GROUP PROJECT FOR CONSTRUCTION AND THE BUILT ENVIRONMENT -

Group Project for Construction

and
the Built Environment

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ACKNOWLEDGEMENT

We must acknowledge our obligation to Mr.S.Kalananthan lecturer of

International College of Business and Technology for guiding and encouraging us to succeed
in completing the group project.
We wish to place on record our acknowledgement to all those individuals who
extended their support and guidance in compiling this report successfully. We should thank
our parents for invaluable assistance they are giving to us.

Thank you,

-Group 2

TEAM MEMBERS

Asith Anuradha - Project manager

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Mahira saparamadu - Assistant project manager

Vijitha Aththanayaka - Engineer
Dasun Ishara - Draftsman
Nadeesha Dilshani - Architect
Hiranya Nihara - Accountant

INTRODUCTION

Mrs chamila who’s in profession as a lecturer wants to build a two storey house in Nawala
area.

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We have to advice him from the initial stage of the project. First of all we discussed the
client’s
requirements. According to her requirements we have to select the suitable land.
Then we have to do the feasibility studies of the client.
o Financial feasibility
o technical feasibility
o environmental impacts
o traffic management

After analyzing the feasibility of the project we have to design the modern two storey house
with the architectural specifications & structural details. We have to use auto cad to develop
the 2D & 3D designs.

Building services is the other important part. We have to draw the electrical, plumbing &
waste water disposal plans.

Finally quantity surveyor has to prepare the estimate for the substructure of the proposed two
storey house

1. PROJECT INTRODUCTION

We have to build a two storey residence (Ground +1st floor) for Mrs chamila at Nawala area.

We met the client & discussed his requirements.

He needs the house within 1 year

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Client is a lecturer, so has no advanced knowledge regarding the construction field. We have
to advise him from the initial stage of the contract.

When planning the house we have to consider the social, environmental & economic aspects
that can be affected to the project.

 In Nawala area.
 Between 15-25 perches.
 Not too close to the main road and not too far from the main road.
 Good neighborhood.
 Calm environment.
 Infrastructure facilities.
 Proper legal background for the land

Ground floor
- Living room with dining area
- Kitchen
- One master bedroom
- One bed room
- One washroom (access from outside)
- External small garden
- Car parking - two slots

1st floor
- Balcony
- One master bedroom
- Two rooms
- One study room
- One common washroom
- Other requirements
- Floors - tiles
- Roof – Galvanized corrugated roof sheets

2. FEASIBILITY STUDY

First of all we had to select the suitable land based on the client’s requirements. Therefore we
visited several lands to select the suitable one. Land should be fulfill the following
requirements.
Land size – 19.6 perches land
Location - Nawala
Near to the main road
Easy access
Availability of necessary services

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Finally we could select the most suitable 3 lands according to the above requirements
Land 01
 15 perch land.
 2.2 million per perch(33 million)
 Close to the road.
 Land orientation doesn’t fit for the project.
 Soil is not good enough.
 Rejected.

Land 02

 2.5 million per perch.(40 million)

 Far from the main road

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 Sloppy land area.

 Rejected

Land 3

 19.6 perch land.

 2 million per perch.(39.2 million)
 Is in a sub-road.
 Land orientation is good.
 selected

Comparison of the lands

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Technical Feasibility Study

Soil Investigation

 Used Trial pit method

 Sand & gravel include up to 90% of soil samples

 Sieve Analysis test

 Atterberg limit test

 Ground water table is 1.8m below from the ground level.

 Doesn't need dewatering process
 Disturbance Service line

Financial Feasibility Study

 Reasonable price per perch & discount

 Value of land increase day by day
 Clear ownership for land

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 Materials can supply easily to site

 No need soil treatments
 No need ground water controlling

Environmental Impact

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Decision make for the Health & safety

 Provide proper Welfare facilities

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 Provide PPE for everyone.

 Provide training.
 Check working capability before go to site
 Provide Safe plant and equipment.
 Fully supervision while working

Part 01
Task 1
Identify key project activities and tasks of various stages of above construction project.
 The RIBA Plan of Work 2013 organizes the process of briefing, designing,
constructing, maintaining, operating and using building projects into a
number of key stages.

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 There are 8 different stages in a construction project in which it covers the

pre-construction stage, construction stage and the post-construction stage.

Stage Tasks
Identify client's Business Case and Strategic Brief and
other core project requirements – Construction of Two
Storey House for Mrs. Chamila.
Tender process takes place in this stage in which a design
0 Strategic Definition
and build contractor is selected for the project to carry out
the design and the construction of the house. – Selection of
N & A Constructions for the design and build of the
project through several tenders.
Develop Initial Project Brief. Undertake Feasibility Studies
and review of Site Information. Prepare Project Roles
Table and Contractual Tree and continue assembling the
Preparation and project team. –
1
Brief  Selecting a site between 20 – 35 perches
 near the main road
 Conducting site investigation and soil
investigation.
Prepare Concept Design, including the client’s
2 Concept Design requirements for structural design, building services
systems, outline specifications and preliminary Cost
Information along with relevant Project Strategies in
accordance with Design Programme. Produce the Final
3 Developed Design Project Brief. – Sketching the design of the house plan,
preparing the BOQ and producing the final project
plan.
Prepare Technical Design in accordance with Design
Responsibility Matrix and Project Strategies to include all
4 Technical Design architectural, structural and building services information,
specialist subcontractor design and specifications, in
accordance with Design Programme. –
5 Construction Offsite manufacturing and onsite Construction in

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accordance with Construction Programme and resolution of

Design Queries from site as they arise. – Commencement
of the construction of the project according to the
confirmed design of the house.

Handover and Close Handover of building and conclusion of Building Contract.

6
out Conclude administration of Building Contract.

Undertake In Use services in accordance with Schedule of

7 In Use
Services.

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Task 02
Assess duties and responsibilities of various construction professionals involve in the
construction industry in different phases of the construction according to the RIBA
plan of work 2013.

The RIBA Plan of Work

 The RIBA plan of work is published by the Royal Institute of British Architects.
 Divided into a number of key project stages, the RIBA Plan of Work delivers a shared
framework for design and construction that offers both a process map and a
management tool.


 The work stages consisted in RIBA plan of work are:

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0 – Strategic Definition.

1 – Preparation and brief.

2 – Concept Design.

3 – Developed Design.

4 – Technical Design.

5 – Construction.

6 – Handover and close out.

7 – In use.

[ CITATION Des166 \l 1033 ]

Phases of Work stage Key project activities Constructio Duties and

construction according n Responsibilities
to the RIBA Professional

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Plan of s
work 2013
Pre- 0 – Strategic  A clear approach to Project Key responsibility and
construction Definition the client’s brief and manager and duty – Understanding
stage core objectives of the Deputy and Planning.
project. project
 Review feedback managers. Key Planning duties
from previous involve:
projects.
 Preparing pre –  Define and
contract documents clarify project
and Conducting the scope and
tender process. client’s
requirements.
 Develop the
project plan and
schedule.
 Selecting
suitable
subcontractors.

1–  Develop Initial Project Key responsibility and

Preparation project brief. Manager duty – Organizing.
and brief  Assembling the Organizing includes:
project team.  Determine the
 Conducting organizational
feasibility studies. structure of the

 Review of site project team.

information.  Appointing
suitable roles
and positions.
 Selection a
suitable land for

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the client under

the approval of
the client.
Land Checking out the
surveyor suitability of the land to
the project.
Engineer  Conducting site
investigation, soil
testing properly
and providing
reports.
 Deciding the
foundation type,
form of
earthwork
support and
formwork,
method of
dewatering
based on the
reports.

2 – Concept  Prepare concept Architecture  Should design

design design including the proposed
outline structural and house based on
building services Standards of
design, associated Architects.
project strategies,  Must focus on
preliminary cost fulfilling client’s
information and final requirements.
project brief.  Should obtain
the client’s
approval before
making any

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changes to
client’s
requirements.
 Should be
flexible to make
adjustments if
needed.
Project Should monitor and
Manager guide the process.

3–  Prepare developed Architecture Design the proposed

Developed design including concept completely and
design coordinated and handing over.
updated proposals
Project Presenting to the client
for structural design,
Manager and giving a clear view
building services
of the design.
systems, outline
specifications, cost
information and
project strategies in
accordance with
Design programme.
4–  Prepare the complete Draughtsman  Draw the
Technical Technical design of architecture’s
design the project. design concept.
 Should handover
the Computer
Aided Designs of
the
Architecture’s
manual
drawings
completely.
Project  Should monitor
Manager the process.

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 Presenting the
designs and
giving a clear
idea to the client
about the design.
Construction 5-  Proceeding the Project  Carrying out the
stage Construction construction process Manager construction
in the sequence of activities
constructing according to the
substructure, planned schedule
superstructure, of works.
finishes.  Monitor the
process.
 Conducting the
quantity
analysis.
 Should maintain
the time, cost
and quality of
the project.
Quantity Taking off
surveyor measurements and
producing Bill Of
Quantities.
Engineer  Should design
the structure of
the building.
 Must monitor
the progress of
completing the
substructure and
superstructure
works.
 Should take care

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of the
installation of
plumbing,
electricity, water
lines to the
building.
Architecture Must focus on the
finishes of the proposed
house.
Accountant  Break-even point
must be
maintained.
 Should decide
the benefits of
alternative
construction
items based on
methods such as
Net Present
Value.
 Must be able to
reduce the
unnecessary
expenditure.
Health and Should safeguard the
safety officer health and safety of the
site.
Post 6 – Hand  Focusing on defects Project  Should proceed
construction over and liability period. Manager with
stage close out rectifications of
 Handing over the the project if
final financial needed.
statements.  Hand over the
project to the
client.

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 Deriving conclusions Accountant  Should derive

of building tasks. conclusions on the
building contracts.

7 – In use  Proper Maintenance No any specified schedules of

maintenance. Maintenance is done by
the occupants of the house

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Task 3
Evaluate and produce pre contract details and documents to the particular project to
make an effective project proposal.
Pre – construction phase
 At this stage the project brief should be finalized, a preferred option agreed and the
detailed design should be delivered within the identified parameters of time, cost and
quality. Clear identification and definition of the project is essential in order to
produce a better output.
 Pre - construction phase covers the development of the detailed design, formulation of
the tender documentation, undertaking the tender process and concluding the contract
documentation.

[ CITATION cmq10 \l 1033 ]

Pre contract Documents

 Pre contract documents can be identified as:
 Bidding (Tender) Document.
 Contract Document

Bidding Document
 A tender is a submission prepared by a contractor, sub-contractor or a supplier in
response to an invitation to tender.
 Tender documents are prepared to seek tenders and mainly to select a suitable
contractor.
 The attached Bidding document is prepared by using SBD 04 (Standard Bidding
Document).
 The reasons to select SBD 04 are:
 SBD 04 is specially designed for Design and Build contracts.
 SBD is not restricted under any maximum or minimum price such as
in SBD 01, SBD 02 and SBD 03. Any Tender price is applicable if the
contract of the construction project is design and build.

Contract Documents

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 The contract documents are all documents which, when combined, form the basis of
the contract, consisting of all pre tender, tender and contractual documentation.
[ CITATION Que16 \l 1033 ]

Contract documents
FORM OF LETTER OF ACCEPTANCE
[Letter head paper of the Employer]

…………………………………………………………..…………………………………………[date]

To :
………………………………………………………
………………………………………………….

[Name and address of the Contractor]

This is to notify you that your Bid dated…………………………….(insert date)for the construction
and remedying defects of the ……………………………………………………………..(name if the
Contract and identification number) for the Contract price of ………………………(name of the
currency) …………………………………………………..(amount in figures and words) as corrected
in accordance with Instruction to Bidders and / or modified by a Memorandum of Understanding, is
hereby accepted.

The adjudicator shall be appointed by the Institute for Construction Training and Development
(ICTAD)

You are hereby instructed to proceed with the execution of the said works in accordance with the
Contract documents.

The Start Date shall be: ……………………………………. (Fill the date as per Condition of
Contract)

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The amount of Performance Security is: …………………… (Fill the date as per Condition of
Contract)

The Performance Security shall be submitted on or before ………………….. (Fill the date as per
Condition of Contract)

Authorized Signature:
…………………………………………………………

Name and title of Signatory: …………………………………………………………

Name of Agency: ……………………………………………………..

STANDARD FORM: AGREEMENT

AGREEMENT

This AGREEMENT, made the ……… [day] day of …………(month) 20 …………[year] between
…………………….………… [name and address of Employer] (hereinafter called "the Employer") of
the one part, and …………………………………………………….[ name and address of Contractor]
"hereinafter called "the Contractor") of the other part .

WHEREAS the Employer desires that the Contractor execute……………………… [name and
identification number of Contract] (hereinafter called" "the Works") and the Employer has accepted
the Bid by the Contractor for the execution and completion of such Works and the remedying of any
defects therein.

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NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract hereinafter referred to, and they shall be
deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the
Works and remedy any defects therein in conformity in all respects with the provisions of the
Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects wherein the Initial Contract Price or
such other sum as may become payable under the provisions of the Contract at the times and
in the manner prescribed by the Contract.

IN WITNESS where of the parties thereto have caused this Agreement to be executed the day
and year aforementioned in accordance with laws of Sri Lanka.

The Common Seal of…………………………………………………………………………………..

was hereunto affixed in the presence of:………………………………………………………………

Signed, Sealed, and Delivered by the said ……………………………………………………………

in the presence of:………………………………………………………………………………………

Binding Signature of Employer ……………………………………………………………………….

Binding Signature of Contractor………………………………………………………………………

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FORM OF PERFORMANCE SECURITY

(Unconditional)

……………………………………………………………………………………………….[Issuing
Agency’s Name, and Address of Issuing Branch or Office]

Beneficiary: ………………………………………………………………………………….. [Name

and Address of Employer]

Date: ………………………………………………..

PERFORMANCE GURANTEE No.:…………………………………….

We have been informed that …………………………………………………… (Name of Contractor)

(hereinafter called “the Contractor”) has entered into Contract No. …………………………(reference
number of the contract)dated ……………………….. with you, for the ………………….. [insert “
construction”]of……………………………………………..[name of contract and brief description of
Works](hereinafter called “the Contract”)

Furthermore, we understand that, according to the conditions of the Contract, a performances

guarantee is required.

At the request of the Contractor, we ……………………………………………..[name of Agency]

hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount
of………………….[amount in figures](………………………………………………………..)
[amount in words], upon receipt by us of your first demand in writing accompanied by a written
statement stating that the Contractor is in breach of its obligation(s) under the Contract, without your
needing to prove or to show grounds for your demand or the sum specified therein.

This guarantee shall expire, no later than the ….. day of …………20…… [insert date, 28 days
beyond the Intended Completion Date] and any demand for payment under it must be received by us
at this office on or before that date.

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[signature(s)]
FORM OF ADVANCE PAYMENT SECURITY

……………………………………………………………………………………………….[Name, and
Address of Agency, and Address of Issuing Branch or Office]

Beneficiary: ………………………………………………………………………………….. [Name

and Address of Employer]

Date: ………………………………………………..

ADVANCE PAYMENT GURANTEE No.: …………………………………….

We have been informed that …………………………………………………… [Name of Contractor]

(hereinafter called “the Contractor”) has entered into Contract No. …………………………(reference
number of the contract)dated ……………………….. with you, for the …………………..construction
of ……………………………………………..[name of contract and brief description](hereinafter
called “the Contract”)

Furthermore, we understand that, according to the conditions of the Contract, an advance payment in
the sum………………………….[amount in figures](…………………………………..) [amount in
word]is to be made against an advance payment guarantee.

At the request of the Contractor, we ……………………………………………..[name of issuing

agency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount
of………………….[amount in figures](………………………………………………………..)
4
[amount in words] , upon receipt by us of your first demand in writing accompanied by a written
statement stating that the Contractor is in breach of its obligation(s) under the Contract.

The maximum amount of this guarantee shall be progressively reduced by the amount of the advance
payment repaid by the Contractor.

This guarantee shall expire on………………….…… [insert date, 28 days beyond the Intended
Completion Date]

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Consequently, any demand for payment under this guarantee must be received by us at this office on
or before that date.

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