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    Informal Reports TAHIR

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    yasir23
    This document provides examples and guidelines for writing short reports. Short reports are brief written communications that are usually one to two pages. They can take the form of a letter or memo and include sections for a summary, background, body, and recommendations. Examples are given for one-page reports including a form letter, internship report, and progress update. Types of short reports include progress, audit, medical, and technical reports.

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    Informal Reports TAHIR

    Uploaded by

    yasir23
    170 views6 pages
    This document provides examples and guidelines for writing short reports. Short reports are brief written communications that are usually one to two pages. They can take the form of a letter or memo and include sections for a summary, background, body, and recommendations. Examples are given for one-page reports including a form letter, internship report, and progress update. Types of short reports include progress, audit, medical, and technical reports.

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    This document provides examples and guidelines for writing short reports. Short reports are brief written communications that are usually one to two pages. They can take the form of a letter or memo and include sections for a summary, background, body, and recommendations. Examples are given for one-page reports including a form letter, internship report, and progress update. Types of short reports include progress, audit, medical, and technical reports.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    170 views6 pages

    Informal Reports TAHIR

    Uploaded by

    yasir23
    This document provides examples and guidelines for writing short reports. Short reports are brief written communications that are usually one to two pages. They can take the form of a letter or memo and include sections for a summary, background, body, and recommendations. Examples are given for one-page reports including a form letter, internship report, and progress update. Types of short reports include progress, audit, medical, and technical reports.

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    You are on page 1of 6

    SHORT REPORTS

    PURPOSE:
    When a brief written communication is required and
    can do the desired job for the reader.

      For example, a weekly or monthly financial or


    production report can be handled by a Short
    Report.
      Or, a proposal for a simple project or
    improvement on a process can be written up in a
    Short Report.

    WHAT IS THE FORM?


    Can be written as a Letter or as a Memo.
     Memo when it is written within your
    department or company. (Sometimes a letter
    is OK here.)
     Letter when it is written for outside your
    company.

    KINDS OF SHORT REPORTS:


     Progress Report
     Form letter report
     Audit report
     Test report
     Medical report
     Annual general meeting report
     Appraisal report
     Technical report
     Laboratory report
     Quality testing report
     Short Project report
     E-mail Reports

    HOW MANY PAGES?


    Short Reports are usually one page (two pages
    maximum).
    However, attachments can be of several pages.

    WHAT ARE THE PARTS?


    There are usually 4 parts of short report.

    1) Summary
    2) Background (which is optional and not always
    necessary)
    3) Body (main contents) The content may even
    include a simple, small chart or diagram.
    4) Recommendation or Conclusion
    EXAMPLE OF A 2-PAGE SHORT REPORT

    Memorandum

    TO: All QAU Students


    FROM: Dr. GSK Niazi, Director of Student
    Transportation
    DATE: November 20, 2010
    SUBJECT: Report on Survey of Bus Proposal; Recommendations

    Attachment: sample of survey (4 pages)


    cc: All Deans
    Page 1 of 2

    SUMMARY
    The students of QAU have a severe parking problem, which has
    developed recently along with the increased numbers of students
    being admitted and having cars. Our department proposed having an
    excellent bus system to solve the problem, but we wanted to hear
    what students thought. We conducted the following survey, and the
    results are given below, along with our recommendations.

    BACKGROUND
    Due to increase number of students after launching bachelor
    programme, students are demanding for university transport. Our
    department decided to implement a bus system for students and
    conducted a survey of all the levels of students from orientation to
    graduate, to determine their feelings and the best way to serve them
    students’ needs. The survey took two months, and the results are in
    the next section.

    SURVEY RESULTS
    The attached survey questionnaire gives the details of the actual
    questions, the students were asked. For all questions, either a
    response of excellent, very good, good, neutral, or poor was given.

    Page 2 of 2, Report on QAU bus proposal

    RECOMMENDATIONS
    As a result of this study, here are the recommendations:

    1) Do XXXX
    2) Do YYYY
    3) Do ZZZZ

    Thank you. If you have any questions, please contact me at


    ___________.

    EXAMPLE OF A 1-PAGE SHORT REPORT

    Form Letter Report


    Maksons Co. Ltd.

    Employee: Shahid Ghafoor

    Emp, #: 78

    Dear Shahid Ghafoor,


    The Human Resource Department is updating its records of company’s
    employees. The Company record shows your employee number as 78,
    and that you hold the position of Assistant Manager. If the record is
    incorrect, please contact the Human Resources department.

    EXAMPLE OF A 1-PAGE SHORT REPORT

    INTERNSHIP REPORT

    Zong

    CMPak Limited December 23, 2010

    TO WHOM IT MAY CONCERN

    This is to certify that Mr. Ali Ahmed has worked with CMPak Limited
    as an internee in IT Department from August 20 to December 20,
    2010. During his internship with CMPak we found him an
    enthusiastic, well organized and a reliable individual.

    We wish him all the Best for his future ambitions and plans.

    For and on Behalf of CMPak Ltd.


    Fayyaz Hashmi

    Manager Recruitment,

    Human Resource Department

    REFERENCES USED:

    http://www.itmatchonline.com/article/Types_of_Report_Writing.php

    http://www.ehow.com/how_5093184_write-short-report.html#ixzz19KTa9zff

    http://EzineArticles.com/?expert=Kayshyap_Ray

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