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Google For Executive Assistants PDF

This document outlines steps for an executive assistant to schedule meetings on a executive's behalf using Google Calendar and Zoom. The executive must first share their Google Calendar and assign scheduling privileges in Zoom to the assistant. Then the assistant downloads the Zoom Google Calendar plugin to schedule meetings directly from the executive's Google Calendar. The plugin allows the assistant to select which individual they are scheduling for and pre-populates meeting details in the calendar invite.

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Ivan Cortes
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154 views2 pages

Google For Executive Assistants PDF

This document outlines steps for an executive assistant to schedule meetings on a executive's behalf using Google Calendar and Zoom. The executive must first share their Google Calendar and assign scheduling privileges in Zoom to the assistant. Then the assistant downloads the Zoom Google Calendar plugin to schedule meetings directly from the executive's Google Calendar. The plugin allows the assistant to select which individual they are scheduling for and pre-populates meeting details in the calendar invite.

Uploaded by

Ivan Cortes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Google Scheduler for Executive Assistants

Zoom Video Communications, Inc.

Assign Google Calendar Scheduling to an Executive Assistant

1) Share your Google Calendar*


a) Under “My Calendars” select the [q] icon
next to your calendar. b) Share your Google calendar with your
Hover over the menu and select “Share assistant and provide permission to “Make
this Calendar” changes to events”

*This action must be completed by the Executive or IT Administrator

2) Assign Zoom Scheduling Privileges*


a) Log into your Zoom account at zoom.us
b) Click on “Meeting Settings”
c) Scroll down to “Schedule Privledge” and click
“Add”
d) Input their email address, and click “Assign”

*This action must be completed by the Executive or Zoom Administrator

3) Download the Google Calendar Plugin


For the Chrome or Firefox browser, the assistant should
download the plugin at: zoom.us/download
Google Scheduler for Executive Assistants
Zoom Video Communications, Inc.

Scheduling on Another’s Behalf Using the Zoom Google Calendar Plugin


Fig. 1a: Log into the Zoom
Scheduler plugin using your
Fig. 1b: Sign in using SSO by
Google credentials or
typing your email address in
Log into the Zoom the box or you can choose
Scheduler plugin using to manually enter in the
domain.
Sign In with SSO
(see Fig. 1b)

Fig. 2a: Click on the Zoom


Scheduler Plugin from the
Fig. 3: Click the
Chrome toolbar then select
Plugin icon from
the “Settings” icon
your browser
toolbar and select
Fig. 2b: Check the box, “Schedule a
“Allow me to choose Meeting”
each time” next to the
“Schedule for” option.

Fig. 4: Select the individual for whom you would like to Fig. 5: A meeting will be created based on your
schedule a meeting from the “Schedule Options Menu”, choices, and all the information will be pre-pop-
and then click “Continue” ulated in the calendar invite fields

Zoom Best Practices


Executive - Log into the Zoom website to activate your account
Executive Admin - Log out and log back into the plugin to see your new scheduling permissions

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