Terms of Service
Terms of Service
Terms of Service
MAKERERE UNIVERSITY
BY
KATUSHABE REBECCA
18/DHRM/KLA/WKD/0025
DECEMNER, 2018
i
TABLE OF CONTENTS
INTRODUCTION ........................................................................................................................................ 1
ii
2.3.2 Effect of remuneration and Job retention ........................................................................................... 10
METHODOLOGY ..................................................................................................................................... 12
iii
3.11 Ethical consideration ........................................................................................................................... 17
REFERENCES ........................................................................................................................................... 19
iv
CHAPTER ONE
INTRODUCTION
1.0 Introduction
This chapter provides an overview of the background of the study, statement of the problem,
purpose of the study, objectives of the study, research questions, hypothesis, conceptual
framework, significance of the study, justification of study, scope of the study and definition of
operational terms.
Retaining staff in their jobs is essential for any organization (Burke et al, 2002) since the
most valuable asset in an organisation is its staff (Harting, 2010).When employees leave their
jobs, it is often the first sign that something is going wrong. Harting (2010) explains that poor
job retention among employees is not just the associated cost of recruitment, but also training
new starters and the additional burden on remaining staff while the new team members get
up to speed which further strains daily activity. It thus goes with little emphasis that
undesirable job retention is costly and disruptive, drains resources and can cause inefficiency
(Harting, 2010).
Excellence of any higher education institution is a function of the people it is able to enlist
and retain in its faculties. This notwithstanding, Makerere University has however had a
problem of low job retention among its lecturers for several years (Musisi & Muwanga,
2003, Kajubi, 1990). This was attributed to the political and financial crises that paralysed
The study will be based on the Theory of Work Adjustment (Dawis, & Lofquist, 1991). This
theory suggests that work environment and employees interact to meet each other's
Employees are more satisfied by jobs that meet their needs and they can retain such jobs longer
when they are satisfied and are performing well (Roessler, 2002).
Basing on this argument, this study proposed that job retention for academic staff in
Makerere University is influenced by the terms of service that is in the terms of type of
employment contract, remuneration and job security. This is because terms of service
determine the nature of the work environment which affects the degree of job retention for
employees. With this theory in mind, the researcher established the extent to which terms of
service for lecturers in Makerere University affect their job retention as it is clarified in the
The dependent variable in the study was job retention. Job retention is where an employee
stays with the same employer with different or same duties or terms of service (International
Research Project on Job Retention and Return to work for Disabled Workers, 1998). The
underpinning factors to job retention include job satisfaction, job commitment and
for a considerable long period o time. Employees in an organisation are said to have a high
job retention when all or most of the established post in that organisation are filled, when
they have low or no intentions to turnover, have had a consistency in job status, have had a
career development or when employees do keep their jobs for a considerable long period of
The independent variable in the study was terms of service and according to NT Working
Women‟s Centre (2008), terms of service refer to what is provided to an employee in return for
work in terms of remuneration, job security, tenure and so on. In this study however, terms of
service will be used to refer to the conditions offered, demanded or accepted by people when
The study Will becarried out in Makerere University where various past studies had reported
low job retention among academic staff. Musisi & Muwanga, (2013) for example reported
that poor terms of service that resulted from the 1970 economic crisis in Uganda led to low
job retention among academic staff in Makerere University; a study by the National Council
for Higher Education (2004) also revealed that the general staff to student ratio in Makerere
University was 1:25 yet the ideal ratio is 1:15. The unacceptable ratio was due to poor job
retention for academics. In the Government White Paper on Education Reform of 1989
(Republic of Uganda, 1992), the Government and the Education Policy Review Commission
were both concerned about the exodus of staff (a case of low job retention) from higher
3
1.2 Statement of the problem
Makerere University’s vision is “to be a centre of excellence, providing world class teaching,
research and services related to sustainable development of Uganda” (Onen & Maicib, 2013).
Such a vision requires the University to have committed staff that should even be having high
intentions of staying in their jobs. This is because job retention for academics in institutions is
essential for institutional health, survival and in the achievement of conceived missions (Tettey,
2016). It is unfortunate however that a problem of low job retention among academic staff has
persistently been reported to exist in Makerere University. In the White Paper on Education
Reform of 1989 (Uganda Government, 1992) for example, the Government and the Education
Policy Review Commission were concerned about exodus of senior staff from Makerere
University and no wonder many (if not all) of the academic units are understaffed (National
Council for Higher Education, 2014). This has given rise to a high percentage of unfilled
teaching posts (Tettey, 2016) and consequential understaffing, high student to staff ratios and
overdependence on part time lecturers (National Council for Higher Education, 2004) which are
all counterproductive to the functionality of the university. If this problem continues, Makerere
University will be destabilized; planning will become difficult and eventually impossible.
Professional excellence will be reduced and it will be hard for Makerere University to achieve
the mission of providing quality teaching, world class research and community service. It will
thus be the purpose of this study to establish the means through which this situation could be
averted.
4
1.4 Objectives of the Study
University;
University;
iii. To examine the effect of Job security on Job retention in Makerere University.
University?
ii. What is the effect of Effect of remuneration on Job retention in Makerere University?
University
ii. Effect of remuneration has a significant effect on Job retention in Makerere University
iii. Job security has a significant effect on Job retention in Makerere University.
5
1.7 Conceptual Framework
The conceptual framework shows the relationship between dependent and independent variables. In this
This study will make a number of contributions to Makerere University policy makers,
The study will help Makerere University’s top management to understand turn over drivers
that affect academic staff and hence respond accordingly so as to improve on institutional
stability. It will point out the most influential terms of service for the teaching staff and their
usefulness.
Furthermore, the study hopes to provide a concrete context for discussions about what can be
done to ensure the regeneration of academic staff capacity and, by extension, intellectual life
that will enable this institution to discharge its mandates with the requisite levels of quality.
6
Theoretically, the study will prompt more researches in the area having contributed to
literature and methodology of such future studies. The study will make useful contributions
to the conceptual and theoretical studies for other researchers; and provides insights for
The study further replicates previous researches into the usefulness of attractive terms of
While Makerere University has Terms of service policy in place, no study has been conducted to
examine the effect of the Terms of service on the Job retention. This study will fill the above
mentioned knowledge gap by examining the effect of the Terms of service on Job retention.
The scope of the study is examined at three levels, namely: geographical coverage of the study,
the effect of effective effect of type of employment on Job retention; effect of Effect of
7
1.11 Operational Definitions
Employee motivation: This is the attribute that moves staff to do or not to do something. In the
context of this study, it is defined as the act of making staff feels that their work is recognized
and valued and at the same time they get the rewards worth their input.
Employee Terms of service: The official and ongoing educational activities of staff with aim of
8
CHAPTER TWO
LITERATURE REVIEW
2.1 Introduction
This chapter presents a review of literature on the topic under investigation. The chapter presents a review
of the relevant theories. It also presents empirical literature on the effect of the different Terms of service
on Job retention.
The study will be based on the Theory of Work Adjustment (Dawis, & Lofquist, 1991). This
theory suggests that work environment and employees interact to meet each other's
Employees are more satisfied by jobs that meet their needs and they can retain such jobs longer
when they are satisfied and are performing well (Roessler, 2002).
The dependent variable in the study was job retention. Job retention is where an employee
stays with the same employer with different or same duties or terms of service (International
Research Project on Job Retention and Return to work for Disabled Workers, 1998). The
underpinning factors to job retention include job satisfaction, job commitment and
engagement which help to create an effective workplace (O‟Neill, 2003). In this study
however, job retention refers to the maintenance of employment status by an academic staff
for a considerable long period o time. Employees in an organisation are said to have a high
job retention when all or most of the established post in that organisation are filled, when
9
they have low or no intentions to turnover, have had a consistency in job status, have had a
career development or when employees do keep their jobs for a considerable long period of
The independent variable in the study was terms of service and according to NT Working
Women‟s Centre (2008), terms of service refer to what is provided to an employee in return for
work in terms of remuneration, job security, tenure and so on. In this study however, terms of
service will be used to refer to the conditions offered, demanded or accepted by people when
agreement between the employer and employee which is enforceable by law while Wikipedia (2008)
defines employment contract as an agreement entered into between an employer and an employee at
the commencement of the period of employment stating the exact nature of their business
relationship, specifically what compensation the employee will receive in exchange for specific
work performed.
According to the UK Statistics Authority (2004) the term remuneration refers to earnings and
pay (wages and salaries) provided directly by employers to employees in return for their supplied
labour while Security Staffing (2008) defines remuneration as the aggregate gross annual
emoluments payable to the worker pursuant to the engagement, including salary, payments,
bonuses, housing allowance and profit related pay. These definitions both agree that
remuneration is any payment for labour from the employer to the employee though they ignore
Meltz (1989) defines job security broadly as “an individual remains employed with in the same
organization with no diminution of seniority, pay, pension rights, etc.” The Business Dictionary
.com, (2009) similarly defines job security as the assurance employees have about the continuity
of gainful employment for their work life. According to Wikipedia (2008) job security is defined
Several theories have been advanced to describe the relationship between job security and job
retention; Nosse et al; (2004) for example suggests that absence of job security (and other
dissatisfiers) can result in disenchantment with a job even if the satisfiers are present leading to
low job retention. Ashford (1989) also theorized that job security determines attitudinal reactions
from employees- such as reduced satisfaction, reduced commitment, and intentions to quit which
from the fact that it is critical for influencing work-related outcomes. For instance, job
(Burke, 1991; Kuhnert and Palmer, 1991) for employee turnover (Arnold and Feldman,
1982); for employee retention (Bhuian and Islam, 1996); for job satisfaction (Burke, 1991;
Lim, 1996); and for organizational commitment (Iverson, 1996). Despite these several
attempts to relate job security and the work environment, none of them related job security in
a university setting and more so in Makerere University. This study will thus be carried out
METHODOLOGY
3.0 Introduction
This chapter presents the methodology that will be adopted during the study. It describes and
discusses; the research design, sample size and selection, the data collection methods used and
their corresponding data collection instruments, data management and analysis procedure as well
as steps that will be taken to ensure validity and reliability during the study and measurement of
variables.
The study will adopt a case study design. The case study design will be adopted because the
study intends to conduct an intensive investigation on the variables under study in a particular
Makerere University as suggested by Oso and Onen (2008:4). The study will use both qualitative
and quantitative approaches. A qualitative approach will also be adopted to enable the researcher
The study population will be comprised of 407 people who will include: senior manager, middle
The study sample will be comprised of 241 respondents. They will include senior managers,
middle managers and junior staff will be the unit of inquiry because they are involved in the day
12
to day management of company. The sample size will be arrived at using the predetermined table
for determining sample size by Krejicie and Morgan (2010) as cited in Amin (2005).
A number of sampling techniques will be used to select respondents to the study namely;
stratified, simple random and purposive sampling techniques. The junior and senior Staff will be
selected using simple random sampling technique. Simple random sampling will be used because
it ensures generalizability of findings and minimizes bias (Sekaran, 2003). Purposive sampling
technique will be used to select senior managers including University leadership. These key
informants will be purposively sampled because they are believed to have technical and
specialized knowledge about the topic under investigation by virtue of the offices that they held.
The study will use the questionnaire method to collect data. The use of a questionnaire in this
13
study is important mainly because the purpose of the study is to examine the terms of service on
Job retention . Such data can best be tapped on a closed ended questionnaire which allows for
easy correlation and regression of the respondents attitudinal disposition on the independent and
dependent variables as suggested by Amin (2005). Secondly the use of a questionnaire allows
busy respondents fill it at their convenient time. It also allows respondents express their views
and opinions without fear of being victimized (Oso & Onen, 2008).
The study will employ interview method. Interviews in this study will help the researcher obtain
more information on the topic under investigation. This method will also be used because it will
offer the researcher an opportunity to adapt questions, clarify the questions by using the
appropriate language, clear doubts and establish rapport and probe for more information
(Sekaran, 2003).
The researcher will review documents in order to obtain recorded information that is related to
the issue under investigation. This method will be used because it enables the researcher access
data at his convenient time, obtain data that are thoughtful in that the informants have given
attention in obtaining them and enables the researcher obtain data in the language of the
The instruments used in this study will be questionnaire, interview guide and document review
checklist.
14
3.6.1 Self-Administered Questionnaire
The study will employ a questionnaire as a tool of data collection. The questionnaire for staff will
have six sections. The questionnaires will be closed ended. Closed ended questions will be
developed to help respondents make quick decisions; in addition, closed ended questions will
help the researcher to code the information easily for subsequent analysis and narrow down the
An unstructured interview guide will be used as a tool for collecting in depth information from
the key informants. The guide will have list of topical issues and questions which will be
explored in the course of conducting the interviews. The interview guide will be used because it
provides in-depth data which may not be possible to obtain when using self-administered
A document review checklist will be used to collect more in-depth data on the topic under
investigation. The checklist will be used to provide in-depth qualitative information which may
3.7.1 Validity
To ensure validity, the questionnaire will be developed and given to three expert judges to score
the relevance of each question in providing answers to the study. After which a content validity
index C.V.I will be computed using the formula; number of items declared valid/number of items
15
3.7.2 Reliability
A pre-test will be done on 10 of the respondents who will not be part of the final study. Data will
be coded and entered into the computer. Cronbach’s Alpha Reliability Coefficients will be
generated using the statistical package for social scientists (SPSS) computer program to estimate
the reliability of the questionnaire. The Cronbach’s alpha reliability coefficient of above 0.7 will
I will obtain a letter of introduction from UMI which will be presented to the authorities at
University leadership. After obtaining the list of respondents to the study, I will randomly select
those who will participate in the study. A self- administered questionnaire will be used to collect
information from the above mentioned respondents. Interviews will be used to obtained data
from the above mentioned senior officers. After data collection, data will be analyzed; a report
The statistical package which will be used for analysis of data in this study is the SPSS version
16.0. Different statistical techniques will be used namely: correlation and regression analysis.
The upper level of statistical significance for hypothesis testing will be at 5%. All statistical test
Descriptive statistics namely frequency counts, percentages will be used to analyze the
respondents’ demographic characteristics and the mean and standard deviation will be used to
analyze the respondents’ opinions on the Terms of service and Job retention .
16
Data will be analyzed and correlated using Pearson Product-Moment correlation coefficient to
establish the relationship between Terms of service and Job retention as suggested by Sekaran
For this study, the three dimensions of Terms of service will be regressed against Job retention
in Makerere University. This will be aimed at determining the extent to which the Terms of
service explains the variation in Job retention in Makerere University. Regression analysis will
also be used to determine which of the three dimensions of Terms of service influences Job
retention most.
Qualitative data will be analyzed using content analysis. Responses from key informants will be
grouped into recurrent issues. The recurrent issues which will emerge in relation to each guiding
questions will be presented in the results, with selected direct quotations from participants
offered as illustrations.
Data on the respondent’s views and opinions about Terms of service and Job retention in
Makerere University will be obtained using scaled variables from a self- developed
agree and 5= strongly agree will be used to tap respondents perception on the study variables.
Before going to the field, the researcher will begin with getting authorization letter from the UMI
and then talk to the respondents and this will enable the researcher to attain adequate information
from the respondents. During data collection, confirmation will be given to the respondents in
17
that the researcher will assure the respondents that the reason for the research is for only
academic purpose and that no information will be given outside (Skinner, 2010).
18
REFERENCES
Cascio, Wayne F. (2012), Managing Human Resources, (2nded). New York: McGraw- Hill
Book Company
th
Decouza, David A. and Robbins, Stephen P. (2006) Human Resource Practice, (5 ed). New
York: John Wiley & Sons Inc.
Derek Torrington and Laura Hall (2010), Human Resource Management-The inside out,
Cole, G. A. (2012), Personnel and Human Resource Management, (5thed). Continuum London:
York Publishers
Kenney et al, (2012) Management Made Easy, (1st ed). South Carolina: Omron Publishers
Beardwell, N. and Holden, B. (2013), Managing for Success, (2nded). England: Prentice
Hall Publisher
Krietner, S. (2005), The Good Manager’s Guide, (1st ed). London: Synene Publishers
McGhee et al (2006), Nature of Learning, 1st ed. Boston: McGraw-Hill Book Company
McKenna, E. and Vic Beech (2012), Human Resource Management-A Concise Analysis, (1st
ed). UK: Date Publishing Company Ltd
Terms of service Policy document for South Sudan Ports and Harbors Authority.
Black, S. E. and Lynch, L. M. (2006), Human-Capital Investment and Performance. The
American Economic Review, Vol. 86, No. 2
19
th
Evans, J. R. and Lindsay, W. M. (2009), The management and Control of Quality (4 ed).
Cincinnati, Ohio: South-Western College Publishing
Neo et al. (2010), Human Resource Management: Gaining Competitive Advantage, (3rd ed).
Boston, McGraw-Hill
Linda Maund (2001), An Introduction to Human Resource Management, theory and practice,
New York: Pelgrave Macmillan Publishers
Kelly, K. (2010), Motorola: Terms of service for the Millenium. Business Week, March 2008 Pp
158-168
20