PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL

HIGH SCHOOL

COVER LETTER
February 26, 2020
FELITA C. PULIDO, Ed. D.
Principal IV
Office of the Principal
Zambales National High School
Zone 6, Iba, Zambales

Dear Madam:

We the DECAGON Group, from 11 Accountancy, Business and Management – B,

were very pleased to enclose our project proposal for our school Zambales National
High School.
Our project entitled:

OFFICIAL WEBSITE OF ZAMBALES NATIONAL HIGH SCHOOL

A Development Legacy Project to establish global identity and

create a link to the world for Zambales National High School.

The main reason why the proponents exerts much effort to this project is to offer
Zambales National High School an online presence development legacy project
which will be recognized and will be declared an official website by the school
administration.
The proposed official website will contain articles that truly portray the school to
showcase its best practices, excellence and culture, provide a way of reaching
alumni and friends throughout the world and open an avenue for information drive
and fund raising activity for school projects and for school developments.
We are eager to hear your response, for further comments, inquires or questions
you can contact us through our website www.DECAGONInc.com, message us
through our email : DECAGON10Inc@gmail.com, call us 0998 382 084 or kindly visit
directly to us at room 20, 4th floor, ZNHS Senior High building, Iba, Zambaes.
Sincerely Yours,
DECAGON GROUP
Asi Datugan
Lenard Copias
Roger Malesido
Ron Oliver Montevirgen
Hannah Eding
Jesny Kate Fisco
Joan Equibal
Nica Jane Pamoleras
Ray Mia Villagen
Zyrene Lei Funiestas

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 PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL
HIGH SCHOOL

OFFICIAL WEBSITE OF ZAMBALES NATIONAL HIGH SCHOOL

A Development Legacy Project to establish global identity and

create a link to the world for Zambales National High School.

Proposal Paper

DECAGON GROUP
Asi Datugan
Lenard Copias
Roger Malesido
Ron Oliver Montevirgen
Hannah Eding
Jesny Kate Fisco
Joan Equibal
Nica Jane Pamoleras
Ray Mia Villagen
Zyrene Lei Funiestas

MARCH 2020

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 PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL
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ABSTRACT
This is a non-profit but a development legacy project by the proponent extended to
the Knowledgeable Understanding Leadership Enthusiastic Technology (KULET)
school ICT club as implementing organization. It only aims to establish school global
identity and create a link to the world, showcase school best practices, excellence
and culture, provide way of reaching alumni and friends throughout the world and
open an avenue for information drive and fund raising activity for school projects.
The development of both human and school material resources is the focus of this
project. It could develop human resources in the sense that it will give opportunity
to the members of the school web development team engage in honing their skills
and talents in article writing as nowadays trends online freelance, part time, or full
time job, and in performing such talent it could extend a little in terms of their
financial resources by receiving incentives. They will also have the opportunity to
attend trainings and seminar workshops and even schooling that could promote to
the professional and technical development of school Information and
Communication Technology (ICT) With the help of leadership of Supreme Student
Goverment, if there is a reserved fund to be utilized.
Attaining the fund raising activity objective will rely mainly to the talents of each
web development team members in encouraging donors and sponsor to contribute
to the development of both school human and material resources.

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 PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL
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CONTEXT OF THE PROPOSAL

A school website is the virtual place where the members of the school community
meet. today almost every school has its own website where school administrators
post important information about the school and its activities. Having an effective
School Website can enjoy the following benefits:

Save money, effort, and time

If your school has its own effective website, you will have an instant online
brochure. The administrators of the school would not need to worry about print or
TV ads to promote the school. And there would be no need to print materials and
announcements for parents and other members of the school community. This
saves money, time, effort, and paper.

Be available all the time

Through an effective school website, parents, alumni, and other visitors could
access salient information about the school from anywhere, anytime, even beyond
office hours, as long as there is an internet connection.

Provide motivation/ reward for students

Posting the students’ excellent work on the website is a great way to praise them
and their works.

Keep parents well-informed

Everything parents need to know is available on an effective website – activities,
recognitions, announcements, etc.

Develops communication/ writing skills

The content written by the students sharpens writing skills. The interaction the
website provides develops communication skills.

Provide immediate feedback

The morale of the teachers, students, and school administrators can be raised
through the immediate feedback/ comments visitors could leave.

Serve as a database
An effective website can also serve as the storage of backup files about the school,
the teachers, and the students.

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 PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL
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PROJECT JUSTIFICATION
In the past many decades, Zambales National High School does not have an online
presence. If anybody would search on the internet about “Zambales National High
School” using any search engine e.g. google, yahoo, etc. the returned results are
not the official one. There are probably blogs, Facebook accounts, or any websites
that mentions only about Zambales National High School being maintained maybe
by the student/s or any group of individuals or organizations which is not recognized
by the school. And also the technology these day is one of the most useful and
easiest way that we can use to rely information’s.
The main reason why the proponent exerts much effort to this project is to offer
Zambales National High School an online presence development legacy project
which will be recognized and will be declared an official website by the school
administration.
The proposed official website will contain articles that truly portray the school to
showcase its best practices, excellence and culture, provide a way of reaching
alumni and friends throughout the world and open an avenue for information drive
and fund raising activity for school projects.
“A healthy website must contain fresh articles” as what really intentions to well
manage the contents. The school needs a web development teams who are acting
as school website contact persons and Editors in respective categories, their main
function is to write/edit articles and they are organized in the Contact Us menu: List
of contact categories and contact persons and editors comprising the web
development team.
Setting up a website entails expenses even though it is a non-profit one. But the
webmaster will charge a very minimal fee in the form of incentives extended to the
web development team provided by the school administration and other sources if
any. In order not to sell the proponent’s (webmaster’s) skills, talent and effort short,
the proponent will incorporate a donation expressing the primary purpose in its
title: Donate to Support Us and in its content text; Donations will go to: Hosting
payments, Professional and Technical Development of School's ICT and Incentives
to the web development team, contributors and webmaster. Although there is
source of fund mentioned for web hosting expenditures, donations will be utilized as
reserved in case of delayed funding and on advanced hosting payments. In case
there will be trainings or seminar workshops and even schooling that could promote
to the professional and technical development of school’s ICT there is a reserved
fund to be utilized.
The caption in the donate button is subject to change as the need arises, that will
solicit the support of some donors who contribute to the development of school ICT
projects, and attain the objective of an avenue for information drive and fund
raising activity.

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 PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL
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PERSONNEL INVOLVED
Management and administration of the Project will be implemented as directed by
its objectives and the rationale requiring the utilization of the leadership capabilities
of the Knowledgeable Understanding Leadership Enthusiastic Technology (KULET)
school ICT club as implementing organization for this project, together with the
Supreme Student Government (SSG). Their roles to perform are to formulate and to
implement the following resolutions and implementing standards:
1. Formulate a resolution to allow the proponent to conduct and implement the
official school website project.
2. Identify source/s of annual budget for the school website expenses, includes
annual hosting payment, incentives to web development team and other
expenses. The following groups listed below will be required or solicited to
allocate a permanent annual budget for the school website.

Hosting payments (includes updates of subscriptions to commercial

components, plug-ins, modules and template builder), Incentives to the web
development team, contributors and webmaster.
o School Administration
o Parents and Teachers Association
o ZNHS Cooperative
o Alumni and,
o Any identified sponsor who are interested to support the project to
keep the website exist on the web in return they will also be part of the
school website,
3. Formulate implementing standards in accounting and auditing or seek
assistance and advice from the school accountant in order to perform proper
accounting and auditing of the budget allocated by the source/s.

4. Encourage representative from each groups listed below to become a

member of the school web development team to act as editor and contact
person in school website by sending communication to them:

o A. School Administration;
o Office of the Principal (Secretary)
o Administrative Section (Administrative Officer)
o Accounting Section (Accountant)
o Supply Section (Supply Officer)
o Records Section (School Records In-charge)
o Guidance and Counseling (Guidance Counselor)
o School Library (School Librarian)
o Health and Sanitation (School Nurse)
B. School Curriculum Program Coordinators
o SPA Coordinator
o SPFL Coordinator
C. School Department Heads
o Filipino Department Head

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o English Department Head

o Science and Technology Department Head
o Mathematics Department Head
o TLE Department Head
o MAPEH Department Head
o Values Education Department Head
D. School Publications
o School Paper Adviser and Editor In-chief

PROJECT IMPLEMENTATION

1. Implementation of the official school website project recognized, funded and

declared officially by the school administration as mandated by the resolution
of the SSG.
2. Annual collection of hosting payment, incentives to web development team
and other expenses to identified source/s of fund.
3. Accounting and auditing of the budget allocated by the source/s.
4. Conducting of seminar training workshop for school web development team
and contributors.
5. Organization of members of the school web development team (Election of
Officers).
6. Implementation of the standards on granting incentives to school web
development team and contributors.
7. Site maintenance

As the title of the project implies:

OFFICIAL WEBSITE OF ZAMBALES NATIONAL HIGH SCHOOL
A Development Legacy Project to establish global identity and
create a link to the world for Zambales National High School, 
Zone 6, Iba, Zambales, Philippines

This school website project aims to:

1. Establish global identity and create a link to the world.
Hence, the school got no online presence; this is now the solution, implementing
this project will establish the school’s global identity, Zambales National High
School will not limit its fame locally but it will expand globally.
2. Showcase the school best practices, excellence and culture.
Zambales National High School is a recognized Science Technology engineer and
ICT Program, highly regarded as best performing Division Leader School of the
Department of Education – Division of Zambales, Region III and gained recognitions.
This website will showcase the best practices, excellence and culture of the school
which can be proudly exposed globally.

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3. Provide the way of reaching alumni and friends throughout the world.
Most alumni will miss their alma mater and in order for them to become updated in
terms of the latest events, programs, school development and needs, all they have
to do is visit the Official Website of Zambales National High School.
4. Avenue for information drive and fund raising activity for school
projects.
Many alumni wanted to give something in return to their alma mater and the same
to some sponsor. It is a challenge to the web development team to enable this
project achieves this objective: An avenue for information drive and fund raising
activity for school projects.
The term “A Development Legacy Project…” is used in its title context means that it
is a continuous development, the proponent aspires to exceed beyond what they
have been think to incorporate in the school website, if given a chance to improve
both technically and professionally the proponent is willing to share it without any
hesitation.

BUDGETARY REQUIREMENTS
The assumed amount needed for the project will cost Php 50,000.00, 
the following are the breakdown of expenses:
12 months hosting payment and other online transaction charges:
$20 /month x 12 months = $240 x Php 45 = Php 10,800.00/yr
3-day Training seminar workshop for school web development team: 
Php450.00 x 46 editors = Php 20,700.00
Registration fee: ID, Hand-outs, Certificates, Food (6 snacks and 3 lunches)
Additional food expenses for persons running the training and VIP's: Php 2,350.00
School web development team incentives: Php300.00 x 46 editors = Php13,800.00
Incentives to the Trainer (webmaster), facilitators and other
expenses: Php2,350.00

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 PROJECT PROPOSAL: OFFICIAL WEBSITE OF ZAMBALES NATIONAL
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PROJECT MONITORING AND EVALUATION

In the course of the conduct of the seminar-training workshop for the school web
development team, each participant-editor must bring along some articles to be published
first on the school website as his first requirement output, and they will be required also to
create an action plan as his final output. The purpose of action plan is to help members of
the web development team attaining their aims in performing their tasks as well as attaining
the school website objectives.

The action plan created will serve as a tool for monitoring and evaluation. The table below
describes the format and guidelines in accomplishing an action plan.

Schedule of monitoring and evaluation shall be done on these three schedules every school
year:

 Before the new school year begins: will focus mostly on issues regarding to the
opening of classes and issues about summer events and activities.
 In the middle of the school year, semestral break preferably: will focus mostly on
different issues that have transpired on the first semester and in preparation for the
second semester.
 Before the school year ends: will focus mostly on different issues that have transpired
last second semester and in preparation for the summer events and activities.

During the monitoring and evaluation it will tackle the following activities:

 A gathering of all web development team members.

 Enhancing the low performing element through evaluation of the previous plan
 Giving lectures: To address web development team technical advancement, to be
conducted by the webmaster or will invite resource person only if affordable.
 Conducting open forum: To address difficulties, sharing of ideas and further
discussion for more improvements.

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Project Pre Implementation Activities Remarks

Presentation and deliberation of the project to the School Principal by the
proponent.
Presentation and deliberation of the project to the KULET (implementing
organization) by the proponent.
SSG formulation of resolutions and standards.
1. Formulate a resolution to allow the proponent to conduct and implement
the official school website project.
2. Identify and solicit or request source of annual budget for the school
website hosting payment, incentives to web development team and
contributors and other expenses.
3. Formulate implementing standards in accounting and auditing or seek
assistance and advice from the school accountant in order to perform proper
accounting and auditing of the budget allocated by the source/s.
4. Encourage representative from different groups to become members of the
web development team. 
5. Prepare seminar training workshop for school web development team.
6. Set up the website online in relation to the conduct of seminar training
workshop for school web development team.
7. Formulate standards on granting incentives to school web development
team and contributors.
Project Implementation Activities
Implementation of resolutions and standards.
1. Implementation of the official school website project recognized, funded
and declared officially by the school administration as mandated by the
resolution of the SSG.
2. Annual collection of hosting payment, incentives to web development team
and other expenses to identified source/s of fund.
3. Accounting and auditing of the budget allocated by the source/s.
4. Conducting of seminar training workshop for school web development team
and contributors.
5. Organization of members of the school web development team (Election of
Officers).
6. Implementation of the standards on granting incentives to school web
development team and contributors.
7. Site maintenance Year Round
Process

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REPORTING SCHEME
The tables below illustrate the detailed explanation about site maintenance when the project
will be fully implemented. The writing and editing of articles and updating of the website
look and feel are a whole year round process. Since, there is a designated editor for each
category every editor can do the common task they need to perform anytime of the year but
it is strongly recommended that the best time to write articles is when the activities or
events are in their peak schedule, meaning it is still hot and fresh.

Main Menu Categories Editor In-charge

Home Featured Articles All Editors who wrote an article in any
categories and set to Featured Article
About Us About Us School Profile: webmaster-data from
ebeis and
Anyone assigned by the school principal
to update certain category with the
assistance of the webmaster.
1
Bulletin School Calendar 1
All editors with the assistance of the
2
Board Menu Updates webmaster.
3
Learning Resources 2
All editors who posted a duly approved
4
Support Us announcements.
5
Site Bibliography 3
Anyone who posted a duly approved
6
Terms and Conditions Learning Resource Materials.
4
Webmaster
5
Webmaster
6
Web Development Team
1
Curricular Basic Education Curriculum 1
BEC Editors (1st yr. to 4th yr)
2
Program Special Sci. & Tech. Class 2
SSTC Editor
3
School of the Future 3
SOF Editor
4
Special Program for the Arts 4
SPA Editor
5
Special Program for Foreign 5
SPFL Editor
Language 6
ALS Editor
6
Alternative Learning System 7
Night Class Editor
7
Night Class
Academics 1
2
Filipino 1
Filipino Dept. Editor
English 2
English Dept. Editor
3
Science and Technology 3
Science Dept. Editor
4
Mathematics 4
Math Dept. Editor
5
Social Studies 5
Social Stud. Dept. Editor
6
TLE 6
TLE Dept. Editor
7
MAPEH 7
MAPEH Dept. Editor
8
Values Education 8
Values Ed. Dept. Editor
1
School The Script 1
Script Adviser and Script Editor in-chief
2
Publication Ang Kasanag 2
Kasanag Adviser and Kasanag Editor in-
chief
1
School CSCA SSG 1
SSG Adviser and SSG Secretary
2
STEP 2
STEP Adviser and STEP Secretary
3
YECS 3
YECS Adviser and YECS Secretary
4
YES-O 4
YES-O Adviser and YES-O Secretary

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1
Extra- Boy Scouting 1
School BSP Troop Leader and Senior
2
Curricular Girl Scouting Boy Scout
3
Red Cross Youth 2
School GSP Troop Leader and Senior Girl
Activities 4
Rotary International Interact Scout
Club 3
RCY Adviser and RCY Secretary
4
RIIC Adviser and RCY Secretary
School 1

2
Office of the Principal 1
Secretary
Administrati Guidance Office 2
Guidance Counselor
3
School Library 3
Librarian
on 4
Health & Sanitation 4
School Nurse
5
Administrative Section 5
Administrative Officer
6
Accounting Section 6
School Accountant
7
Supply Section 7
Supply Officer
8
Records Section 8
School Records In-Charge
1
Related Alumni 1
Alumni Representative/s
2
Linkages PTA 2
PTA Secretary
3
CapizNHS Cooperative 3
CapizNHS Coop. Secreatary
4
CANHISTEA 4
CANHISTEA Secretary
Contact Us webmaster

Sitemap webmaster

Login Form webmaster

CONCLUSIONS

If anybody would search now on the internet about “Zambales National High School ”
using any search engine e.g. google, yahoo, etc. there is now an official one returned among
the results, being maintained by the school web development team which is recognized by
the school administration; it will now compete to multiple results returned by search engines
such as blogs, Facebook accounts or any websites that mention only about Zambales
National High School.
The school web development team is the direct beneficiaries of this project; of course they
will continue the significance of this development legacy project implemented by the KULET
club and the Supreme Student Government who will soon graduate their high school. The
extent of desirability of this project to its direct beneficiaries will depend mainly to their
positive attitudes such as dedication and perseverance on how they will perform best their
vital role to attain the school website project objectives, aside from that they have all the
opportunities to go beyond it.

It is now easy to portray the school to showcase its best practices, excellence and culture,
the school website now can provide way of reaching alumni and friends throughout the
world and open an avenue for information drive and fund raising activity for school projects.

REFERENCES

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The importance of having a good school website

retrieve from: https://www.webanywhere.co.uk/blog/2016/04/importance-good-
school-website/

Csi Media, Benifits of an Interactive School Website.

retrieved from:https://www.csimedia.net/benefits-of-an-interactive-schools-website/

Campus Suite, Why school Website important?

retrieved from:https://www.google.com/amp/s/www.campussuite.com/blog/school-
website-design-important%3fhs_amp=true/

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