Coaljunction: New Registration Checklist & Instructions

Documentation:
 Common Requirements:
1. Duly filled in SOI Form
2. Self-attested photocopy of PAN Card
3. Authorization Letter (not applicable for Individuals & Sole Proprietorship) (Use format in Page 7 of
SOI)
4. Banker’s Certificate(Use format in Page 8 of SOI)
5. Photocopy of valid Sales Tax Certificate
6. Two (2) Passport-Size photographs

 Specific Requirements:
SOLE
INDIVIDUAL PARTNERSHIP COMPANY HUF SOCIETY CO-OP. SOCIETY TRUST
PROPRIETORSHIP
1. Documents 1. Documents to 1. Certified 1. Memorandum & 1. Documents 1. Certificate of 1. Certificate of 1. Certified
to be signed by be signed by the Copy of Articles of to be signed by registration issued registration copy of the
the Individual Proprietor Partnership Association the Karta by Registrar of issued by Trust Deed
2. Self-attested 2. Self-attested Deed 2. Certificate of 2. Self-attested Societies Registrar of 2. Documents
copy of PAN copy of PAN Card 2. Documents Incorporation copy of PAN 2. Memorandum of Co-op. Societies to be signed by
Card of of Proprietor to be signed by 3. Form 32 / DIR 12 card of HUF Association and by- 2. By-Laws a Trustee on
Individual a Partner, on for all Directors Laws 3. Documents to the basis of a
the basis of a 3. Documents to be be signed by a resolution
resolution 4. Documents to be signed by all
signed by a Director signed by Chairman Chairman/
signed by all / President, President, the other
the other on the basis of a Trustees
resolution of the Authority given on Authority given
Partners the basis of on the basis of 3. Self-attested
Board of Directors
3. Self-attested resolution of the resolution of the copy of PAN
copy of PAN 5. Self-attested Managing Board of Card of Trust
Card of copy of PAN Card of Committee Directors
Partnership Company
4. Self-attested 4. Self-attested
Firm 6. Board Resolution copy of PAN card of copy of PAN card
letter Society of Society

Upon receipt of completed signed and stamped Statement of Interest (SOI Form), above mentioned documents
and registration fees, mjunction shall verify the same.
After due verification, the registration would be activated and an email would be sent from mjunction informing
the “User-ID & Password” for participating in coaljunction’s online e-auctions within 2 working days of receipt
of documents.
A Laminated Bidder ID Card would be prepared within 7 days from activation. This ID card would be sent to you
through Courier/ Regd. Post at your registered address. Ln case there is a failure in delivery, the registered
bidder must collect it, from mjunction office, in person, within 3 (three) months from date of registration, failing
which mjunction would bear no liability. A penalty fee of Rs. 590/- would be levied if any registered bidder
claims the Bidder ID Card beyond this period of three months and Bidder ID Card would be provided only upon
receipt of such fee.
Additional / Duplicate Bidder ID Cards would be provided upon request. A charge of Rs. 590/- per card would
be levied
A Non-Refundable, Non-Interest bearing Registration Fee is to be deposited in favor of “mjunction services
limited A/c Coal”, payable at Kolkata, to be paid by DD/ PO. The Registration Fee Structure is appended below.
Separate DD’s / PO’s of exact amount as per our fee structure should be deposited for Registration Fee
Additional/ Duplicate Bidder ID Cards, etc.

Disclaimer: In order to serve you better, we request you to raise any query or report any discrepancy pertaining to your
Bidder Id Card within 30 days of the issuance of your bidder id card, otherwise any issue highlighted post that period will
become chargeable. We at mjunction are committed to provide you quality services at all times. We seek your utmost
cooperation in this matter.

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The buyers are requested to fill up the ‘Online Registration Form’ correctly during the time of registration, since
the ID card preparation & further communications like Courier, etc. will be on the basis of information provided
by the customer in the ‘Online Registration Form’.
Registration Fee Structure (Non Refundable, Non-Interest Bearing) w.e.f August 17, 2017

Fee Amount (Rs.) GST@ 18% Total Fee Amount (Rs.) Validity

2000/- 360/- 2360/- February 16, 2021

Note:
 All are hereby informed that mjunction does not deal with physical currency notes for any
services/offerings. Request to refrain from any such dealings in physical currency notes with any
employee and/or representatives of mjunction. mjunction services ltd will not be liable for any loss
incurred due to such unauthorised transactions and therefore deny fulfilment of services / products in
lieu of such transactions. Report of such unauthorised transactions may be brought to the notice
immediately by reporting it at mail id “ethics@mjunction.in”.
 In each case of the bidder’s instrument getting dishonored, for any reasons, a Penalty Fee of Rs. 590/-
(inclusive of service tax) per instrument would be payable by the bidder. This penalty fee should be
submitted in the form of a DD drawn in favour of mjunction services limited A/c Coal, payable at
Kolkata.
 Our registered bidders can participate in the e-auctions subject to not remaining debarred for any
reasons like non-payment of any past dues, etc.
 Address filled in the Online Web Form would be used for printing Bidder ID Cards.
 Any discrepancies found later on can lead to levy of charges as mentioned above for Issuance of
Duplicate Bidder ID Card.
 For any change w.r.t Organization Name / Organization Type / Address / Authorization, etc. (subject to
evaluation). Additional Bidder ID Card will be issued. A charge of Rs. 590 per card would be levied.

Upon activation the following would be provided to Registered Buyers.

1. Illustrative Copy of Bi-lingual Buyer Manual
2. Laminated Bidder ID card (Photo Card)
3. Toll Free Help Line Number - 1800 419 20001

Disclaimer: In order to serve you better, we request you to raise any query or report any discrepancy pertaining
to your Bidder ID Card within 30 days of the issuance of your Bidder ID Card, otherwise any issue highlighted
post that period will become chargeable. We at mjunction are committed to provide you quality services at all
times. We seek your utmost cooperation in this matter.

mjunction services limited

Godrej Waterside
Tower-1, 3rd floor, Plot No.5, Block-DP, Sector-V
Salt Lake City, Kolkata - 700 091
Tel.: 033-66106100, Fax: 033-6601 1719
E-mail: coaljunction@mjunction.in
URL: www.coaljunction.com

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(Official Use by mjunction only)

mjunction Bidder ID

Statement of Interest (SOI) Form

USER LOGIN: 

(Please enter the User Login chosen by you in your Online Registration)

Please fill in the details of your DD's / PO's below:

DD / PO
Fee Type DD / PO No Bank Name DD / PO Date
Amount
Registration Fee
Additional ID Card
(For Co's only)

1. Organization Name: 

2. Type of Organization: 
Sole Proprietorship 
Partnership
Private/Public Limited Co


Others If ‘Others’ please specify

3. Business Activity:  Trading 

Stockist/Retailer
Broker  Processor / End User
4. Registered Address: 
 
 
 
5. City: 
6. State: 
7. PIN Code: 
8. Authorized Signatory's Details:
Name Landline No.

Designation Fax No.

Mobile No. E-mail Address

9. C.S.T No.: 

10. VAT /TIN No: 
11. PAN No.: 

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12. Please tick and choose the correct option from the below:

 I am an MSME  I am an non-MSME
Please submit the applicable below mentioned supporting self-certified / Notarized document:
1) SSI registration certificate
2) MSME registration certificate
3) DIC certificate mentioning SSI/MSME registration number
4) UAN
5) Part II acknowledge (for MSME)
6) IEM Part B acknowledge copy (for non MSME) - Notarized
7) Certificate from BIADA / JIADA (for MSME)
8) Any other document in addition to the above.

** Up to an investment of 50 crore and turnover of 250 crore comes under MSME category as per notification
dated June 1st, 2020 by Govt. of India.

13. DECLARATION
1. I / We confirm that the information furnished by me / us in this statement of interest is true and
correct to the best of my/ our knowledge and belief and no material facts have been concealed by
me / us. I / We understand that my/ our registration is liable to be cancelled in the event the
information furnished by me/us is found to be untrue/ incorrect and would result in the forfeiture
of the registration fee.
2. I / We hereby instruct and authorize mjunction to hand me/ us the User-ID and Password to access
the services of mjunction. I / We agree that I / We shall change the password on receipt by me/ us
and keep it confidential. I / We agree that mjunction shall not be held responsible in any way for
any losses that may be suffered by me/ us as a result of disclosure of the password to any other
person.
3. I / We understand that my/ our inability to participate in an e-selling event due to disruption of
my/ our internet services, or due to bandwidth problems with my/ our local internet service
providers are beyond the control of mjunction.
4. I / We agree that mjunction shall not be liable responsible for any interruption in e-selling auction
service caused by any means.
5. I / We understand that mjunction expressly excludes liability for consequential loss or damage or
loss of profit, business, revenue, goodwill or anticipated savings, which may arise in respect of the
services.
6. I / We agree and undertake to ensure to ensure that the safety, security, data integrity service or
any other facts / information of auction is not compromised with anyone else.
7. I / We confirm to abide by the Terms & Conditions as displayed on mjunction’s website
(www.coaljunction.in) regarding the e-selling events that would be organized by mjunction from
time to time while placing my / our bid in any e-selling event I / we understand that my / our bid
in an e-selling event would be construed as my / our acceptance to comply with the specific terms
& condition for that event. I / We understand that if our bid is accepted by mjunction, I / we are
obliged to complete the transaction and my bid shall remain valid during the validity period for
consideration.
8. In the event of any failure on our part to comply with all or any of the Terms & Conditions regarding
thee-selling event, 11 we irrevocably agree for the forfeiture of our EMO/ Security Deposit /
invocation of the Bank Guarantee. I / We agree that mjunction will be within its right to take any
punitive measure against me / us including permanently debarring/ blacklisting from participation
in any or all mjunction's events.

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 9. I / We understand that mjunctlon may terminate my I our Membership at any time by serving a
notice in writing or through e-mail to me / us without assigning any reasons. I / We understand
that the termination of my / our membership shall not absolve me / us of our existing obligations
to mjunction and /or the seller, and such obligations shall survive the termination of membership
till final discharge.
I / We undertake to immediately, within 30 days from the date of termination notice, pay and
settle all outstanding debts and dues in full to mjunction and the seller as well as honour and
complete all outstanding transactions and effect the sale and/or purchase of products and/or
services made on or through mjunction.
10. I / We agree to resolve all disputes with mjunction amicably failing which the disputes shall be
referred to arbitration consisting of a sole arbitrator to be appointed by the Managing Director of
mjunction services limited and the court at Kolkata shall have the exclusive jurisdiction and the
Arbitral proceedings shall be conducted in English language and in accordance with the Arbitration
& Conciliation Act, 1996 and any amendment made thereto up-to-date. Each Party shall bear their
respective expenses and cost of arbitral proceedings including fee of arbitrator.
The award of the arbitrator shall be final and binding upon the parties.
11. I / We confirm having understood the process of participation in an online event (e-booking / e-
auction).
12. I / We understand and agree that mjunction makes no warranty, representation or promise not
expressly set forth in this agreement. mjunction disclaims and excludes any and all implied
warranties of merchantability, fitness for a particular purpose and non-infringement, except as
expressly set forth herein, mjunction makes no warranty with respect to any software, product,
configuration or system tested, analyzed or reviewed by mjunction and does not warrant that they
are without defect or error, except as expressly set forth herein, the results, data, performance,
and information reported or disclosed by mjunction in connection with the services or this
agreement are not warranted and client bears all risks of reliance thereon. mjunction does not
warrant that any results, data, performance or information can be reproduced, repeated or
verified (i.e., they may vary). Except as expressly set forth herein, the methodologies, equipment,
software, practices, procedures, and technology used by mjunction in connection with the services
are not warranted and except as expressly set forth herein there shall be no claim against
mjunction based on any of the foregoing or any alleged or actual inadequacy, malfunction, defect,
or incompleteness of or in the foregoing.
13. I / We confirm that our GST information will be updated in coaljunction portal within 3 working
days of payment of any MJ fees in any form, i.e. through Online / Offline / Electronic / Physical
payment mode like DD, failing which MJ will be billing us as an unregistered GST customer. I
understand that we will never be able to claim input tax credit w.r.t GST paid and MJ will not be
liable to provide us GST based invoice for the said payment.

Date:

Place:
Signature of Authorized Signatory / Representative
(With Stamp)

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 PHOTO

Bidder ID Card Form

(Please fill up using Black Ball pen and attach One [1] Passport size photograph)

mjunction Bidder ID

Please fill in the details of your DD's / PO's below:

DD / PO
Fee Type DD / PO No Bank Name DD / PO Date
Amount
Registration Fee
Additional ID Card
(For Co's only)

Organization Name: 

Authorized Signatory's Details:

Name

Designation

Mobile No.

Landline No.

Fax No.

E-mail Address

Date:

Place:
Signature of Authorized Signatory / Representative

Disclaimer: In order to serve you better, we request you to raise any query or report any discrepancy pertaining to your
Bidder Id Card within 30 days of the issuance of your bidder id card, otherwise any issue highlighted post that period will
become chargeable. We at mjunction are committed to provide you quality services at all times. We seek your utmost
cooperation in this matter.

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 LETTER OF AUTHORISATION
(In Company Letterhead along-with Passport Photo)

To,
mjunction services limited

Sir,

1. I/ We hereby appoint and empower Shri ………………………………………………………………………………………………….

S/o ……………………………………………………………………………………………………………… to deal with mjunction and

Coal Company on all issues, whose signature (as in the Box) has been duly verified and attested below.

Specimen Signature of Authorized Representative

2. The Bidder Identity Card may be issued in the name of Authorized Representative.

3. We agree to confirm and ratify all acts done by him under this authorisation.

Date:

Place:
Signature of Authorized Signatory / Representative
(With Stamp)

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 FORMAT OF BANK CERTIFICATE FOR REGISTRATION

To
mjunction services limited

Sir,

1) We certify that, M/s …………………………………………………………………………………………………………………………………,

Address ………………………………………………………………………………………………………………………………………………………

(Name the applicant) is/ are maintaining a Savings Bank Account/ Current Account (tick whichever is

applicable) No ………………………………………………………. (Mandatory) with us since ………………………………………….

2) The name of his banker is …………………………………………………………………………………………………………………………

Their address as recorded with us: ……………………………………………………………………………………………………………...

3) As per our records the status of applicant is Individual / Proprietorship / HUF / Partnership / Company
under the Companies Act 1956 / Society / Trust / Co-op. Society / Association / AOP / Body of Individual /
others (please specify)

4) Their PAN No. as recorded with us is ……………………………………………………………………………………… (Mandatory)

5) The 9 Digit MICR Code of our Branch is …………………………………………………………… (Mandatory if MICR Branch)

6) The 11 Character IFSC Code of our Branch is ………………………………………………………………………… (Mandatory)

7) The NEFT Code of our Branch is ………………………………………………………………….………………………… (If Available)

8) Branch Code ……………………………………………………

9) Branch Name ……………………………………………………

Signature of the Banker with Stamp

Date: ……………………………………… Name: …………………………………………………………………………………………

Place: …………………………………… Designation: …………………………………………………………………………………

Note: Correct Bank details (Account No, IFSC Code, MICR Code, etc.) will help our buyers in availing faster
refunds through online mode.

(Official use by mjunction only)

mjunction Bidder ID