Candidature Matters: Renewal of Registration and Course Registration

Candidature
Matters
Renewal of Registration and Course Registration
It is the student's responsibility to renew his/her registration every semester

and make payment of fees within the period of registration renewal as advised
by IPS. The calendar for registration activities will be published in the
IPS website: www.ips.usm.my before the beginning of every semester.
Research Mode Candidates

- Renewal of registration must be done via the Campus Online Portal. Please
refer to page 41 for details/guide.
- Research Mode candidates are required to submit the Progress Report
online via the Campus Online Portal every semester before they are allowed
to renew their registration. In addition, their respective supervisors are
required to assess their supervisees' performance through the supervisor's
version of Progress Report online, via the Campus Online Portal. Both
supervisee's and supervisor's Progress Reports must be updated before
registration renewal.
- All payments have to be cleared by the stipulated period to avoid late
registration penalty of RM200. (The late registration penalty of RM200
will be charged to the student's account.)
- Candidates who registered online but did not complete payment during
the stipulated period will be considered as registering late and as such,
will be liable for the late registration penalty.
- A copy of payment, bill and scholarship letter for candidates with scholarship
MUST be sent to the Bursary and IPS accordingly by campus (Main/
Engineering/ Health) within the renewal period of every semester.
- In the event that a student fails to renew his/her registration within the
stipulated period (without justifiable reasons), a termination letter will be
issued.
7
Candidature Matters
Coursework and Mixed Mode Candidates

- Registration courses must be done at the Campus Online Portal
(http://campusonline.usm.my) before the beginning of every semester.
Refer to page 41 for relevant information.
- Proof of payment by post or credit card, and copy of bills MUST be sent
to the Bursary and IPS at the respective campuses (Main/ Engineering/
Health). All payments MUST be cleared by the stipulated period to avoid
the late registration penalty of RM200. (The late registration penalty of
RM200 will be charged to the student's account.)
- Candidates who have registered online but did not complete their payment
within the stipulated period will be considered as registering late and as
such, liable for the late registration penalty.
- A copy of the bills and scholarship offer letter (for candidates with
scholarships) MUST be sent to the Bursary and IPS at the respective
campuses (Main/ Engineering/ Health) within the renewal period of every
semester.
- In the event that a student fails to renew his/her registration, within the
stipulated period (without justifiable reasons), a termination letter will be
issued.
- Full-time students must register a minimum of two (2) courses every
semester. Part-time students are required to register a minimum of one
(1) course every semester. This requirement does not apply to the Master
of Medicine students or students who are repeating courses and/or
completing their projects/dissertations.
- Registered course must be indicated by one of the following codes (not
applicable for the Master of Medicine students):
T = Core Course
E = Elective Courses
Z = Language Courses/Pre-requisite Courses
- The number of units to be taken per semester should be confirmed from
the respective Schools/Centres.
8
Candidature Matters
Residential Requirements
- The residential requirement for a full-time postgraduate candidate is the

duration of the minimum period of his/her candidature.
- The minimum period of residential requirement for a part-time Masters or
PhD student is 15 days per academic session.
The Dress Code
A student is advised to observe the rules for the stipulated dress code of the
University and be appropriately attired at all times.
Smart attire
At official functions, lecture halls, tutorial rooms/laboratories, the library,
the Wellness centre, the sports centre, at the Chancellory, cafeteria and
at appointments/meetings with officers. Short/long-sleeved shirts, uniforms,
T-shirts with collars, proper shoes, traditional clothes, e.g., Baju Melayu,
would be appropriate for male. Female clothes should be covered below
knee length, with sleeves and modestly cut necklines.
Casual attire
This is not allowed on the campuses. Female students are not allowed to
wear sleeveless shirts, miniskirts or extremely short shorts and revealing
/skimpy clothes. Japanese slippers should not be worn by all students
while attending classes or interviews, visiting university departments, etc.
Male students should not have long hair that touches the collar.
i. Sports attire (shorts) may be used in areas allocated for sports only.
ii. Laboratory coats and other relevant safety clothing are required for
work in the laboratories at all times.

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Candidature

Renewal of Registration and Course Registration

It is the student's responsibility to renew his/her registration every semester

Research Mode Candidates

Coursework and Mixed Mode Candidates

- The residential requirement for a full-time postgraduate candidate is the

The Dress Code

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