ONLINE MENTORING SYSTEM

ABSTRACT

Mentoring is a conventional method of transferring knowledge and ideas from a confirmed

professional in an society to an inexperienced member in the sector. Education sector has
found mentoring as quite effective tool since long back and with the advent of new technologies,
comes an idea of online mentoring, which is also referred to as e-mentoring. Instead of face-to-
face meetings, Online Mentoring System (ONLINE MENTORING SYSTEM) uses
asynchronous, electronic communications to establish and support the relationship between
mentor and the student using virtual mode.

ARCHITECTURE

It makes use of two tire architecture that acts as an interface between the teacher and the
student. ONLINE MENTORING SYSTEM is developed on a client-server model that has a user
application on client side and the data source on the server side. This application is built under
java runtime environment using complete object oriented programming techniques to handle the
real world issues in the system. The total frontend is planned and developed with the help of
J2EE architecture. The backend data is handled by MySQL and We used iReport Designer for
generating the needful reports. Now let us see and have a knowledge in detail how this system
is designed and developed in detail. The following figure 3 gives the complete architecture of
the system, which depicts all the three users i.e. admin, mentor as Teacher and student and
also interrelationship between them. Overall the system contains like one main admin under
which many mentors and each mentor has set of students allocated by admin and at the same
time the mentor is willingly taking the students for giving valuable encouraging for the
improvement of the student in an academic institute. The architecture of E-Mentoring specified
here is specific to the academic institution and if the mentoring is required in other institution or
organization this architecture is not applied and has to be changed accordingly.

The user admin is similar to administrator of the system who manages the mentors as well
as students. Admin only has the option to create login credentials to both the users and monitor
over the actions performed by them. The whole system is controlled by the admin user. The
better the process of mentoring goes on, the better results can be expected. The mentors also
play a critical role by giving their right feedback to right students. The mentors are mediators
between the admin users and the student user of the system. Mentors also provided with the
login credentials by admin to login and check the information of the students and do analysis of
each and every student assigned to him for mentoring then give his valuable feedback. Student
user has his login for viewing the feedback given by their mentors. All these credentials and
feedback information is maintained in the database server. There are many important
processes that are used in developing this system. Here we are going to discuss about two
processes out of them and going to understand how they really work

1) Creation of Student entities by the admin of the system

2) Adding remarks on the students by the mentor.

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SOFTWARE REQUIREMENTS

Operating System: Windows

Technology: Core Java, Adv Java (JDBC, servlet, JSP)

Web technologies: HTML, Java script

Web server: Tomcat

Database: MySQL/ Oracle

HARDWARE REQUIREMENTS

Hardware: Pentium based systems

RAM: 2 GB (Min)
ADVANTAGES OF ONLINE MENTORING SYSTEM

1.It is easier method for efficient interaction between student and mentor.

2.The conventional method is time consuming and often prove inefficient. Hence this system
manages time more effectively.

3.It bridges the gap between mentor and the student. It encourages doubts and hence
enhances the knowledge level of student.

4.Mentors are able to give assignments online, thereby providing an online platform.

EXISTING SYSTEM

 The social background often is an impediment for many chikdren and they are generally
not encouraged to undergo regular academics and training courses. Even if they enroll
for distance-mode or correspondence courses, these systems leave a huge gap in
interactions among faculty and students.

 Conventional method of sending course-ware through postal system is used.

 In case of e-mail services, the sender(faculty) and receiver(student) can communicate

only if they know each other’s e-mail ids.

LIMITATIONS OF EXISTING SYSTEM

 Conventional systems leave a huge gap in interactions among faculty and students.

 In the present system of mailing questions and answers, it is required that the sender
requires to know the mail id of the receiver.

 Conventional systems require the mentor and the student to be physically present at the
same place at the same time.

PROPOSED SYSTEM

 It is an online interaction between mentor and student.

  The teacher can post questions and students should answer them.

 Thus we can improve the student’s academic performance.

ADVANTAGES OF PROPOSED SYSTEM

 It is easier method for efficient interaction between student and mentor.

 The conventional method is time consuming and often proves inefficient. Hence, this
system manages time more effectively.

 It bridges the gap between mentor and the student.

 It encourages doubts and hence enhances the knowledge level of student.

 Mentors are able to give assignments online, thereby providing an online platform.

DATA FLOW DIAGRAM(DFD)

Modules

1. Administrator Module
2. Mentors Module
3. Student Module

1. Administrator Module:
The administrator manages mentor and student details who register with the system, by
creating their profiles. Based on profiles, mentors are assigned to students. Administrator also
manages details of countries, universities and colleges involved in the system. Administrator
also maintains domains or areas and along with course details. Administrator will generate
reports with appropriate details, as and when necessary.

2. Mentors Module:
 There would be a master mentor who manages and coordinates other mentors. Each
mentor will be assigned tasks related to a particular domain. The mentor is responsible for a
group of students in a specific area. Each mentor manages tutorials and courseware, manages
forums, posts achievements and stories of successful women and chats online with the
students. A mentor can view and update ones personal details. A mentor also conducts online
tests.

3. Student Module:

A student must register and complete admission formalities before one can begin accessing the
information. A student can update and view ones personal details. A student can interact with
the assigned mentor, participate in forums, post and view success stories, take tests and post
and view achievements.
WORKING OF THE PROPOSED SYSTEM

ADMIN

LOGIN

REGISTER

SUBJECT

ASSIGN SUBJECT TO
TEACHER
 STUDENT REGISTER LOGIN

POST DOUBTS ANSWER VIEW

ASSIGNMENTS ASSIGNMENTS

VIEW DOUBTS LOGOUT

 MENTOR REGISTER LOGIN

REVIEW ANSWERS VIEW ALL DOUBTS POST ASSIGNMENT

QUESTIONS

VIEW STUDENT ANSWER DOUBTS

DOUBTS
CONCLUSION

 As stated before, this project enhances the communication between student and mentor
thereby improving the academic performances of the student.

 Each student is graded according to their performances and they receive questions
based on these grades. Their grades may improve or fall based on their performances.

 Hence varying levels of attention can be given to the students.

AKSHIT KUMAR SINGH

BC/20/010

AMAR UPADHYAY

BC/20/014

MADHURYA KUMAR MENTOR: DR. POOJA CHATURVEDI

BC/20/044