100 mm diameter 240.00 Runnin
AC/PVC pipes as per drawing for abutment returns, return g Meter
walls etc. Complete.MORTH (5 Rev) 2705.2706
38 Providing, cutting, bending, hooking, tying and laying in position 41.53 Metric
TMT FE 500 steel bars for reinforcement for all RCC works as per Tonne
detailed drawings etc. complete.Spec.No. BR 35A page No.134

105
39 Providing and fixing factory made Hydraulically pressed 1770.00 One

Mechanically vibrated and compacted precast inter locking Square
cement concrete paving blocks 100MM thick in M-40 grade Metre
of approved size and shape for City streets and roads with
high volume/ heavy traffice as specified and as per IS
15658:2006 including cost of all materials, manufacturing,
curing, transportation of blocks to work site including
loading, unloading and stacking as directed, laying paving
blocks in position over prepared bed of natural sand /
crushed sand of 50 mm thickness including necessary
excavation in all stratas, spreading blindge of fine sand over
the prepared bed, compacting blocks by plate vibrator etc.
complete. Spec.No. IRC SP 63
40 Providing and fixing mild steel grill work for windows, 150.00 oneSqu
ventilators etc. 20 kg/sqm as per drawing including fixtures, are
necessary welding and painting with one coats of Metre
anticorrosive paint and two coats of oil painting
complete.Spec.No. BDU 1Page No.537
41 Providing and laying Cast in situ/Ready Mix cement 36.00 one

concrete M-20 of trap / granite /quartzite/ gneiss metal for Cubic
R.C.C. beams and lintels as per detailed designs and Metre
drawings or as directed including centering, formwork,
cover blocks, laying/pumping, compactionand roughening
the surface if special finish is to be provided and curing etc.
complete. (Excluding reinforcement and structural steel).
with fully automatic micro processor based PLC with
SCADA enabled reversible Drum Type mixer/ concrete
Batch mix plant (Pan mixer) etc. complete. With natural
sand/V.S.I. quality Artificial Sand Spec.No.BDF 6 Page
No.300 & B.7 Page No.38
42 Providing, laying and fixing exterior grade fibrilling fibre 840.00 oneSqu
reinforcement heavy duty designer cement concrete tiles for are
Flooring of approved colour and design 22 +/ -2 mm thick Metre
bayer colour pigmented as per IS ..1237 - 1980 having
compressive strength more than 500 kg/sq.cm reaffirmed in
2006 ,having wert transvrse strenghth of 3.5 / mm 2, water
absorption less than 10 % abrasion / wear resistance less
than 2 mm ,skid resistance more than 25.0 (ASTM:E303)
and no fading as per DIN - 51094 of size 300 x 300 in plan
/ designed pattern on a bed of 1:4 cement mortar including
cement float ,filling joints with neat cement slurry ,curing,
polishing and cleaning etc. complete. For flooring.Spec.No.
As directed by Eng.in Charge .
43 Providing and laying perforated PVC 160 mm dia pipe in 36.80 one
proper line,leveland slope including necessary material Runnin
fitting etc. complete.Spec.No. jAs directed by Eng. In g Metre
charge.

106
44 Providing and fixing of retro- reflectorised informatory 3.24 oneSqu

sign board rectangular/Square in shape having area greater are
than 0.9 square meter made out of 2mm aluminum sheet Meter
bonded with white retro reflective sheeting of Class B (
Type IV High intensity micro-prismatic grade sheeting-
HIP) having pressure sensitive/heat activated adhesive
retoreflective specified back ground, border and back side
retoreflctive symbols, letters, numerals, arrow as per
IRC:67-2012 Table No 8.3, supported with back support
frame 25mm x 25mm x 3mm, duly painted on back side
with two coats of grey stove enamel paint and supported on
two no. mild steel angle iron post 75 mm x 75 mm x 6 mm,
3.5 mt long firmly fixed to the ground by means of properly
designed foundation with M25 grade cement concrete 45
cm x 45 cm x 60 cm, 60 cm below ground level as per
approved drawing The angle iron post shall be duly painted
with one coat of epoxy primer and two coats of epoxy
finish paints having alternate black and white bands of 25
cm width including GI fixures and transportation
etc.complete.The nut bolts of board with angle iron
post/supporting structure after fixing at site has to be
electrically welded. Class B ( Type IV High intensity
micro-prismatic grade sheeting-HIP) sheeting shall have 7
years written warranty from the manufacturer and
authorised distributor/convertor issued for field
performance including the screen printed areas and cut-out
sheeting and cut-out durable transparent overlay film and
this warranty certificate in original should be submitted to
the Engineer in charge by the contractor/supplier.Spec.No.
MORTH 801
45 Providing and fixing board displaying information, such as 'Name 1.00 one
of work, Tender cost, Name of Contractor, Work completion and Number
liability period etc', having rectangular shape of 1.20m x 0.90m
size made out 18 gauge (1.25mm) thick mild steel sheet painted
with one coat of Zinc chromate stoving primer and two coats of
enamel paint on front side and grey stove enamel on back side and
border / messages / symbols etc. with approved colour shade paint
complete, on M.S.angle of size 35 x 35 x 3 mm frame with
properly cross braced M.S. angles of size 35mmx35mmx3mm
duly painted including Two M.S. angle iron posts of size 65 mm x
65 mm x 6 mm, 3.65 m long painted with alternate black and
white bands of 25 cm width including all fixtures etc.and fixing
the boards in 1:4:8 concrete block of size 60 cm x 60 cm x 75 cm
including, excavation, refilling, transportation, and labour etc
complete. Spec. No. As directed by Engineer in Charge
MORTH 801
Total
Rs.
Part-II
46 Royalty Charges
A) Sand 935.34 Cubic 141.34
Metre
B) Murum 2726.00 Cubic 141.34
Metre
C) Metal 508.65 Cubic 141.34
Metre
Total 4169.99 Cubic
Metre

107
Sr.No Description of item (with brief specification and Quantity Unit Rate Amount
reference to book of specification May be (Rs)
more or In Fig. In
less Words
Part III
47 Testing Charges
1 Standard Consistancy Fineness ,Specific gravity ,Setting 1.00 No. 3300.00

time ( Initial & Final ),Compressive Strength ,Soundness
2 compressive Strength of CC Cubes (Set of Three Cubes) 26.00 No. 600.00
3 concrete Mix design ( With all Test of Basic Material) 1.00 No. 12100.00
4 Sieve Analysis 59.00 No. 600.00
5 Liquid Limit & Plastic Limit 14.00 No. 1000.00
6 Compaction Test (Proctor Density ) 5.00 No. 1650.00
7 CBR Test(Lab) with Compaction Test 3.00 No. 6050.00
8 Water Absorption ,Specific Gravity ,Impact Value 9.00 No. 2300.00

,Crushing Value
9 Sieve Analysis 31.00 No. 600.00
10 Flakiness Index & Elongation Index 10.00 No. 750.00
11 Fineness Modulus (Sieve analysis ),silt & clay content 1.00 No. 1200.00
12 Silt Factor 1.00 No. 750.00
13 Steel upto 16 mm (Set of 3 Bars ) 1.00 No. 1100.00
14 Steel Above 16 mm (set of 3 Bars )(Tensile Strength,% 1.00 No. 1400.00

Elongation ,Yield stress,Weight per Meter ,Bend
/Rebend Test,Proof Stress )
15 Penetration ,Softening Point ,Flash & /Fire Point 2.00 No. 2750.00
,Specific Gravity
16 Extraction Test 8.00 No. 1400.00
Note:
1. Item for which no rate or price has been entered in will not be paid for by the Employer
when executed and shall be deemed covered by the other rates and prices in the bill of
quantities (Refer: ITB Clause 13.2 and GCC Clause 43.3)
2. Unit rates and prices shall be quoted by the bidder in Indian rupee [ITB Clause 14]
3. Where there is a discrepancy between the rate in figures and words, the rates in words will
govern. [ITB Clause 27.1(a)]
4. Where there is a discrepancy between the unit rate and the line item total resulting from
multiplying the unit rate by quantity, the unit rate quoted shall govern [ITB Clause 27.1(b)]

108
SECTION – 8
SECURITIES AND OTHER FORMS

109
BID SECURITY (BANK GUARANTEE)
WHEREAS, _____________________________ [Name of bidder] (hereinafter called “the Bidder”

) has submitted his Bid dated ______________ (date) for the construction of __________________
[name of Contract hereinafter called “the Bid”]
KNOW ALL PEOPLE by these presents that We ___________________________ [name of Bank]

of ________________________ [ name of Country] having our registered office at
_____________________________________ (hereinafter called “the Bank”) are bound unto
_______________________ [name of Employer] (hereinafter called “the Employer”) in the sum of
______________________ * for which payment well and truly to be made to the said Employer the
Bank itself, his successors and assigns by these presents.
SEALED with the Common Seal of the Said Bank this __________ day of ________ , 20 __
THE CONDITIONS of this obligation are :
2. If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified
in the Form of bid.
OR
3. If the Bidder having been notified to the acceptance of his bid by the Employer during the
period of bid validity :
(a) Fails or refuses to execute the Form of Agreement in accordance with Instructions
to Bidders, if required; or
(b) fails or refuses to furnish the performance Security, in accordance with the
Instructions to Bidders ; or
(c) does not accept the correction of the Bid Price pursuant to Clause 27
We undertake to pay to the Employer up to the above amount upon receipt of his first
written demand, without the Employer having to substantiate his demand, provided that in his
demand the Employer will note that the amount claimed by him is due to him owing to the
occurrence of one or any of the three conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date -

____________ ** days after the deadline for submission of bids as such deadline is stated in the
Instructions to Bidders or as it may be extended by the Employer, notice of which extensions(s) to
the Bank is hereby waived. Any demand in respect of this guarantee should reach the Bank not later
than the above date.

110
DATE ______________ SIGNATURE

_________________
WITNESS _____________ SEAL __________________
-------------------------------------------------------------------------------------------------------------
[ Signature, name and address]
* The Bidder should insert the amount of the guarantee in words and figures denominated in
Indian Rupees. This figure should be the same as shown in Clause 16.1 of the Instructions
to Bidders.
** 45 days after the end of the validity period of the bid Date should be inserted by the
Employer before the Bidding documents are issued.

111
PERFORMANCE BANK GUARANTEE
To,
_____________________________ [name of Employer]
_____________________________ [address of Employer]
_____________________________
WHEREAS ________________________________ [name and address of Contractor]
(hereafter called “The Contractor”) has undertaken, in pursuance of Contract No. ___________
dated __________ to execute _________________ [name of Contract and brief description of
Works] (hereinafter called “the Contractor”)
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee.
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on
behalf of the Contractor, up to a total of ______________________ [amount of guarantee]*
________________________(in words), such sums being payable in the types and proportions of
currencies in which the Contract Price is payable, and we undertake to pay you, upon your first
written demand and without cavil or argument, any sum or sums within the limits of
____________________________ [amount of guarantee] as aforesaid without your needing to
prove or to show ground or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed thereunder or of any of the Contract documents which
may be made between your and the Contractor shall in any way release us from any liability under
this guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid 28 days from the date of expiry of the Defect Liability Period.
Signature and Seal of the Guarantor ________________
Name of Bank _________________________________
Address ______________________________________
Date __________
* An Amount shall be inserted by the Guarantor, representing the percentage the contract price
specified in the Contract including additional security for unbalanced Bids, if any and
denominated in Indian Rupees.

112
INDENTURE FOR SECURED ADVANCES
FROM 31
(For use in cases in which the contract is for finished work and the contractor has entered into an
agreement for the execution of a certain specified quantity of work in a given time.)
This indenture made the ____________ day of ___________, 20 _______ BETWEEN

_______________ (hereinafter called the contractor which expression shall where the context so
admits or implies be deemed to include his executors, administrators and assigns) or the one part
and the employer of the Other Part.
Whereas by an agreement dated ______________ (hereinafter called the said agreement)

the contractor has agreed.
AND WHEREAS the contractor has applied to the Employer that he may be allowed
advanced on the security of materials absolutely belonging to him and brought by him to the site of
the works the subject of the said agreement for use in the construction of such of the works as he
has undertaken to executive at rates fixed for the finished works (inclusive of the cost of materials
and labour and other charges)
AND WHEREAS the Employer has agreed to advance to the Contractor the sum of Rupees
__________________________________________ on the security of materials the quantities and
other particulars of which are detailed in Accounts of Secured Advances attached to the Running
Account bill for the said works signed by the Contractor on ___________ and the Employer has
reserved to himself the option of making any further advance or advance on the security of other
materials brought by the Contractor to the site of the said works.
Now THIS INDENTURE WINTNESSE that in pursuance of the said agreement and in
consideration of the sum of Rupees _________________ on or before the execution of these
presents paid to the Contractor by the Employer (the receipt where of the Contractor doth hereby
acknowledge) and of such further advance (if any) as may be made to him as a for said the
Contractor doth hereby covenant and agree with the President and declare as follows :
(1) That the said sum of Rupees ______________________________ so advanced by

theEmployer to the Contractor as aforesaid and all or any further sum or sums advanced as aforesaid
shall be employed by the Contractor in or towards expending the execution of the said works and
for no other purpose whatsoever.
(2) That the materials details in the said Account of Secured Advances which have been offered to
and accepted by the Employer as security are absolutely the Contractor’s own propriety and free
from encumbrances of any kind the contractor will not make any application for or receive a further
advance of the security of materials which are not absolutely his own property and free from

113
encumbrances of any kind and the contractor indemnified the Employer against all claims to any
materials in respect of which an advance has be made to him as aforesaid.
(3) That the materials detailed in the said account of Secured Advance and all other materials on
the security of which any further advance or advance may hereafter be made as aforesaid (hereafter
called the said materials) shall be used by the Contractor solely in the execution of the said works in
accordance with the directions of the Engineer.
(4) That the Contractor shall make at his own cost all necessary and adequate arrangements for the
proper watch, safe custody and protection against all risks of the said materials and that until used in
construction as aforesaid the said materials shall remain at the site of the said works in the
Contractor’s custody and on his own responsibility and shall at all times be open to inspection by
the Engineer or any officer authorised by him. In the event of the said materials or any part thereof
being stolen, destroyed or damaged or becoming deteriorated in a greater degree than is due to
reasonable use and wear thereof the Contractor will forthwith replace the same with other materials
of like quality or repair and make good the same required by the Engineer.
(5) That the said materials shall not be any account be removed from the site of the said works
except with the written permission of the Engineer or an officer authorized by him on that behalf
(6) That the advance shall the Employer of the price payable in full when or before the Contractor
receives payment from the Employer of the price payable to him for the said works under the terms
and provisions of the said agreement. Provided that if any intermediate payment are made to the
Contractor on account of work done than on the occasion of each such payment the Employer will
be at liberty to make a recovery from the contractor’s bill for such payment by deducting there from
the value of the said materials than actually used in the construction and in respect of which
recovery has not been made previously, the value for this purpose being determined in respect of
each description of materials at the rates are which the amounts of the advances made under these
presents were calculated.
(7) That if the Contractor shall at any time make any default in the performance or observance in
any respect of any of the terms and provisions of the said agreement or of these presents the total
amount of the advance or advances that may still be owing of the Employer shall immediately on
the happening of such default be repayable by the Contractor to be the Employer together with
interest thereon at twelve percent per annum from the date or respective dates of such advance or
advances to the date of repayment and with all costs, charges, damages and expenses incurred by
the Employer in or for the recovery thereof or the enforcement of this security or otherwise by
reason of the default of the Contractor and the Contractor hereby covenants and agrees with the
Employer to reply and pay the same respectively to him accordingly.
(8) That the contractor hereby charges all the said materials with the repayment to the Employer of
the said sum of Rupees _________________________ and any further sum or sums advanced as
aforesaid and all costs, charges, damages and expenses payable under these presents PROVIDED

114
ALWAYS and it is hereby agreed and declared that notwithstanding anything in the said agreement
and without prejudice to the power contained therein if and whenever the covenant for payment and
repayment here-in-before contained shall become enforceable and the money owing shall not be
paid in accordance there with the Employer may at any time thereafter adopt all or any of the
following courses as he may deem best :
(a) Seize and utilise the said materials or any part thereof in the completion of the said
works on behalf of the contractor in accordance with the provisions in that behalf
contained in the said agreement debiting the contractor with the actual cost of effecting
such completion and the amount due to the contractor with the value of work done as if
he had carried it out in accordance with the said agreement and at the rates thereby
provided. If the balance is against the contractor, he is to pay same to the Employer on
demand.
(b) Remove and sell by public auction the seized materials or any part thereof and out of
the moneys arising from the sale retain all the sums aforesaid repayable or payable to
the Employer under these presents and pay over the surplus (if any) to the Contractor.
(c) Deduct all or any part of the moneys owing out of the security deposit or any sum due
to the Contractor under the said advance shall not be payable.
(9) That except in the event of such default on the part of the contractor as aforesaid interest on the
said advance shall not be payable.
(10) That in the event of any conflict between the provisions of these presents and the said
agreement the provisions of these presents shall prevail and in the event of any dispute or difference
arising over the construction or effect of these presents the settlement of which has not been here-in-
before expressly provided for the same shall be referred to the Employer whose decision shall be
final and the provision of the Indian Arbitration Act for the time being in force shall apply to any
such reference.

115
Letter of Acceptance
(Letterhead paper of the Employer)
To,
________________________ [name and address of the Contractor]
________________________
________________________
Dear Sirs,
This is to notify you that your online bid dated ____________ for execution of the
______________________________________ (name of the contract and identification number, as
given in the Instructions to Bidders) for the Contract Price of Rupees
___________________________ (______________) (amount in words and figures), as corrected
and modified in accordance with the Instructions to Bidders1 is hereby accepted by our agency.
We accept / do not accept that _____________________ be appointed as the

2
Adjudicator . You are hereby requested to furnish Performance Security, in the form detailed in
Para 34.1 of ITB for an amount equivalent to Rs. _____________ within 07 days of the receipt of
the letter of acceptance valid up to 28 days from the date of expiry of defects Liability Period i.e. up
to _______________and sign the contract, failing which action as stated in Para 34.2 of ITB will be
taken.
Yours faithfully,
Authorised Signature
Name and title of Signatory
Name of Agency
1
Delete “Corrected and” or “and modified” if only one of these actions applies. Delete as corrected
and modified in accordance with the Instructions to Bidders, if corrections or modifications have not
been affected.
3 To be used only if the contractor disagrees in his Bid with the Adjudicator proposed by the
Employer in the “ Instructions to Bidders”.

116
Issue of Notice to proceed with the work

(Letter head of the Employer)
__________________(Date)
To,
________________________ [name and address of the Contractor]
________________________
________________________
Dear Sirs,
Pursuant to your furnishing the requisite security as stipulated in ITB Clause 34.1 and signing of the
Contract for the work of………………………………………………………………………..
Bid Price of Rs.____________ .
You are hereby instructed to proceed with the execution of the said works in accordance
with the documents.
Yours faithfully,
(Signature, name and title of Signatory

Authorised to sign on behalf of Employer)

117
AGREEMENT FORM
Agreement
This agreement, made the ___________ day of _____________between __________(name
and address of the Employer) [hereinafter called “the Employer] and ______________________
(name and address of contractor) hereinafter called “the Contractor” of the other part.
Whereas the employer is desirous that the Contractor execute
_______________________(name and identification number of Contractor) (hereinafter called “the
Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion
of such Works and the remedying of any defects therein, at a
cost of Rs____________
NOW THIS AGREEMENT WITNESSTH as follows :

(1) In this Agreement, words and expression shall have the same meanings as are respectively
assigned to them in the conditions of contract hereinafter referred to and they shall be
deemed to form and be read and construed as part of this Agreement.
(2) In consideration of the payments to be made by the Employer to the Contractor as
hereinafter mentioned, the Contractor hereby covenants with the Employer to all aspects
with the provisions of the contract.
(3) The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying the defects wherein Contract Price or such
other sum as may become payable under the provisions of the Contract at the times and in
the manner prescribed by the Contract.
(4) The following documents shall be deemed to form and be ready construed as part of this
agreement viz.
i) Letter of Acceptance
ii) Notice to proceed with the works
iii) Contractor’s Bid
iv) Condition of contract : General and Special
v) Contract Date
vi) Additional condition
vii) Drawings
viii) Bill of Quantities and
ix) Any other documents listed in the Contract Data as forming part of the Contract.
In witnessed whereof the parties there to have caused this Agreement to be executed the day
and year first before written.
The Common Seal of __________ was hereunto affixed in the presence of :
Signed, Sealed and Delivered by the said ___________________________
in the presence of :
Binding Signature of Employer _______________________________________________
Binding Signature of Contractor ______________________________________________

118
UNDERTAKING
I, the undersigned do hereby undertake that our firm M/s. _________________

________________________________ agree to abide by this bid for a period _______ days for the
date fixed for receiving the same and it shall be binding on us and may be accepted at any time
before the expiration of that period.
____________________________________
(Signed by an Authorized Officer of the Firm)
___________________
Title of Officer
____________________
Name of Firm
______________
DATE

119
SECTION 9
DRAWINGS

120
SECTION 10
DOCUMENTS TO BE FURNISHED BY BIDDER
(Attached)


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E-T E N D E R SCHEDULE

E-Tender Notice No 22/2017-18

1 Download Period for on line Tender Date from 15.11.2017 To 11.12.2017

PUBLIC WORKS DIVISON, KHAMGAON

STANDARD BIDDING DOCUMENT

ITEM RATE TENDER

PART-I : COMPLETE BIDDING DOCUMENT

BID VALUE :-Rs. 2,51,74,188/-

Bid Security (E.M.D.)VALUE :- Rs. 1,50,000/-

E-Tender Notice No.22 for 2017-18 Work No. 02

Signature of Contractor Dy. Executive Engineer Executive Engineer

PUBLIC WORKS DEPARTMENT PROJECT

Name of work : Improvement ,maintainance and repairs for two

Period of download of bidding : As Per Online Schedule

Date & time of submission of bid As Per Online Schedule

Time, date of opening financial bids : As Per Online Schedule

Signature of Contractor Dy. Executive Engineer Executive Engineer

NVITATIONS FOR BIDS (IFB)

Signature of Contractor Dy. Executive Engineer Executive Engineer

   .22  2017-18

Signature of Contractor Dy. Executive Engineer Executive Engineer

Sr. Name of Work Approximate Bid Cost of Period of

Signature of Contractor Dy. Executive Engineer Executive Engineer

SECTION 1 – INSTRUCTIONS TO BIDDERS (ITB)Table of Clauses

Page No. Page No.

2. Sources of Funds 20. Deadline for Submission of Bids

3. Eligible Bidders 21. Late Bids

4. Qualification of the Bidder 22. Modification and Withdrawal of

7. Site Visit E. Bid Opening and Evaluation

23. Bid Opening

B. Bidding Documents 24. Process to be Confidential

8. Content of Bidding 25. Clarification of Financial Bids

10. Amendment of Bidding 28. Deleted

C. Preparation of Bids 30. Deleted

11. Language of Bid F. Award of Contract

12. Documents Comprising the Bid 31. Award Criteria

13. Bid Prices 32. Employer’s Right to Accept any

15 Bid Validity 33. Notification of Award and Signing

17. Alternative Proposals by 34. Performance Security / Additional

18. Format and Signing of Bid 36. Dispute Review Expert

37. Corrupt or Fraudulent Practices

Signature of Contractor Dy. Executive Engineer Executive Engineer

4. Qualification of the Bidder

Signature of Contractor Dy. Executive Engineer Executive Engineer

Signature of Contractor Dy. Executive Engineer Executive Engineer

B. Each bidder should further demonstrate:

Assessed Available Bid capacity = ( A*N*2 - B )

Signature of Contractor Dy. Executive Engineer Executive Engineer

8. Content of Bidding Documents

Section Particulars Volume No.

Invitation for Bids

2 Qualification information and other forms I

7 Bill of Quantities III

8 Securities and other forms

10 Documents to be furnished by bidder V

Signature of Contractor Dy. Executive Engineer Executive Engineer

9. Clarification of Bidding Documents

11. Language of the Bid

Part I shall be named "Technical Bid" and shall comprise

.22 2017-18

Assessed Available Bid capacity = ( AN2 - B )