":

Republic of the Philippines

Department of Agrarian Reform Land Registration Authority

Eliptical Road, Diliman, Quezon City East Ave., Diliman, Quezon City

JOINT DAR-LRA
MEMORANDUM CIRCULAR NO. 0.3
Series of2012

TO ALL CONCERNED OFFICIALS AND PERSONNEL ofthe

Department of Agrarian Reform (DAR) and
Land Registration Authority (LRA)/ Register of Deeds (RODs)

SUBJECT: CLARIFICATORY GUIDELINES IN THE DOCUMENTATION

AND REGISTRATION OF CERTAIN LAND TRANSACTIONS
UNDER THE COMPREHENSIVE AGRARIAN REFORM
PROGRAM

I. PREFATORY STATEMENT

Section 78 of DAR Administrative Order No. 07, series of 2011 on the "Revised
Rules and Procedures Governing the Acquisition and Distribution of Private
Agricultural Lands under Republic Act (RA) No. 6657, as Amended" provides that:

x x x "The LBP shall issue to the PARa a COD upon its receipt of the Order to
Deposit Landowner's Compensation. Within ten (10) days from the PARa's
receipt from the LBP of a copy of the COD, he/she shall immediately transmit
the COD, together with a copy of the ASP and a written request for the issuance
of a TCT in the name of the Republic of the Philippines (RP Title), to the ROD."

Furthermore, Section 106 of same AO provides that:

"It is the ministerial duty of the ROD to:

1. Issue the title of the land in the name of the Republic of the Philippines, after
the LBP has certified that the claim proceeds have been deposited in the
name of the La constituting full payment in cash and bonds, with due notice
to the La;

2. Register the CLOA generated by DAR;

3. Cancel previous titles pertaining thereto; and

4. Issue title for the La's retained area and other non-CARPable areas.
, '.
In connection with the implementation of the CARP pursuant to RA 6657, as
amended by RA 9700, the DAR, LRA and its Registers of Deeds (RODs) are closely
collaborating with each other in the preparation and registration of CARP-related
docwnents, deeds and other instrwnents. LRA is now implementing and using the
Philippine Land Registration and Information System (PHILARIS) for the electronic
registration of titles and deeds involving the CARP under the Joint DAR-LRA
Memorandwn Circular No. 03, Series of2012.

II. POLICY STATEMENTS

1. CARP implementation is an exercise of both police power and eminent domain of

the State. Compliance of all landowners whose lands are covered by CARP is
mandated by law.

2. Land acquisition is implemented through the following modes: Compulsory

Acquisition (CA), Voluntary Offer to Sell (VOS) and Voluntary Land Transfer
(VLT). Under RA 9700, VLT applications submitted as of June 30, 2009 and with
Certificate of Landownership Award (CLOA) issued and registered by the ROD
as of June 30, 2012 shall be allowed. Tenanted rice and com lands covered under
Operation Land Transfer (OLT) pursuant to PD 27/E0 228 provided under Phase
1 of RA 9700 shall be documented and processed pursuant to this JMC in the
generation and registration of Emancipation Patents (EPs).

3. In the claim folder documentation, the DAR has prescribed the same documentary
requirements for CA or VOS, the difference lies with the sending of a Notice of
Coverage (NOC) for CA, while an Acceptance Letter is sent to the landowner
(LO)-offeror by the PARO for a duly accepted letter-offer. The acceptance letter
is tantamount to an NOC, in case the LO-offeror fails to comply with the
documentary requirements. An additional cash payment of five percent (5%) is
given to LO under VOS scheme.

4. In case of rejection of the value initially determined by the LBP whether under
CA, VOS, or OLT, a sununary administrative proceeding is conducted by the
DAR Adjudication Board (DARAB), with the value initially determined by LBP
deposited in the account of the LO concerned.

5. The LBP upon receipt of the PARO's Order to Deposit LO's compensation, issues
a Certification of Deposit (COD), which is transmitted by the PARO to the
Register of Deeds (ROD) with a request to issue a TCT in the name of the
Republic of the Philippines (RP) or CLOA/EP in favor of the ARBs. The
surrender of the LO's Owners' Duplicate Copy (ODC) is dispensed with
considering the exercise of police power and eminent domain of the CARP
regardless of whether the mode of acquisition is CA or VOS.

6. The LBP shall release the LO compensation upon surrender of the ODC of title
and other muniments of title.

III. OPERATING PROCEDURES

This Joint Memorandwn Circular is issued to guide and provide all concerned
personnel of the DAR, LRA and its RODs uniform and clear procedures and
requirements in the documentation and registration of the following:
AgencylUnit Activity FormslDocuments
ResDonsible (Requirements)

I. Transfer of Titled Private Lands from

Landowner to RP

A. Issuance of Transfer Certificate of Title

(TCT) in the name ofRP

DARPO Forwards the LBP Certification of Deposit to CARPER LAD Form

the Register of Deeds (ROD) together with No. 57 (Request to Issue
the Approved Segregation/Subdivision Plans TCT in the name ofRP)
and Technical Descriptions of the
landholding (LH), and requests ROD to: CARPER LAD Form
I. Cancel LO's title for the entire LH; No. 55 (LBP
2. Issue TCT to RP for each lot or Certification of Deposit)
parcel that will be issued CLOA; and
3. Issue new Title to the LO's retained Certified copy of ASP
area and other portions of the LH not and certified copies of
covered or not acquirable, if technical description of
applicable. the LH.

ROD Issues TCT in the name of RP for each lot or Regular Judicial Title
parcel to be issued CLOA and releases the Form for RP and LO
ODCs of RP Title to the PARO or his duly (original and duplicate)
authorized representative.
Orig. Duplicate Copy
(ODC) of Title in the
nameofRP

Issues new TCT/s in the name of LO for ODC of TCT of the

his/her retained area and other portions of the remaining retained &
LH not covered or not acquirable, if unacquired portions in
applicable and releases the ODC of title/s to the name ofLO
LO.

DARPO Upon receipt of the ODCs ofRP Title/s from ODe ofRP Title----=---1
the ROD, records, makes a photocopy of the CARPER LAD Form
same for file/reference and forwards the No. 58 (Transmittal to
ODC to LBP-AOC/HO LBP of copy of RP
Title)

B. Generation and Registration of CLOA­

rCT
DARPO Generates CLOA-TCT (Original and Judicial Form No. 140-A
Owners' Duplicate Certificate) in the name CLOA Form No. 2-A
of the ARB and inscribes the lien in favor of (TCT) RA 6657 (Orig.
the LBP. & Duplicate)

;/
AgencylUnit Activity FormslDocuments
Responsible (Requirements)

Ensures that the generated CLOAs-TCTs CARPER LAD Fonn

shall contain the following annotation of lien No. 55 (Certification of
in favor of LBP stipulating the following: Deposit)

ANNOTATION

The parcel ofland described in this eLOA is

encumbered in favor of

LAND BANK OF THE PHILIPPINES

to ensure full payment of its value pursuant

to R.A. No. 6657, as amended, by the
agrarian reform beneficiarieslfarmers'
cooperative or farmers' association named
herein.

Date - - - - ­

Name and Signature

Provincial Agrarian Reform Officer

Requests ROD to register CLOA-TCT CARPER LAD Fonn

No. 64 (Transmittal
Memorandwn to the
ROD of CLOA for
Registration)

ROD Reviews and registers the CLOA-TCT Same as above

Infonns DARPO that ODC of registered ODC of Registered

CLOA-TCT are ready for release to LBP CLOA-TCT

Releases ODe of CLOA-TCT to LBP Original ODe of

Authorized Representative. CLOA·TCT
CARPER LAD Fonn
No. 65 ( Memorandwn
to LBP of Registered
CLOA-Titles)

LBP Keeps the Original ODC of the CLOA-TCT Orig. ODC of CLOA­
and provide the PARO two (2) sets of TCT
certified true copies of the CLOA-TCT, Certified true copies of
simulating the appearance, color, and paper CLOA-TCT
of the same, to the PARO.

/4

lAgeneylUnit Activity FormSlDocume)ts I

I R~sponsible (Requirements

DARPO Transmits one (1) set of certified true copy of Cert true copy of ODC
the ODC CLOA-TCT to the ARB. CLOA-TCT

II. Distribution of Untitled Private

Agricultural Lands (upALs)

Issuance of RP title is not necessary for

UPALs. DARPO shall proceed immediately
with the generation of CLOA-OCT for
registration with ROD.

DARPO
Generates CLOA-OCT (original and owners Judicial Fonn No. 45­
duplicate certificate) in favor of ARB and AlCLOA Fonn No. I-A
inscribes the lien in favor of LBP. The (OCT), RA 6657
annotation is same as in CLOA-TCT (1.2) (Original and duplicate)

Ensures that the generated CLOA-OCTs

shall contain the annotation of lien in favor
of LBP, same as in CLOA-TCT provided
under LB hereof.

Forwards COD and requests ROD to register CARPER LAD Fonn

CLOA No. 64 (Transmittal
Memorandum to ROD
of CLOAs for
Registration)

CARPER LAD Fonn

No. 55 (LBP
Certification of Deposit

Certified copy of ASP

and two (2) certified
copies of the technical
description ofthe LH

ROD Reviews and Registers the CLOA-OCT. Same as above.

Infonns DARPO that ODC of CLOA-OCT is

ready for release to LBP.

Releases ODC of CLOA-OCT to LBP Orig. ODC of CLOA­

Authorized Representative. OCT
CARPER LAD Fonn
No. 65 ( Memorandum
to LBP of registered
CLOAs-Titles)
~-----'---------~

I
1\gencylUnit Activity FormsJDocuments
Responsible (Requirements)

LBP Keeps the Original ODC of the CLOA-OCT Orig. ODC CLOA-OCT
and provides the PARO two (2) sets of Cert true copies of
certified true copies of the CLOA-OCT, CLOA-OCT
simulating the appearance, color, and paper
of the same, to the PARO.

DARPO Receives two (2) sets of certified true copies Cert true copy of ODC
of the CLOA-OCT and transmits one to the CLOA-OCT
ARB

III. Operation Land Transfer (OLT)

A. Lands with Registered Emancipation

Patent (EP) but LO not yet paid.

DARPO Requests ROD to annotate registered EP on OLT Form No. 13

file at the ROD at the back ofLO's Original (Request to Annotate
Certificate of Title also on file at the ROD EP-TCT on file at ROD)
without the need of presenting LO's ODC of
title. LO's Certificate of Title
on File at ROD

ROD Annotates the registered EP, issues a Cert. true copy of LO's
Certified True Copy of LO's title on file at Title on file at ROD with
the ROD with the corresponding annotation EP annotation
and releases same to DARPO.

DARPO Receives the Certified True Copy of LO's Cert. true copy of LO's
Title with the corresponding annotation for Title on tile at ROD with
inclusion in the claim folder whether it is still EP annotation.
with DAR or at LBP.

Completes OLT-CF and forwards same to OLT-CF

LBP, if not yet forwarded.

LBP Processes OLT-CF and issues COD to the CARPER LAD Form
DARPO. No. 55 (LBP COD)

DARPO Forwards COD to ROD with the request to CARPER LAD Form
cancel LO's Title on file. No. 55 (LBP COD)

OLT Form No. 14

(Letter Request to
I
Cancel LO's Title)
Agency/Unit Activity FormslDocuments
Responsible (Requirements)

In case of partial
coverage, certified copy
of ASP and two (2)
certified copies ofTD.

ROD Cancels LO's Title on file at ROD. In case of Cancelled LO's title
partial coverage, issues separate title in the filed at ROD
name ofLO for the uncovered area. Separate Title III the
name of LO for the
uncovered area (Regular
judicial form)

B. OLT Lands Without Registered EP

DARPO Completes OLT-CF and forwards same to OLT-CF

LBP pursuant to pertinent rules and
regulations.

Generates EP-TCT or EP-OCT and inscribes EP-TCT Judicial Form

the annotation of lien in favor of LBP No. I09-F (Original &
stipulating the ff: Duplicate for titled
LHs) or
ANNOTATION
EP-OCT Judicial Form
The parcel of land described in this EP is No. I09-E (Original &
encumbered infavor of Duplicate for untitled
LHs)
LAND BANK OF THE PHILIPPINES

to ensure full payment of its value pursuant

to PD 27/EO 228, by the tenant farmer
beneficiaries named herein.

Date _

Name and Signature

Provincial Agrarian Reform Officer

LBP Processes OLT-CF and issues COD to the OLT-CF

DARPO.
CARPER LAD Form
No. 55 (LBP COD)

DARPO Forwards COD to ROD with the request to OLT Form No. 14
cancel LO's Title on file and register the (PARO Request to
EPs. Cancel LO's Title on
file at ROD)
, .,
. AgencylUnit Activity FormslDocuments
Responsible (Requirements)

Note: No need to surrender LO's ODe of CARPER LAD Form

title. No. 55 (LBP COD)

In case of partial
coverage, certified copy
of ASP and two (2)
certified copies ofTD.

EP (Original and
Duplicate)

ROD Cancels LO's Title on file at ROD and Cancelled LO's Title on
registers the EPs. In case of partial coverage, file at ROD
issues separate title in the name of LO for the Registered EPs (Orig. &
uncovered portions. duplicate

Informs DARPO that ODC ofEP is ready for Original ODC ofEP
release to LBP

Releases ODC of EP title to LBP Authorized

Representative.

LBP Keeps the Original ODC of the EP and Original ODC ofEP
provides the PARO two (2) sets of certified Two (2) sets of certified
true copies of the EP, simulating the true copies of EP.
appearance, color, and paper of the same, to
the PARO.

DARPO Receives two (2) sets of Certified true copies Certified true copies of
ofEP and transmits one to the ARB. ODCEP.

IV. APPLICABILITY

This JMC shall apply to all CARP transactions submitted to and to be submitted to the
ROD relative to the acquisition and distribution of titled or untitled private
agricultural lands, under OLT, CA or VOS by landowners, government fmancing
institutions (GFI), corporations or partnerships, whether the land compensation is
accepted or rejected.
This JMC hereby amends all issuances inconsistent herewith.

Please be guided accordingly.

Diliman, Quezon City, No\lelY\ber ~;O ,2012.

EULALIO . DIAZ III

# Administrator
Registration Authority

Department of Agrarian Reform

III III I1lllIlIII'imlmli Illli111/1111 1III

I,IC-12-D566'