Membership Undertaking Form

Membership Undertaking
To,
Local Committee President 2020-21,
AIESECin JALANDHAR.
I, MAYANK KUMAR VARSHNEY have been appointed as a member of

AIESEC on a local level with effect from September 2020. I am a citizen of India
having my permanent address at, 15/105 Shahpara Jayganj Road,
ALIGARH - 202001 , to evidence the same, my
(Passport/Driving License/Aadhar Card) is enclosed herewith. I hereby undertake and
agree that
● I shall adhere to the Human Resource Policies framed by AIESEC in

India from time to time.
● I shall adhere to the Financial and Internal Policies framed by AIESEC in
JALANDHAR.
● I have read the AIESEC in India Code of Ethics and understand that it
contains important information regarding the AIESEC’s values and
expectations as well as my privileges and obligations as a member.
● I acknowledge that I am expected to read, understand, and adhere to
AIESEC’s principles and will familiarize myself with the material in this
Code of Ethics and all other documents.
● I understand that AIESEC in India has the right, with or without notice,
in an individual case or generally, to change any of its guidelines and
principles at any time.
● I have read, understood and will comply with AIESEC in India’s Code of
Ethics. I understand that violation of this Code of Ethics may result in
disciplinary action, which may include termination.
● I shall maintain, protect and enhance the brand of AIESEC at all times.
Further I undertake not to, at any time, violate or jeopardize the brand
of AIESEC.
● I shall not use the AIESEC brand for my personal benefits.
● I shall not disclose, reveal, publish and advertise any material
information relating to operations, membership etc. of AIESEC without
prior written consent of AIESEC except and to the extent as may be
required in the normal course.
● I shall display good conduct and behaviour during the period of my
membership. Further I shall be solely responsible for my conduct and
safety at AIESEC’s forums and conferences.
● I shall not indulge or abet in any kind of substance abuse.
● I shall not cause any harm to any other person intentionally or
otherwise and shall be responsible for the same.
● I shall indemnify and keep indemnified AIESEC against any loss or
damage including liabilities arising out of my failure(s) to abide by this
undertaking & the Rules & Regulations of AIESEC.
● I shall follow and adhere to the AIESEC in India Compendium and its
Supporting Sub-Documents.
Thank you.
Yourssincerely,
Signature:
Name: MAYANK KUMAR VARSHNEY
Address: 15/105 SHAHPARA JAYGANJ ROAD ALIGARH - 202001
AIESEC in India
Privacy Notice
BASICS ABOUT US
We are AIESEC in India, a youth leadership movement which is passionately driven by one
cause: peace and fulfilment of humankind's potential. We are registered in the official bodies
of India under the number 45624, under the societies registration act of 1860. Our
registered address is F.26,First floor Connaught Place, New Delhi. We comprise AIESEC in
India and also the 32 local committees acrossIndia.
We are committed to protecting and respecting the privacy of our Members. This policy
explains how we process information that can be used to directly or indirectly identify an
individual (“personal data”): thus, this policy applies to the situations in which we act as data
controller of personal data and explains when and why we collect personal information about
individuals, how we use it, the conditions under which we may disclose it to others and how
we keep it secure.
COLLECTION AND USAGE OF PERSONAL DATA ABOUT YOU
The purposes of processing your personal data are Membership Knowledge and
Understanding, Data Storage for Membership Relation, Alumni Engagement and Rewards –
and the legal basis for such activities is General Data Protection Regulation (25/5/2018).
Personal data we process may include Full Name, Email, Phone Number, Gender, Address,
Parental Information, Personal Documents, Address Proofs, College/University Documents.
We gather your personal data via Forms, CRM Tool (EXPA), General Compliance Undertaking
and Membership Data Information (Member Connect)
RETENTION OF PERSONAL DATA ABOUT YOU

We normally keep your personal data for 5 Years.. You can request us to share all the
personal information or delete it upon leaving , and can easily opt-out of any communication
using the associated links within our correspondence or by going to your profile on
aiesec.org, you can also email us for the same at it@aiesec.in
RECIPIENTS OF PERSONAL DATA ABOUT YOU

We may transfer information about you to other AIESEC entities and partners for purposes
connected with the ones mentioned in this privacy notice or for the management of our
business. We do this to provide you with different and relevant internship opportunities.
YOUR RIGHTS
You are guaranteed several rights, which are mentioned below:
● Right to be informed | You have the right to be informed about the processing of
your personal data. Thus, in order to make you able to make decisions regarding
your privacy and have control over your personal data, we tell you why we need your
personal data, what is the legal ground for processing it and every relevant detail
regarding the processing activities, as you can see in this privacy policy.
● Right to access | You have the right to access your own personal data and the right
to receive relevant information regarding the processing of your personal data. Thus,
you can ask us for a copy of the personal data we hold about you so that you can
know if and what kind of personal data is being processed, why it is being processed
and who is processing it, being able to enforce your rights. You can contact us so as
to exercise this right.
● Right to rectification | You have the right to have your personal data
rectified/completed in case it is inaccurate/incomplete. You can contact us so as to
exercise this right.
● Right to erasure | In certain circumstances, you may request the erasure of
personal data where there is no compelling reason for its continued processing. You
can contact us so as to exercise this right.
● Right to restriction of processing | Under certain circumstances, we may suspend

processing activities – and you may also ask us to pause the processing of your
personal data. In other words, we will keep your data, but won't further process it –
and you can contact us so as to exercise this right.
● Right to data portability | You may obtain your data from us so as to transfer it to
another system: thus, we will provide you with a copy in a structured, commonly
used format. You can contact us so as to exercise this right.
● Right to object | In some circumstances, you have the right to object (*i.e., say
that you don't – or no longer – agree with the processing and ask us to stop) to the
processing of your personal data regarding your particular situation. This right
applies to processing based on direct marketing purposes and, usually, to some other
purposes (such as some legitimate interests).
● Rights regardingautomated decision making | You have the primary right not to be
subject to activities only based on automated processing and whose decision has
legal or relevant effects on you. However, whenever we carry out automated
decision making (either because of a contract or because of your consent), you shall
be able to be informed, express your point of view, challenge eventual decisions and
obtain human intervention. You can contact us so as to gather further information.
If you have provided consent for the processing of your data, you have – in certain
circumstances
– the right to withdraw that consent at any time, which will not affect the lawfulness of the
processing before your consent was withdrawn.
By the way, if you want to know more about your rights, we suggest that you read the
guidance provided by the Information Commissioner's Office of the United Kingdom, which
isavailable online.
Lastly, if you are not happy with the way we are dealing with personal data, you may
contact a supervisory authority:
it@aiesec.in
Data Protection Representative : Member Committee Vice President Digital Experience
AIESEC inIndia
708 Ellora Fiesta,
Gaondevi Marg, Sector 11,
Sanpada, Navi Mumbai
Maharashtra 400614
ABOUT YOUR PRIVACY
Information shall be handled based on the principle of confidentiality, so it is stored securely
and accessed by authorised individuals only. We are committed to implementing and
maintaining appropriate technical, security and organisational measures to protect personal
data against unauthorised or unlawful processing and use, and against accidental loss,
destruction, damage, theft or disclosure, such as we encrypt the transmission and storage of
that information using industry standard encryption technologies We will take all reasonable
steps to ensure that your data is treated securely and in accordance with this privacy notice.
Please note that the transmission of information via the internet is not completely secure:
even doing our best to protect your personal data, we cannot guarantee the security of your
data transmitted to our site (so any transmission is at your own risk), but, once we have
received your information, we will use strict procedures and security features to prevent
unauthorised access.
OUR PRIVACY MANAGER/DATA PROTECTION OFFICER

We have a Privacy Manager/Data Protection Officer who is responsible for matters regarding
privacy and data protection. Thus, in case you have any questions regarding this policy
and/or our privacy practices:
it@aiesec.in
Data Protection Representative : Member Committee Vice President Digital Experience,
AIESEC inIndia
708 Ellora Fiesta,
Maharashtra 400614
FOR FURTHER INFORMATION ABOUT US

In case you want to contact us, please feel free to do so!
AIESEC in India
708 ElloraFiesta,
Maharashtra 400614// it@aiesec.in
REVIEW OF THIS POLICY

We keep this policy under regular review, so please check this page occasionally to ensure
that
you’re happy with any changes. This policy was last updated on 6th
February 2020.
I comply with the privacy policy.
Yours sincerely,
Signature:
Name: MAYANK KUMAR VARSHNEY
Address: 15/105 SHAHPARA JAYGANJ ROAD ALIGARH - 202001

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Membership Undertaking

I, MAYANK KUMAR VARSHNEY have been appointed as a member of

● I shall adhere to the Human Resource Policies framed by AIESEC in

RETENTION OF PERSONAL DATA ABOUT YOU

RECIPIENTS OF PERSONAL DATA ABOUT YOU

● Right to restriction of processing | Under certain circumstances, we may suspend

OUR PRIVACY MANAGER/DATA PROTECTION OFFICER

FOR FURTHER INFORMATION ABOUT US

REVIEW OF THIS POLICY

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