Blood Bank Management System

A Synopsis Submitted

in Partial Fulfillment of the Requirements

for the Degree of

Bachelor of Technology

In

Computer Science and Engineering

By:

Kartik Vaish (1816410137)

Kartikey Tripathi (1816410138)
Nimisha Mishra (1816410164)
Pranshi Bajpai (1816410187)

Department of Computer Science & Engineering

Pranveer Singh Institute of Technology
Dr. A.P.J. Abdul Kalam University, Lucknow, India
 Synopsis

1. Introduction:
The purpose of the blood bank management system is to simplify and automate
the process of searching for blood in case of emergency and maintain the records of
blood donors, recipients, blood donation programs and blood stocks in the bank.
Blood Donor Recruitment (BDR) is the process of drawing blood from a
voluntary Blood Donor (BD) for future blood transfusion, Wikipedia (2006). In
Uganda, blood collection, safety and management are an activity that is carried out by
Uganda Red Cross Society (URCS) in partnership with Uganda Blood Transfusion
(UBTS). Founded in 1939, URCS is part of the world-wide Red Cross Humanitarian
Movement whose mission is to mobilize the power of humanity for improving the lives
of the vulnerable in Uganda, Muller (2001). URCS fulfills this mission while adhering
to the principles of impartiality, neutrality, independence, unity, universality and
voluntary service for the Red Cross/Red Crescent Movement. It operates throughout
Uganda with 45 branch offices. Besides providing adequate supply of blood for
transfusion, URCS is involved in the first aid services, road safety, tracing, disaster
mitigation/preparedness, mobilization for routine immunization, HIV homecare, youth
empowerment and Community based HealthCare (CBHC). URCS had a manual
system using paper cards to recruit BDs, collect/keep blood donor records and
disseminate results to BDs who are scattered throughout the country. The paper card
system (PCS) used to specifically capture personal data and medical history of the BDs.
This information would be used in identifying/locating existing BDs, carrying out
predonation counseling and taking blood results. Unauthorized persons however, easily
accessed the paper system and hence making it impossible to keep secrecy and
confidentiality expected of medical records. The security of the medical records was
also not inadequate as any person could easily access them. Lukande (2003), states that
such a system is time consuming, prone to errors of entry and analysis resulting from
the fatigue of the users. The PCS at URCS had led to accumulation of physical paper
cards due to increasing number of blood donors, a situation that frustrated the system
users because of the delays and at times failure to access historical records. The safe
blood policy was lacking at URCS because the PCS could not cater for the key
attributes of the policy. Gerard (2002), states that the main principles upon which the
safe blood policy is based on are the informed consent, confidentiality and secrecy of
the BDs. The Ethiopian Red Cross Society publication, Development in the 1990 states
that information from blood donors should be completely confidential and if this is not
assured, names of the blood donors should not be recorded at all and/or an alternative
record identification should be used. Full implementation of the safe blood policy has
called the use of information technology (IT) in providing working solution to the
identified challenges. The associated problems with the PCS included delays in
accessing historical records, inconsistencies and errors in data entry that stem right
from acquisition of data from the blood donors because the exercise is of routine nature
and very tedious to the system users. The automation of the system using modern IT
has improved the quality of service. Secondly, with the use of IT, now relevant and
timely blood donor reports can easily be generated and hence facilitating planning and
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decision-making. Scolamiero (2000), recommends blood donor services automated
information system as a solution to routinely collected, accurate and readily available
information in blood transfusion services. It is also important to note that the impact of
information technology on organizations is increasing as new technologies evolve and
existing ones expand. According to Clifton (1995), nearly all business executives say
that information technology is vital to their business and that they use IT extensively.
Certainly, business executives main concern is planning, coordination and decision-
making, therefore, the role of IT in enhancing management of blood donor records is
of major importance. In all, the computerization of blood donor PCS at URCS came at
the ripe time given the background to the situation. This is more so because the demand
for safe blood in Uganda has increased due to soaring increase in total population.
Therefore, modern means to manage the PCS using IT had to take route.

Scope:

The system is used for maintaining all the process and activities of blood bank
management system.
The system can be extended to be used for maintaining records of hospital,
organ donation and other similar sectors. While developing the system, there shall be
space for further modification. There shall be a proper documentation so that further
enhancement becomes easy. As a whole the system is focused to work with blood bank
management system and on additional modification it can be also used as management
systems of similar organizations.

2. Project Objectives:

The objectives of the Blood Bank Management System are as follows:

1. To provide an efficient donor and blood stock management functions to the

blood bank by recording the donor and blood details.
2. To improve the efficiency of blood stock management by alerting the blood
bank staffs when the blood quantity is below its par level or when the blood
stock has expired.
3. To provide synchronized and centralized donor and blood stock database.
4. To provide immediate storage and retrieval of data and information.

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3. Feasibility Study:
The feasibility study is performed to determine whether the proposed system is
viable considering the Technical, Operational and Economical factors. After going
through feasibility study, we can have a clear-cut view of the system’s benefits and
drawbacks.

Technical Feasibility:

The proposed system is developed using Active Server Page, VB Script and
HTML as front-end tool and Oracle 8 as the back end. The proposed system needs
a Personal Web Server to serve the requests submitted by the users. The Web
browser is used to view the web page that is available within the Windows
operating system itself. The proposed system will run under Win9x, NT, and
win2000 environment. As Windows is very user friendly and GUI OS it is very
easy to use. All the required hardware and software are readily available in the
market. Hence the system is technically feasible.

Operational Feasibility:

The proposed system is operationally feasible because of the following reasons:

- The customer is benefited more as most of his time is saved. The customer is
serviced at his place of work.
- The cost of the proposed system is almost negligible when compared to the
benefits gained.

Economic Feasibility:

As the necessary hardware and software are available in the market at a low
cost, the initial investment is the only cost incurred and does not need any further
enhancements. Hence it is economically feasible. The system is feasible in all
respects and hence it encourages taking up the system design.

Gathering Information:

The analysis through collection of data plays the wider role in the analysis of
the system. So, the data is collected at different levels of management to keep track
of full information of the system. The collection of data is done from
• Top Level Management
• Middle Level Management
• Level Management
Different methods used to collect the data.

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4. Methodology/ Planning of work:
Entering the details about the blood groups, members, addresses etc. And
tracking the database is complicated when the details are maintained manually. This
makes the maintenance of schedule erroneous.
Existing System:
Limitation of the Manual system:
• It is time consuming
• It leads to error prone results
• It consumes lot of manpower to better results
• It lacks of data security
• Retrieval of data takes lot of time
• Percentage of accuracy is less
• Reports take time to produce
Proposed System:
This system is used for maintain whole information about campus. In this
project mainly 3 modules are there:
• Admin
• Donors
• Acceptors
Admin:
This module focuses on t hithe both donors & acceptors. Each member in a
donor & acceptor is given a user id and password, which identifies him uniquely. The
member is given a login form. he enters the login details user id and password. The
options given to:
• Change Password
• Maintain donor details
• Maintain acceptor details
• Update donor details
• Update acceptor details

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 • Logout

Donor:
Each member in a Donor is given a user id and password, which identifies him
uniquely. The member is given a login form. he enters the login details user id and
password. The options given to each member in a staff are:
• Change password
• Find a Blood group
• Why donate blood
• Logout
Acceptor:
In this you can store the information about Acceptors.
• Change password
• Find a blood group
• Who needs blood
• Logout

5. Facilities required for proposed work:

5.1 Hardware Requirements-
• Intel P4 1.5GHz or above
• 512MB RAM
• 80GB HDD Minimum
5.2 Software Requirements-
• Operating System: Windows 8.1 or Mac OS X
• IDE: NetBeans
• Language: Java
• Database: SQL Server 2000/2005

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6. References:
• https://www.wikipedia.org/
• www.google.com
• www.about.com
• https://www.who.int/workforcealliance/brain-drain-brain-gain/17-
340Uganda-case-study2017-10-18.pdf?ua=1
• http://umispace.umi.ac.ug/handle/20.500.12305/299
• System Analysis and Design Method, Publisher McHill