1.

INTRODUCTION

1.1. ABOUT THE PROJECT

The Intranet mail server is communication software that helps the users of

an Intranet to communicate with electronic mails. The mail service in the Internet

is the most useful facility that enables the users of the Internet to send mails to any

one who can be anywhere in the world. There is some free mail service providers

such as HOTMAIL, YAHOO etc in the Internet. An user can have his account in

any server like, praveen@hotmail.com, parthi@yahoo.com etc.

Now it is necessary to an organization to establish a communication path

over its Intranet to facilitate electronic mail service. Also, the Intranet Mail

Server (IMS) system provides the facility of mail service locally.

Since the system is a mail service. The system has to follow the Internet

standards. In technical point of view, there are two modules that are the Client

module and the Server module. There are two protocols that have to be

implemented for developing an mail software that are

1. POST OFFICE PROTOCOL 3 (POP 3) and

2. SIMPLE MAIL TRANSFER PROTOCOL (SMTP).

1
 These protocols are nothing but set of commands. In IMS, both the server

and the client used these protocols i.e. the commands that are defined in these

protocols to make communication between themselves. The two protocols have to

be implemented both in the server module and the client module.

The following figure shows the place where POP 3 and SMTP fit into the

TCP/IP protocol suite.

The system is designed as Internet based application. The whole system is

divided into following sub – system:

1. Server

User Agent

Mail Transfer Agent

2. Client

User Agent

Mail Transfer Agent

2
 HARDWARE SPECIFICATION

PROCESSOR : Celeron 533 MHz

MEMORY : 64 MB RAM

HARD DISK : SEAGATE 10GB (6800 RPM)

MONITOR : 15” SAMTRON COLOR MONITOR.

KEYBOARD : Samsung Multimedia key board.

MOUSE : LOGITECH SCROLL MOUSE

FLOPPY DRIVE : 1.44 MB

NETWORK ADAPTOR PROPERLY CONFIGURED FOR TCP/IP

3
 SOFTWARE SPECIFICATION

OPERATING SYSTEM : Windows 2000

LANGUAGE : JAVA

MAILING CLIENT : OUTLOOK EXPRESS

Features of Java

The inventors of Java wanted to design a language which could offer

solutions to some of the problems encountered in modern programming. They

wanted the language to be not only reliable, portable and distributed but also

simple, compact and interactive. Sun Microsystems officially describes Java with

the following attributes:

4
Compiled and Interpreted

Usually a computer language is either compiled or interpreted. Java

combines both these approaches thus making Java a two-stage system. First, Java

compiler translates source code into what is known as byte code instructions. Byte

codes are not machine instructions and therefore, in the second stage, Java

interpreter generates machine code that can be directly executed by the machine

that is running the Java program. We can thus say that Java is both a compiled and

an interpreted language.

Platform-Independent and Portable

The most significant contribution of Java over other languages is its

portability. Java programs can be easily moved from one computer system to

another, anywhere and anytime. Changes and upgrades in operating systems,

processors and system resources will not force any changes in Java programs. This

is the reason why Java has become a popular language for programming on

Internet which interconnects different kinds of systems worldwide. We can

download a Java applet from a remote computer onto out local system via Internet

and execute it locally. This makes the Internet an extension of the user’s basic

system providing practically unlimited number of accessible applets and

applications.

Java ensures portability in two ways. First, Java compiler generates byte

code instructions that can be implemented on any machine. Secondly, the sizes of

the primitive data types are machine-independent.

Object-Oriented

5
 Java is a true object-oriented language. Almost everything in Java is an

object. All program code and data reside within objects and classes. Java comes

with an extensive set of classes, arranged in packages, that we can use in our

programs by inheritance. The object model in Java is simple and easy to extend.

Robust and Secure

Java is a robust language. It provides many safeguards to ensure reliable

code. It has strict compile time and run time checking for data types. It is designed

as a garbage-collected language relieving the programmers virtually all memory

management problems. Java also incorporates the concept of exception handling

which captures series errors and eliminates any risk of crashing the system.

Security becomes an important issue for a language that is used for

programming on Internet. Threat of viruses and abuse of resources is everywhere.

Java systems not only verify all memory access but also ensure that no viruses are

communicated with an applet. The absence of pointers in Java ensures that

programs cannot gain access to memory locations without proper authorization.

Distributed

Java is designed as a distributed language for creating applications on

networks. It has the ability to share both data and programs. Java applications can

open and access remote objects on Internet as easily as they can do in a local

6
system. This enables multiple programmers at multiple remote locations to

collaborate and work together on a single project.

Simple, Small and Familiar

Java is a small and simple language. Many features of C and C++ that are

either redundant or sources of unreliable code are not part of Java. For example,

Java does not use pointers, preprocessor header files, goto statement and many

others. It also eliminates operator overloading and multiple inheritance.

Familiarity is another striking feature of Java. To make the language look

familiar to the existing programmers, it was modeled on C and C++ languages.

Java uses many constructs of C and C++ and therefore, Java code “looks like a

C++” code. In fact, Java is a simplified version of C++.

Multithreaded and Interactive

Multithreaded means handling multiple tasks simultaneously. Java supports

multithreaded programs. This means that we need not wait for the application to

finish one task before beginning another. For example, we can listen to an audio

clip while scrolling a page and at the same time download an applet from a distant

computer. This feature greatly improves the interactive performance of graphical

applications.

The Java runtime comes with tools that support multiprocess synchronization and

construct smoothly running interactive systems.

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High Performance

Java performance is impressive for an interpreted language, mainly due to

the use of intermediate byte code. According to Sun, Java speed is comparable to

the native C/C++. Java architecture is also designed to reduce overheads during

runtime. Further, the incorporation of multithreading enhances the overall

execution speed of Java programs.

Dynamic and Extensible

Java is a dynamic language. Java is capable of dynamically linking in new

class libraries, methods, and objects. Java can also determine the type of class

through a query, making it possible to either dynamically link or abort the

program, depending on the response.

Java programs support functions written in other languages such as C and

C++. These functions are known as native methods. This facility enables the

programmers to use the efficient functions available in these languages. Native

methods are linked dynamically at runtime.

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 2. SYSTEM ANALYSIS

PROBLEM DEFINITION
The initial state of the project is to either enter as an Administrator or

already registered user. The Administrator has the rights to create or delete a

particular user name, change the password and a separate inbox, compose, address

book is provided for the Administrator. After creating id for the user by the

administrator the user has the rights to enter into Intranet. The user alone is also

provided with inbox, compose, address book, Trash option.

The main aim is to provide all the information that are needed by the user

for his corresponding address.

SYSTEM STUDY
System survey is a general term that refers an orderly, structural process for

identifying and solving problems. System analysis is a process, life cycle

methodology, since it relates to four significant phase in the life cycle of all

business information systems: Study, Design, Development and Operation. The

Definition of system analysis includes not only the process of analysis but also

synthesis, which is the process of putting part together to form a new whole.

One of the major applications of Intranet communication is the mailing

system. Mailing System enables one to send not only instant message but also to

exchange files with anyone across the network. This project was developed using

the language JAVA because it runs on any platform.

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 The other mailing system wholly relies on the mail server for its entire

works to be done. Hence, the security and integration is problematic. Though

mailing is less cost when compared to other communicative ways.

NEED FOR THE PROPOSED SYSTEM

This project handles all the jobs related to mails. The man-hours involved

for transferring data can be reduced within an organization by using this mail

facility. By entering the id and password the user or administrator can directly look

into the information regarding mails. Hence, the security is maintained in the

proposed system.

This project INTRANET MAIL SERVER is basically created because of

the difficulties faced in the other mailing system. Hence, the mailing system is

highly secured as compared to that of the other mailing systems.

To increase the portability and flexibility of the solution provided we have

chosen JAVA. The server module is coded using JAVA.

OBJECTIVES OF PROPOSED SYSTEM

This project aims at developing an application that is capable of exchanging

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mails in an Intranet environment. Our project aims at developing the following:

 An application that identifies the user with the respective login-id

and password.

 An inbox is maintained for each user to store incoming messages.

 An address book provision is given for each user to store address and

mail ids.

 The Administrator has the facility to create and delete users.

 The users are also provided with the facility to reply and forward

mails to any specified address.

 Users can send mail to many users and a clear identification of

whether the mail has been sent or not sent is given.

 Users can also store their deleted messages in the trash.

ADVANTAGES FOR PROPOSED SYSTEM

INTRANET MAIL SERVER supports user friendliness. It reduces the

communication gap between users whether it may be between higher authority and

lower authority or between lower authorities or between lower authorities in an

organization. This project is considered to be less cost effective. It is very feasible

since its basic modules can be enhanced. JAVA supports the security system and

enhances compatibility by providing exception-handling mechanisms.

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 3. SYSTEM DESIGN

The system design is the most creative and challenging phase. This is the

process of developing the technical and operational specification of a system for

implementation. Design is the first step in the development phase for any

engineered products or system.

The design will determine the success of the system. Based on the proposed

system objectives, the major modules are identified and the operations to be

carried out are determined.

System design involves first logical design and then physical construction

of the system. The first step in the design phase is to determine how the output

produced and in what format and the second step consider about the input data.

The operational phases are handled through program construction and

testing. Software design resides at the technical kernel of the software engineering

12
process and is applied regardless of the development paradigm that is used.

Software design is the first of three technical activities – design, code and test that

are required to build and verify software.

3.1 SYSTEM FLOW

FILE AND MESSAGE

TRY TO SEND FOR SEND

SENDER MODULE

NO
IS THE
OUT BASKET USER
LOGIN

YES

RECEIVER MODULE

IN BASKET

READ AND SAVE

MESSAGE

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3.1.1 DATA FLOW DIAGRAM

Mail
Server

Server
Main

SMTP SMTP
Listener Listener
POP3 POP3
Listener Listener

SMTP SMTP
Handler Handler
POP3 POP3
Handler Handler

Server Server
SMTP SMTP
Server Server
POP3 POP3

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Client Client
SMTP SMTP
Client Client
 MODULE SPECIFICATION

There are two modules in the intranet mail server. They are
Client module and
Server module

These modules are described as follows

CLIENT MODULE

Microsoft Outlook supports a variety of e-mail server types and

communicates with these servers in different ways.

A MAPI-based architecture is provided if we use Outlook with Microsoft

Exchange Server or with a MAPI-based store, such as a Personal Folders file
(.pst). In general, the Outlook object model and developer-related features were
designed for this environment. MAPI uses profiles to configure how an e-mail
message is transmitted and where it is stored. Exchange server also provides many
of the collaborative capabilities in Outlook, such as the Organizational Forms
Library and public folders.

If Outlook is configured with an Internet Service Provider (ISP), typically

using the POP protocol, you can create many types of Outlook solutions. However,

15
some of the topics in this documentation apply only when Outlook is used in
conjunction with Microsoft Exchange Server, because that is the mode most
commonly used to develop solutions based on Outlook.

The mailing client is Out Look Express. Some of the features of Out Look
Express are:

Unique signature per account

Different default e-mail signature for each e-mail account.

New Data File Type (.pst)

Microsoft Office Outlook 2003 introduces a new file format for Personal
Folders files (.pst) that offers greater storage capacity for items and folders and
supports multilingual Unicode data. A file created with the new Microsoft Outlook
Personal Folders file (.pst) format is not compatible with earlier versions of
Outlook. For compatibility with earlier versions of Outlook, create a file by using
the Microsoft Outlook 97-2002 Personal Folders file (.pst) format. Outlook
Express can view and create files of either type.

Unicode Support

Outlook supports the Unicode text encoding standard, which allows

Outlook to display text correctly, no matter what language it's written in, provided
the operating system supports the characters specific to that language.

Integration with Microsoft Windows Share Point Services

View a Share Point event list next to your Calendar and drag events from
the Share Point event list to your Calendar. We can also view Share Point contact
lists from within Outlook and copy and link these to your Contacts. If we have
access to a Microsoft Share Point Portal Server Web site, we can store a central
calendar or contacts list on the server, for easy sharing of information.

POP enhancements

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 Download speed has been significantly increased, and we now get detailed
progress information.

Tablet PC support

On a Tablet PC, you can quickly provide input using your own handwriting
directly into Office documents as we would use a pen and a printout. Additionally,
we can now view task panes horizontally to help we do our work on the Tablet PC
the way we want to do our work.

Research task pane

The new Research task pane offers a wide variety of reference information
and expanded resources if we have an Internet connection. We can conduct
research on topics using an encyclopedia, Web search, or by accessing third-party
content.

Microsoft Office Online

Microsoft Office Online is better integrated in all Microsoft Office

programs so that you can take full advantage of what the site has to offer while we
work. We can visit Microsoft Office Online directly from within our Web browser
or use the links provided in various task panes and menus in our Office program to
access articles, tips, clip art, templates, online training, downloads, and services to
enhance how we work with Office programs. The site is updated regularly with
new content based on direct feedback and specific requests from us and others who
use Office.

Improving quality for the customer

Microsoft strives to improve quality, reliability, and performance of

Microsoft software and services. The Customer Experience Improvement Program
allows Microsoft to collect information about our hardware configuration and how
we use Microsoft Office programs and services to identify trends and usage
patterns. Participation is optional, and data collection is completely anonymous.

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Additionally, error reporting and error messages have been improved so that we
are provided with the easiest approach to reporting errors and the most helpful
information about alerts at the time you encounter a problem. Finally, with an
Internet connection, we can give Microsoft customer feedback about an Office
program; help content, or Microsoft Office Online content. Microsoft is
continually adding and improving content based on our feedback.

New in Intranet Mail Server

 Global Address Book (GAB) module. Centralized address book which can be
accessed through a web browser from any machine in the network.
 Improved handling of various email clients.
 Behavior of "Retrieve new mails only" option. Earlier mails were marked as
"read".

1. SMTP Authentication support

2. Web interface for users.

Web-based access to users' mailbox. - Intranet Mail Server users can access
their mailbox from anywhere in the LAN.

Web interface for administrators to add, modify, delete accounts

3. Archive incoming and outgoing mails.

 Automatic mail sending and receiving

1. Automatic connects and disconnect facility for totally unmanned operation.

2. POP3 polling under automatic mode - Checks for mails at regular intervals.

 Domain Names, Mailboxes and User options.

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1. Support for multiple mailboxes within your own domain name. eg:
(anyusername@yourcompany.com) Typically when your ISP gives a POP3
mailbox which does the "catch all" for the mails received for
anyuser@yourdomain.com Intranet Mail Server turns these individual
mailboxes into virtual POP3 boxes with in the network.
2. Supports multiple POP3 accounts even from different domain names
3. Password protected mailboxes for each user.
4. Intranet email server - Routes mail to the same email domain locally,
without the need to access your ISP
5. "Auto responder" facility for each user account to send a custom message
automatically.
6. Email forwarding: Option to forward mails received by an user to another
email address. This feature can be used for several purposes by the user. To
mark a copy of messages received by an user to another user,
7. Rules Manager to filter messages based on keywords or phrases. we can
also use this mail filtering facility to choose important/confidential
messages to be delivered to your inbox or just trash those messages with
abusive or junk content.

Other features:-

 Support for "POP before SMTP" authentication.

 Option to include/exclude a pop3 account profile during the receive
operation.
 Can work behind a SOCKS 4 proxy.
 Based on Internet standards - SMTP / POP3
 Supports standard Email clients like Outlook Express, Eudora, Pegasus,
Netscape Communicator and etc.
 Create mailboxes via easy to use interface.
 Turns any Windows 95 or NT system into an intranet mail gateway.
 Easy to install, configure and use; any novice can operate.

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SERVER MODULE

Simple Mail Transfer Protocol (SMTP)

The objective of Simple Mail Transfer Protocol (SMTP) is to transfer

mail reliably and efficiently. SMTP is independent of the particular transmission
subsystem and requires only a reliable ordered data stream channel. An important
feature of SMTP is its capability to relay mail across transport service
environments. A transport service provides an Inter Process Communication
Environment (IPCE). An IPCE may cover one network, several networks, or a
subset of a network.

It is important to realize that transport systems (or IPCEs) are not one-to-
one with networks. A process can communicate directly with another process
through any mutually known IPCE. Mail is an application or use of interprocess
communication. Mail can be communicated between processes in different IPCEs
by relaying through a process connected to two (or more) IPCEs. More
specifically, mail can be relayed between hosts on different transport systems by a
host on both transport systems.

The SMTP Model

The SMTP design is based on the following model of communication: as
the result of a user mail request, the sender-SMTP establishes a two-way
transmission channel to a receiver-SMTP. The receiver-SMTP may be either the
ultimate destination or an intermediate. SMTP commands are generated by the
sender-SMTP and sent to the receiver-SMTP. SMTP replies are sent from the
receiver-SMTP to the sender-SMTP in response to the commands.
Once the transmission channel is established, the SMTP-sender sends a
MAIL command indicating the sender of the mail. If the SMTP-receiver can
accept mail it responds with an OK reply. The SMTP-sender then sends a RCPT
command identifying a recipient of the mail. If the SMTP-receiver can accept
mail for that recipient it responds with an OK reply; if not, it responds with a reply
rejecting that recipient (but not the whole mail transaction). The SMTP-sender
20
and SMTP-receiver may negotiate several recipients. When the recipients have
been negotiated the SMTP-sender sends the mail data, terminating with a special
sequence. If the SMTP-receiver successfully processes the mail data it responds
with an OK reply.

The Model for SMTP use

The SMTP provides mechanisms for the transmission of mail; directly

from the sending user's host to the receiving user's host when the two host are
connected to the same transport service, or via one or more relay SMTP-servers
when the source and destination hosts are not connected to the same transport
service. To be able to provide the relay capability the SMTP-server must be
supplied with the name of the ultimate destination host as well as the destination
mailbox name.
The argument to the MAIL command is a reverse-path, which specifies
who the mail is from. The argument to the RCPT command is a forward-path,
which specifies who the mail is to. The forward-path is a source route, while the
reverse-path is a return route (which may be used to return a message to the sender
when an error occurs with a relayed message).

When the same message is sent to multiple recipients the SMTP

encourages the transmission of only one copy of the data for all the recipients at
the same destination host.

The mail commands and replies have a rigid syntax. Replies also have a
numeric code. In the following, examples appear which use actual commands and
replies. The complete lists of commands and replies appears in Section 4 on
21
specifications.

Commands and replies are not case sensitive. That is, a command or
reply word may be upper case, lower case, or any mixture of upper and lower case.
Note that this is not true of mailbox user names. For some hosts the user name is
case sensitive, and SMTP implementations must take case to preserve the case of
user names as they appear in mailbox arguments. Host names are not case
sensitive. Commands and replies are composed of characters from the ASCII
character set [1]. When the transport service provides an 8-bit byte (octet)
transmission channel, each 7-bit character is transmitted right justified in an octet
with the high order bit cleared to zero.

The SMTP Procedures

This section presents the procedures used in SMTP in several parts. First
comes the basic mail procedure defined as a mail transaction. Following this are
descriptions of forwarding mail, verifying mailbox names and expanding mailing

lists, sending to terminals instead of or in combination with mailboxes, and the

opening and closing exchanges.

MAIL

There are three steps to SMTP mail transactions. The transaction is

started with a MAIL command which gives the sender identification. A series of
one or more RCPT commands follows giving the receiver information. Then a
DATA command gives the mail data. And finally, the end of mail data indicator
confirms the transaction. The first step in the procedure is the MAIL command.
The <reverse-path> contains the source mailbox.

MAIL <SP> FROM:<reverse-path> <CRLF>

This command tells the SMTP-receiver that a new mail transaction is

starting and to reset all its state tables and buffers, including any recipients or mail
22
data. It gives the reverse-path which can be used to report errors. If accepted, the
receiver-SMTP returns OK reply.

The <reverse-path> can contain more than just a mailbox. The <reverse-
path> is a reverse source routing list of hosts and source mailbox. The first host in
the <reverse-path> should be the host sending this command. The second step in
the procedure is the RCPT command.

RCPT <SP> TO :<forward-path> <CRLF>

This command gives a forward-path identifying one recipient. If accepted,

the receiver-SMTP returns OK reply, and stores the forward-path. If the recipient
is unknown the receiver-SMTP returns Failure reply. This second step of the
procedure can be repeated any number of times. The <forward-path> can contain
more than just a mailbox. The <forward-path> is a source routing list of hosts and

the destination mailbox. The first host in the <forward-path> should be the host
receiving this command. The third step in the procedure is the DATA command.

DATA <CRLF>

If accepted, the receiver-SMTP returns Intermediate reply and considers

all succeeding lines to be the message text. When the end of text is received and
stored the SMTP-receiver sends OK reply.

Since the mail data is sent on the transmission channel the end of the mail
data must be indicated so that the command and reply dialog can be resumed.
SMTP indicates the end of the mail data by sending a line containing only a
period. A transparency procedure is used to prevent this.

The mail data includes the memo header items such as Date, Subject, To,
Cc and from. The end of mail data indicator also confirms the mail transaction and
tells the receiver-SMTP to now process the stored recipients and mail data. If
accepted, the receiver-SMTP returns OK reply. The DATA command should fail
23
only if the mail transaction was incomplete (for example, no recipients), or if
resources are not available.

Post Office Protocol 3 (POP3)

On certain types of smaller nodes in the Internet it is often impractical to
maintain a message transport system (MTS). For example, a workstation may not
have sufficient resources (cycles, disk space) in order to permit a SMTP server and
associated local mail delivery system to be kept resident and continuously running.
Similarly, it may be expensive (or impossible) to keep a personal computer
interconnected to an IP-style network for long amounts of time (the node is lacking
the resource known as "connectivity"). Despite this, it is often very useful to be
able to manage mail on these smaller nodes, and they often support a user agent
(UA) to aid the tasks of mail handling. To solve this problem, a node which can
support an MTS entity offers a mail drop service to these less endowed nodes.
The Post Office Protocol - Version 3 (POP3) is intended to permit a
workstation to dynamically access a mail drop on a server post in a useful fashion.
Usually, this means that the POP3 protocol is used to allow a workstation to
retrieve mail that the server is holding for it. POP3 is not intended to provide
extensive manipulation operations of mail on the server; normally, mail is
downloaded and then deleted.

Basic Operation
Initially, the server host starts the POP3 service by listening on TCP port
110. When a client host wishes to make use of the service, it establishes a TCP
connection with the server host. When the connection is established, the POP3
server sends a greeting. The client and POP3 server then exchange commands and
responses (respectively) until the connection is closed or aborted.

Commands in the POP3 consist of a case-insensitive keyword, possibly

followed by one or more arguments. All commands are terminated by a CRLF
pair. Keywords and arguments consist of printable ASCII characters.
Keywords and arguments are each separated by a single SPACE character.
Keywords are three or four characters long. Each argument may be up to 40
24
characters long.

Responses in the POP3 consist of a status indicator and a keyword

possibly followed by additional information. All responses are terminated by a
CRLF pair. Responses may be up to 512 characters long, including the
terminating CRLF. There are currently two status indicators: positive ("+OK")
and negative ("-ERR"). Servers MUST send the "+OK" and "-ERR" in upper case.
Responses to certain commands are multi-line. In these cases, which are clearly
indicated below, after sending the first line of the response and a CRLF, any
additional lines are sent, each terminated by a CRLF pair. When all lines of the
response have been sent, a final line is sent, consisting of a termination octet
(decimal code 046, ".") and a CRLF pair. If any line of the multi-line response

begins with the termination octet, the line is "byte-stuffed" by pre-pending the
termination octet to that line of the response.

Hence a multi-line response is terminated with the five octets

"CRLF.CRLF". When examining a multi-line response, the client checks to see if
the line begins with the termination octet. If so and if octets other than CRLF
follow, the first octet of the line (the termination octet) is stripped away. If so and
if CRLF immediately follows the termination character, then the response from the
POP server is ended and the line containing ".CRLF" is not considered part of the
multi-line response.

A POP3 session progresses through a number of states during its lifetime.

Once the TCP connection has been opened and the POP3 server has sent the
greeting, the session enters the AUTHORIZATION state. In this state, the client
must identify itself to the POP3 server. Once the client has successfully done this,
the server acquires resources associated with the client's mail drop, and the session
enters the TRANSACTION state. In this state, the client requests actions on the
part of the POP3 server. When the client has issued the QUIT command, the
session enters the UPDATE state. In this state, the POP3 server releases any
resources acquired during the TRANSACTION state and says goodbye. The TCP
connection is then closed. A server MUST respond to an unrecognized,
25
unimplemented, or syntactically invalid command by responding with a negative
status indicator. A server MUST respond to a command issued when the session is
in an incorrect state by responding with a negative status indicator. There is no
general method for a client to distinguish between a server which does not
implement an optional command and a server which is unwilling or unable to
process the command.

A POP3 server MAY have an inactivity auto logout timer. Such a timer
MUST be of at least 10 minutes' duration. The receipt of any command from the
client during that interval should suffice to reset the auto logout timer. When the
timer expires, the session does NOT enter the UPDATE state--the server should
close the TCP connection without removing any messages or sending any response
to the client.

26
 4. SYSTEM TESTING AND IMPLEMENTATION

TESTING

Testing is the set of activities that can be planned in advance and conducted

systematically. It is a process of executing programs with the intention of finding

errors.

SYSTEM TESTING

Software testing is a critical element of software quality assurance and

represents the ultimate view of specification, design and coding. The user tests the

developed system and changes are made according to their needs. The testing

phase involves the testing of developed system using various kinds of data.

System testing is an important task in implementing the system. The

system tested with the best case values and worst case values for its response and

not produce an undesirable runtime errors and providing the user with proper

message and correcting the wrong inputs.

System testing is a style of implementation which is aimed at ensuring

works at all levels and effective before live operation starts. The system test

before implementation should give confirmation that all is correct and it provides

opportunity to show the users that the system works well.

System testing is actually a series of different tests whose primary purpose

27
is to fully exercise the computer-based system. System testing is the state of

implementation that is aimed at assuring that the system works accurately and

efficiently before the operations commence. Testing is vital to the success of the

system. System testing makes the logical assumption that if all the parts of the

system are correct, the goal will be successfully achieved. The candidate system is

subject to variety of tests. A series of testing is performed for the proposed system

before the system is ready for the acceptance test.

The following tests are conducted

1. Module Testing

2. Integration Testing

3. User Acceptance Testing

Module Testing

Unit testing focuses verification effort on the smallest unit of the software

design module. This is known as module testing. The modules of the Job

Consultancy Management System are tested separately. This testing was carried

out during programming stage itself. In this testing step each module was found to

be working satisfactorily with regard to the expected output from the module.

Integration Testing

Data can be lost across an interface; one module can have an adverse effect

on another, sub functions when combined, may not produce the desired major

function. Integration Testing is a systematic technique for constructing errors

associated with in the interface. The objective is to take unit tested modules and to
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build a program structure. All the modules are combined and tested as a whole.

Here correction is difficult because the isolation of causes is complicated by the

vast expenses of the entire program. Thus in the integration testing step, all the

errors uncovered are corrected for the next testing steps.

User Acceptance Testing

User acceptance is a key factor for a success of any system. The system

under consideration is tested for user acceptance by constantly keeping in touch

with the perspective system users at the time of developing and making changes

whenever required. Preparation of test data plays a vital role in the system testing.

After preparing the test data, the system under study is tested using the test data.

While testing the system using the test data errors are again uncovered. These

errors are again corrected by using the above testing steps and corrections are also

noted for future use.

IMPLEMENTATION

A crucial phase in the system life cycle is the successful implementation of

the new system.

Implementation simply means converting a new system design into

operation.

There are basically three types of implementation such as

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 1. Implementation of computer system to the replacement of manual

system.

2. Implementation of new system to replace existing one.

3. Implementation of a modified application to replacement of an

existing one.

The implementation of INTRANET MAIL SERVER comes under the

first category and this project is implemented in

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 5. CONCLUSION AND SUGGESTIONS

CONCLUSION

This project “INTRANET MAIL SERVER” on so far has been described

tested and documented completely. Hence, the same project could be used so far

INTRANET and INTERNET.

To increase the portability and flexibility of the solution provided we have

chosen JAVA. The server module is coded using JAVA Servlets. This software is

attractive and it allows easy way to use mail for the user. The online time project is

to be maintained by the company.

SUGGESTIONS

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 Including certain needs can extend this project. Amidst a lot of advantages,

including the following features can enhance the proposed system.

By providing portability the INTRANET MAIL SERVER holds an Outlook

Express.

Creation, deletion and updating of folders can be done. Also, an e group can

also be formed within the INTRANET MAIL.

BIBLIOGRAPHY

1. Elias M.Awad, “System Analysis and Design”, Galgotia Publications,

Second Edition,1998.
2. Lan Sommervile,”Software Engineering”, Pearson Publications”,
Sixth Edition,2001.
3. Patric Naughton and Herbert Schildt, “ Complete Reference (JAVA 2)”,
Tata McGRAW Hill Publications Company Ltd.,Fifth Edition,2002.

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33
A-1 CREATING AN IDENTITY

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A-2 GIVING THE DETAILS OF THE CLIENT

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A-3 CREATING THE MAILING ADDRESS

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SETTING THE IP ADDRESS TO THE CLIENT

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SETTING THE PASSWORD TO THE CLIENT

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GIVING THE DETAILS OF THE CLIENT

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SETTING THE IP ADDRESS TO THE CLIENT

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SETTING THE PASSWORD TO THE CLIENT

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SENDING THE MESSGAGE

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RECEIVING THE MESSAGE

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B-1 SERVER FORM

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B-2 DETAILS OF THE MESSAGE

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