Kandahar University - ARC

Trail Balance

No Accounts Name a/c Ref no. Debit Credit

1 Cash Account 01001 $ 10,994.00 $ -

3 Receivable Account 02001 $ - $ -
4 Salaries Expense 08001 $ - $ -
5 Publication & Production Expense 08002 $ - $ -
6 Training, Seminar, Conference and Meeting
Expenses 08003 $ - $ -
7 Peace Club Activity Expense 08004 $ - $ -
8 Administration Cost 09001 $ - $ -
9 Income 10001 $ - $ 10,994.00
10 Payable Account 07001 $ - $ -
11
12
Difference $ - $ 10,994.00 $ 10,994.00
No Activity Budget Narrative Unit Unit Cost QTY Total

1 Personnel Cost

• All managerial work and overseeing and coordinating the University Peace Center
activities, developing work plan and monitoring and evaluation plans.
• Drafting and submitting weekly project update to USIP including key activities, any
challenges, and forecast for the next week.
• Drafting and submitting a comprehensive monthly report to USIP on the 25th of each
month—Gregorian calendar--that details activities carried out in that month,
challenges in implementation, any deviations from project plan and rationale, activities
1.1 Project Coordinator planned for the following month. Month $ 250.00 10 $ 2,500.00
• Providing administrative support to the other members and ensuring the activities are
carried out in accordance with the SoW
• Planning and coordination of activities as per SoW
• Leading weekly coordination meeting with PC staff on meeting the deadlines, and
addressing issues.

• Conducting the CR/PB short trainings for faculties and students

• Developing a plan for classroom observations and conducting it twice during each
semester
• Coordination with USIP PE team on classroom observations and feedback sharing
1.2 CR/PB Trainer with faculties. Month $ 170.00 10 $ 1,700.00
• Developing training report faculty and student trainings.
• Collecting and maintaining training and other relevant activities’ data as per the
requirement of the project

• Overseeing the academic journal produced by faculties

• Ensuring the academic journal is printed and available on the webpage
• Coordinating PESC meetings and developing meeting agenda
Academic Journal and Research • Providing technical support to the faculties in completing their research work on time.
1.3 Month $ 170.00 10 $ 1,700.00
Focal Point • Sharing the draft of research with USIP before printing.
• Providing support to CR/PB trainer during the training

• Organize bi-weekly meetings between Peace Club

• Provide technical and logistical support
• Publish Peace Club activities in student peace journal and PARC webpage
1.4 Peace Club Focal Point • Develop report for each peace club activity Month $ 170.00 10 $ 1,700.00
• Maintain database of peace club members
• Facilitate Peace Club exposure visit and Elections
• Coordinating PESC meetings and developing meeting agenda
• Share detailed report of PESC meetings
Communication and • Maintain financial records of project activities
1.5 Month $ 170.00 10 $ 1,700.00
Admin/Finance • Share financial documents on time with USIP finance team

Sub-total Personnel $ 9,300.00

2 Programme Cost
2.1 Publication Production and Printing:

The PARC will publish three student journals during the contracting period. The
journal shall include articles developed by students. The printed copies shall be
2.1.1 Printing Student Peace Journal Journal $ 0.40 3000 $ 1,200.00
distributed within campus as well as well shared with PESC members and private
universities.
PARC shall announce about mini-research at the university level, and identify
potential faculties. Faculties shall select from the following list of topics to conduct their
research. After the approval of USIP, the selected faculties can conduct mini-research
Incentive for Academic Journal which will be reviewed by the Nangarhar University research committee as well as
2.1.2 Article $ 300.00 7 $ 2,100.00
Articles USIP before they get published in the academic journal. The researchers will be paid
a small amount of incentive for conducting their research and submitting a quality
research.

University PC will publish one academic journal containing the research of faculty
related to PB/CR, this will help to provide additional resources to the students and
2.1.3 Printing of Academic Journal Journal $ 1.00 1000 $ 1,000.00
faculties in the subject, the journal will be published before the end of contracting
period. 1000 issues shall be printed.

Sub-total Publications $ 4,300.00

2.2 Training/Seminar/Conference/Meeting

conduct a one week training in conflict resolution and peacebuilding for 20 faculties of
Law and Political Science, and Sharia departments from at least four private
universities in Nangarhar province. The training dates and participation selection shall
2.2.1 CR/PB Training for Faculties Training $ 600.00 1 $ 600.00
be consulted with USIP PE team in Kabul. Training report will be submitted by PARC
to USIP. USIP trainer will coach the training, PARC will have to conduct most of the
training sessions.

conduct a one week training in conflict resolution and peacebuilding for 60 students
(50 from Nangarhar University, 10 from private universities in Nangarhar). The
2.2.2 CR/PB Training for Students Training $ 550.00 4 $ 2,200.00
students need to be first or second year student and can be selected from sciences
and social sciences departments. Training report will be submitted by PARC to USIP.

PARC will organize one round of five day training for a total of 20 peace club
2.2.4 Research Training for Students members. The training is designed for 20 participants (Students and PC members). Training $ 550.00 1 $ 550.00
Lunch and refreshment cost per person is $4 per day and $2 Stationary per person.
A one day conference will be hosted by PARC, bringing together Peace Education
Steering Committee (PESC), civil society organizations, government departments,
2.2.5 Peace Conference Conference $ 1,500.00 1 $ 1,500.00
private universities, lecturers and students. The cost will cover Refreshments and
lunch as well as arrangements for the conference.
2.2.6 PESC Meetings Organize three PESC meetings during the contract period. Meeting $ 80.00 3 $ 240.00
PARC will organize a one week research training for 15 - 20 potential researchers at
Kandahar University. The purpose of this training will be to identify faculties with better
2.2.7 Research Training for Faculties research skills conduct mini-research for academic journal. PARC shall identify a Training $ 550.00 1 $ 550.00
qualified trainer for this training.
PARC will select 7 members of the Peace Club (4 male, 3 female) for an exposure
visit to a USIP partnered University. PARC will have to develop a visit agenda and
2.2.8 Student Exposure Visit Visit $ 3,000.00 1 $ 3,000.00
coordinate with the partnered university on the visit schedule. One faculty member will
be able to accompany the team of students during the visit.
 Sub-total Training/Seminar/Conference/Meeting $ 8,640.00

2.3 Peace Club Activities

Peace Club will conduct 5 activities during the contracting period based on the list
2.3.1 Peace Club Activities Activity $ 300.00 6 $ 1,800.00
provided by USIP.
Peace Club will conduct an election selecting new presidents, vice president(s), and
2.3.2 Peace Club Elections Activity $ 500.00 1 $ 500.00
members of the committees

Sub total Peace Club Activities $ 2,300.0

Total Programme Cost $ 15,240.0

Total Personnel and Program Cost $ 24,540.0

3 Administrative Cost

The Admin Cost will be spent for equipping and furnishing of the Peace Center as well
3.1 Admin Cost 12% Percent $ 24,540.0 12.00% $ 2,944.80
as for day to day operation such as stationary, printing etc.

Grand Total $ 27,484.80

 Kandahar University - ARC
Journal (for Credit transactions and Adjustin

No Date Description Name

1 First installment Invoice to USIP for contract

2019-06-12 number 0009011202616041 USIP
2 First installment Invoice to USIP for contract
2019-11-12 number 0009011202616041 USIP
3
4
5
6
7
8
9
10
11
ahar University - ARC
ransactions and Adjusting Entries)
a/c Ref Exchange
Budget Ref no. Voucher no. Debit Credit Status
no. rate

JV190612001 02001 10,994.00 Posted

JV190612001 10001 10,994.00 Posted

$ 10,994.00 $10,994.00
 Kandahar University - ARC Cash at Bank
Cash Book USD $ 8,994.00
Receipts Payments
Budget Ref A/C Ref Exchange Budget Ref Exchange
Date Description Name no. no. Voucher no. rate Status Amount Date Description Name no. A/C Ref Voucher no. rate Status Amount
First installment received from Withdrawal of Cash for Salary
USIP against contract number RV19063000 and workshop expenses to Petty
2019-06-30 95314419P1QA00626 USIP 02001 1 1 Posted $ 10,994.00 2019-07-20 Cash Sohrab Sadiqi 1001 JV190720001 Posted $ 2,000.00

Total Receipts $ 10,994.00 Total Payments $ 2,000.00

 Kandahar University - ARC Cash in Hand
Cash Book USD $ 2,000.00
Receipts Payments
Budget Ref A/C Ref Exchange Budget Ref Exchange
Date Description Name no. no. Voucher no. rate Status Amount Date Description Name no. A/C Ref Voucher no. rate Status Amount
Withdrawal of Cash for Salary
and workshop expenses to Petty
2019-07-20 Cash Sohrab Sadiqi 01001 JV190720001 Posted $ 2,000.00

Total Receipts $ 2,000.00 Total Payments $ -

 Kandahar University - ARC Cash in Hand
Cash Book AFN AFN -
Receipts Payments
Budget Ref A/C Ref Budget Ref
Date Description Name no. no. Voucher no. Satus Amount Date Description Name no. A/C Ref Voucher no. Status Amount

Total Receipts AFN - Total Payments AFN -

 Kandahar University - ARC
Cash Account
Account Code 01001

No Date Description Name

1 First installment received from USIP against

2019-06-30 contract number 95314419P1QA00626 USIP
Withdrawal of Cash for Salary and
2 workshop expenses to Petty Cash
2019-07-29 (JV190720001) Sohrab Sadiqi
Withdrawal of Cash for Salary and
3 workshop expenses to Petty Cash
2019-07-29 (JV190720001) Sohrab Sadiqi
4
5
6
7
8
9
10
11
Kandahar University - ARC
Cash Account
a/c Ref
Voucher No. Debit Credit Balance Remarks
no.

RV190630001 02001 10,994.00 10,994.00

JV190720001 01001 2,000.00 12,994.00

JV190720001 01001 2,000.00 10,994.00

10,994.00
10,994.00
10,994.00
10,994.00
10,994.00
10,994.00
10,994.00
10,994.00
10,994.00
10,994.00
$ 12,994.00 $ 2,000.00 $ 10,994.00
 Kandahar University - ARC
Receivable Account
Account Code 02001

No Date Description Name

1 First installment Invoice to USIP for contract

2019-06-12 number 0009011202616041 USIP

2 First installment received from USIP against

2019-06-30 contract number 95314419P1QA00626 USIP
3
4
5
6
7
8
9
10
11
12
Kandahar University - ARC
Receivable Account
a/c Ref
Voucher No. Debit Credit Balance Remarks
no.

JV190612001 10001 10,994 10,994

RV190630001 01001 10,994 0

0
0
0
0
0
0
0
0
0
0
$ 10,994.00 $10,994.00 $ -
 Kandahar University - ARC
Payable Account
Account Code 07001

No Date Description Name

1
2
3
4
5
6
7
8
9
10
11
12
andahar University - ARC
Payable Account
a/c Ref
Voucher No. Debit Credit Balance Remarks
no.

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$ - $ - $ -
 Kandahar University - ARC
Income Account
Account Code 10001

No Date Description Name

1 First installment Invoice to USIP for contract

2019-06-12 number 0009011202616041 USIP
2
3
4
5
6
7
8
9
10
11
12
Kandahar University - ARC
Income Account
a/c Ref
Voucher No. Debit Credit Balance Remarks
no.

JV190612001 02001 10,994.00 10,994

10,994
10,994
10,994
10,994
10,994
10,994
10,994
10,994
10,994
10,994
10,994
$ - $ 10,994.00 $ -10,994.00
 Kandahar University - A
Salaries Expense
Account Code 08001

No Date Description Employee Name

1
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7
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9
10
11
Kandahar University - ARC
Salaries Expense
a/c Ref
Voucher No. Budget Ref no. Debit Credit Balance
no.

0
0
0
0
0
0
0
0
0
0
0
0
0
$ - $ - $ -
Remarks
 Kandahar University - AR
Publication & Production E
Account Code 08002

No Date Description Name

1
2
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9
10
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 Kandahar University - ARC
blication & Production Expense
a/c Ref
Voucher No. Budget Ref no. Debit Credit Balance
no.

0
0
0
0
0
0
0
0
0
0
0
0
$ - $ - $ -
Remarks
 Kandahar University - A
Training/Seminar/Conference & M
Account Code 08003

No Date Description Name

1
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9
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 Kandahar University - ARC
eminar/Conference & Meeting Expenses
a/c Ref
Voucher No. Budget Ref no. Debit Credit Balance
no.

0
0
0
0
0
0
0
0
0
0
0
0
$ - $ - $ -
Remarks
 Kandahar University - A
Peace Club Activity Exp
Account Code 08004

No Date Description Name

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 Kandahar University - ARC
Peace Club Activity Expense
a/c Ref
Voucher No. Budget Ref no. Debit Credit Balance
no.

0
0
0
0
0
0
0
0
0
0
0
0
$ - $ - $ -
Remarks
 Kandahar University - A
Administrative Co
Account Code 09001

No Date Description Name

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Kandahar University - ARC
Administrative Cost
a/c Ref
Voucher No. Budget Ref no. Debit Credit Balance
no.

0
0
0
0
0
0
0
0
0
0
0
0
$ - $ - $ -
Remarks
 REQUEST FOR TRANSFER OF CASH

Reference
Office Address KBO Number

Requestor Name and Signature Date

Purpose Transfer from USD to AFN account for payment of AFN expenditures

Transfer from Account Amount Currency Transfer to Account

Petty Cash USD 1,000.00 USD Petty Cash AFN

Describe
withdrawl Cash from Petty Cash USD taken to money seller
method

Approval Name and Signature

CD Approval Name and Signature

TRANSFER/RECEIPT OF TRANSFER
Transfer from Petty Cash USD Amount 1,000.00 Date 30-Dec-99
Account Transferred: Transferred
Transfer To Amount Date
Account Petty Cash AFN Received: 80,100.00 Received 30-Dec-99

I acknowledge receipt of these funds and certify that these funds will be used only in the conduct of USIP business:

Receiver Signature

Disburser Name and Signature

Attachments to PxQ required

1. Email approval authority from the CD for the transfer if the signature is not shown above.

2. Receipt form that shows the transfer from the bank to the staffer

3. Exchange amount receipt when USD is exchanged for country currency

 COMPLETE ONLY THE YELLOW CELLS

Receipt, Payment, Advance & Journal Voucher Voucher no. JV190720001

Payee Name & Vendor Sohrab Sadiqi Location PARC Date 29-Jul-2019
Business Purpose of Withdrawal of Cash for Salary and workshop expenses to Petty Cash (check Noumber 1031789)
Spending:

Transaction
Funding Line Currency USD

Budget Exchange a/c Ref Debit Credit Foreign Amount

Ref no. Description of Attached Receipts (include Vendor Name) rate no.

Receipt of Cash for Salary and workshop expenses to Petty Cash USD 1.00 01001 2,000.00 2,000.00
(check Noumber 1031789)

Withdrawal of Cash from USD Bank a/c for Salary and workshop expenses 1.00 01001 2,000.00 (2,000.00)
to Petty Cash (check Noumber 1031789)

Deduct Advance

2,000.00 2,000.00 -

CERTIFICATION
I certify that these expenses were actual, reasonable, and necessary to the conduct of USIP business and the purpose noted above. I also certify that the
spending noted above was not previously paid, nor will be paid, by USIP or any others.

I ACKNOWLEDGE RECEIPT OF Currency

- Code USD
(ENTER AMOUNT)

Approval Authority Name and Signature Moh. Aslam Haziq

Authorized approver is CD or Deputy for Payment over $150. FM may approve non-contract office related spending of $150 or less.

PAYMENT INFORMATION
DISBURSER NAME AND Sohrab Sadiqi 7/29/2019
SIGNATURE

PREPARER NAME Sohrab Sadiqi 7/29/2019

THIS FORM MAY NOT BE USED TO PAY PER DIEM or for TRAVEL ADVANCES
Proper documentation (such as receipts, purhcasing request approvals, Food and Hospitality Form) must be attached
to this form. Form Date 4.1.19

Rev. 2.1 Mar 13,2018

 Kandahar University - ARC
Expense Report / Reimbursement Shee
Purpose:
Statement #:

Name:
Employee ID: Manager:

Air &
Date Description Trans. Lodging

"Don't forget to attach your receipts" AFN - AFN -

Date Authorized By
niversity - ARC
Reimbursement Sheet
Pay Period
From:
To:

Department:
Manager:

Fuel / Meals & Entertain

Mileage Phone Tips ment Other Total
AFN -
AFN -
AFN -
AFN -
AFN -
AFN -
AFN -
AFN -
AFN -
AFN -
AFN -
AFN - AFN - AFN - AFN - AFN -
Subtotal AFN -
Advances
Total Reimbursement AFN -