Guide Medprac Nurse Dentist
Guide Medprac Nurse Dentist
Guide Medprac Nurse Dentist
NOTE: Wherever the term “authorised practitioner” is used in this Guide (other than
in relation to Schedule 8 drugs), unless otherwise indicated, it refers to medical
practitioners, dentists, veterinary surgeons, nurse and midwife practitioners authorised
under section 17A, optometrists authorised under section 17B and podiatrists
authorised under section 17C of the Poisons and Therapeutic Goods Act. In relation to
Schedule 8 drugs, an “authorised practitioner” is a medical practitioner, nurse or
midwife practitioner authorised under section 17A of the Poisons and Therapeutic
Goods Act, dentist or veterinary practitioner.
The Poisons List is the list of substances to which the Poisons and Therapeutic Goods
Act and Regulation apply. It is divided into eight schedules (Schedule 1 is empty, so
reference to it has been omitted). This list, except for a very small number of variations,
is based on the Commonwealth’s Standard for the Uniform Scheduling of Medicines
and Poisons. The following is a summary of the nature of the substances in each
schedule. The requirements for the storage, supply, labelling, recording, etc. for
Schedules 4 and 8 are detailed later in this Guide.
Schedule 2
Substances which are dangerous to life if misused or carelessly handled but which
should be available to the public for therapeutic use or other purposes without undue
restriction and may be supplied only by authorised practitioners, pharmacists or persons
licensed as "Poisons Licence Holders".
Schedule 3
Substances which in the public interest should be supplied only upon the written
prescription of an authorised practitioner.
Schedule 5
Schedule 6
Substances which should be readily available to the public for agricultural, pastoral,
horticultural, veterinary, photographic or industrial purposes or for the destruction of
pests.
Schedule 7
Other controls
Provision is also made for substances to be rigidly controlled by subjecting their use or
supply to special authority.
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The majority of preparations available only on medical or dental authority fall into one of
the following categories:
A2. Storage. Must be stored in a part of the premises which is partitioned off or
otherwise separated from the remainder of the premises and to which the public
is not permitted to have access (e.g. a cupboard or drawer in a surgery).
The prescription must also show the prescriber's name and designation, and the
address and telephone number of the surgery where the records of prescribing
are kept in the patient medical records (or if issued at a hospital, the name,
address and telephone number of the hospital). These particulars may be pre-
printed.
A prescription written by a dentist must be endorsed with the words "For dental
treatment only".
Where a prescriber wishes to exercise some control over the frequency at which
repeats on a prescription are dispensed, an interval, even when this is not
This record must be kept at the prescriber’s surgery, office or hospital and be
made available for inspection if required.
The label on the container of any restricted substance supplied must include:
(a) the words "KEEP OUT OF REACH OF CHILDREN" in red on a white
background;
(b) where the medicine is for external use, the word "POISON" or the words
“FOR EXTERNAL USE” in red on a white background;
(c) the approved name, strength and quantity of the medicine and (unless the
medicine is a preparation compounded extemporaneously to the
prescriber's own formula) its proprietary name also;
(d) adequate directions for use, which should be as explicit as possible;
(e) the patient's name;
(f) the name and address of the medical practitioner or dentist; and
(g) any necessary or appropriate warnings about the risk of impairment of
driving ability or the concurrent consumption of alcohol associated with the
medicine.
This record, which would normally be made in the patient’s file, must be kept at
the prescriber’s surgery, office or hospital and made available for inspection if
required.
C2. Storage. Must be kept apart from all other goods (other than cash or documents)
in a safe, cupboard, or drawer in a cabinet, which is securely attached to a part
of the premises and which is kept locked when the drugs are not in immediate
use. Emergency supplies may be carried in a bag, provided the bag is left in a
locked room, locked cupboard, or locked vehicle when not in immediate use. A
room etc is not “locked” if the key is left in the lock or is otherwise readily
accessible to anybody.
The record must be entered in the register in ink on the day on which the
transaction takes place. A separate page must be used for each kind of drug of
addiction and for each strength of the drug. No alteration may be made in the
register, but any mistake may be corrected by a marginal or footnote, initialled
and dated. The register must be kept on the premises in which the drugs of
addiction are stored, it must be retained for a period of two years from the date of
the last entry and made available for inspection if required. Details to be entered
include:
(i) the date of the entry;
(ii) the name and address of the supplier (in the case of receipt) or the patient
(in the case of administration or supply);
(iii) the quantity received, supplied or administered and the balance held after
the transaction; and
(iv) the signature of the medical practitioner/dentist.
Twice a year, during March and September, every person who is required to
keep a drug register must carry out a full stock check of all drugs of addiction in
their possession. Immediately under the last entry for each drug, they should
write the date on which the check was done, the words "Balance on hand", the
quantity actually held, and they should sign the entry. Any person who assumes
control of a practice for one month or more should immediately perform a similar
stock check irrespective of the time of year.
count the quantity of drugs of addiction held and enter the particulars in a
new register
A drug register must be kept for 2 years from the date of the last entry made in it.
If a medical practitioner or dentist loses (or has stolen from them) a drug of
addiction, they must immediately notify Pharmaceutical Services by completing
the online ‘Notification of Loss or Theft of Accountable Drugs (S8 and S4D
substances)’ located on the Internet at:
http://www.health.nsw.gov.au/pharmaceutical/Pages/lost-stolen-drugs.aspx
and enter the relevant details in the drug register.
The prescription must show the prescriber's name and designation and the
address and telephone number of the surgery (or if issued at a hospital, the
name, address and telephone number of the hospital). These particulars may be
pre-printed.
A prescription written by a dentist must be endorsed with the words “For dental
treatment only” which may be pre-printed on the form.
A medical practitioner or dentist must confirm any dose of a drug of addiction that
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could be regarded as being dangerous or unusual by underlining the dose
and initialling in the margin.
It should be noted that prescriptions for which repeats are ordered must be
retained at the pharmacy dispensing the original prescription. Patients who
require repeat dispensing, where ordered, will therefore be required to return to
the pharmacy at which the prescription was originally dispensed.
Forms
http://www.health.nsw.gov.au/pharmaceutical
* A drug dependent person means a person who has acquired, as a result of repeated administration of:
(a) a drug of addiction, or
(b) a prohibited drug within the meaning of the Drug Misuse and Trafficking Act 1985,
an overpowering desire for the continued administration of such a drug.
Section 27 - Poisons and Therapeutic Good Act 1966
TG12/25 Issue date: February 2014 Page 11 of 14
or by contacting the Monitoring and Compliance Section, Pharmaceutical
Services during office hours on (02) 9424 5923.
(1) with the prior written authority of the NSW Ministry of Health, issued
following receipt of a written application. (Special application forms are
available for authority to prescribe stimulants for the treatment of Attention
Deficit Hyperactivity Disorder – See “Forms” in (ii) above), or
NOTE: Prescribers are reminded that a prescription for the above drugs
cannot be dispensed by a pharmacist unless the prescription is endorsed
with one of these numbers. These requirements apply to all prescriptions
for psychostimulants irrespective of whether they are PBS or non-PBS
(private) prescriptions.
A person for whom a prescription for a drug of addiction has been issued by a
medical practitioner or dentist is also authorised to have possession to the extent
covered by the prescription(s).
(i) by a community (retail) pharmacist (in the presence of the medical practitioner
or dentist (“practitioner”), either at the pharmacy or the practitioner’s practice
premises) who must record the destruction in the practitioner’s drug register.
The entry must show the date, the name, professional registration number
and signature of the pharmacist and the name and signature of the
practitioner, if the drug was obtained under emergency supply from a
community pharmacist, or
FURTHER INFORMATION
Further information and copies of the latest versions of the following brochures may be
obtained by contacting the Duty Pharmaceutical Officer during office hours on
(02) 9391 9944 or visiting the Pharmaceutical Services website at:
http://www.health.nsw.gov.au/pharmaceutical