Session Guide: Department of Education Division of City Schools

Republic of the Philippines
DEPARTMENT OF EDUCATION
Region XII
DIVISION OF CITY SCHOOLS
General Santos South District
FRANCISCO ORINGO SR. ELEMENTARY SCHOOL
City Heights, General Santos City
Session Guide
Topic: Data/Report Interpretation to Enhance Teaching and Learning Practices and
Date: January 29, 2020
Duration: 3 hours and 30-minute sessions
Series: Part 1 (Speaker 1: Precilla U. Halago)
Description:
This Session Guide is crafted to show how the session will be delivered during
the LAC. It is designed to give teachers additional knowledge on how to present data
on the DepEd Programs and how to interpret these data from tables and bar graphs. In
doing such, important skills in data gathering. In this topic, teachers will find data
representation and analysis helpful in their field.
I. Objectives;
A. Understand different ways of summarizing data
B. Choose the right table/graph for the right data and audience
C. Ensure that graphics are self-explanatory
D. Create graphs and tables that are attractive
E. Create charts in PowerPoint using data in Excel
F. Give a description of the data presented in each chart
II. Materials:
Laptop
Internet
Projector
Handouts
III. Procedure:
Series 1: PRECILLA U. HALAGO 1:30 – 2:30 PM
A. Preparation: Collect data from DepEd/School Sources, e.g. Reading Profile, Age
Profile, Teachers’ Profile, etc.
B. Priming Activity:
1. Say Something About the Picture
Do you present yourself like this? [HAVE AUDIENCE ANSWER QUESTION.]
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Why would you not present yourself like this? Do you think this man is taken
seriously? What do you think would happen if he tried to speak to someone in
the Ministry of Health about some information related to a BCC campaign?
Would he even be let in?
So, if you know that you would not be taken seriously if you presented yourself
like this, then . . .
2. Discuss something about the picture
Why would you present your data like this? Would most people be able to get
the message from this data if it was presented in this STATA output? [ALLOW
COMMENTS]
No, it is too busy and it is difficult to interpret.
The way you present your data can greatly affect how usable the data will be.
C. Discussion
1. Effective Presentation
 Clear
 Concise
 Actionable
 Attractive
2. Summarizing Data
 Tables
 Simplest way to summarize data
 Data is presented as absolute numbers or percentages
 Charts and graphs
 Visual representation of data
 Usually data is presented using percentages
3. Points to Remember
 Ensure graphic has a title
 Label the components of your graphic
 Indicate source of data with date
 Provide number of observations) as a reference point
 Add footnote if more information is needed
4. Tips for Presenting Data in PowerPoint
 All text should be readable
 Use sans serif fonts
 Gill Sans (sans serif)
 Times New Roman (serif)
 Use graphs or charts, not tables
 Keep slides simple
 Limit animations and special effects
 Use high contrast text and backgrounds
5. Choosing a Title
A title should express
 Who
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 What
 When
 Where
6. Use the right type of graphic
 Charts and graphs
 Bar chart: comparisons, categories of data
 Histogram: represents relative frequency of continuous data
 Line graph: display trends over time, continuous data (ex. cases per
month)
 Pie chart: show percentages or proportional share
Present Samples
D. Workshop/Application
Divide the participants into groups.
How should you present the following data…
1. Prevalence of absences by your section in 3 year period?
2. Data comparing the GPA of the class for every subject ?
3. Data on reasons why teachers not using TELA?
4. Distribution of resources of the school.
E. Generalization:
 Make sure that you present your data in a consistent format
 Use the right graph for the right data and the right audience
 Label the components of your graphic (title, axis)
 Indicate source of data and number of observations
 Add footnote for more explanation
Series 2: NELISA M. ORINGO 2:30 – 3:30 PM

A. Priming Activity:
Compare Analysis and Interpretation
B. Discussion
1. Interpreting Data
 Does the indicator meet the target?
 What is the programmatic relevance of the finding?
 What are the potential reasons for the finding?
 How does it compare? (trends, group differences)
 What other data should be reviewed to understand the finding
(triangulation)?
 Conduct further analysis
2. Practical Approach
Question:
Is the school reading level reaching its coverage targets?
Data Source:
PHIL-IRI Result
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3. Dissemination Framework
4. Purpose of Dissemination
Disseminating data can help potential users:
 Understand current health status

 Reach decisions based on quality data
 Make changes to existing health programs and policies
 Take other actions to improve health outcomes
5. Plan Materials Carefully
Use different formats if possible, including:
 Print materials
 HIS Reports, Success story, Posters, Key findings, Fact Sheet, Press
Report
 PowerPoint presentations
 CD-ROMS with datasets
 Videos
 Online media
6. Focus on a Specific Audience
 Create different materials for different users:
 Meet the audience’s needs
 Translate materials into local languages
 Produce reports on specific topics
 Impact
 Case Management
 Match the medium to the audience
7. Make Sense of the Data
 Help users make sense of the data:
 Add policy recommendations and conclusions
 Highlight key points
 Break down findings by categories of interest
Province
Education
Wealth
 Use maps and graphics to convey information
8. Put Findings in Context
 Put survey findings in context:
 Show trends over time
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 Make comparisons with other countries in the region
 Link findings with national or regional programs and policies
9. Components of a Dissemination Plan
 Project overview
 Dissemination goals and objectives
 Target audiences
 Key messages
 Sources/messengers
 Dissemination activities, tools, timing, and responsibilities
 Budget
 Evaluation Plan
10. Dissemination Planning Matrix
11. Engage in Capacity-building

Combine dissemination with capacity-building:
a. Help users understand context and terminology
b. Train users to read tables and charts
c. Provide exercises on using data
d. Always ask users to consider implications of the information for
programs and policy
12. Methods of Tracking Information Use
 Assessing coverage targets
 Key information interviews
 Meetings with staff
13. Information Use Mapping
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Purpose
a. Describe existing flow of health information to identify opportunities
for improving its use
Description
b. Identifies gaps and opportunities for using information
c. Identifies opportunities for additional feedback mechanisms
d. Identifies points where analysis & data could support programmatic
decision making
VI. Group Presentation:
Interpret and analyse your table/chart on series 1.
VII. Agreement:
Submit copy of your presentation.
Prepared by:
LAC Resource Persons;
PRECILLA U. HALAGO NELISA M, ORINGO
Approved by:
ERLYN R. GARAY
LAC Leader
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Republic of the Philippines

No, it is too busy and it is difficult to interpret.

How should you present the following data…

1. Prevalence of absences by your section in 3 year period?

2. Data comparing the GPA of the class for every subject ?

3. Data on reasons why teachers not using TELA?

4. Distribution of resources of the school.

Series 2: NELISA M. ORINGO 2:30 – 3:30 PM

Disseminating data can help potential users:

 Understand current health status

Use different formats if possible, including:

11. Engage in Capacity-building

13. Information Use Mapping

VI. Group Presentation:

Interpret and analyse your table/chart on series 1.

Submit copy of your presentation.

LAC Resource Persons;

PRECILLA U. HALAGO NELISA M, ORINGO

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