Chapter 5-IMPLEMENTATION PROJECT PLAN (WITH ESMP Extract)

CLIENT RURAL ELECTRIFICATION AGENCY (REA)
PROJECT
CONSULTAN
T
WAPCOS UGANDA LIMITED
PLANT, DESIGN, SUPPLY AND INSTALLATION OF

PROJECT
WORKS FOR THE CONSTRUCTION OF THE 33KV LINES
AND ASSOCIATED LV NETWORKS FOR LOT 1: FAST
TRACK LINE 3 (WANDI-YUMBE-MOYO)
EPC CHINA JIANGXI CORPORATION FOR INTERNATIONAL

ECONOMIC AND TECHNICAL CORPORATION
DOCUMENT STRATEGIC PROJECT IMPLEMENTATION PLAN
PROJECT ID
NUMBER REA-ERT III/18-19/00540/a’’
JUNE 2020
Contents
Chapter one................................................................................................................................................
1.2Purpose of implementation plan...........................................................................................................
1.5 Assumptions...................................................................................................................................
Chapter Two Project Organization.............................................................................................................
2.1On-site Project Working Structure.....................................................................................................
2.2 Management Overview.....................................................................................................................
2.2.1Project manager..........................................................................................................................
2.2.2 Distribution engineer...................................................................................................................
2.2.3 Environmental officer..................................................................................................................
2.2.4 Sociologist/Community liaison Officer........................................................................................
2.2.5 Site Supervisor /foreman............................................................................................................
2.2.6Subcontractors;............................................................................................................................
Chapter three: Major Tasks and Methodology...........................................................................................
Survey.....................................................................................................................................................
Establishment of control.............................................................................................................................
Datum..................................................................................................................................................
Procurement and Material Transportation to site....................................................................................
Pit excavation, Pole positioning, Pole erection and Pole Dressing.........................................................
Stringing, Tensioning and Sagging.........................................................................................................
Transformer installation...........................................................................................................................
Snag identification and rectification........................................................................................................
Preparation of as built drawings..............................................................................................................
Pre-commissioning Tests........................................................................................................................
Final Inspection.......................................................................................................................................
Commissioning Tests and Handover......................................................................................................
Resource Requirements:.....................................................................................................................
Chapter four: Risk Assessment and management.....................................................................................
Introduction.............................................................................................................................................
Risk Assessment.....................................................................................................................................
Chapter five ESMP.....................................................................................................................................
Stake holders’ management plan...........................................................................................................
5.1 Key stakeholders...........................................................................................................................
5.2Community management strategy plan..........................................................................................
5.3Safety management........................................................................................................................
5.4 Waste Management.......................................................................................................................
5.45 Monitoring waste management measure....................................................................................
5.5Labour force management.............................................................................................................
5.52 Working with subcontractors.......................................................................................................
5.53Code of Conduct...........................................................................................................................
5.54 Disciplinary action........................................................................................................................
5.6Traffic force management...............................................................................................................
5.7Emergency preparedness..............................................................................................................
5.8 Incident: fire/ explosion..................................................................................................................
Appendices.................................................................................................................................................
Chapter one
1.1 Project Description
The government of Uganda with the support of the world bank is undertaking plant,
design, supply and installation works for the construction of 33kv lines and associated
low voltage networks for lot 1: fast track line 3(wand-yumbe-moyo0
Procurement reference REA-ERTiii/wrks/18-19/00544/a
1.2Purpose of implementation plan

The purpose of this plan to;
 To list tasks, activities and processes that will be undertaken during project
implementation
 To set a timeframe and target dates for the completion of tasks
 Identify the quality, environmental and social issues and mitigating actions
required to implement the project in accordance with the contract document.
 To provide formats for monitoring and reporting different project tasks, activities
and any issues arising during project implementation.
 Define the roles of key personnel during project implementation.
All China jiangxi employees and subcontractors shall comply with and apply
requirements as applicable to the tasks they are employed to undertake. This will be
achieved by not only complying with our legal requirements, but by thought out approach
and systematically planning, assessing, monitoring and reviewing our activities, and
learning from experiences on similar projects.
1.3Objectives
1. Describe the quality control measures to be undertaken

2. Identify roles and responsibilities of technical, environmental and social
management team of the project
3. Communicate quality, environmental and the social expectation and requirements
throughout the project team
4. Provide a safe workplace, and to protect both employees and members of the
public.
5. Develop a work schedule for the project.
1.41 General Scope of works
The scope includes supply of all equipment and material required to ensure satisfactory
operation of the complete plant, systems and facilities
In addition to supply the scope also includes;
a) Engineering design, high precision and resolution surveying, Network Modeling
using PLS CAD, structural spotting and line route profiling, pegging and bush
clearing
b) Provide details of potential beneficiaries of the project indicating full names and
GPS coordinates
c) Procurement and delivery to site of 33KV overhead distribution lines’
construction materials including distribution transformers and associated LV
material, bulk supply metering equipment and switch gears, overhead bare
conductors, concrete poles, line insulators, etc, and poles and conductors
d) Storage and handling services of equipment supplied
e) Construction of MV and LV networks
f) Installation of distribution transformers and equipment
g) Network testing, commissioning and submission of as-built drawings, test
certificates, product warranties and operation and maintenance manuals.
h) Training services on the operation and management of most of the new equipment
1.42 General Scope of works

The works shall include the design, supply and construction on concrete poles of about
340.17km of MV(33kv) lines including line T-offs, installation of associated 54.44km of
3-phase LV and 138.96km of 1-phase lines and installation of 85x50KVA and 7x100kvA
distribution transformers equipped with MV surge arrestors and cut-out fuses on the
33kV side; Auto-reclosers; and load break switches, Pole mounted metering units
Three capacitor banks shall be installed at Arua (2MVar), Koboko (1.5 Mvar) and
Yumbe (2Mvar).
The table below shows the load centers
No. LOCATION/ LOAD CENTRE 3-Ph (km) 1-Ph (km) Tr. Size (kVA)
1 Wandi Progressive 0.244 0.642 50
2 Wandi HC 0.222 2.288 50
3 Andinio TC 0.24 3.109 50
4 Ogua Village 0.105 40.65 50
5 Ogua HC 0 1.868.44 50
6 Agurwa TC 0 1.138 50
7 Cilio TC 1.3 2.22 50
8 Ita Village 1.102 2.1 50
9 Owaffa 1.38 2.102 50
10 Ogoloko 0.68 0.861 50
11 Aripea 1.13 1.32 50
12 Ogofia 0.256 0.608 50
13 Leju TC 0.128 1.916 50
14 Okipako TC 0.3 0.42 50
15 Omugo TC 1 1.6 100
16 Oboji Village 1.36 2.21 50
17 Wati S.S.S 0.64 50
18 Santori 1.15 2.1 50
19 Kubalo 1.96 2.15 50
20 Omugo Technical 1.52 2.11 50
21 Welife Village 0.62 1.22 50
22 Welife TC 0.28 0.77 50
23 Omugo Water Supply 0.12 0.258 50
24 Ozobi TC 0.903 1.2 50
25 Addu TC 0.78 1.32 50
26 Tondolo 0.2 0.78 50
27 Kulikulinga 1.08 1.65 50
28 Okuyo 0.7 0.9 50
29 Ikafe Police 0.675 0.785 50
30 Ariwa 0.5 1.2 50
31 Okubani TC 0.7 0.605 50
32 Wolo TC 0.92 1.875 50
33 Anubeni 0.715 0.62 50
34 Kululu PS 0 0.915 50
35 Yoyo HC 0.415 0 50
36 Lomunga TC 0.985 1.775 50
37 Gilla 0.14 1.4 50
38 Govule Islamic 0.16 1.12 50
39 Duku 0 0.96 50
40 Otumbani TC 1.05 0.96 100
41 Otumbani Sisters 0.64 0.81 50
42 Odupi 0.85 1.2 50
43 Okpotani TC 0.78 1.36 100
44 Dera 0.9 1.42 50
45 Odravu TC 0.611 0.92 100
46 Ambelechu 0.36 1.32 50
47 Odravu S.S 0 1.38 50
48 Nyoko Village 1.1 1.02 50
49 Apo Army 0 0.56 50
50 Barakala Village 0.56 1.222 50
51 Barakala TC 1.12 1.2 50
52 Aringa S.S 1.095 1.16 50
53 Muni Yuniveristy 0 0.17 50
54 Locongo Village 0.35 0.33 50
55 Kirili 1.4 1.45 50
56 Limidia 0.73 1.52 50
57 Achilaka 1.15 1.32 50
58 Lundura 0.8 1.5 50
59 Umbechi 1.15 1.06 50
60 Midigo Water 0.15 0.06 50
61 Midigo 1 0.9 2.2 50
62 Midigo ii 1 1.6 100
63 Oyakwa 0 0.6 50
64 Lobe Tobaco 0.22 0.76 50
65 Kei HH 0.45 1.1 50
66 Lobe TC 1.2 1.255 50
67 Lima TC 0.75 0.85 50
68 Lima S.S 1.25 1.45 50
69 Ochepago 0 1.3 50
70 Kochi TC 0.386 0.93 50
71 Gobolo HC 0.34 0.81 100
72 Alogronyisi 1.02 1.11 50
73 Amaguru HC 0 0.45 50
74 Gwere TC 0.77 0.75 50
75 Lefori TC 1.65 1.25 100
76 Manube Village 0.6 0.85 50
77 Ramongi Seed 0.63 0.58 50
78 Lefori Water 0.17 0.34 50
79 Muni HC 0 0.76 50
80 Soke HC 0 0.8 50
81 Masoloa 0.47 1.21 50
82 Eria Village 0.55 0.72 50
83 Alium Village 0.12 0.28 50
84 Mongoyo 0.75 0.62 50
85 Dondi 0.542 0.49 50
86 Eria School 0.06 0.1 50
87 Yangani - 0.7 50
88 Okubani Water Pump 0.32 - 50
89 Rimbe TC 0.27 0.79 50
90 Moli HC - 0.33 50
91 Ariju Primary School - 0.17 50
92 Ofunje ECD Centre - 0.45 50
1.5 Assumptions
The following assumptions have been made during the development of this
implementation plan;
 The project scope will not change once the stake holders sign off the scope
statement
 Materials will arrive as planned within the project schedule
 Project costs will stay the same as initially budgeted costs
 Correct number of personnel will be deployed throughout project implementation.
 Wayleave issues will be cleared before commencement of construction activities
 No unplanned or unexpected variation from normal processes of construction,
production or other activities resulting in the potential for delay, or actual
damage to, plant or equipment, the environment or injury or illness to
Contractors, sub-contractors or their employees or any other person.
Chapter Two Project Organization
2.1On-site Project Working Structure
PROJECT
MANAGER
SITE STORE Mr.OKELLO PAUL SITE PROCESS
MANAGER MANAGER
Mr. Ji Hongjun Mr. Liu Fanghui
DISTRIBUTION DISTRIBUTION
ENGINEER ENGINEER
OTIM ROBERT
Bsc. Auto & Power
eng
TECH OFFICER TECH OFFICER TECH OFFICER TECH OFFICER

NYAKAANA ALBERT MAWEJJE BENON JOEL KANYANYA PATRICK SEKKANJAKO
ORDINARY DIPLOMA IN BSC ELECTRICAL CLASS B ERA PERMIT CLASS B ERA PERMIT
ELECTRICAL ENGINEERING ORDINARY ORDINARY DIPLOMA IN
ELECTRICAL ENGINEERING
ENGINEERING DIPLOMA
ENVIRON. OFFICER SOCIAL/ COMM. OFFICER ENVIRON. OFFICER SOCIAL/ COMM. OFFICER
KARUMUNA ROLAND Ruth Mbabazi Naomi Alupo
MSC ENVIROMENT & Master of Arts in Gender MSC ENVIROMENT & NATURAL
NATURAL Studies RESOURCES
Supervisors Supervisors
Work Groups Work Groups

2.2 Management Overview
2.2.1Project manager
The Project Manager will be in overall charge of the planning and execution of the
project. The Project Manager will be the ultimate authority on all matters including
Environment, Health, Quality and Safety. The project manager will ensure that all the
works comply with the relevant regulatory and project requirements; participate in
project guidance in regular review of the plan; provide adequate resources (personnel,
financial and technology) to support implementation of the plan; ensure that the
personnel receive appropriate induction trainings, including details of quality,
environmental, safety and community requirements; investigate complaints and issues
and take remedial action.
2.2.2 Distribution engineer

The distribution engineer will be in charge of supervising construction personnel to
ensure that the construction works are undertaken in accordance with the statutory and
regulatory requirement and rural electrification construction number; ensure minimal
environmental impact by presiding over environmental committee meetings and discuss
environmental issues and feasible actions; prepare weekly, monthly and quarterly reports
2.2.3 Environmental officer

Will be responsible for the management and environmental aspect; pay strict attention to
works during line clearance, pitting and pole erection to avoid disturbance of social
habitats,
Responsibilities
 Report all unsafe conditions unsafe acts to the Construction Supervisor;
 Identify potential hazards and potential major incidents at the workplace
 In collaboration with subcontractors, examine the causes of incidents at the
workplace
 Investigate complaints by any employee relating to that employee's health or
safety at work
 Participate in consultations with inspectors at the workplace and accompany
inspectors on inspections of the workplace
2.2.4 Sociologist/Community liaison Officer
The responsibilities shall include;
 Liaise with community outreach and way leaves teams of REA to agree on
entry mechanisms into a project area;
 Ensure the key communication strategies adopted are in harmony with REA’s
vision, mission and objectives;
 Always consult with REA to minimize instances of committing the institution
unnecessarily on issues of additional scope and way leaves;
 Ensure use of appropriate line clearance procedures in consultation with REA’s
way leaves team to minimize cases of conflict;
 Ensure field staff do not do and say things that put REA’s image in bad repute
2.2.5 Site Supervisor /foreman
The Site Supervisor shall be responsible for the day to day operation of site activities in
ensuring the dissemination of information passed down by Site Management to wages
employees. Supervisors are responsible to the Project Site Manager, and shall be
responsible for safety at the workplace, thus ensuring that all activities are carried out in
accordance with Statutory and REA requirements. In the absence of the Construction
Supervisor the Construction Foreman will act as the Assistant Construction Supervisor.
These responsibilities shall include, but not be limited to the following:
Responsibilities
• Ensure that all personnel employed are suitable for the jobs for which they have been
recruited;
• Organize site/places of work, so that work is carried out to the required standards with
minimum risk to employees, equipment and materials;
• Know the requirements of all relevant REA Procedures, Site Safety Instructions and the
contractor safety requirements;
• Give all Trades precise instructions on the responsibilities for correct working methods;
• Plan and maintain a tidy site/work area, arranging for the removal of debris at timely
intervals;
• Ensure that all personnel under their control know what to do in the event of fire or
another emergency;
• Prepare and complete all Accident/Incident Reports;
• Liaise with the Project Engineer or Safety Adviser on matters of Safety;
• Incorporate safety instructions as part of routing orders and see to it that they are
obeyed; • Prevent employees from taking unnecessary risks;
• Ensure that all new employees understand the Site Safety Management Plan and the
provisions set down in the Site Safety Regulations and standard of work required;
• Organize and conduct suitable Training Sessions on a regular basis. These will be in
the form of Daily Tool Box Talks.
2.2.6Subcontractors;
The subcontractor construction team shall consist of foremen, supervisors, linesmen and
unskilled laborers. Much of the work will be subcontracted to private companies. Jiangxi
will ensure that the work carried out by each of the subcontractors is in compliance with
the quality, human resource, health and safety requirements. We shall make sure we
supervise the activities of subcontractors at all times to ensure quality work is
delivered.
Chapter three: Major Tasks and Methodology
Survey
The methodology for survey will be as follows;
Establishment of control
A pair of control points will be established at a convenient location as approximately
15km intervals using the GNSS system.
Datum
Reference will be taken from existing national control points tied to the UGRF datum
within the vicinity of the project area in Arua, Yumbe and Moyo.
DISTRICT CONTROL-1 CONTROL-2 CONTROL-3
ARUA U2265 U2266
YUMBE U1123 U2285 U2286
MOYO U2289 U2290
Table 1: Control points to be used
Datum parameters.
LOCAL DATUM: ITRF 2005
SPHEROID: ITRS
PROJECTION GRID: UNIVERSAL TRANSVERSE MERCATOR
LONGITUDE OF ORIGIN: 33 deg East
FALSE EASTING: 500000
LATITUDE OFORIGIN: Equator
FALSE NORTHING: 0 for Northern part & 10000000 for Southern part
SCALE FACTOR ON CM: 0.9996
Procurement and Material Transportation to site

The materials shall be transported to site in phases starting with poles and later on line
hardware and accessories. Some materials shall be stored in pre-arranged site stores in
Arua town for easy distribution. Poles shall be distributed along the line route.
Pit excavation, Pole positioning, Pole erection and Pole

Dressing
Pole pits shall be excavated manually to the right depth and Width which is 1/6 of the
pole height. Where the ground conditions are rocky, a pneumatic compressor shall be
used. Workers will then back fill and ram the soil into the pit to complete the erection.
Care shall be taken to ensure the safety of workers and other people by cordoning off
the freshly dug pits with warning tape.
Pole erection will be done within 2 days after excavation after approval by the
consultant to avoid people and animals from falling into the pits.
 Pole positioning shall be done manually with extra care so as not to damage the
poles.
 Pole dressing in which accessories and pole hardware are fitted on to the pole
shall be done after approval of the erected poles by the REA project Engineer.
 Appropriate tools shall be used to do the pole dressing
Stringing, Tensioning and Sagging

After poles have been erected and fully dressed, stringing shall commence after
approval of the Sag and tension tables by the REA Engineer. In particular, the
following key steps will be followed:
 Positioning of rollers on poles prior to uncoiling the conductor along the
line to be worked on.
 Conductor drums shall be uncoiled using cable drum rollers, the conductor
then placed on rollers positioned on each pole
 Conductor shall be strung on to the insulators after the leading end of the
conductor is fastened at the section
 Care will be taken to avoid damage to the conductor (kinks, twists etc.)
 Tensioning the conductor using appropriate tools and a dynamometer shall
be done and terminated at every section
Transformer installation
All Transformers in this particular project are envisaged to be pole mounted (on
H-pole structures) given their power ratings. Furthermore, strict adherence will be
put to the required standards.
Snag identification and rectification

Distribution Engineer together with the foremen and Team Leaders shall critically
observe each structure and identify snags if any and have them rectified.
This will be done in accordance to the engineering standards and REA
construction Manual.
Preparation of as built drawings

The surveyor shall prepare as built drawings after snag rectification. This activity
will be executed using the same methodology as that deployed at initial
resurveying.
Pre-commissioning Tests
When all snags have been rectified, the project shall now be inspected by a joint
team from the consultant, REA and China Jiangxi Corporation for International
Economic and Technical Cooperation after which Pre-commissioning tests will be
carried out under supervision by the REA Engineer.
The pre-commissioning tests shall include but not limited to the following:
 Insulation Resistance test
 Earth resistance test
 No load testing of the network
 Pole sounding
 Visual Inspection of the network for adherence to the Engineering Design and
Survey Report
 Testing of transformers
Final Inspection
The final inspection shall be carried out by a joint team from Wapcos (U)
ltd,China Jiangxi Corporation for International Economic and Technical
Cooperation and REA Engineers. At this stage all structures and equipment are
inspected to ensure that compliance to standards has been adhered to.
Commissioning Tests and Handover

Following pre-commissioning tests and final inspection, any other required
modifications/ rectifications to the works shall be executed by China Jiangxi
Corporation for International Economic and Technical Cooperationand thereafter
final commissioning tests on the plant and equipment shall be carried out.
Prior to the final commissioning, China Jiangxi Corporation for International
Economic and Technical Cooperationwill notify the consultant and REA in
advance to schedule for the activity.
As built drawings, Manuals, and Pre-commissioning test reports will be handed in
to REA at the time of notification.
Resource Requirements:
The following equipment shall be used during the construction phase.
i) 12 trucks (5ton)
ii) Boom trucks (5)
iii) Double cabin trucks
iv) Tools and Equipment, Office Equipment & Furniture
v) Linesmen toolbox
vi) Climbing shoes
vii) Come-along
viii) Tape measure
ix) Drum jack
x) Spirit level
xi) Craw bar, hand hoe, pick axle, spades
xii) 12m extensible ladders
xiii) Earth resistance Tester
xiv) Digital Insulation resistance tester
xv) Digital Multi-meter
xvi) CT Analyzer
xvii) Pole carts
xviii) Safety gears (Working earth, overalls, gloves, helmets reflectors
etc)
xix) Power saws
xx) Earth moving equipment (claw bars, spades, pick axle, hydraulic
compressors)
Chapter four: Risk Assessment and management
Introduction
Risk management is applied during all phases from development through implementation
and execution of duties whether system, process or services related.
Risks will be identified, assessed, documented and managed in a way which will allow
proactive measurement and analysis to reduce, mitigate or where possible, eliminate
risks.
Risk mitigation will be managed through a hierarchy of controls below;
Elimination:
▪ Avoid the risk by eliminating the hazard
Reduction/Substitution:
▪ Change the activity or process to one that is less harmful
Engineering:
▪ Isolation or Separate people from the hazard or limit the number of people exposed to
the hazard
▪ Enclosure - physically guarding the hazard i.e. Pulleys and Belts
• Signage/warnings and/or Administrative:
▪ Remove person
▪ Use procedural controls e.g., Safe Working Permits, Work Instructions
▪ Reduce contact - reduced hour of work or exposure to hazard. • Personal Protective
Equipment (PPE)
▪ Protect people from harm by providing appropriate PPE.
Continuous risk assessments will be conducted daily during the Toolbox Talk meetings
and will be recorded in the Toolbox Talk books which will be in the possession of the
Site Manager on site. All the employees on site will be involved through participation
during these risk assessments and discussions.
All employees will sign for acknowledgement an acceptance of these risk assessments to
verify that it was discussed with them and that they understand the controls to be put in
place to mitigate and manage these
Risk Assessment
We shall ensure that before the commencement of any construction work and during
such construction work, risk assessments will be performed by a competent person
appointed in writing, these risk assessments will form part of the health and safety plan to
be applied on the site, and will include:
▪ The identification of all risks and hazards to which persons may be exposed to;
▪ An analysis and evaluation of the risks and hazards identified based on a documented
method;
▪ A documented plan and applicable safe work procedures to mitigate, reduce or control
the risks and hazards that have been identified;
▪ A monitoring plan; and ▪ A review plan.
We shall ensure that as far as is reasonably practicable, ergonomic related hazards are
analyzed, evaluated and addressed in a risk assessment;
All contractor and subcontractor supervisors will ensure that all employees under his/her
control are informed, instructed and trained by a competent person regarding any hazard
and the related work procedures and or control measures before any work commences,
and thereafter at the times determined in the risk assessment monitor and review the
application thereafter
Chapter five Implementation schedule
CHAPTER FIVE: CONTRACTOR’S ENVIRONMENT AND
SOCIAL MANAGEMENT PLAN (C-ESMP)
5.1 Overview of the C-ESMP
China Jiangxi was contracted to undertake Plant, Design, Supply, and Installation Works
for the Construction of the 33kv Medium Voltage Power Lines and Associated Low
Voltage (LV) Networks for the Grid Extension Under ERT III for Two Lots; Lot 1: Fast
Track Line 3 (Wandi- Yumbe- Moyo) 340.17 KM, REA-ERTIII/WRKS/18-19/00544/a.
Rural Electrification Agency which is the client expects the contractor to complete the
assignment within 15 months from 15th March 2020). The project area covers several
villages in several Sub-Counties along the lines. These are appended to the stakeholder
engagement plan.
Prior to commencement, an Environmental Impact Assessment study was undertaken by

Rural Electrification Agency. It is therefore feasible to design a comprehensive
Contractor’s Environment and Social Management Plan (C-ESMP) for the operation of
the project to ensure all the activities are done in a manner that protects the natural
resources and other properties that fall along the project lines. These measures include
those aimed at safety at the site office, transportation of equipment and poles, excavating
pole pits and securing them, operation within the wetland and many others. A stand-
alone C-ESMP is annexed to this strategic implementation plan.
An assessment of the powerline extension activities was carried out to look out for
adverse social and environmental impacts and the identified social and environmental
issues associated with different activities were characterized as insignificant, low
negative and high negative depending on the nature, type, and significance level of
impact on the environment. Appropriate mitigation measures have been proposed for the
adverse impacts.
Positive impacts include: Job creation and Business to material suppliers.
The key potentially adverse impacts include:

 Failure to recruit local labour
 Accidents during delivery of project equipment
 Sexual exploitation
 Crime, drug abuse and prostitution
 HIV/AIDS risk
 Labour exploitation
 Contamination of soil, water and air by the equipment yard and worker’s camp
 Noise from project workers
 Falls from working at heights
 Sanitary hazards
 Contracting Covid-19
 Pressure on social infrastructure
 Accidents and dust associated with haulage of earth construction materials
 Siltation of surround environment due to storage of construction materials such as
gravel
 Creation of quarries and borrow pits
 Cutting down of vegetation along RoW
 Damage of physical cultural resources
 Contamination of water sources
 Gender impacts (GBV, lack of gender friendly facilities)
 Air quality (dust emission)
 Environmental contamination caused by decommissioning phase among others.
This document is intended to bring together the measures proposed to mitigate

environmental and social impacts, present the proposed team work structure to govern the
implementation of the C-ESMP; define the specific actions to be taken, roles and
responsibilities for these actions, timetables for implementation, and associated costs. It
also describes the capacity building and training requirements for the implementation of
the C-ESMP.
A comprehensive mitigation plan has been proposed in this C-ESMP to cater for various
types of negative social and environmental impacts likely to appear during project
implementation stage. The mitigation plan will help to minimize the overall
environmental and social impacts arising from the project.
This C-ESMP is a live document and will be reviewed and updated where necessary to
reflect changes introduced by the project team, site specific outcomes, non-conformances
and recommendations arising out of inspections, meetings and audits.
5.2 Objectives of C-ESMP
Overall objective of the C-ESMP is to ensure that the environmental, social, health and
safety issues likely to arise from the implementation of the project are addressed and
appropriate mitigation actions are integrated into the project implementation to protect
the environment. The C-ESMP outlines the institutional arrangements relating to: (i)
identification of environmental and social impacts arising from the operation of the
project (ii) the implementation of proposed mitigation measures (iii) monitoring of
mitigation measures (iv) capacity building of relevant staff and, (v) the budgetary
allocations for implementation of proposed mitigation measures.
This C-ESMP has been prepared to achieve the following specific objectives:
 Ensure that environmental management is being performed effectively in
accordance with technical requirements and relevant laws and regulations;
 Ensure that the project operates in a socially benign manner that does not affect
individuals or groups of people in the project area;
 Monitor compliance with social and environmental legal/ regulatory frameworks

at both national and international levels;
 Monitor environmental components predicted to be significantly affected, and to

measure the changes that occur;
 Define details of who, what, where and when environmental management and
mitigation measures are to be implemented; and
 Provide stakeholders with requisite information and platforms for better on-site
environmental management control over the life of a project.
5.3 Anticipated Environment and social impacts and mitigation measures
The key potential adverse impacts include; Failure to recruit local labour; Accidents
during delivery of project equipment; Sexual exploitation; Crime, drug abuse and
prostitution; HIV/AIDS risk; Labour exploitation; Contamination of soil, water and air by
the equipment yard and worker’s camp; Noise from project workers; Falls from working
at heights; Sanitary hazards; Contracting Covid19; Pressure on social infrastructure;
Accidents and dust associated with haulage of earth construction materials; Siltation of
surrounding environment; Cutting down of vegetation; Damage of physical cultural
resources; Contamination of water sources; Gender impacts (GBV, lack of gender
friendly facilities); Air quality (dust emission); Environmental contamination caused by
decommissioning phase among others. The anticipated impacts are summarized in table
G.1 below
Table 5.1: Anticipated environmental and social impacts
IMPACT SIGNIFICANCE
BEFORE
AFTER
POTENTIAL MITIGATION
SOURCE MITIGATION/ ACTION TO BE TAKEN BY CJIC
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
A. Pre-Construction Phase
Employment opportunities  We shall give first priority to local labour force during
Failure to Recruit Local created by the project
Medium Negligible recruitment
Labour during the recruitment
process
We shall observe all the relevant traffic rules while
delivering the equipment to the site inclusive of setting
Accidents During
Trucks to and from project speed limits for trucks carrying various supplies
Delivery of Project Medium Minor
equipment supply stations We shall ensure that delivery trucks equipment and
Equipment
vehicles are in good condition when performing project
works.
B Construction Phase
 Local content shall be a priority in as far as recruitment
Job Creation Project activities Negligible High in relation to matching skills are concerned
 Workers shall be paid promptly
 Priority shall be given to local suppliers who met the
Business to Material Project requirements, needs given standards for any supplies that can be locally
Negligible High
Suppliers and contractual obligations sourced
 Suppliers shall be promptly be paid
Sexual Exploitation Project workers and High Minor  We shall conduct sensitization and awareness creation
community members campaigns for both the project workers and the
community concerning sexual exploitation
We shall restrict access to the workers’ camps to only
authorized persons
The project workers shall be required to sign a code of
conduct
The contractor shall involve police in case of illicit
behavior
The local grievance redress committee shall be made
known to workers and provided with access to report any
IMPACT SIGNIFICANCE
BEFORE
AFTER
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
complaints.
 We shall conduct sensitization and awareness creation
campaigns for both the project workers and the
community concerning these topics
Project workers and  We shall involve local (LC) leaders in labour
Crime, Drug Abuse and
community in the project High Negligible recruitment to reveal criminal record.
Prostitution
area The hired labour shall be made to sign the code of
conducts to hold them accountable
 We shall work with local authorities and police to
contain criminal activities
We shall develop an HIV workplace policy
We shall provide condoms and an HIV/AIDS poster to
workers in places of convenience
We shall procure a service provider for professional
Community and project HIV/AIDS sensitization on prevention, and to conduct
HIV/AIDS Risk High Low voluntary counseling and testing
workers
We shall put in place work place committees to oversee
implementation of HIV/AIDS control activities
We shall liaise with the Local Government and other
HIV/AIDS service providers to hold outreaches for
HIV/AIDS awareness and prevention activities
We shall verify the age of every applicant before they
are recruited in order to eliminate any cases of Child
Labor
We shall pay hired labour on time or have a solid
Unscrupulous CJIC
Labour Exploitation High Low justification for delayed payment
manager
We shall stick to the agreed working hours
We shall discuss the work schedule with the local labour
obtained from the project area so as not to clash with
pastoral and cultivation activities
Contamination of Soil, Equipment yard, stockpiles We shall liaise with the communities to have MoUs
Moderate Negligible
Water and Air and worker’s camp signed to use their excreta facilities while in the field.
IMPACT SIGNIFICANCE
BEFORE
AFTER
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
Extra facilitates for male workers will be separate from
those of female workers.
Entry into the camp shall be restricted only to authorized
persons
 We shall develop a waste management plan as a
contractual obligation
Living quarters shall be gender friendly as well.
We shall provide clean water at camp
 We shall not dump waste oil in watercourses, drains or
on land as shall be indicated in the contractor’s waste
management plan
 We shall measure site noise on a regular basis
Project Workers and  All work will be restricted to day time
Noise Moderate Negligible
equipment  In case of any activity that is likely to generate unusual
noise, we shall alert the community accordingly
We shall:
Provide full body harnesses including strong safety belts
for tying on the poles
Falls Working at Heights Medium Minor Anchor points shall be regularly inspected
All lifts, ladders etc shall be inspected regularly
Where possible we shall provide fall protection
equipment
All waste will be managed by a licensed service
provider
Project facilities, workers We shall provide waste collection bins that are well
Waste management and field installation Medium Moderate labeled by category of waste
activities All waste generated from the field will be collected and
loaded on the delivery trucks
Waste water will be channeled into soak pits
Sanitary Hazards Unhygienic workers and Moderate Low For respiratory protection, we shall provide Facemasks
community members filters for dust removal due to dusty rural roads
 During field works, we shall get into MOUs with local
communities to use their sanitation facilities
IMPACT SIGNIFICANCE
BEFORE
AFTER
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
 We shall develop and implement a waste management
plan
 We shall provide clean drinking water at camp
We shall provide hand washing facilities with soap
For various hazardous materials, biological agents,
cuttings and lacerations we shall have them marked and
provide overalls and safety boots to those handling such
materials
A site clinic shall be set up with a health practitioner
 We shall ensure that all workers with flue and cough
like symptoms are tested and isolated at work. They will
be given tasks that do not involve frequent interaction with
the rest
 We shall provide face masks for all workers
 We shall put hand washing station at the meeting points

Project workers, travellers, like camp, equipment yard, latrines and field worker
Contracting Covid 19 High Moderate
community collection vehicle
We shall encourage workers to constantly observe each

other for danger signs
We shall monitor temperature with the temperature guns

All other SOPs as specified in our code of conduct and
MoH Uganda shall be enforced
We shall provide services like sanitary facilities and

health care to workers so as not to cause pressure on local
Pressure on Social CJIC workers and
Low Low services.
Infrastructure equipment
Whenever possible priority will be given to local people
when hiring workers.
Accidents and Dust Haulage of Earth Moderate Minor We shall provide temporary road warning signage
Construction Materials during construction
IMPACT SIGNIFICANCE
BEFORE
AFTER
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
 We shall ensure that drivers observe code of conduct
for drivers especially with regards to speed limits
 We shall cover all dust associated materials with
tarpaulin or any other materials while in transit
 We shall prohibit haulage activities at night
 We shall erect temporary signs along routes used by
haulage trucks
 We shall take care to watch out for and avoid animals
 We shall station traffic guides at potentially high
accident risk locations
 We shall protect material stockpiles from storm
water erosion
Siltation of Surround Storage of Construction  We shall cover material stockpiles with fabric or
Minor Negligible
Environment Materials Such as Gravel other materials
 We shall avoid stockpiling material near
waterways/wetlands or on slopes
We shall use existing borrow pits and quarries, wherever
possible with operating licences from regulatory
Project needs to backfill in
authorities like NEMA.
Creation of Quarries wetland sections and
Minor Negligible We shall fence off quarries and borrow pits during the
and Borrow Pits construction of project
construction period to protect livestock and people.
support facilities
We shall restore borrow pits immediately after
construction.
We shall restrict vegetation clearance to the approved
RoW.
 We shall restore vegetation (trees and grass),
Cutting Down of
Creation of RoW High Moderate  We shall restrict project activities within the approved
Vegetation
site
Any species of conservation value shall be preserved by
re-aligning the RoW.
Damage of Physical We shall develop a chance find procedure We shall
Cultural Resources Creation of RoW Minor Negligible always survey/crosscheck in the RoW with the Grievance
(PCRs) committees assisted by locals before clearing
IMPACT SIGNIFICANCE
BEFORE
AFTER
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
Implement a site construction waste management plan;
Safe and proper storage, handling, use, cleanup, and
Contamination of Water Digging of pits for the poles
Minor Negligible disposal of oils, fuels and other chemicals;
Sources and creation of RoW
Safe use of community water points without
contamination
We shall ensure “positive discrimination” in job
allocation to construction workers whereby women, youth
and PWDs are given tasks they would do best, based on
Gender Impacts (GBV, Male chauvinism, cultural their potential
Gender insensitivity, beliefs and ignorance
High Minor Where a woman is married and the CJIC wants to hire
Lack of Gender among the project workers
Friendly Facilities) and community them, they shall seek consent of the husband to avoid
domestic violence
Workplace environment including tools and fixtures
shall be gender-friendly
The drivers will reduce speed while passing through
trading centers and households
Workers engaged in activities likely to raise dust will
Air Quality (Dust Transport to and from the
Moderate Negligible wear facemasks filters
Emission) construction sites
All loads/materials entering and leaving site should be
covered
Water will be used as dust suppressant where applicable
Environmental Site restoration equipment, High Minor We shall Develop a decommissioning plan. The
Contamination Caused camps, equipment yards, decommissioning plan should have strategies for
by Decommissioning RoW, borrow pits and involving stakeholders from the community, sub-county
Phase quarries. and District including civil society organizations and other
development agencies in the project area.
All the environment in and around the camp site shall be
cleaned up
All demolition wastes dumped at an approved site
We shall get a dumping permit from the district
authorities
All hazardous wastes shall be handled by the a NEMA
licensed waste handler
IMPACT SIGNIFICANCE
BEFORE
AFTER
IMPACT /
ENHANCEME
ENHANCEME
NT
NT
We shall restore the bare surfaces with grass and other
vegetation native to the area
We shall remove and dump in an approved site all the
unused construction materials
We shall restore the vegetation around the materials
yards
We shall backfill the borrow pits and the quarries
5.4 Monitoring Program
The monitoring program aims at ensuring that all proposed/designed mitigation measures for the
project are implemented effectively and sufficiently. It also ensures that, project activities
comply and adhere to social and environmental provisions and standard specifications of both
National and International (World Bank, IFC etc.) levels. The monitoring program will be a
responsibility of CJIC, REA, NEMA, ERA, Local Government officials in the beneficiary
Districts, Ministry of Gender, Labor and Social Development and any other lead agencies as may
be identified arising out of project activities from time to time. Key monitoring indicators
include; occupational health and safety training records, waste management plan, fire safety
measures like fire extinguishers, first aid kits, records of community engagement activities.
5.5 Capacity Building and Training

Capacity building measures will be required to ensure that employees/workers involved in
implementing the various C-ESMP components have the technical, management and other skills
to fulfill their roles. The major key focus areas for capacity building will emphasize on CJIC C-
ESMP Team.
5.6 The Stakeholder Engagement Plan

This Stakeholder Engagement Plan (SEP) seeks to contribute to a coordinated and continued
engagement of all relevant players (including affected persons and interested parties) throughout
the project cycle. The purpose of the SEP is to present a strategy for engaging stakeholders of the
project to ensure that they understand the project and can provide their feedback and input into
the project. This SEP describes the nature of stakeholders as well as their information
requirements, timing and methods of their engagement throughout the lifecycle of the project. A
detailed stakeholder engagement plan is presented in the C-ESMP.
Specifically, therefore, this stakeholder engagement plan aims to;
 Identify and outline effective strategies of collaboration among stakeholders of the
project
 Promote widespread acceptability and participation of the project interventions
among the target beneficiaries
 Identify potential barriers that will negatively affect the accelerated implementation
of the project and address them collectively
Previous stakeholder engagements and consultations have been undertaken at different levels and
stages of the project evolution. Consultation with stakeholders at community, district and
national level were undertaken in earlier processes such as preparation of the project documents
including the ESIA report, preliminary engineering designs and surveys. Different stakeholders
provided inputs into the project design/preparation. A number of issues were raised during those
consultation processes and, while some were addressed, others require continuous engagements
with different stakeholders during project implementation.
The following issues were raised during the previous inception meetings with top management
of the project districts attended by REA and Contractor.
Stakeholder Key issues
Deputy CAO and  It was suggested that, is important that the district selects
District Chairperson a focal person for the project so that it eases supervision
and resolution of conflicts and unexpected challenges that
the project may encounter. This focal person will be the
bridge between the district and the contractor.
 The leaders welcomed the project and noted that they
have been waiting for some time for it.
 The District team reiterated that the contractor should try
to control the behaviors of his workers so that the
community is not negatively affected by the project.
 The need to resolve the bitterness associated with the
compensation exercise where some PAPs were not happy
on compensation amounts so that this does not impact
project implementation dates.
 Also the need to deploy local workforce where they meet
the contractor’s requirements was emphasized by the
leadership.
CAO Yumbe and team  The contractor should mind about the environmental and
social issues
 There is need for sharing information with regard to
compensations made and about the project progress. This
will help avoid misinformation and rumours.
 The contractor should ensure that his workers do not
exploit and misuse their young girls. If anyone wants to
marry a girl, he should follow the culture and social set up
of the communities.
 The contractor should offer condoms to workers so as to
limit cases of unwanted pregnancies and spread of
sexually transmitted infections such as HIV/AIDS.
 The need to offer employment opportunities to the local
young girls and boys who are generally unemployed to
boost their income.
District LCV The district leaders warmly welcomed the project and
chairperson, deputy were happy about it.
LC5 chairperson and The contractor to continuously and timely communicate
deputy CAO Koboko with the district political leaders about the challenges and
progress of project so that they can get what to tell their
people.
They stressed that some people along the line had not
been fully compensated and this could cause some
challenges.
REA team to carry out compensation in liaison with the
district leaders to avoid similar problems experienced
during the construction of the UNRA road where
compensation was never completed.
The need for the contractor to provide employment
opportunities to the people in the district so that they can
earn an income was emphasized.
The CAO and team,  Development in the district had been greatly affected by lack
Moyo District of stable electricity and it was his hope that this project will
solve the problem.
 The contractor should try and complete the project in time
since it will be of political advantage to the district political
heads to be re-elected in power for the next term.
 He promised to select the focal person for the project from the
district administration.
Member of Parliament  Lobied for and emphasized that Arafa and Lodonga Sub-
Aringa South Counties both in Aringa South Constituency, Arua District be
Constituency of Arua considered for network extension as they had been left out in
District the current design yet, they have factories and are more
populated than the neighboring Sub Counties that have been
included in the current design.
 Intimated that this project has a lot to do with promoting
NRM during the forth coming elections in the West Nile area
which is the prime goal for this project
Member of Parliament  Expressed great interest in starting of the project so as for
from West Moyo both NRM to obtain support in forth coming elections
Community members  Some PAPs were unhappy with the delayed compensation but
along the entire stretch they were assured that they will get their money
that were engaged at a  PAPs in the freshly created corridor were worried that they
random means may not get paid but they were informed that once their trees
and or crops are affected, they will be assessed and paid
 Several youths expressed interest in job acquisition once the
project kicks off. Some youths indicated that they are idle and
drunk because of joblessness and associated frustration. Also,
some youths gave the team their names for possible job
placement once the project ground works start. Key among
these were youths at Namukere village opposite Omugo
Health Centre IV – Arua District, Masaloa East Village and
Coloa East village – Yumbe District
 Expressed knowledge about the project and were very
enthusiastic that it was kicking off
 There was a general outcry about constant power outages and
the communities welcomed the new power line. CJIC team
informed the community that this power line will supplement
the existing power line and jointly provide more stable power
The Arua-Yumbe-Moyo power line project will include a number of stakeholder engagements
during implementation to ensure that every stakeholder is aware of the project’s planned
activities, scope and expected results. Table 1 outlines the stakeholder engagement plan outlining
the timing and methods of engagement. The purpose of the engagement plan is to provide regular
information on the implementation progress and feedback to stakeholders and any other
emerging issues throughout the project cycle.
5.6.1. STAKEHOLDER IDENTIFICATION AND ANALYSIS

5.6.1.1 Description of Stakeholders Roles and Responsibility
At national level, the Ministry of Energy and Mineral Development (MEMD) Resources, Rural
Electrification Agency (REA), Ministry of Gender Labour and Social Development (MoGLSD)
– Department of Gender and Department of Occupational Safety and Health, National
Environment Management Authority (NEMA) and Members of Parliament (MP) from the
project areas are crucial stakeholders in the project implementation. At district level, the District
political and technical leadership and the supportive structures remain instrumental to the project
implementation and feedback. At community level, the Sub-County, Parish and village technical
and political leadership are important groups that will directly be active participants in the
project. In addition to the local council leadership, cultural leaders and religious leaders and
other institutions at the community level such as health and education institutions will also be
consulted. Moreover, the PAPs, project beneficiaries and the wider community are equally
critical stakeholders in the project.
It is from these categories at the local level, that GRCs were selected to play a role in addressing
some of the eminent challenges related to compensations.
Table 5.2: Description of the stakeholders and their roles and interests and needs
Description of Stakeholder Relevance/Expected Role Information needs and
interests
A Community Level
1 Project Beneficiaries They will directly be affected people – the dust, land, crops, Their payment expectations
These are owners of houses and businesses that will be and businesses, residential and commercial structures. Will for the service
able to apply for electricity connections provide casual labour
for the project implementation. Have information on land
owners. Good source of information on the trends and
dynamics within the project area. Can help in spreading
information from sensitization meetings to those who do not
attend.
2 Community leaders Support implementation of the project and assist in Their expected roles in the
These may be traditional, religious or political leaders community mobilization and participation project, project activities and
who have influence in the communities where the the expected results/outputs
project is implemented
3 Grievance Management Committee members Support the implementation of the project through Their expected roles, channels
These comprise of persons selected and trained to management of expectations and addressing community of communication and
receive and participate in receiving concerns. grievance management
complaints/grievances as a result of the project and procedures and feedback
participate in their resolution
4 Project Affected Persons/Households Support project activities’ implementation and create a Information on project,
These are persons and households that may be conducive environment despite the possible undesirable impacts and its activities
adversely affected by the project’s interventions consequences brought by the project including implementation
modalities
5 Project workers Facilitate delivery of project interventions to communities Project implementation work
These are staff of the contractors involved in the plans and progress reports
delivery of the project. (surveyors, engineers, EHS
team, casual workers, etc)
B District Level
District Council and subcommittees It’s a decision-making body on all development matters Project concept,
This is a political arm of government at district level taking place in the districts. They are expected to support the implementation work plans
and is constituted by elected district chairperson, implementation of project activities. and progress reports
Councilors and Members of Parliament from the
district.
The District Executive Committee and Sub- Provide technical guidance on all development matters Project concept,
committees taking place in the district. They are expected to provide implementation work plans
This is the technical arm of the government at district both oversight and direct support in the implementation of and progress reports
level and comprises of heads of government the activities.
interests
departments. They have environmentalists and
community liaison teams who will be crucial in
supervision of the project
Health centers Closeness of health centres to the project area means they Provide statistics on health
can be easily accessed for emergency and any medical help. behaviour of the community.
Health centre staff is trained in HIV/AIDS and management
of other communicable diseases and therefore Staff could be
used in offering sensitisation campaigns for STDs including
HIV/AIDS.
Existing health centres could be used as first aid centres
Collaboration with health facilities in offering emergency
medical services. Could also be used as VCT centres for
road workers.
Schools Existence of schools along the power line. Students
represent a significant percentage of power users along the
project lines especially boarding schools. Avenue through
which safety campaigns can be conducted. Students are a
vital channel of information transfer and sharing.
C National level
Ministry of Energy/REA  Project developer Stakeholder Engagement
 Financing the Stakeholder engagements through the Reports
contractor
 Participation in stakeholder engagement activities
 Monitoring the effectiveness of stakeholder
engagement activities
 Give guidance on stakeholder engagements in light
of the project goals
MOGLSD  Offer stakeholder engagement support on gender  Issues of gender
and labour related issues mainstreaming and labour
 Give approvals gender mainstreaming in development at
stakeholder engagements community level
 Formulation and reviewing of relevant guidelines,
programs, policies and laws which relates to work
places.
 Promotion of awareness on OSH; coordination of
stakeholders on occupational safety and health
concerns; and ensuring that initiatives, programs,
policies and laws address OSH concerns in all
interests
programs and projects of public and private sector.
NEMA  Interpretation of environment laws, policies,  Stakeholder engagement
regulations and guidelines to stakeholders reports
 Oversee the implementation of all environment  Compliance to
conservation programs in order to ensure environmental laws,
sustainable development policies, regulations and
 Participation/representation in stakeholder guidelines to stakeholders
engagements at the LG through the District
Environment officers
 Guidance on stakeholder mapping at district level
NFA  Guidance on areas and species in the forest reserves  Tree species and numbers
through which the line passes affected
 Species of conservation
value such as the shea nut
and Muvule trees
D West Nile power companies with concessions to  Interpretation of the layout to stakeholders Progress reports from the
distribute power such as WENROC  Contribute to stakeholder mapping contractor
 Introduce the contractor to critical stakeholders
 Engaging stakeholders on complex issues emerging
from the project
E NGOs  Generally, work very closely with communities Have the capacity to offer
 Good source of information on people certain services like awareness
 Good channel of information campaigns, promotion of
transfer and sharing vegetation restoration through
 NGOs can be used for mobilisation and tree planting.
sensitization of communities.
F Media  Documenting events of stakeholder engagements  Progress reports
 Broadcasting stakeholder engagement activities  Information of
 Giving project management teams platforms for construction activities
airing out information to the communities  Stakeholder engagement
 Positive reporting reports
5.6.2 Strategy for information disclosure
While all the project information is public, appropriate information to various targeted groups
will be provided including the availability of the grievance redress mechanism. A combination of
methods will be used to disclose information pertaining to the project in manner that is
commensurate with the nature of the identified stakeholders and environmental and social
sensitivity of the project. For community level stakeholders, information will mostly be disclosed
through public meetings, information briefs, notices, posters, illustration, and interactive events
organized within the communities. Deliberate efforts will be made to ensure that vulnerable
groups of people such as women and children, the elderly and disabled are adequately
represented and heard in such meetings.
5.6.3 Methods to be used in consultations/engagements

The ESHS team will employ a combination of methods to consult and engage with stakeholders
including interviews, focus group discussions, open meetings, field visits and use of IEC
materials. Use of local languages in community meetings will be necessary to ensure that
participants fully understand what is being communicated and allow for full participation in
terms of voicing views and providing feedback. Groups with specific information needs based on
disability, gender, age, mobility or morbidity will be accommodated through specific focus
groups so as to ensure equity in information sharing and exchange. It is envisaged that
consultations and sensitization will continue to be conducted in the target districts and locations
to enable participation of vulnerable and disadvantaged groups of people.
Table 2.3: Stakeholder engagement plan and timelines
Stakeholder(s) Emerging issue Method of Objective Timeframe

engagement
District leaders (both Disclosure of project Project inception Create awareness of the project and March 2020 On-
political and technical) information and meetings with District anticipated benefits going
at all levels, community anticipated benefits from Stakeholders;
members along the line, the project introduction letters of Orient district level stakeholders on
media contractor; briefs their roles in project
Provide and get periodic feedback on

project implementation progress and
any emerging issues
GRC community Local project Meetings and Mobilize and prepare target June –December
members, district HIV implementation structures information leaflets communities for project 2020
team such HIV/AIDS implementation
Committees and GRCs
Project workers Employee working FGDs and meetings Respond to queries and address health September –
conditions and related safety issues in good time November 2020
benefits, payment
schedules, health safety
concerns and related
training
Job seekers Employment opportunities Notices on local notice Provide information on employment October 2020
for local communities boards opportunities available for local
involvement
GRCs, Members of Grievance redress Meetings, FDGs and Provide information on how to lodge October 2020 –
target beneficiary mechanism and field visits grievances related to RoW, damage to Project end
communities, Projectcomplaints management crops and related compensations, etc
affected
persons/households,
religious and political
leaders in the area
District and community Negative social impacts of Meetings Formulate strategies on how to control June 2020 –
leaders, community the project including child and minimize negative social impacts Project end
members, project abuse, GBV and of the project
Stakeholder(s) Emerging issue Method of Objective Timeframe
engagement
workers HIV/AIDS issues
Local Electricity Project close out Meetings Increase the stakeholders’ March 2021
distribution firms understanding on the project exit
(WENROC), district strategy
leaders, Beneficiary
communities and groups
and district stakeholders
5.6.4 Feedback Mechanism
The feedback from consultations and engagements made at different levels will improve
implementation, efficiency and ensure that the project has an effective exit strategy. The
project will ensure that the consultation platforms provided for are well facilitated and
provide enough time and resources for stakeholders to give feedback. For community
meetings, feedback will be collated through designated rapporteurs and the GRM structures
will be designed to receive complaints as well as feedback.
5.6.7 Grievance Redress Mechanism

Grievance Redress Mechanism (GRM) is required to ensure that Project Affected Persons
(PAPs) have the ability and opportunity to lodge complaints or concerns, without cost, in an
accessible manner, and with the assurance of a timely and satisfactory resolution of the issue.
The GRM process should also ensure that the redress is effectively rendered to Project
Affected Persons (PAPs). All PAPs will be informed of the grievance redress mechanism and
the procedures during consultations and meetings. Grievance/compliant forms (Appendix 1)
will be made available to every stakeholder to report any compliant to the immediate
supervisor or the ESHS team members. These will then be summarized and worked upon
accordingly in the shortest time possible.
In order to resolve all grievances effectively, the ESHS team will work closely with the
already established Grievance Redress and Management Committees that were set up in
earlier project stages. Overall, the GRM will handle all types of grievances arising from
implementation of the project activities under the Arua-Yumbe – Moyo electricity line
project including work-related grievances. All committees will be trained in management of
GBV cases and all referral pathways which will be developed in line with the requirements of
Good Practice Note addressing Gender Based Violence to ensure cases are successfully
concluded.
The implementation of the project may generate several complaints and grievances. Some
examples of possible complaints from communities may include:
i. Unfair compensation;
ii. Objections to use of someone’s land;
iii. Encroachment on private land;
iv. Delayed compensations;
v. Quality of infrastructure constructed;
vi. Gender based violence;
vii. Sexual exploitation and abuse;
viii. Theft of property during construction and public works etc.
Grievances from workers under the project may include:

i. Unfair dismissal from work;
ii. Suspected corruption cases;
iii. low wages;
iv. delayed wages;
v. overtime;
vi. Child labour;
vii. Gender based violence;
viii. Sexual exploitation and abuse;
Negotiation and agreement by consensus between the project implementing teams and
affected persons will provide as the first step to resolve grievances. The established
committees will ensure the capturing and resolution of all issues within the prescribed
timeframes. Communities and Project Affected Persons (PAPs) will be sensitized to make
use of the existing GRM committees. Furthermore, there will be workers GRM Committee
to manage grievances that may arise from workers from construction works among, other
works.
The grievance redress mechanism will be communicated to the communities, sub-contractors
and employees including all relevant stakeholders so that they are aware of its objective and
how the system will be functioning.
5.6.8 Monitoring and evaluation of the plan

The ESHS will develop tools for monitoring process of the social and environmental
monitoring of the activities. Weekly and Monthly analysis of the day today activities of
stakeholder engagements will be done and reporting on the progress of stakeholder
engagements will continuously be done up to the end of project implementation. There will
be monthly/weekly data collection on the progress of activities implemented against actual
activities planned.
Technical soundness of the processes and methods of implementation will be tracked too.
Lessons learnt and best practices will be documented for continuous improvement in
stakeholder engagement process. The data will be cleaned, edited and analysed for reporting
and for presentation to the consultant and REA management.
APPENDICES
APPENDIX 1: ENVIRONMENT SOCIAL HEALTH

AND SAFETY (ESHS) TOOLS
APPENDIX 1A: STAFF BIO DATA SHEET

Project Construction of 33KV Lines and Associated Low Voltage Networks for
Name: LOT 1: Fast Track Line 3 (Wandi-Yumbe-Moyo)
Project REA-ERTIII/WRKS/18- Site Health and Safety Inspection

Code: 19 /00544/a Form
EMPLOYEE INFORMATION
PERSONAL INFORMATION
Full Name:
Last First
Address:
Apartment/Unit
Street Address #
District Sub-county Parish

Village Phone:
Email
Birth Date: Marital Status:
Spouse’s Name: Gender of staff

Spouse’s
Employer: Spouse’s Work Phone:
JOB INFORMATION
Title: Employee ID:
Supervisor: Department:
Work Location: Email:
Work Phone: Cell Phone:
Start Date: Salary:

NEXT OF KIN
Full Name:
Last First
Address:
Street Address Apartment/Unit #
Sub-
District county Parish
Village Phone:
Relationship:
APPENDIX 1B: INCIDENT/ACCIDENT REPORTING
FORM

INCIDENT NUMBER
(Assigned by QSHE)
PART A
Injury / Environmental
Illness  Equipment Damage / Social Government
Hazard
 Loss Reportable

Near Miss Fire
Production Loss
Injury Notification
(to be completed by QSHE)
Date Occurred Date: Time (24 hour clock):

Date Reported Date: Time (24 hour clock):
Incident Title
Location
Description of the Attach additional sheets if required and further information such as photos and witness
Incident statements
Immediate Action
Taken
PART B EMPLOYEE DETAILS (Person Involved Making Report)
Name: Male Occupation:

Surname:
Given Names: Female
PART C INCIDENT LEVEL
(To be completed by Department Manager in Consultation with the QSHE Department)
Investigation Team (If required)
Sign off by Department

Manager / ROO / REO
APPENDIX 1C: PPE ISSUANCE FORM
Project Construction of 33KV Lines and Associated Low Voltage Networks for LOT 1:
Name: Fast Track Line 3 (Wandi-Yumbe-Moyo)
Project REA-ERTIII/WRKS/18-19 / Site Health and Safety Inspection

Code: 00544/a Form
Month:
SI. No Name Trade PPE Issued Quantity Issuing Date

Signature___________________
Signature___________
Name: Name:
(HSE Officer of the Contractor) (HSE Officer of the Client Representative)
APPENDIX 1D: TREE CUT BY GIRTH SIZE

Date:
Pole Number:
Schedule of trees
Girth size (number)

SI Pole Distance from
Date Cut 1-2m (G) Qty 2-3m(G) Qty
NO Number Pole (m) Remarks
APPENDIX 1E: HEALTH AND SAFETY
PERFORMANCE MONITORING FORM

Site Health Safety Impact Review Yes No. N/A Remarks
1. Personal Protective Equipment

 Overall.SafetyHelmet. Safety Shoes. Safety Goggles. Gloves.
Reflector Jackets.
Other………………………………………………
2. Fire Extinguishers
3. Labeled waste bins
4. Display of warning/caution/HIV/AIDS signs
5. The Equipment and machinery in good condition
6. Ventilation/ natural air flow

7. Hand washing facilities
8. Sanitary facilities
9. Well-equipped first aid kit/box
10. Condoms displayed
11. Good housekeeping
12. Tool box meeting records
13. Health and safety training records
14. Injuries/ Incidences and records
15. Covid-19 mitigation measures
Name of person/s conducting inspection Job title(if relevant) Contact Number

APPENDIX 1F: MAINTENANCE RECORD OF VEHICLES AND EQUIPMENT
Project Construction of 33KV Lines and Associated Low Voltage Networks for LOT 1: Fast Track Line 3 (Wandi-Yumbe-Moyo)
Name:

Code: 00544/a Form
Date:
SI. Type of Equipment Odometer
No Name Model Make of Registration Manufacturing Type of Date of Last Date of Next No. of Reading at
Equipment No Date Service Service Service Hours Run time of last
service
Signature______________________________ Signature___________
Name: Name:
APPENDIX 1G: MINUTES OF TOOL BOX MEETING
Name:

Code: 00544/a Form
Site Date
Attendance
Accident and safety issues
Quality Incidences / Issues

Issues Environmental Incidences /
preventive Outstanding corrective /
AOB
improvement Recommendations for
Communication
Agenda
Target
Item No. Actions Responsibility Status Comment
date
Directions:
Signed: Status:
Next Meeting: Active Completed
New Rescheduled
APPENDIX 1H: REPORT OF TREATMENTS IN FIRST AID CLINIC
Name:

Code: 00544/a Form
Date Complaint No Patients Treatment Given Remarks

Signature__________________ Signature___________
Name: Name:
Signature ________________________________________
Name:
(Doctor on Site providing treatment)
[Type text]
中国江西国际经济技术合作公司
CHINA JIANGXI CORPORATION FOR INTERNATIONAL ECONOMIC AND TECHNICAL COOPERATION
Headquarters: - Branch in Uganda:-
Fenghezhong Ave, Honggutan New District, Plot 29, Chwa II Road, Mbuya, Kampala
Nanchang, Jiangxi, P. R. China. ZIP 330038 P.O. Box 27488, Kampala - Uganda
TEL：+86-791-86379733, FAX: +86-791-86379568 TEL: +256 771 011 000, +256 771 011 001
Website: www.cjic.cn, +256 781 442 891
E-mail：whec@cjic.cn,E-mail: uga@cjic.cn
APPENDIX 1 I: REQUISITION SHEET


Code: 00544/a Form
Procurement Request Form (PRF) -- internal use only

PO #:

Requester: Date:

Notes: Date items needed:

Supplier: Ship to:

Unit of
Description of Measu Extended
Part # Goods/Services Qty re Unit Cost Cost
E.g ..Safety boots (size 9,
1 faux leather material) 20 pair UGX 30,000 UGX 600,000
2 UGX 0
3 UGX 0
UGX 0
UGX 0
UGX 0.00
UGX 0.00
$0.00
$0.00
Sales or use tax will be applied as UGX
appropriate. Total: 600,000.00

charge code: line item: CJ code:
1|P a g e
[Type text]
TEL：+86-791-86379733, FAX: +86-791-86379568 TEL: +256 771 011 000, +256 771 011 001

Approvals: PM print name and sign.

Requester: Print name:
Project
Manager: Print name:
For Procurement use only:
Order #: Payment terms or CC:
shipped via: From: Due:
placed by (initial & date): via: phone / online / email
2|P a g e
[Type text]
TEL：+86-791-86379733, FAX: +86-791-86379568 TEL: +256 771 011 000, +256 771 011 001
APPENDIX 1J: HEALTH AND SAFETY INDUCTION RECORD

Project REA-ERTIII/WRKS/18-
Code: 19 /00544/a
Health and Safety Induction Record Form

Date ____/_____/_____
I (Your Name/ Company Name) __________________________________________ have received the China Jiangxi corporation
OHS Induction performed by_____________________________________
I/we have attended the induction as request and understand the work methods and safety actions that are required to be undertaken
during my/our employment here.
I/we also confirm that the following specific points have been read, discussed and understood during my/our induction.
Please tick the following boxes to indicate instruction or training received
Company OHS policies and procedures
Roles and responsibilities
Hazard identification and control
Code of Conduct
Avoiding/ guiding against extortion
HIV/AIDS awareness and prevention
PPE use and maintenance
Safe work practices/ Workmanship/ Standards
3|P a g e

Chapter 5-IMPLEMENTATION PROJECT PLAN (WITH ESMP Extract)

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CLIENT RURAL ELECTRIFICATION AGENCY (REA)

PLANT, DESIGN, SUPPLY AND INSTALLATION OF

EPC CHINA JIANGXI CORPORATION FOR INTERNATIONAL

DOCUMENT STRATEGIC PROJECT IMPLEMENTATION PLAN

1.2Purpose of implementation plan

1. Describe the quality control measures to be undertaken

1.42 General Scope of works

2.1On-site Project Working Structure

TECH OFFICER TECH OFFICER TECH OFFICER TECH OFFICER

Work Groups Work Groups

2.2.2 Distribution engineer

2.2.3 Environmental officer

The responsibilities shall include;

2.2.5 Site Supervisor /foreman

Chapter three: Major Tasks and Methodology

Procurement and Material Transportation to site

Pit excavation, Pole positioning, Pole erection and Pole

 Appropriate tools shall be used to do the pole dressing

Stringing, Tensioning and Sagging

Snag identification and rectification

Preparation of as built drawings

Commissioning Tests and Handover

Chapter four: Risk Assessment and management

Prior to commencement, an Environmental Impact Assessment study was undertaken by

Positive impacts include: Job creation and Business to material suppliers.

The key potentially adverse impacts include:

This document is intended to bring together the measures proposed to mitigate

5.2 Objectives of C-ESMP

 Monitor compliance with social and environmental legal/ regulatory frameworks

 Monitor environmental components predicted to be significantly affected, and to

5.3 Anticipated Environment and social impacts and mitigation measures

 We shall provide face masks for all workers

 We shall put hand washing station at the meeting points

We shall encourage workers to constantly observe each

We shall monitor temperature with the temperature guns

We shall provide services like sanitary facilities and

5.5 Capacity Building and Training

5.6 The Stakeholder Engagement Plan

5.6.1. STAKEHOLDER IDENTIFICATION AND ANALYSIS

5.6.3 Methods to be used in consultations/engagements

Stakeholder(s) Emerging issue Method of Objective Timeframe

Provide and get periodic feedback on

5.6.7 Grievance Redress Mechanism

Grievances from workers under the project may include:

5.6.8 Monitoring and evaluation of the plan

APPENDIX 1: ENVIRONMENT SOCIAL HEALTH

APPENDIX 1A: STAFF BIO DATA SHEET

Project REA-ERTIII/WRKS/18- Site Health and Safety Inspection

District Sub-county Parish

Birth Date: Marital Status:

Spouse’s Name: Gender of staff

Title: Employee ID:

Work Location: Email:

Work Phone: Cell Phone:

Start Date: Salary:

Street Address Apartment/Unit #

Project REA-ERTIII/WRKS/18- Site Health and Safety Inspection

Date Occurred Date: Time (24 hour clock):

Name: Male Occupation:

Investigation Team (If required)