TALL ERP 9 NOTES AND PRACTICE BOOK

1. Write down features of Tally? OR what are features of Tally?

Ans. Tally is accounting software that is used to record day to day transactions, preparing balance sheet
etc. it is user friendly business software, which makes business account easy and faster. Managing single
and multiple groups is very important feature of tally. Tally is an application software. It down not require
writing any special program for calculating. Tally stores all information about each account in detail. It is
very secured against data tempering. It reduces the work. In manual process, after entering daily
transaction user has to create trading account, trial balance, profit & loss account, ledger, balance sheet.
But in Tally, user just enters daily entry and get balance sheet.

2. List and explain basic types of accounts

.
Account is divided in following three types:
1. Personal account
2. Real account
3. Nominal account

1. Personal account: Any individual person or any firms or any company or a bank is considered in a
personal account.
2. Real account: Account of any physical things. The cash account or goods account are examples of
real account.
3. Nominal account: Account of any invisible things that means that things are in terms of cash. For
example: insurance account, rent account etc.

3. Explain the opening screen of the tally.

Ans. When tally is opened in Windows environment, it shows different menus.

1. The top bar contains the product message and version, system date and time.
2. Then Tally opening screen is displays main three parts as follows.
i. Gateway of tally
ii. Functions buttons
iii. Calculator (command area)

I. Gateway of Tally:

To the left hand side of the screen this part shows different options.
All these options are used to create ledger, group or to see trial balance or for balance sheet.
To the right hand side of the screen, this part shows the list of all companies and at the top it shows name
of selected company.
Ctrl + M are the shortcut keys to activate gateway of Tally.

Function button:
This part of the screen shows the list of all function keys with its uses.
By selecting the buttons, user can activate that particular function like backup, change, etc.

Calculator (command area) :

This part of the screen is actual command area
In this area user can type command and execute them.
Ctrl + N are the shortcut keys to activate this area.

II. How to create a new company in Tally?

Ans.
1. In tally, company means an organization whose accounts are to be maintained on computer.
2. For that, user have to declare list of all accounts used in that company and then start to enter daily
transactions.
3. Creating company means enter detail information about the company.
4. By default, tally software shows opening green with gateway of Tally, functions button and
calculator.
5. Then click on the function button F3 (Alt + F3) on the button panel to display company info menu.
This show following menu:

Company info
Select company
Create company
Quit
This menu is used for selecting company or for creating a new company.
6. To create a new company, select create company options by clicking this option or by pressing C.
7. Then the screen display various fields to fill up information like name of company with its alias,
address, currency, financial year, income tax number and sales tax number etc.
8. At the end, it asks whether accept the data or not. If user selects Yes option then that company is
created and it can be loaded from company info menu.

III. Explain uses of the feature options (F11)?

Ans. Features is used to change the options related to the selected company only.
1. For this F11 button in button panel is a short cut.
2. Using this menu, feature of the company are changed that means enables or disables.
3. Various features are available like whether company wants invoicing or not, whether company
required multiple currencies or cheque printing or not, etc.

IV. Explain the use of configuration of company (F12)?

Ans. To configure company, click on F12 button from the button panel. It shows the following screen in
gateway of tally:

Configuration
General
Numeric symbol
Accts/inv. Info
Voucher entry
Invoice/order entry
Printing
Quit
1. Configuration changes may affect all the active companies.
2. Configuration has different options like general, numeric symbols, accts/inv. Info, voucher entry,
invoice, order entry, printing, etc.
3. General options are used to change information like country detail, date format or graphs in
monthly report, etc.
4. Numeric symbol option is used to change format of the numbers.
5. Accts/inv info option is used to check the default settings. In this option, if user sets allow alias for
the name then only it asks the alias otherwise it doesn’t ask any alias for the name.
6. Voucher entry set the features of the vouchers, such as cost vouchers details, bill wise details,
ledger current balance, etc.
7. Invoice/order entry sets the features of the invoices and purchase, sales order entry.
8. Printing options is used for printing Vouchers, Invoices, Financial Statements, etc.
9. Quit option is used to quit from the configuration menu and go to the previous menu.

V. What is group in Tally?

Ans.
1. In tally, all accounts entries can be grouped or sub grouped according to the need of users.
2. Group means the type of the account. Functions of each group are fixed.
3. Tally provides facility to user to create own group. Also it provides 28 predefined groups.
4. Out of these 28 groups, 15 are primary groups and 13 are sub groups.

Following is the list of groups that affects the Balance sheet.

1. Capital account: Handle investments or owner’s account. It has a subgroup.

(A) Reserves and surplus: All reserves accounts like general reserves, capital reserves etc.

2. Current assets: These assets are divided in 6 sub groups as follows

(A) Bank accounts: Holds bank transactions that means current accounts, savings accounts, etc.
(B) Cash in hand: All cash track in ledger.
(C) Deposits (assets): Fixed deposits, security deposits made by company.
(D) Loan and Advances (assets): If the company gives any loan or advanced to other.
(E) Stock in hand: Keep records of opening or closing stock of the material.
(F) Sundry debtors: This maintains the list of all companies or persons to whom company gives
material on credit.

3. Current Liabilities: It keeps track of outstanding liabilities or statutory liabilities.

(A) Duties and Taxes: All taxes and duties that are paid by company like Trade duties,
Excise, Local Sales Tax etc., are recorded under duties and taxes.
(B) Provisions: It maintains records of all financial arrangement for possible future
requirements.
(C) Sundry Creditors: Company purchase material or any other things on credit. Then the list
of all companies or persons is under sundry creditors to whom company purchased material.

4. Fixed Assets: Handle accounts of all assets like machinery, buildings, etc.

5. Investments: It keep records of overall investment like shares, Govt. securities, Deposits etc.
6. Loans(liability): It keeps an account of the loans taken by company and has following three subgroup:
(A) Bank OD accounts: Keep all overdraft accounts.
(B) secured loans: Keep track of loans taken by the company securities against the fixed
assets.
(C) Unsecured Loans: Unconditional loan obtained from Partners/ Directors or other parties.

7. Suspense Account: This account is used to enter the transactions whose detai9ls are ye to tbe
finalized.

8. Branch / Divisions: All the names of branches, divisions and subsidiaries of the company.

9. Miscellaneous Expenses: Under this group all expenses are entered.

Following group affect Manufacturing, Trading and Profit and loss accounts:

10. Purchase account: It is used to maintain records of all purchase account.

11. Sales account: It keeps record of all sales.

12. Direct income: This group is used for entering all direct incomes like sales of goods.

13. Indirect income: This group maintains the all incomes other than sales. That means it keeps record
of all incomes like rent received, interest received etc.

14. Direct expenses: This group is used for recording all direct expenses means the purchase of raw
material, or wages of workers.

15. Indirect expenses: This group is used to maintain the records of all expenses other than direct
expense. All salary paid, rent paid, advertisement charges are under indirect expenses.

VI. To create single and multiple groups

Ans.
1. Group is the type of account. Group decides how transactions take place in accounting.
2. Tally provides 28 predefined group. But if user wants to create any other group then use create
group option.
3. These new group is a sub group of existing group.
4. If user wants to create a new subgroup under different groups then follow the following steps:
i. From Gateway of Tally, select Account info.
ii. Then select Group option, as user wants to create group.
iii. If user wants to create single group at a time then select create option from single group.
iv. Now tally shows data entry screen for group as follows.

Group creation
 Name
(alias)
Under:
Group behaves like a sub – ledger ? No.
Name: Enter the name of a group that user want to create.
Under : Select the existing primary group name.
v. If user wants to create subgroups under more than one parent group or under one
parent group then user must select create option from Multiple groups.
vi. Then multiple group creation screen will appear.
a. To create subgroup under one parent group, select that group in the option under group.
b. To create subgroups under more than one parent group, select all items in the option under group.

VII. Creating, Displaying and Altering Ledgers.

Ledger is a book that is used to store detail of each account. It is actual account heads to which
transaction is identified.
1. When user creates a company, at that time very first user creates different ledgers.
2. When user wants to create single ledger account of different group then user must select single
ledger option.
3. But if user wants to create different accounts of same group then user must select multiple ledger
options.
For creating ledger user follows following steps.

i. From Gateway of Tally, select Account info.

ii. Then select Ledger option, as user wants to create ledger.
iii. If user wants to create single ledger means each account of different groups then select
create option of single ledger.
iv. No Tally shows data entry screen for ledger. Now enter name of Ledger account to be
created and alias of account, opening balance and group of that account.
v. If user wants to create different accounts of the same group then user must select create
option of multiple ledgers.
vi. In this option, first Tally ask to enter name of the group. Then enter the list of all accounts of
that group with the opening balance. For example stationery a/c, salary a/c, travelling a/c all falls under
the group ‘Indirect Expenses’.
vii. If user want to create various ledger accounts under various groups then select all item in the
under group field.

1. State groups for ledgers and create the ledgers.

1. Ashok starts business with Rs. 100000/-
2. Purchase machinery for Rs. 50000/ and furniture for Rs. 10000
3. Paid amount for rent Rs. 1000/
4. Deposits Rs,. 10000/- in Bank
5. Purchase of goods for Rs. 20000/ from Mr. Ram on credit.
6. Sold goods to Mr. Rakesh for Rs. 10000/
7. Rs. 5000/ withdraws from bank for personal use.
8. Withdraws Rs. 1000/ for office use.
9. Received cash from Mr. Rakesh.
10. Paid to Mr. Ram.
Ans. By default, cash a/c and P&L a/c are available in Tally.

Ledger Group
Mr. Ashok a/c Capital a/c
Furniture a/c Fixed asset
Machinery a/c Fixed asset
Rent a/c Indirect expenses
Bank a/c Bank a/c
Purchase a/c Purchase a/c
Sales a/c Sales a/c
Mr. Ram a/c Sundry creditor
Mr. Rakesh a/c Sundry debtor
Drawing a/c Capital a/c

2. State groups for ledgers & create the ledgers.

1. Mr. Ram starts business with Rs. 200000/- and deposited into bank Rs. 40,000.
2. Paid for office building Rs. 50000/ and furniture for Rs. 10000/-
3. Purchase raw material of Rs. 10000 on credit from Mr. Avinash.
4. Paid Wages Rs. 2000
5. Paid salary Rs. 10000
6. Return money to Mr. Avinash in settlement of Rs. 9500.
7. Sold goods to Mr. ShekarRs. 15000/-
8. Received interest on bank amount Rs. 500.
9. Received from Mr. Shekar after discount of Rs. 500.
10. Sold old news paperRs. 450/-
11. Sold old furniture Rs. 4000/-

Ledger Group
Mr. Ram a/c Capital a/c
Bank a/c Bank a/c
Furniture a/c Fixed assets
Building a/c Fixed assets
Purchase a/c Purchase a/c
Mr. Avinash a/c Sundry creditor
Wages a/c Direct expenses
Salary a/c Indirect expenses
Discount a/c Indirect expenses
Sales a/c Sales a/c
Mr. Shekar Sundry debtor
Interest a/c Indirect expenses
Old newspapers Indirect income

MAGNET COMPUTER CLASSES

I. Record the following transactions in the books of “M/s Albert & Brothers”.
1. Albert starts business with Rs. 50,000.
2. He opens a SBI saving bank account and deposits Rs. 20,000.
3. Bought furniture for Rs. 5,000, machinery for Rs. 10,000.
4. Purchased goods for Rs. 14,000.
5. Sold goods for Rs.8, 000.
6. Purchased goods from Malhotra & Company for Rs. 11,000.
7. Paid telephone rent for the year by ChequeRs. 500
8. Bought one typewriter for Rs. 2,100 from ‘Universal Typewriter Co’. on credit.
9. Sold goods to Keshav Ram for Rs. 12,000.
10. Sold goods to Rajesh Kumar for Rs. 2000 cash.
11. Amount withdrawn from bank for personal use Rs. 1,500.
12. Received cash from Keshav Ram Rs. 11,900 and discount allowed Rs. 100.
13. Paid into bank Rs. 5,800.
14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share, brokerage paid Rs. 20.
15. Goods worth Rs. 1,000 found defective were returned to Malhotra & Co. and balance of the amount
due to them settled by issuing a cheque in their favour.
16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share, brokerage paid Rs. 20.
17. Bought goods worth Rs. 2,100 from Ramesh and supplied them to Suresh at Rs. 3,000.
18. Suresh returned goods worth Rs. 100, which in turn were sent to Ramesh.
19. Issued a cheque for Rs. 1,000 in favour of landlord for rent for April.
20. Paid salaries to staff Rs. 1,500.
21. Received from travelling salesman Rs. 2000 for goods sold by him, travelling expenses Rs. 100.
Journal entries

1. Cash a/c ……… Dr.

To Capital a/c
2. SBI saving bank a/c ………… Dr.
To cash A/c
3. Machinery a/c ……… Dr.
Furniture a/c ……… Dr.
To cash a/c
4. Purchase a/c ……… Dr.
To cash a/c
5. Cash a/c ……… Dr.
To Sales a/c
6. Purchase a/c ……… Dr.
To Malhotra & Co. a/c
7. Telephone rent a/c ……… Dr.
To SBI bank a/c
8. Typewriter a/c ……… Dr.
Universal Typewriter Co. a/c
9. Kashav Ram ……… Dr.
To Sales a/c

10. Cash a/c ……… Dr.

To sales a/c
11. Drawings a/c ……… Dr.
SBI bank a/c
12. Cash a/c ……… Dr.
Discount allowed a/c
To Keshav Ram a/c
13. SBI bank a/c ……… Dr.
To cash a/c
14. Investment in shares A/c ……… Dr.
Brokerage a/c ……… Dr.
To Cash a/c
15. Malhotra’s a/c ……… Dr.
Return Outward a/c ……… Dr.
To Bank a/c
16. Cash a/c ……… Dr.
To Investment in shares a/c
Investment in shares a/c ……… Dr.
To Profit & Loss a/c
[ selling share is not the core business so whatever profit realized will be entered in profit & loss a/c]
Brokerage a/c ……… Dr.
To cash a/c
17. Purchase a/c ……… Dr.
To Ramesh a/c
Suresh a/c ……… Dr.
To Sales a/c
18. Return Inward A/c ……… Dr.
Suresh a/c
Ramesh a/c ……… Dr.
To Return outward a/c
19. Rent a/c ……… Dr.
To Bank a/c
20. Salary a/c ……… Dr.
Cash a/c
21. Cash a/c ……… Dr.
Travelling expenses a/c
To sales a/c

Company Name : MAGNET COMPANY

Address: : No. 31, S.S.K. Chawl, Dharavi Cross Road, Dharavi, Mumbai – 17.

LEDGER NAME UNDER GROUP OPENING

BALANCE
SHARE CAPITAL CAPITAL 10,00,000
ACCOUNT
LOAN FROM SBI BANK SECURED LOAN 4,00,000
PROVISION FOR PROVISION 32,500
DEPRECIATION
O/S RENT CURRENT 3,600
LIABILITY
O/S SALARIES CURRENT 19,000
LIABILITY
DEPOSIT FOR PREMISES DEPOSITS 1,55,000
(ASSETS)
INVESTMENT IN SHARES INVESTMENT 18,550
FURNITURE FIXED ASSETS 15,000
COMPUTERS FIXED ASSETS 80,000
CASH IN BANK BANK ACCOUNT 1,93,000
CASH IN HAND CASH IN HAND 25,000
CLOSING STOCK STOCK IN HAND 67,000
To maintain Stock Statement

Group Categorie Stock item Purchas Quantit Godown

s e price y
ECONOMICS MARSHA V.1 300 60 DHARA
L VI
V.2 325 80
GLOBAL C.1 450 120
C.2 500 160
MANAGEME HENRY BASIC 125 300 SION
NT
INTERMEDIA 225 325
TE
FINAL 600 350
INDIAN SIMPLE 75 400
ADVANCE 325 600
Goods are purchased from these parties. (VAT @12.5%)

Date Bill Party name Stock item Godown Qty

no.
1ST MAY OM BABAJI V.2 DHARAVI 45
001 STORE
TH
5 MAY OM AMUL C.1 SION 50
002 STORE
TH
6 MAY OM ANAND V.2 SION 60
003 STORE
TH
8 MAY OM ABINAYA BASIC DHARAVI 31
004 STORE
TH
10 MAY OM AZIM’S FINAL DHARAVI 90
005 STORE
17TH JUNE OM SARASWATI INTERMEDIATE SION 15
006 STORE
19TH JULY OM ANAND ADVANCE SION 45
006 STORE
RD
23 JULY OM ABINAYA SIMPLE DHARAVI 75
007 STORE
TH
29 AUGUST OM BABAJI C.2 SION 52
008 STORE

Goods are sold to these parties. (VAT @12.5%)

Date Bill Party Stock item Godown Qty Sellin

no. name g
price
1ST MAY OM Relianc V.2 DHARAV 15 650
 P00 e store I
1
5TH MAY OM TATA C.1 SION 40 675
P00 store
2
6TH MAY OM Omtex V.2 SION 53 685
P00 store
3
8TH MAY OM Vishwas BASIC DHARAV 31 695
P00 store I
4
10TH MAY OM Philips FINAL DHARAV 10 902
P00 store I 0
5
17TH JUNE OM Omtex INTERMEDIAT SION 20 625
P00 store E
6
19TH JULY OM IPL ADVANCE SION 36 635
P00 store
6
23RD JULY OM Relianc SIMPLE DHARAV 90 644
P00 e I
7
29TH AUGUS OM Philips C.2 SION 42 702
T P00 store
8

When amount received from parties use Receipt voucher (F6)

Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT
nd
2 MAY Reliance store CASH --------------------- 70000
nd
2 MAY TATA store CASH --------------------- 25000
2nd MAY Omtex store CHEQUE 0229892 42000
nd
2 MAY Vishwas store CHEQUE C/B 654258 18000
nd
2 MAY Philips store CHEQUE S/B 7139852 120000
2nd MAY IPL store CASH --------------------- 15500

When amount paid to parties use payment voucher (F6)

Date Party name MODE OF CHEQUE AMOUNT
PAYMENT NUMBER
nd
2 MAY BABAJI STORE CASH --------------------- 30000
nd
2 MAY AMUL STORE CASH --------------------- 20000
nd
2 MAY ANAND STORE CHEQUE 8459625 18000
2nd MAY ABINAYA STORE CHEQUE 6548721 6000
2 MAY AZIM’S STORE
nd CHEQUE 9685721 22000
2nd MAY SARASWATI CASH --------------------- 3000
STORE

Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details are

Stock item Godown Quantity Bill no.

V.2 Dharavi 2 OM 001
On 1st August, goods purchased from Saraswati store has been returned. Details are

Bill no. Godown Quantity Stock item

Om 006 Sion 1 Intermediate
On 1st October, goods purchased from Anand store has been returned. Details are

Bill no. Godown Quantity Stock item

Om 003 Sion 5 V.2

On 1st July, goods sold to Philips Store were returned. Details are

Bill no. Godown Quantity Stock item

Om p005 Dharavi 5 Final
On 31st December, goods sold to Reliance company were returned. Details are

Bill no. Godown Quantity Stock item

Om p007 Sion 2 Simple
On 31st January, 2011 goods sold to IPL store were returned. Details are

Bill no. Godown Quantity Stock item

Om p006 Dharavi 2 Advance

Contra Entries
1. On 1st September, Withdraw Rs. 50000 from Abhyudaya bank for business purpose.
2. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
3. On 28th February, Deposit Rs. 25000 in Abhyudaya bank.

Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery,
7.5% on Building

Particulars Under category Amount Mode of

(Rs.) payment
Discount Allowed A/c Indirect expenses 1800 Cash
Commission Allowed A/c Indirect expenses 300 cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery Indirect expenses 600 Cheque
Electricity charges Indirect expenses 1200 Cash
Miscellaneous expenses Indirect expenses 820 cash
Advertisement Indirect expenses 960 Cheque
Office expenses Indirect expenses 1020 Cheque
Interest Indirect expenses 350 Cheque
Delivery van expenses Indirect expenses 125 Cheque
Conveyance Expenses Indirect expenses 650 Cheque
Refreshment Expenses Indirect expenses 250 Cheque
Administrative expenses Indirect expenses 450 Cheque
Discount received A/c Indirect income 900 Cheque
Commission received A/c Indirect income 4500 Cheque

COMPANY NAME: - MAGNET BOOK STORE PRIVATE LIMITED

ADDRESS: DHARAVI, MUMBAI - 400017

LEDGER NAME UNDER GROUP OPENING

BALANCE
SHARE CAPITAL CAPITAL ACCOUNT 15,00,000
LOAN FROM SBI BANK SECURED LOAN 5,00,000
PROVISION FOR PROVISION 450000
DEPRECIATION
O/S RENT CURRENT LIABILITY 6000
O/S SALARIES CURRENT LIABILITY 8000
DEPOSIT FOR DEPOSITS (ASSETS) 2,00,000
PREMISES
INVESTMENT IN INVESTMENT 60,000
SHARES
FURNITURE FIXED ASSETS 28,000
COMPUTERS FIXED ASSETS 50,000
CASH IN BANK BANK ACCOUNT 1,00,000
CASH IN HAND CASH IN HAND 75,000
CLOSING STOCK STOCK IN HAND 50,000
ABHYUDAYA BANK BANK ACCOUNT 1,25,000
MACHINERY FIXED ASSET 2,00,000
BUILDING FIXED ASSET 6,00,000
Discount Allowed A/c Indirect expenses 1800 Cash
Commission Allowed A/c Indirect expenses 300 cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent paid A/c Indirect expenses 450 Cash
 Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery Indirect expenses 600 Cheque
Electricity charges Indirect expenses 1200 Cash
Miscellaneous expenses Indirect expenses 820 cash
Advertisement Indirect expenses 960 Cheque
Office expenses Indirect expenses 1020 Cheque
Interest on loan Indirect expenses 350 Cheque
Delivery van expenses Indirect expenses 125 Cheque
Conveyance Expenses Indirect expenses 650 Cheque
Refreshment Expenses Indirect expenses 250 Cheque
Administrative expenses Indirect expenses 450 Cheque
Discount received A/c Indirect income 900 Cheque
Commission received Indirect income 4500 Cheque
A/c

To maintain Stock Statement

Group Categories
Stock item Purchase price Quantity Godown
SCHOOL ENGLISH
BALBARATHI 80 1500 DHARAVI
YUVAK BARATHI 75 1000
MATHS ALGEBRA 65 1300
GEOMETRY 55 1200
COLLEGE ACCOUNTS BASIC 85 1100 SION
FINAL 90 1000
MATHS ARITHMATIC 45 1400
STATISTICS 35 1350

Goods are purchased from these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty

1STMAY OM 001 BABAJI STORE BALBARATHI DHARAVI 450
1STMAY OM 002 AMUL STORE YUVAKBARATHI DHARAVI 500
1STMAY OM 003 ANAND STORE ALGEBRA DHARAVI 600
1STMAY OM 004 ABINAYA STORE GEOMETRY DHARAVI 310
1STMAY OM 005 AZIM’S STORE BASIC SION 900
1STMAY OM 006 SARASWATI STORE FINAL SION 150
1STMAY OM 006 ANAND STORE ARITHMATIC SION 450
1STMAY OM 007 ABINAYA STORE STATISTICS SION 750

Goods are sold to these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty Selling
price
1STJUNE OM Reliance BALBARATHI DHARAVI 150 100
P001 store
ST
1 JUNE OM TATA store YUVAKBARATHI SION 400 110
P002
ST
1 JUNE OM Omtex store ALGEBRA SION 530 120
P003
ST
1 JUNE OM Vishwas GEOMETRY DHARAVI 310 130
P004 store
ST
1 JUNE OM Philips store BASIC DHARAVI 1000 145
P005
1STJUNE OM Omtex store FINAL SION 200 125
P006
1STJUNE OM IPL store ARITHMATIC SION 360 165
P006
ST
1 JUNE OM Reliance STATISTICS DHARAVI 900 175
P007

Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details are

Stock item Godown Quantity Bill no.

BALBARATHI Dharavi 2 OM 001
On 1st August, goods purchased from Saraswati store has been returned. Details are

Bill no. Godown Quantity Stock item

Om 006 Sion 1 FINAL
On 1st October, goods purchased from Anand store has been returned. Details are

Bill no. Godown Quantity Stock item

Om 003 Sion 5 ARITHMATIC

On 1st July, goods sold to Philips Store were returned. Details are

Bill no. Godown Quantity Stock item

Om p005 Dharavi 5 BASIC
On 31st December, goods sold to Reliance company were returned. Details are

Bill no. Godown Quantity Stock item

Om p007 Sion 2 BALBARATHI
On 31st January, 2011 goods sold to IPL store were returned. Details are

Bill no. Godown Quantity Stock item

Om p006 Dharavi 2 ARITHMATIC

Contra Entries
4. On 1st September, Withdraw Rs. 50000 from Abhyudaya bank for business purpose.
5. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
6. On 28th February, Deposit Rs. 25000 in Abhyudaya bank.

Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery,
7.5% on Building

Windows Functionality Availability

ALT + F1 To close a company At all menu screens
To view detailed report At almost all report screens
To explode a line into its At almost all screens in TALLY
details At the Inventory/ Payroll voucher
To select Inventory vouchers creation or alteration screen.
to alter
ALT + F2 To change the period At almost all screens in TALLY
ALT + F3 To select the company info At Gateway of Tally screen
menu
To create/alter/shut a
Company
ALT + F4 To select the Purchase Order At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
ALT + F5 To select the Sales Order At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
To view monthly and quarterly At almost all report screens in TALLY
report
ALT + F6 To select the Rejection Out At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
To change the Sales Order
Voucher Type
ALT + F7 To select the Stock Journal At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
To accept all the Audit lists At Tally Audit Listing screen
ALT + F8 To select the Delivery Note At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
To view the Columnar report At Ledger Voucher screen
ALT + F9 To select the Receipt Note At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
ALT + F10 To select the Physical Stock At Accounting / Inventory Voucher
Voucher Type creation and alteration screens
ALT + F12 To filter the information based At almost all report screens
on monetary value
Ctrl + F1 To select payroll vouchers for At the Accounting/Inventory Voucher
alteration creation or alteration screen
CTRL + ALT Advanced Configuration At Gateway of Tally
+ F12
Key Combination Used for Navigation

Windows Functionality Availability

PgUp Display previous At voucher entry and alteration screens
voucher during
voucher entry/alter
PgDn Display next voucher At voucher entry and alteration screens
during voucher
entry/alter
ENTER To accept anything You have to use this key at most areas in TALLY
you type into a field. At the receivables report - press Enter at a pending
To accept a voucher bill to get transactions relating to this bill (e.g.,
or master original sale bill, receipts and payments against this
To get a report with bill, etc)
further details of an
item in a report
ESC To remove what you At almost all screens in TALLY
typed into a field
To come out of a
screen
To indicate you do
not want to accept a
voucher or master
SHIFT + Collapse next level At Voucher Register screen and Trial Balance
ENTER details report
SHIFT + To explode a line into In almost all Reports:
ENTER its details At a Group/Stock Group/Cost Category/Godowns
/Stock Category - displays Sub Groups and
Ledgers/Stock Items/Cost Centres/Secondary
Godowns/Secondary Stock Categories
At a Voucher - displays its entries and narration
At a Stock Item- displays its godowns and batch
details
At Voucher Register screen - displays the next level
details
At Trial Balance report - displays the next level
details
CTRL + To alter a master At voucher entry and alteration screens
ENTER while making an At all reports
entry or viewing a
report
Windows Functionality Availability
F1 To select a company At all masters menu screen
F1 To select the Accounts At the Accounting Voucher creation and
Button alteration screen
F1 (ALT+F1) To select the Inventory At the Inventory/Payroll Voucher creation
To view the detailed or and alteration screen
condensed report In almost all the Reports
F2 To change the current date At almost all screens in TALLY
To select company At the F11: Features screen
inventory features
F2 To change the current date At almost all screens in TALLY
To select company At the F11: Features screen
inventory features
F4 To select the Contra At Accounting / Inventory Voucher
voucher creation and alteration screen
F5 To select the Payment At Accounting / Inventory Voucher
voucher creation and alteration screen
F6 To select the Receipt At Accounting / Inventory Voucher
voucher creation and alteration screen
F7 To select the Journal At Accounting / Inventory Voucher
voucher creation and alteration screen
F8 To select the Sales At Accounting / Inventory Voucher
voucher creation and alteration screen
F8 To select the Credit Note At Accounting / Inventory Voucher
(CTRL+F8) voucher creation and alteration screen
F9 To select the Purchase At Accounting / Inventory Voucher
voucher creation and alteration screen
F9 To select the Debit Note At Accounting / Inventory Voucher
(CTRL+F9) voucher creation and alteration screen
F10 To select the Reversing At Accounting / Inventory Voucher
Journal voucher creation and alteration screen
F10 (Ctrl + To select the Memorandum At Accounting / Inventory / Payroll
F10) voucher Voucher creation and alteration screen
F11 To select the Functions At almost all screens in TALLY
and Features screen
F12 To select the Configure At almost all screens in TALLY
screen
Special Key Combination

Windows FFunctionality Availability

ALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher
similar to the one where you positioned the
cursor and used this key combination
ALT + A To Add a voucher At List of Vouchers – adds a voucher after the
To Alter the column in one where you positioned the cursor and used
columnar report this key combination.
Alters the column in all the reports which can
be viewed in columnar format
ALT + C To create a master at a At voucher entry and alteration screens, at a
voucher screen (if it has not field where you have to select a master from a
been already assigned a list. If the necessary account has not been
different function, as in created already, use this key combination to
reports like Balance Sheet, create the master without quitting from the
where it adds a new voucher screen.
column to the report) At all voucher entry screens in the Amount
To access Auto Value field
Calculator in the amount
field during voucher entry
ALT + D To delete a voucher At Voucher and Master (Single) alteration
To delete a master screens. Masters can be deleted subject to
To delete a column in any conditions, as explained in the manual.
columnar report All the reports screen which can be viewed in
(if it has not been already columnar format
assigned a different
function, as explained
above)
ALT + E To export the report in At all reports screens in TALLY
ASCII, Excel, HTML OR
XML format
ALT + I To insert a voucher At List of Vouchers – inserts a voucher before
To toggle between Item the one where you positioned the cursor and
and Accounting invoice used this key combination.
At creation of sales and purchase invoice
ALT + L To select the Language At almost all screens in TALLY
Configuration
ALT + K To select the Keyboard At almost all screens in TALLY
Configuration
ALT + O To upload the report at At all reports screens in TALLY
your website
ALT + G To select language for Tally At almost all screens of TALLY
Interface
ALT + M To Email the report At all reports screens in TALLY
ALT + N To view the report in At all the reports where columns can be
automatic columns added
ALT + P To print the report At all reports screens in TALLY
ALT + R To remove a line in a report At all reports screens in TALLY
ALT + S To bring back a line you At all reports screens in TALLY
removed using ALT + R
ALT + U To retrieve the last line At all reports screens in Tally
which is deleted using Alt +
R
ALT+ V From Invoice screen to At Invoice screen > Quantity Field > Press Alt
bring Stock Journal screen + V to select the Stock Journal.
ALT + X To cancel a voucher in Day At all voucher screens in TALLY
Book/List of Vouchers
ALT + R To Register Tally At almost all screens in TALLY.
CTRL + To accept a form – At almost all screens in TALLY, except where
A wherever you use this key a specific detail has to be given before
combination, that screen or accepting
report gets accepted as it is
CTRL + To select the Budget At Groups/Ledgers/Cost Centres/
B Budgets/Scenarios/Voucher Types/
Currencies (Accounts Info) creation and
alteration screen
CTRL + To check the Company At all the menu screens
ALT + B Statutory details
CTRL + To select the Cost Centre At Groups/Ledgers/Cost Centres/
C To select the Cost Budgets/Scenarios/Voucher Types/
Category Currencies (Accounts Info) creation and
alteration screen
At Stock Groups/ Stock Categories/ Stock
Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
creation/alteration screen
CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/
Currencies (Accounts Info) creation and
alteration screen
CTRL + To select the Group At Groups/Ledgers/Cost Centres/
G Budgets/Scenarios/Voucher Types/
Currencies (Accounts Info) creation and
alteration screen
CTRL + To view the Support Centre At Almost all screens in Tally
H
CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock
Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
 creation/alteration screen
Ctrl + Alt To import statutory masters At all menu screens
+I
CTRL + To Login as Remote At Almost all screens in Tally
K Tally.NET User
CTRL + L To select the Ledger At Groups/Ledgers/Cost Centres/
To mark a Voucher as Budgets/Scenarios/Voucher Types/
Optional Currencies (Accounts Info) creation and
alteration screen
At the creation and alteration of Vouchers
CTRL + To select the Godowns At Stock Group/ Stock Categories/ Stock
O Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
creation/alteration screen
CTRL + To abandon a form – At almost all screens in TALLY.
Q wherever you use this key
combination, it quits that
screen without making any
changes to it.
CTRL + To repeat narration in the At creation/alteration of voucher screen
R same voucher type
CTRL + Rewrite data for a From Gateway of Tally screen
Alt + R Company
CTRL + Allows you to alter Stock At Stock Voucher Report and Godown
S Item master Voucher Report
CTRL + To select the Units At Stock Groups/ Stock Categories/ Stock
U Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
creation/alteration screen
CTRL + To select the Voucher At Groups/Ledgers/Cost Centres/
V Types Budgets/Scenarios/Voucher Types/
To toggle between Invoice Currencies (Accounts Info) creation and
and Voucher alteration screen
At creation of Sales/Purchase Voucher screen
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