SAP – Ariba Overview

Ashok Kumar Patra

Principal Consultant

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 AGENDA
 Ariba Overview

 SRM / ECC Vs Ariba

 Deployment Scenarios

 Integration (ECC to Ariba)

 Downstream vs Upstream solutions

 User Preference / Dashboard Content Items

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 ARIBA OVERVIEW
• Ariba is an industry leading, cloud-based solution and one of the world’s largest business
transaction networks.

• Ariba network connects people, system and processes between companies.

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 WHAT IS ARIBA ?
• Ariba is a Spend Management solution used to drive savings, negotiate better agreements, have
better control and visibility over the spend.

• Founded in 1996 and Later SAP has acquired.

• SAP Company has operating as Ariba separate entity.

• Ariba’s Mission: Be the world’s business commerce network.

• World’s Largest B2B Network - Help nearly 1 million global companies buy, sell, and manage cash.

• Acquired by SAP October 2012 as a separate business unit for Cloud Solutions

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 WHY ARIBA ?
Companies continue to face many issues in the Requisition to Pay space

Problem Result

• Frustrated users
• Additional time to process a request
Tool usability issues • Unnecessary burden placed on purchasing organizations
• Increased training costs
• Manual, error prone workarounds
Lack of functionality • Fragmented process (different systems to process different types of
requests)
Manual communication with • Time delays
Suppliers • Inaccurate & outdated information
• Time wasted communicating via phone or email
• Manual re-keying of information
Multiple procurement tools • Additional support costs
(front-end vs. back-end) • Increased software licenses
• Increased maintenance fees

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 SRM/MM VS ARIBA

Feature (Functionalities) SRM/MM Capability Ariba Capability

Spot RFQ • Additional license required • “Collaborative Requisitioning” can be
• Additional component setup required used without additional licenses, and
Dashboard View Available •• Partial
Can becapability showing Cockpit/
done in Sourcing lists of • Full capability
leverages forDiscovery
Ariba all users to have a
shopping triggered
manually carts, POsfrom a PR in SAP • dashboard
Built-in workflow capability before
and/or after sourcing
Charts and graphs for reporting • Partially met • Full support for graphics, bar charts,
• Embedded Analytics in line or pie chart
Account assignment coverage • Out-of-the SRM 7.02 has for
box coverage somecost • Out-of-the-box coverage for cost
capability
centre, internal order, WBS element. centre, internal order, WBS element.
• Additional effort for funds, profit • Additional effort for funds, profit
• Engine COPA
centre, license • Standard
centre, deployment cost per
COPA
• License per user based on role(s) solution based on throughout
License Costs • Deployment Consultancy costs
• Amend the PO directly and undergo a • Update the preceding PR only. New

PO amendment process • PO change approval workflow if • Version of the PR will create a new
necessary version of the PO, once approved.

• Not possible unless development was • Possible with standard functionality

Ability to auto-receipt low value orders done by total or line amount
• Further standard auto-receive options
based on part number, commodity
code
Finding Suppliers based on requirement • There is no tool/Mechanism to find • Ariba Discovery – Create a posting,
suppliers online. Review Proposals, Make Selection

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 A VIEW OF THE SOLUTION PORTFOLIO

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 SRM / MM VS ARIBA

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 DEPLOYMENT SCENARIOS – PRODUCT CLASSIFICATION

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 ARIBA MODEL – UPSTREAM AND DOWNSTREAM

• Upstream focuses on the Manage, Analyze, Source and

Contract pieces of the Ariba “six-shooter”

• Downstream focuses on the Procure, Pay and Ariba

Network pieces of the Ariba “six-shooter”

• Ariba Network facilitates transactions between Buyers &

Suppliers, which is also on the Cloud ie, Market Place

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 DOWNSTREAM SOLUTIONS
Following are downstream solutions:

Contract Compliance
Ariba Procurement Content (APC)
P2O
P2P
Invoice Pro
Ariba Pay

These tend to be more operational solutions, with more users involved

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 UPSTREAM SOLUTIONS
Following are upstream solutions:

- Sourcing Procurement
- Contract Management
- Supplier Information & Performance Management
- Spend Visibility

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 UPSTREAM VS DOWNSTREAM
Master Data

Upstream: Ariba can be “source of truth” for data

Downstream: All data comes from external systems

Administration & Data Maintenance

Upstream: “Administration”
Minimal data loads during deployment
Customer manages data through UI after go-live

Customer must contact Ariba Support for “bulk loads”

Downstream: “Core Administration”

Customer responsible for data throughout deployment
Ariba advises on master data setup (ITK Tool)
Data maintained via CSV files

Integration with customer systems

Upstream: Project-based. Relatively self-contained

Downstream: Transaction-based. Data and transactions flow into & out of the system (e.g.
payments) via batch or real-time integration

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 STRATEGIC DIRECTION FOR PROCUREMENT SOLUTIONS

Many customers are moving their procurement processes to the cloud wherever
possible to achieve good ROI and the improved innovation velocity that a true cloud
solution delivers.
In response, SAP offers the following guidance:
• Ariba Network should always be incorporated to improve e-commerce,
collaboration and business insights whether the solutions are on premise or An SAP Company
cloud.
Cloud Solutions
• For new procurement implementations, SAP recommends Ariba
cloud procurement solutions as the primary option for our customers.
• SAP will continue to sell, support, and innovate the on-premise procurement
solutions for customers who have requirements that are not currently addressed
by the cloud solutions.
• SAP will also support hybrid scenarios, enabling customers to enhance and
extend their existing investment in on-premise procurement solutions with Ariba
cloud solutions.
OnPremise Solutions

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 VARIANTS

• Ariba offers default accounting structures that correspond to the most commonly integrated
ERP systems.

• These accounting structures are called “variants” and they define the “flavor” of Ariba
Procurement

• Variants determine the structure of the accounting fields and other data formats, which
makes them “ERP friendly”
PeopleSoft variant
For integration with PeopleSoft

SAP variant
For integration with SAP

Generic variant
For integration with Oracle and other ERP systems

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 PROCURE TO PAY

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 SOURCE TO CONTRACT

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 ARIBA PROCUREMENT CONTENT

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 ARIBA NETWORK

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 ARIBA SAP PI ADAPTER FOR ARIBA NETWORK
INTEGRATION

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 ARIBA PI ADAPTER – DOCUMENT SUPPORT
DOCUMENT TYPE DIRECTION SAP INTERFACE NAME | VERSION ADAPTER
SUPPORTED

REQUISITION IMPORT OUTBOUND RFC - YES

PURCHASE ORDER CREATE OUTBOUND IDOC ORDERS05.ORDERS YES

DELIVERY SCHEDULE OUTBOUND IDOC DELFOR02.DELINS/ARBA/DELFOR02 YES

PURCHASE ORDER CHANGE OUTBOUND IDOC ORDERS05.ORDCHG YES

ORDER CONFIRMATION INBOUND IDOC ORDERS05.ORDRSP YES

ORDER ENQUIRY OUTBOUND RFC ORDERS05.ORDERS/ARBA/ORDENQ (CI-4)

SHIPPING NOTE INBOUND IDOC DELVRY06.DESADV YES

GOODS RECEIPT OUTBOUND ABAP PROXY MIOut_Async_Receipt_Item YES

INVOICE / CREDIT MEMO INBOUND IDOC INVOIC02.INVOIC YES

INVOICE STATUS OUTBOUND ABAP PROXY MIOt_AS_InvstaUpdt_Itm YES

ERP INVOICE OUTBOUND ABAP PROXY MIOut_Async_Inv_Item YES

PAYMENT PROPOSAL OUTBOUND ABAP PROXY MIOut_Async_PayProp YES

PAYMENT REMITTANCE / UPDATE OUTBOUND IDOC PEXR2001.REMADV YES

PAY-ME-NOW INBOUND IDOC FIDCCH01.FIDCCH YES

SPOT QUOTE OUTBOUND IDOC ORDERS05.REQOTE/ARBA/RFQ YES

SPOT QUOTE AWARD INBOUND RFC /ARBA/QUOTE YES

SERVICE ENTRY REQUEST INBOUND RFC /ARBA/ENTRYSHEET_CREATE YES

SERVICE ENTRY RESPONSE OUTBOUND ABAP PROXY MIOt_AS_SrvEntSheetResp_Itm YES

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 NAVIGATION – ARIBA HOME PAGE
This page is the starting point for all your actions that you are authorized to access.
Dashboard pages are easily configurable, and depending on your configuration, a dashboard page
might look like the following example

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 ARIBA DASHBOARD
Each functional area in the system has its own dashboard page, which users can access through the
dashboard tabs.

The dashboard tabs are available on every page in the system to provide access to specific
components and pre-defined content based on the functional area

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 ARIBA DASHBOARD CONTI.
The highlighted tab provides a visual of which functional area you are currently working in.

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 COMMAND BARS
Regardless of where you are in the application, the command bar lets you move quickly between the
actions that you have access to.

Clicking the available commands on the command bar displays the available options based on your
group membership

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 DASHBOARD CONTENT ITEMS
The dashboard page includes a number of content items. The content items available to you depending
on your site configuration

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 DASHBOARD CONTENT ITEMS

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 DASHBOARD CONTENT ITEMS CONT.

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 HELP / INFORMATION BUTTON
Ariba provides information on fields that may require an explanation. In order to see this information,
click on or over the “i” button next to a field. This guidance will be helpful with learning the fields within
Ariba.

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 HOW TO SEARCH

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 CREATE REQUISITION

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 REQUISITION LINE ITEMS

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 REQUISITION APPROVAL FLOW

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 REQUISITION ORDERED

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 REPORTS
There are two types of reports in Ariba System: Prepackaged and Public Reports

Prepackaged Reports:
- Commonly used reports
- Created by Ariba
- Organized by solution

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 REPORTS CONT..
Public Reports:

- Custom report created by you and/or colleagues

- You can organize using subfolders

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 ANALYTICAL REPORTS

Many managers use summary reports to make important business decisions. In these
reports, data is usually 'rolled up' or aggregated, by commodity, division, supplier, or some
other way. These are considered analytical reports. Some dimensions and levels that are
often used as rows in analytical reports are pre-aggregated and cached in the system,
expediting the report run time

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 ASSIGNMENT

• Create requisition using catalog items and approve the requisition

fully which will generate Purchase Order (PO). (Be confirmed
that requisition and Purchase Order status is in Ordered status )

• Create requisition using Non catalog items and approve the

requisition fully which will generate Purchase Order (PO). (Be
confirmed that requisition and Purchase Order status is in Ordered
status )

• Create Invoice using purchase Order and reconcile it using 2 way

and 3 way matching

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 https://www.slideshare.net/Ariba/ariba-knowledge-nuggets-services-procurement-collaborative-requistioning

IMPORTANT LINKS
https://support.ariba.com/AC_Login
Ariba Connect, Which is similar to SAP SDN

http://www.ariba.com/solutions/buy/discovery-for-buyers
Find suppliers for virtually any sourcing need, including spot buys, non-strategic spend, indirect spend, low-cost spend, and services spend

http://www.ariba.com/solutions/buy/sourcing
From the simplest RFX to the most complex multi-parameter bids, handy wizards and tools help Client launch events, collaborate, and
negotiate. Delivering price reduction

http://www.ariba.com/solutions/buy/spend-analysis
Spend data is gathered from Client’s ERP, purchasing, P-card, and legacy systems, then classified and enriched across all categories,
systems, and divisions

https://blogs.sap.com/2017/02/22/sap-partner-update-on-sap-ariba-solution-portfolio-join-our-webinars-on-february-28-march-01/
New Ariba terminology

https://www.slideshare.net/Ariba/ariba-knowledge-nuggets-services-procurement-collaborative-requistioning

https://www.youtube.com/watch?v=mQMdPx-S9YI#t=2838.269392

You tube#
https://www.youtube.com/watch?v=tmVUKMKFOyA

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 Thank you
Any Questions ?

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